Prepared by NIC-Rajnandgaon(CG). Objective : Is to be able to build a smart report engine which will allow the poll to be managed via the SMS. Computerized.

Poll Day Monitoring System

SMS based Poll Day Monitoring SystemRajnandgaon(CG)(Training to all Master Trainers) 14/10/2013 Objective

** With the rapid advancement in the technology, The ECI , intends to maintain a Live system to update about all the proceeds of the Polling Booths by integrating various updates from Districts , Sub-divisions, Polling Stations etc.

** To build a smart report engine which will allow the poll to be managed via the SMS .

Prepared by NIC-Rajnandgaon(CG)1Objective :Is to be able to build a smart report engine which will allow the poll to be managed via the SMS .

Computerized tracking of the election process with the critically important objective of being able to take timely action in real time.

It is an Event based management system from the time of dispatch till the time of deposition of election material after return of parties.

polling parties are distributed in remote locations, so the challenge is to get the information timely

Events can be of predetermined nature ( eg. polling party dispatched, arrived etc.) or of non-predetermined nature (eg. Incidents of violence). Both types of events need to trigger action on getting recorded into the system.

Prepared by NIC-Rajnandgaon(CG)Why sms ?SMS is a very easy and convenient technology that can be used for a wide range of applications. Although it has the widest reach of all the mobile technologies today.

Incorporates Time delay option, i.e. the recipients phone being busy does not matter to the sender of SMSs.

Prepared by NIC-Rajnandgaon(CG)Process of SMS GatewaySMS Gateway Services from NIC makes it easy to stay connected with all mobile service operators. We have a wide range of mobile communication solutions including Web SMS and SMS API Interfaces. The SMS Gateway should be reliable, fast, cost effective and covers almost all operators in the India.

Prepared by NIC-Rajnandgaon(CG)

Process of SMS based monitoring systemStep 1:- Mobile Registration.RO (Returning officer)ARO (Assistant Returning officer)SO (Sector officer) and Assistant Sector OfficerPO (Presiding officer) and Any one polling Officer of the polling party

Step 2:- Send Events & Time based reports.Reports by Presiding Officer/polling OfficerReports by RO/ARO/SO(if PO does not carry mobile phone with them or Mobile Phone of PO, for some reasons beyond control, fails to send SMS)

Prepared by NIC-Rajnandgaon(CG)SMS format-SMS is designed in such a format that the message received by the system(sms gateway) through the sender(RO/ARO/SO/PO) could be automatically interpreted and updated into the database .

Keyword poll- (All sms format will start with this keyword)(Note: first syntax poll is case sensitive for sending SMS format) Example:- poll other part of the message.

Prepared by NIC-Rajnandgaon(CG)For RODate of Registration- P-7 daySMS syntax- poll S0101001RO3 digit access code

(Instruction : First 3 digits state code then space and put 2 digits District No. after that 3 digits AC No. where RO will Registered and after that specific the keyword RO,RO-Returning officer. if one RO caters more than one AC then he has to register different mobile numbers for different AC. And last 3 digit authentication code provided by district level.)

Eg. poll S09 01 001 RO 856For ARODate of Registration- P-7 daypoll S0101001RO3 digit access code

(Instruction : First 3 digits state code then space and put 2 digits District No. after that 3 digits AC No. where RO will Registered and after that specific the keyword RO,RO-Returning officer. if one RO caters more than one AC then he has to register different mobile numbers for different AC. And last 3 digit authentication code provided by district level.)

Eg. poll S09 01 001 ARO 856Step 1 : Mobile registration - SMS formatPrepared by NIC-Rajnandgaon(CG)For Registration of Sector Officer and Assistant Sector Officer

Date of Registration- P-7 day

SMS syntax-

poll S0101001001SO3 digit access code

(Instruction : First 3 digits state code then space and put 2 digits District No. after that 3 digits AC No and Put Sector No. where SO will Registered and after that specific the keyword SO(Each Sector within an AC should be given a running serial number starting from 01).Please note there should not be more than 1 AC under a Sector. SO-Sector Officer and last 3 digit authentication code provided by district level.)

Eg. poll S09 01 001 001 SO 856Step 1 : Mobile registration - SMS formatPrepared by NIC-Rajnandgaon(CG)Step 1 : Mobile registration - SMS formatFor PO : Registration of Presiding Officer and any one Polling officer of all Polling PartyDate of Registration- P-2/P-1 daySMS syntaxpoll S0101001001PO3 digit access code(Instruction - First 3 digits state code then space and put 2 digits District No. after that 3 digits AC No and Put PS No. where PO will Registered and after that specific the keyword PO.(if it is an auxiliary polling station then it will be 3 digits followed by A or B; 001A for example) RR may arrange for special counter at DC for this registration or registration may be done from the counter where from polling materials will be distributed. ROs representative at these counters will get the registration done by the Presiding officer and any one of the polling officers of each polling party. It means Presiding Officer/Polling Officers will register their mobile in presence of ROs representative present at the counter and ROs representative will also note down in a register the mobile numbers of the presiding officer and polling officer that have been registered against the assigned AC & Polling Station Nos. and last 3 digit authentication code provided by district level.)

Eg. poll S09 01 001 001 PO 856

Prepared by NIC-Rajnandgaon(CG)

Pre poll-Safe arrival of polling party at polling station.Mock Poll and attendance of polling agents.Step 2:- Send Events & Time based reports. Information from the polling stationsPrepared by NIC-Rajnandgaon(CG)Step 2:- Send Events & Time based reports.Information from the polling stationsDuring poll-poll started (Latest by 7:15 am)9 am Report (Male,Female,Others)count.11 am Report (Male,Female,Others)count.1 pm Report (Male,Female,Others)count.3 pm Report (Male,Female,Others)count.5 pm Report (Male,Female,Others)count.Voters in queue at the closure of poll.Exception reports-poll Interrupted due to EVM Non-Functioning.poll interruption due to Law & Order problem.poll interruption due to other Problem.Problem resolvedPrepared by NIC-Rajnandgaon(CG)After poll-Final voter turnout.Safe arrival of polling party at Record Room after poll.Step 2:- Send Events & Time based reports.Information from the polling stationsPrepared by NIC-Rajnandgaon(CG)RolesChief electoral officer Can monitor the whole sms poll monitoring system online.Can edit details of any polling station online if PO is getting any problem in sending sms.

Returning officerMobile registration through SMS.Will get an sms if there exist any problem in any polling station.

Assistant returning officerMobile registration through SMS. Will get an sms if there exist any problem in any polling station.

Prepared by NIC-Rajnandgaon(CG)RolesSector officerMobile registration through SMS. Can send sms on behalf of any polling station if PO is getting any problem in sending sms.

Presiding officerMobile registration through SMSSend Event and Information bases reports through SMS.

Prepared by NIC-Rajnandgaon(CG)Message to be sent on9212357123 This is our virtual Destination number for receiving whole SMS which is used in poll day monitoring system.

Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventSafe Arrival of Polling Party at Polling StationDate of Event P-2/P-1 DayTime of Event Immediately after reaching Polling StationSMS syntaxpoll SAP Remarks SAP- Polling Party Safely Arrived at the Polling station

EventMock Poll and attendance of polling agentsDate of Event P-DayTime of Event Immediately after conduct of mock poll and before commencement of pollSMS syntaxpoll MP04RemarksMP-Mock Poll Conducted, Last 2 digits stand for no. of Polling agents present. As per the example polling agents of 4 contesting candidates are present.

Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventPoll Started Date of Event P dayTime of Event Latest by 7:15 amSMS syntaxpollPSRemarks PS- Poll Started

EventReport on 2 hourly (9AM)Date of Event P-DayTime of Event 9amSMS syntax poll9AMmale,female,other

Eg poll9AM111,98,02Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventReport on 2 hourly (11AM)Date of Event P dayTime of Event 11amSMS syntax poll11AMmale,female,otherEg. poll 11AM111,98,02EventReport on 2 hourly (1PM)Date of Event P-DayTime of Event 1 pmSMS syntax poll 1PMmale,female,otherRemarks poll 1PM111,98,02Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventReport on 2 hourly (3PM)Date of Event P dayTime of Event 3pmSMS syntaxpoll 3PMmale,female,otherEg. poll 3PM111,98,02EventReport on 2 hourly(5PM)Date of Event P-DayTime of Event 5 pmSMS syntax poll 5PMmale,female,otherEg. poll 5PM111,98,02Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventVoters in queue at the closure of pollDate of Event P dayTime of Event Closure of poll(Latest by 5.15 PM(3.15 PM for ACs where poll is scheduled to close at 3 PM)SMS syntaxpoll Q10Remarks Q Stands for Voters in queue at the schedule time for end of poll. 3 digits stand(s) for total number of voters in queue

EventFinal Voter TurnoutDate of Event P-DayTime of Event After end of Poll and finalization of ballot paper Account in form 17C and before leaving polling station.SMS syntaxpoll VTmale,female,other Eg. poll VT454,381,002Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerPredetermined nature EventsEventSafe arrival of Polling Party at RC after end of PollDate of Event P dayTime of Event Immediately after reaching RCSMS syntaxpoll SARCRemarks SARC Stands for Safe arrival of Polling party at RCReports by Presiding Officer/Polling Officer non-predetermined nature EventsEventPoll Interrupted due to EVM Non-Functioning or . apprehension of such problemDate of Event P-DayTime of Event Immediately after such type of situationSMS syntaxpoll PROBEVMRemarks PROB- Problem, EVM- Problem of Electronic Voting . Machine.Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerNon-predetermined nature EventsEventPoll interrupted or apprehension of poll interruption . due to Law & Order problemDate of Event P dayTime of Event Immediately after such type of situation arisesSMS syntaxpoll PROBLWRemarks PROB- Problem, LW - Law & Order Problem.

EventPoll Interrupted or there is a chance of poll interruption . due to other ProblemDate of Event P-DayTime of Event Immediately after such type of situation arisesSMS syntaxpoll PROBOTHRemarks PROB- Problem, OTH Other Problem

Prepared by NIC-Rajnandgaon(CG)Reports by Presiding Officer/Polling OfficerNon-predetermined nature EventsEventProblem resolvedDate of Event P dayTime of Event Immediately after problem is solved and poll is resumed . in case SMS syntaxpollPRESRemarks PRES means Problem resolved and poll resumed in case there is . interruption.

Prepared by NIC-Rajnandgaon(CG)If PO failed to send sms?Then Returning Officer/Assistant Returning Officer/Sector Officer can send SMS on behalf of that PO

Prepared by NIC-Rajnandgaon(CG)

Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer

Sl. No.Event SMS syntax1Safe Arrival of Polling Party at Polling Station pollPS_NOSAP eg. poll001 SAP 2Mock Poll and attendance of polling agents pollPS_NOMP04 eg. poll001 MP043Poll Started pollPS_NOPS eg. poll001 PS4Report on 2 hourly (9AM) pollPS_NO9AMmale,female,other eg. poll0019AM111,98,025Report on 2 hourly (11AM) pollPS_NO11AMmale,female,other eg. poll00111AM111,98,02 Prepared by NIC-Rajnandgaon(CG)Sl. No.EventSMS syntax6Report on 2 hourly (1PM) pollPS_NO1PMmale,female,other eg. poll0011PM111,98,027Report on 2 hourly (3PM)pollPS_NO3PMmale,female,other eg. poll0013PM111,98,028Report on 2 hourly(5PM) pollPS_NO5PMmale,female,other eg. poll0015PM111,98,029Voters in queue at the closure of poll pollPS_NOQvoters in Queue eg. poll001Q1010Final Voter Turnout pollPS_NOVTmale,female,other eg. poll001VT454,381,002

Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer

Prepared by NIC-Rajnandgaon(CG)Sl. No.EventSMS syntax11Safe arrival of Polling Party at RC after end of Poll. pollPS_NOSARC poll001SARC12Poll Interrupted due to EVM Non-Functioning or apprehension of such problem pollPS_NO PROBEVM poll001 PROBEVM13Poll interrupted or apprehension of poll interruption due to Law & Order problem pollPS_NO PROBLW poll001 PROBLW14Poll Interrupted or there is a chance of poll interruption for any other Problem pollPS_NO PROBOTH poll001 PROBOTH15Problem as mentioned in Sl. NO. 12,13,14 resolved pollPS_NOPRES poll001 PRES

Poll Report by Returning Officer/Assistant Returning Officer/Sector Officer

Prepared by NIC-Rajnandgaon(CG)SMS based poll monitoring WebsiteThis apart, there will be provision for reporting the above poll information from District, Sub-division end through website. This facility should be utilized in case SMS system fails both from Polling Station and Sector end.

Prepared by NIC-Rajnandgaon(CG)IMPORTANT PRO/PO must carry their mobile Phone and charger.After registration of mobile numbers of Presiding Officers and any one Polling Officers of a Polling party, Subsequent reporting (like Safe Arrival, Mock Poll, Poll Start and so on) through SMS should be sent from one mobile only. There is no need of sending SMS from both the mobile numbers at a time. It may be noted that two mobile numbers for each polling station are registered taking note of redundancy. If for some reasons one mobile fails to send SMS then only the other mobile should be used.Each and every presiding Officer/Polling officer will register in a particular polling station, then those presiding officer can update record to the registered polling station.

Automatic Automatic sending of SMSs to the persons who are not reporting within scheduled / expected time limits.Automatic sending of SMSs to police stations, magistrates etc. on receipt of reports of events like violence etc. from polling booths, sector officers etc.

Prepared by NIC-Rajnandgaon(CG)Training to Presiding officerHow to send SMS.About the keyword poll.About the different types of SMS formats.When to send SMS (each SMS has to be send on certain event or time).Where to send SMS (each SMS has to be send on a particular no. given by ECI of CEO office)What to do if getting problem in sending SMS.Importance of sending SMS accurately and timely.

Prepared by NIC-Rajnandgaon(CG)ThanksPrepared by NIC-Rajnandgaon(CG)