Preparing Effective PowerPoint Presentations
Preparing Effective PowerPoint Presentations
Why PowerPoint Presentations ?
Why PPP?• People may better understand what you are
trying to tell them,• Later they can reach the content and rethink• You can reach more people• The audience may get less bored• You may better get the audience’s interest
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Outline• Why PowerPoint Presentation?• Planning Presentation• Components of a Presentation
– Content– Design– Text– Visuals
• General Guidelines
Why PowerPoint Presentation?• It is easy to prepare a PowerPoint Presentation and
PowerPoint provides lots of features to enrich the presentation. For example pictures, animations, sounds and slide transitions can be added.
• A PowerPoint presentation presents the content you are trying to present for you. Therefore your load is reduced.
How do you feel?
What is your first impression about this presentation?
Outline• Why PowerPoint Presentation?• Planning Presentation• Preparing Presentation• Components of a Presentation
– Content– Design– Text– Visuals
• General Guidelines
Why PowerPoint Presentation?• Easy to prepare• Allow various types of audiovisuals• Alternative way to convey information • Strengthen the presentation• Help audience to follow the presenter• Simplify the recall of key points
Planning Presentation• Study the content• Decide the goal• Know the audience
Preparing Presentation• Impressive beginning• Satisfying content• To the point closure
Content• Include essential information• Keep it simple• Keep 6x6 rule in mind:
– 6 words per line– 6 lines per slide
• Check the spelling and grammar
Design • Use design templates for consistency• Be creative• Leave empty space on each slide
““It's how we spend our time It's how we spend our time here and now, that really here and now, that really matters. If you are fed up matters. If you are fed up with the way you have come with the way you have come to interact with time, to interact with time, change it.change it.””
Marcia WiederMarcia Wieder
Colors• Use a theme with a set of colors• Limit the number of different colors in a slide• Check how projected colors are seen
Fonts• Prefer Sans-Serif fonts:
– Arial– Verdana
• Difficult to read Serif and fancy fonts:– Times New Roman
– Palatino– Bradley Hand ITC
Fonts• Stick to one font• For emphasis use colors and font stylesstyles
– Avoid using italic: hard to read – Try not to use underline: seems like hyperlink
• DON’T USE ALL CAPS
Font Size• Font size: 18• Font size: 20• Font size: 24• Font size: 28• Font size: 32• Font size: 36• Font size: 40• Font size: 44
Font Color
Red text
White text Yellow text
Green text Pink text
Maroon text
• Use contrasting colors• Dark color on light background• Light color on dark background
Font Color
Light color on dark background
Font Color
Dark color on light background
Visual Components• Use quality pictures, clipart and cartoons• Prefer content related visuals • Try to use same style visuals• Limit the number of visuals per slide• Try to simplify charts• Check the projected appearance
Graph Usage
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A B C
Midterm Results
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Midterm Results
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Animations and Sound Effects• Avoid sound effect if not essential
– If essential wait until it stops to speak• Limit transitions and animations
Outline• Why PowerPoint Presentation?• Planning Presentation• Components of a Presentation
– Content– Design– Text– Visuals
• General Guidelines
Three different fonts
Unrelated and inconsistent images
Serif font
Italic style
Why PowerPoint Presentation?• It is easy to prepare a PowerPoint Presentation and
PowerPoint provides lots of features to enrich the presentation. For example pictures, animations, sounds and slide transitions can be added.
• A PowerPoint presentation presents the content. Therefore your load is reduced.
5 different colors Long sentences
Small font size
Alternate Method• No template• Maximum of 6 words per slide• Loaded with image• Little or no animations• Rely on presenter
What areWhat areYOUYOU
Doing toDoing toOUROUR
World?World?
General Guidelines• Don’t read the presentation• Use a wireless mouse if possible• Don’t turn your back on the audience• Limit the number of slides• Spare minimum one minute for each slide• Practice your presentation beforehand
References• Etkili bir sunu oluşturmak ve sunmak için ipuçları - PowerPoint -
Microsoft Office Online: http://office.microsoft.com/tr-tr/powerpoint/HA102078641055.aspx
• 10 Font Tips for Presenters - Using Fonts in PowerPoint - PowerPoint Font Tips: http://presentationsoft.about.com/od/powerpointtipsandfaqs/tp/080119powerpoint_font_tips.htm?once=true&
• Presentation Tip: The Seven Deadly Sins of PowerPoint Presentations: http://entrepreneurs.about.com/cs/marketing/a/7sinsofppt.htm
• Creating An Effective PowerPoint Presentation: http://homepages.csp.edu/saylor/Documents/CREATING_AN_EFFECTIV.doc
References• Tips for Effective PowerPoint Presentations:
http://www.cheney268.com/training/PowerPoint/PowerPointTips.htm
• Creating an Effective PowerPoint: http://mason.gmu.edu/~montecin/powerpoint.html
• Tips for Making Effective PowerPoint Presentations: http://kinesiology.boisestate.edu/kines442/tips_for_making_effective_powerp.htm
• Designing Effective PowerPoint Presentations: http://revitalise.ncsa.uiuc.edu/workshops/sess6/resources/Effective_presentation.ppt
• Designing an Effective PowerPoint Presentation: http://owl.english.purdue.edu/owl/resource/686/01/
• watersecretsblog.com
Thank you for your attention and time.
Any Questions?
PAULO COELHOSİMYACI