Presentation Skills

Presentation Skills

Course Objectives

By the end of the workshop you should:

– Be able to structure a presentation, and understand the need for clear objectives and careful planning

– Be aware of how you present yourselves visually and audibly, and able to deliver effectively, ensuring audience interest

– Determine the principles of using visual aids effectively

– Have increased your confidence at being able to make presentations

People’s Number One Fear!!

Speaking Before A Group

Teaching vs Training

A ALearningI I

Learner:

Capacity to learninformation

Capacity for short-termstorage (quick recall forclassroom purposes)

Learner’s Capacity (Ability to integrate, adapt, interrelate, and recall information for future applications.)

OilSOUP

MILK

MilkH2O

Course Content:

“Sections or chunks of instruction, already segregated into teachable units.”

Before you begin

What is the Subject ?

Why are you giving the Presentation?

Who are your audience? and

What do they expect to gain from your Presentation?

What do you want to Say?

Structuring Your Presentation

• Logical structure and sequence

• Definite beginning, middle and end

• Limited number of key messages

• Necessary flow• Right weight to each

section• Good use of time to

achieve objective

Setting Expectations

• “Tell them what you are going to tell them”

• Establish what the learner will be able to do

Objectives

Purpose

Techniques

Participatio

n

Structuring the Session

Main Parts

• Opening

• Body

• Closing

Opening

Closing

Effective Openings

• Get learners thinking and interactive

• Include visuals

• Establish the purpose and objectives

• Make introductions

• Involve learners

• Create familiarity

Ending Your Presentation

• Summary of Key Points• Strong Quote• Final Statement• Thought provoking question• Any Questions?

Global Analytical

Brain Dominance

IrrationalIllogicalHolistic

SpontaneousFeelings

ImaginationArt, Music, Dance, Mime

TheatreIntuitionSpatial

people-oriented“Let’s do it?”

CreativeThink in picturesDreamer, playful

3-d Thinking

RationalLogicalLinearSequentialFactsKnowledge

language, Math, LawSystems, RulesSymbolsFact-oriented“Let’s plan first!”ImplementThink in words and figuresWorker, serious2-d thinking

Right-Brained Left-Brained

Chinese Proverb

Attributed to Confucius

What I hear,I forget;

What I see,I remember;

What I do, I understand

What People Retain

0 50 100

90%

70%

50%

30%

20%

10%

Say

Say & Do

Hear

See

Hear & See

Read

Visual Learners

Those for whom a picture paints a thousand words

• Most knowledge is acquired visually

• Observing “how to” do a task

(drawings, diagrams, schematics)

• Using visual aids

(transparencies, video, flip charts, handouts)

Visuals support the spoken word

500

400

160110

Wordsper minute

Average Rate of Thought

Average Rate of Speech

VISUALSHelp bridge the gap

Auditory Learners

Those who learn from listening

• Hearing detailed instructions on various operations

• Using lectures, discussions, and question and answer

(Q&A) sessions helps this learner

Tactile Learners

• Those who need a hands-on

approach

• Those who need to get their whole

body involved

Communications

Message

Feedback

Sender Receiver

Audience Analysis

The Student

The Prisoner

The Graduate

The Vacationer

What Motivates Adult Learners

• Enjoyment of learning

• Desire to keep growing

• Pride in a job well done

• Desire to be qualified for position

• Desire to get promoted and to make more

money

• Purpose for learning

• Active, participative learning situations

• Relevant subject matter

• Variety in learning method, pace, and evaluation

• Credible, enthusiastic facilitators

• Respect for adult student’s knowledge and life experiences

• Expect good instruction

Adult Learners Need

Question and Answer

• Open-ended

• Greater response

• Redirection

• Feedback and clarification

• Close-ended

What the audience takes in

7%

38%55%

words

tone

nonverbal

Posture

• Be relaxed and at ease

head over shoulders over hips over feet

• Face your audience

with your shoulders and body

Openness

• Open posture expresses– confidence– comfort

• Closed posture expresses– fear– uncertainty– nervousness

• Do use variety, both hands, or the hand nearest the audience

• Do use gestures that fit the room and the audience (culture)

• Don’t point at people, use a clenched fist, or provocative gestures

Gestures

Vocal Elements

RATE

VOLUME

QUALITY

PITCH

Training Equipment

Instructional Job Aids

Handouts Flip Chart

Video Tape

Video Camcorder

ComputerPresentations

Overhead/Transparencies

Instructional Job Aids

Handouts

Flip Chart

Video Tape

Video Camcorder

ComputerPresentations

Overhead/Transparencies

Instructional Job Aids

Overhead/Transparencies

Handouts

Flip Chart

Video Tape Video Camcorder

ComputerPresentations

Equipment Checklist

I Need It Works Equipment

Overhead projector (locate electrical outlets, bulb, focus,back up bulbs)

Computer (locate electrical outlets, network connection,monitor, mouse, audio)

LCD projector (set up connections, test, controls [wired,wireless],

Video tape

VCR and TV projection device (test focus, sound, electricalconnections, remote)

Flip chart stands, pads, markers on site for use

White board markers, and paper

Projection screen, location, width, placement of seating forproper viewing

Handouts (paper copies, brochures, books)

Power requirements (location of power source, extensioncords, type of plug)

Lay out of room

Stage Management

How to counteract Nervousness

• Know the content

• Practice (Duplicate Conditions)

• Take a deep breath

• Memorize the first 2 minutes

• Arrive Early

• Meet & Greet

• Use cue cards

Seven Sins of Training Presenters

• Lack of enthusiasm

• Distracting habits

• Material that’s too technical - using jargon

• Poor timing or bad pacing

• Poor preparation

• Information overload

• Arrogance

Six Qualities of a Good Trainer

• Pleasant, appropriate appearance

• Effective use of body language

• A well-paced delivery style

• Genuine enthusiasm and sincerity

• Effective eye contact

• Natural relaxed style

Developing Presentation Skill

Practice

Practice

Practice