Presentation Basics Lesson 2. Skills Matrix SkillsMatrix SkillSkill # Creating a New Blank Presentation Create presentations from blank presentations.

Presentation BasicsPresentation BasicsLesson 2

Skills MatrixSkills Matrix

Skills Matrix Skill Skill #

Creating a New Blank Presentation

Create presentations from blank presentations

1.1.1

Saving a Presentation for the First Time

Save presentations as appropriate file types

4.3.6

Creating a Presentation from a Template

Create presentations from templates

1.1.2

Skills MatrixSkills Matrix

Skills Matrix Skill Skill #

Reusing a Slide from Another Presentation

Reuse slides from an existing presentation

2.3.1

Creating a New Presentation from an Existing One

Create presentations from existing presentations

1.1.3

Starting a Presentation from a Microsoft Word Outline

Create presentations from Microsoft Office Word outlines

1.1.4

Skills MatrixSkills Matrix

Skills Matrix Skill Skill #

Organizing Your Slides

Rearranging the Slides in a Presentation

Arrange slides 1.5

Adding Notes to Your Slides

Skills MatrixSkills Matrix

Skills Matrix Skill Skill #

Printing a Presentation

Printing a Presentation in Grayscale Mode

Print a presentation in various formats

4.4.2

Previewing a Presentation on the Screen

Software OrientationSoftware Orientation

New Presentation Dialog Box

Creating a New Blank PresentationCreating a New Blank Presentation

Open a Blank PresentationClick New on Office menu to open New Presentation dialog box

Select Blank Presentation

Click Create

Creating a New Blank PresentationCreating a New Blank Presentation

Click Layout on the Home tab

Select from default layouts in the gallery

Layout controls position of text and objects

Choose a Different Layout

Creating a New Blank PresentationCreating a New Blank Presentation

Click in a placeholder to activate it

Key text at location of insertion point

Add Text to a Blank Slide

Dashed line indicates placeholder active

Insertion point

Saving a Presentation for the Saving a Presentation for the First TimeFirst Time

Save options:Click Save button on Quick Access ToolbarClick Save or Save As on Office menu

Navigate to location and key file name

Save a New Presentation

Saving a Presentation for the Saving a Presentation for the First TimeFirst Time

Choose a Different File Format

Point to Save As to select the PowerPoint 97-2003 format

Choose this format when using the file with earlier PowerPoint versions

Saving a Presentation for the Saving a Presentation for the First TimeFirst Time

Choose a Different File Format (cont’d)

Save as type drop-down list offers additional file formats

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Create a Presentation from a Template

Templates include backgrounds, layouts, fonts, and other elements

PowerPoint includes a selection of installed templates

Other templates are available from Microsoft Office Online

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Create a Presentation from a Template (cont’d)

Templates installed with PowerPoint

Templates available for

download

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Create a Presentation from a Template (cont’d)

New presentation includes background, layouts, sample graphics, and placeholders for text and content

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Click New Slide button to insert a new default slideWhen new slide follows title slide, it will be a Title

and Content slide by defaultWhen new slide follows any other slide, it will be the

same layout as the previous slide

Add a New Slide

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Click New Slide drop-down arrow to display New Slide gallery

Select a layout from the gallery for the new slide

Add a New Slide (cont’d)

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Other new slide options available on New Slide gallery:Duplicate the current slide or selected slidesCreate slides from an outlineReuse slides from another presentation

Add a New Slide (cont’d)

Creating a Presentation Creating a Presentation from a Templatefrom a Template

Click Reuse Slides on New Slide gallery

Display presentation that contains slides in Reuse Slides task pane

Click slide to insert it in current presentation

Reuse a Slide from a Different Presentation

Creating a New Presentation from an Creating a New Presentation from an Existing OneExisting One

Create a New Presentation from an Existing One

Save time by creating a new presentation from an existing oneClick New on Office menuClick New from existing in New Presentation dialog

box

Creating a New Presentation Creating a New Presentation from an Existing Onefrom an Existing One

Create a New Presentation from an Existing One (cont’d)

Select presentation on which to base new slides, then click Create New

The new presentation has a default name such as Presentation1

Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline

Use a Word outline to create slidesAdd slides from an outline to an existing

presentationOR

Open a Word outline in PowerPoint to create an entire presentation

Start a Presentation from a Word Outline

Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline

Start a Presentation from a Word Outline (cont’d)

Apply heading styles in Word document

Heading 1 text becomes the slide title; Heading 2 entries become bullet items

Starting a Presentation from a Starting a Presentation from a Microsoft Word OutlineMicrosoft Word Outline

Change Indent Levels in a List

Click Increase List Level to indent a bullet item

PowerPoint provides several levels of indents

Levels can have different font size, color, style, and bullet symbol

Organizing Your SlidesOrganizing Your Slides

Rearrange the Slides in a Presentation

Use Slide Sorter view to rearrange slides

Drag a slide to new position indicated by

vertical line

Organizing Your SlidesOrganizing Your Slides

Delete a Slide

In Normal or Slide Sorter view:Click Delete button on Home tab

ORPress Delete key

Organizing Your SlidesOrganizing Your Slides

Delete a Slide (cont’d)

In Slides/Outline pane:Right-click a slide in Slides/Outline pane and then

click Delete SlideSelect more than one slide to delete by clicking

first, holding Ctrl, and clicking additional slides

Adding Notes to Your SlidesAdding Notes to Your Slides

Add Notes in the Notes PaneKey note text in the Notes pane in Normal view

Adding Notes to Your SlidesAdding Notes to Your Slides

Use Notes Page view for more extensive notes

Key notes below a thumbnail of each slide

Add Notes in Notes Page View

Printing a PresentationPrinting a Presentation

To preview a presentation:

Click Office button

Point to Print

Click Print Preview

Use Print Preview

Printing a PresentationPrinting a Presentation

Use Print Preview (cont’d)

Choose what to preview

Slides display by default

Print Preview lets you choose how to view slides

Printing a PresentationPrinting a Presentation

Use Print Preview (cont’d)

Choose Handouts to preview up to nine slide thumbnails on a page

Printing a PresentationPrinting a Presentation

Use Print Preview (cont’d)

Choose Notes Pages to preview slides that include notes

Printing a PresentationPrinting a Presentation

Use Print Preview (cont’d)

Choose Outline View to preview an outline of the entire presentation

Printing a PresentationPrinting a Presentation

Use Print dialog box to set print options

Select print range

Choose what to print

Select additional options such as color or slides per page

Set Print Options

Printing a PresentationPrinting a Presentation

Use grayscale to save printing time and printer ink or toner

Choose Grayscale in Print dialog box

Print a Presentation in Grayscale Mode

You can also preview in Grayscale mode to see how slides will look in grayscale

Previewing a Presentation Previewing a Presentation on the Screenon the Screen

Preview a PresentationSlide Show view allows you to preview slides before you present them

Click the left mouse button to advance; click Esc to end the show

SummarySummary

Open a Blank PresentationChoose a Different LayoutAdd Text to a Blank SlideSave a New Presentation

You Learned How To

SummarySummary

Choose a Different File FormatCreate a Presentation from a TemplateAdd a New SlideReuse a Slide from a Different Presentation

You Learned How To

SummarySummary

Create a New Presentation from an Existing One

Start a Presentation from a Word OutlineChange Indent Levels in a List

You Learned How To

SummarySummary

Rearrange the Slides in a PresentationDelete a SlideAdd Notes in the Notes PaneAdd Notes in Notes Page View

You Learned How To

SummarySummary

Use Print PreviewSet Print OptionsPrint a Presentation in Grayscale ModePreview a Presentation

You Learned How To