PREPARE YOUR CLUB GUIDANCE FOR SHINTY CLUBS · Clubs to develop simple guidance for members to access facilities and park appropriately ensuring physical distancing measures have

PREPARE YOUR CLUB – GUIDANCE FOR SHINTY CLUBS

CORONAVIRUS (COVID 19) SHINTY’S ROUTE MAP

03/07/20

PREPARE YOUR CLUB

The purpose of this guidance is to provide a framework of support for our member clubs and

associations to interpret Scottish Government Guidance on Coronavirus in relation to our

sport. Shinty’s phased exit from lockdown will be released phase by phase in line with Scottish

Government guidance and phases. The steps we take are focused on protecting the health

and wellbeing of our communities in line with Scottish Government Guidance. In the first

instance our focus is on preparing our clubs. No shinty is permitted at this time.

PHASE 2 GUIDANCE Update – PREPARE YOUR CLUB

Each individual and each member club has a duty of care to ensure they understand the

guidance provided. Implementation of this guidance is vital for the protection of our sport

and our communities. We encourage every member and friend of shinty to focus on zero

transmission by following government guidelines at all times.

It must be stressed that an easing of lockdown does not mean a return to normal, and we

urge everyone to be mindful of how their individual actions reflect on their community. The

key will be for individuals to take a sensible approach to their activities, use their judgement

to manage and mitigate the risks, and to consider the social responsibility we all have to each

other, to protecting our emergency services and to minimise the transmission of COVID -19.

It is the Camanachd Association position to implement a phased return to our sport aligned

to the Scottish Government route map and given the contact nature of our sport the first

steps will be focused on following the extension to exercise as prescribed by Scottish

Government and focusing on the preparation of your club to be ready for hosting members

at a date to be confirmed in a future phase providing your club have completed the readiness

checklist and appropriate insurance is in place.

This guidance is subject to change and updates as further information becomes available. This

Shinty route map applies to shinty at all ages and stages and for male and female clubs under

the umbrella of the Camanachd Association in Scotland.

At this time we are focusing on club preparation to ensure our clubs are ready to host activity

safely when Scottish Government confirm it is safe to do so. On an individual family basis we

would encourage you to maximise the opportunity to follow the government

recommendations to be physically active and exercise in your household group (where social

distancing is not required) or with 8 people from a maximum of two different households

under social distancing guidelines.

As a sport our main concern is the safety of our members and the wider public. To this end

we will follow Government advice and ask that your facilities remain closed during this phase

and that no formal club activity is undertaken.

People who are shielding are now permitted to undertake activities providing strict physical

distancing is adhered to.

People who are symptomatic should self-isolate for 7 days; household members for 14 days

as per info on NHS guidance. No one who is self-isolating should attend an outdoor sports

facility/activity.

Clubs and participants should be aware that the easing of restrictions does not mean that facilities/venues will open immediately. Owners and operators will require time to consider all the implications of opening facilities/venues and put plans in place to set up operations that ensure the safety of participants, staff and volunteers. This is a difficult time for everyone so please be patient.

Scottish Government Guidelines

All clubs and members are advised to follow all advice from the Scottish Government in

relation to Coronavirus. Further information can be found below www.gov.scot/coronavirus

Guidance Phase 2

Approval Phase 2 has been compiled in conjunction with Scottish Government guidance as of 3rd July 2020. During Scottish Governments Phase 2 the Camanachd Association are asking all clubs to liaise with their Regional Development Team member to prepare their club and ready themselves for a future return to the sport (at a date yet to be determined)

Scottish Government Guidelines

Unrestricted outdoor exercise adhering to distancing measures. Non-contact, outdoor activities with travel restriction of 5 miles only in specific South West Scotland postcodes. https://www.gov.scot/news/management-of-local-covid-19-outbreak/

Players and Match Officials Guidance

▪ Shinty activity is not permitted

▪ No member currently has Camanachd Association Personal Accident insurance.

▪ Members are encouraged to maintain or build their physical fitness in line with

government guidance

▪ Focus on individual skill development or skills that can be developed safely

within your household. Members are reminded at this time activities are carried

out at their own risk.

Club Guidance

▪ Prepare your club policies and procedures (Liaise with your Regional

Development Team member for guidance)

▪ Identify volunteers to lead on the Club Safety checklist

▪ Complete COVID 19 Club Readiness checklist including an updated risk

assessment to mitigate risk when modified club activity resumes

▪ Communicate new policies and procedures with members/community

▪ Prepare an online register to monitor training attendances and to track and

trace participation should it be required when activity resumes and it is safe to

do so.

▪ No shinty is currently permitted

Facilities • All indoor facilities should remain closed to the public including clubhouses,

locker rooms, storage and activity areas.

• Sports facility operators and clubs may now open toilets for public use if they

follow the guidelines outlined on the Scottish Government website Opening

Public Toilets Guidelines

• Public toilets are defined as any toilets accessible to the public. The opening of

toilets should be accompanied by local risk assessment, and control measures

should be proactively monitored by clubs/operators.

• All appropriate cleaning procedures and equipment/disinfectant should be

provided as per Health Protection Scotland guidance.

• Small retail units operated by venues/sport clubs may reopen from the 29 June

2020 provided all specific Scottish Government guidance for retailers is in place

and adhered to. Further information from the Scottish Government is available

at Retail Sector Guidance

• Clubs and facilities are permitted to carry out routine maintenance, but the

primary consideration must be to ensure the safety of volunteers and staff.

• Facilities to be prepared in line with sportscotland guidelines Get your facilities

fit for sport

Coach Education

• Prepare by Getting your coaches ready for sport

• Formal Shinty Coaching is not currently permitted. Regional Coaching Education will be available from your Regional Development Team member to prepare & plan sessions that may take place during later phases (subject to government approval). This will include guidance on training practice employing physical distance measures.

Safeguarding • Coaching is not permitted at this time. If any informal activity takes place please be aware Coaching a child (U18) from a different household one-to one is not permitted unless a parent/carer is present so that you comply with our safeguarding policy and Children 1st: Child Wellbeing and Protection Considerations

Transport and parking

• Clubs to develop simple guidance for members to access facilities and park appropriately ensuring physical distancing measures have been deployed.

• Simple guidance should be prepared and shared so members are clear of the protocols when it is safe to return to shinty.

• Clubs to encourage active travel where it is safe and practical to do so.

• Travel restrictions outlined by the Scottish Government should always be adhered

to by participants. Staying Safe and Protecting Others: Travel

Shinty Games

• Not permitted

Shinty Training

• Not permitted

Please note: Information on Scottish Governments approach to managing covid-19 is

available at www.gov.scot/coronavirus-covid-19/ .

General guidance;

• The club committee or venue operator should ensure all appropriate management processes are in place to oversee and maintain the implementation of measures outlined herein. Venues are advised to take time to ensure they reopen safely.

• It is the responsibility of each venue, club and deliverer to undertake documented risk assessment, based on their local circumstances, prior to activity taking place. Consider safety first, particularly focusing on minimising the risk of infection/transmission. Appropriate measures must be put in place to ensure participants, staff and volunteers are always protected.

• Outdoor hospitality, including catering and bar services can reopen from 6th July 2020 providing they adhere to Scottish Government guidance. Further information is available at Scottish Government: Tourism and Hospitality Guidance

• Clubs should check with their insurance company that correct and full insurance cover is in place and valid before any activity takes place. No personal accident insurance is currently in place for shinty. Shinty is not permitted at this time. Personal Accident insurance will only be restarted when Scottish Government have indicated via sportscotland that it is safe to return to our sport and clubs have completed the necessary updates to their policies and procedures.

• At all times, participants and venue operators should adhere to the Scottish Government’s physical distancing guidelines of staying at least 2m away from others.

• Travel restrictions outlined by the Scottish Government should always be adhered to. You can drive within the local area for the purposes of undertaking outdoor exercise and physical activity. As a guide, rather than a fixed limit, broadly 5 miles from your home would be within your local area. Up to date guidance is available Staying Safe and Protecting Others: Travel

• Furloughed staff

- It is for each employer to decide when it is the appropriate time to return staff to work from the Coronavirus Government Job Retention (‘furlough’) scheme.

- A furloughed employee can take part in volunteer work, if it does not provide services to or generate revenue for, or on behalf of your organisation or a linked or associated organisation.

Guidelines will be updated as we progress through the different phases of the Scottish Government Covid-19 route map. Current information is available at Scottish Government: Covid-19 Framework for decision making

Facility / Venue guidance.

• As a sport our main concern is the safety of our members and the wider public. To this

end we will follow Government advice and ask that your facilities remain closed during

Phase 2 and no organised Club Shinty activity

• sportscotland has produced the Getting your Facilities Fit for Sport guidance to help

owners and operators of sports facilities as they prepare for when sport/activity

resumes. The guidance is applicable to all phases of the Scottish Government Covid-

19 routemap and can be adapted to support other planning-based work being

undertaken by sports, clubs and community organisations

• Indoor facilities including club houses, locker rooms, storage and activity areas

should remain closed to the public. While we understand this delays the ability of our

facilities to reopen fully.

• Sports facility operators and clubs may now open toilets for public use if they follow the guidelines outlined on the Scottish Government website Opening Public Toilets Guidelines .

o Public toilets are defined as any toilets accessible to the public. The opening of

toilets should be accompanied by local risk assessment, and control measures

should be proactively monitored by clubs/operators.

o All appropriate cleaning procedures and equipment/disinfectant should be

provided as per Health Protection Scotland guidance.

• Small retail units operated by venues/sport clubs may reopen from the 29 June 2020 provided all specific Scottish Government guidance for retailers is in place and adhered to. Further information from the Scottish Government is available at Retail Sector Guidance

• Clubs and facilities are permitted to carry out routine maintenance, but the primary

consideration must be to ensure the safety of staff.

• No spectating should take place other than where a parent is supervising a child or

vulnerable adult. Physical distancing guidance should always be followed.

Outdoor Sports Courts & Pitches

• Venues and clubs may re-open all outdoor sports areas, courts and pitches from the

29 June 2020 if documented risk assessments are undertaken and all appropriate

measures are put in place to ensure the safety of participants, staff and volunteers.

Indoor areas remain closed.

• Please refer to additional guidance produced by sportscotland at: Getting Your

Facilities Fit for Sport

• Outdoor group training or play is not permitted other than where it meets specific

Professional & Performance Sport Resumption Guidance

• Activity or exercise undertaken in sports areas, courts and pitches must fully comply

with Scottish Government household, physical distancing and travel guidance with

appropriate hygiene and safety measures also in place.

Health, Safety & Hygiene

• Ensure access to first aid and emergency equipment is maintained. Where equipment is stored indoors please ensure public access to indoor areas is restricted as much as possible with hygiene and safety protocols reviewed as part of the risk assessment.

• Please ensure the first aid equipment has been updated appropriately for the COVID pandemic and first aiders have undertaken appropriate additional training.

• Cleaning of equipment, hand and respiratory hygiene are core measures to be implemented and provision should be made for these.

• Clear guidance and plans are needed for cleaning of facilities and equipment, and waste disposal. For instance, common touchpoint surfaces (gates, door handles, handrails etc) should where possible be left open but if not possible, regular cleaning with disposable gloves should be undertaken.

• Make hand sanitizers or wipes available for use at entrance/exit to venue/facility where possible. Hand sanitiser should be at least 60% alcohol based and detergent wipes appropriate for the surface they are being used on. Cleaning products should conform to EN14476 standards. For example a ‘Milton’ product that meets this standard.

• A checklist for health, hygiene and cleaning considerations and actions is available here: Getting your Facilities Fit for Sport

• Further guidance is available at;

• Health Protection Scotland: General guidance for non-healthcare settings

• Health Protection Scotland: Cleaning in a non-healthcare setting

• Health Protection Scotland: Hand hygiene techniques

• St. John's Ambulance: Covid-19 advice for first aiders

Facility Equipment

• Clubs and venue operators should, where possible, remove equipment including

benches, scoreboards, tables and any other objects that are not essential for

participation purposes.

• Where the above is not possible appropriate cleaning measures, including provision of

sanitiser and disposable gloves, should be put in place to reduce the risk of

contamination.

• Bins may be provided but should be regularly checked, cleaned/sanitised, emptied and

disposed of using appropriate personal protective equipment.

• All fixed equipment should be checked prior to use to avoid participants having to

adjust or touch it.

• Where shared equipment is necessary for an activity appropriate hygiene measures

must be put in place to ensure the equipment is thoroughly cleaned before, during and

after use.

• No personal equipment should be left at a facility by a participant once the activity has

ended.

• Where balls are used in sports areas, courts and pitches (after 29 June 2020) a risk

assessment should be undertaken to ensure measures are put in place to minimise

uncovered body contact. Appropriate hygiene protocols should be undertaken

including hand hygiene and regular cleaning of balls before, during and after exercise.

• Hand sanitiser should be at least 60% alcohol based and detergent wipes are

appropriate for the surface they are being used on. Cleaning products should conform

to EN14476 standard or any detergent is followed by chlorine releasing agent.

• Where appropriate bookings and payment

- Online bookings should be taken if possible. If not, alterative measures should be

put in place including phone bookings to arrange training for teams.

- Where possible and in line with Data Protection regulations, a register of users

should be kept in case there is a need to track and trace.

- Consider introducing buffer periods between sessions to stagger start times so that

participants do not all arrive/leave at the same time.

- Where possible use online or contactless payment options and avoid handling

cash.

Communication with members/community

• Clubs should communicate clearly and regularly with members and participants setting out what they are doing to manage risk, and what advice they are giving to individuals before, during and after visits to the venue/activity.

• Make them aware in advance of measures you are putting in place at your venue, and

guidelines they are asked to follow.

• Ideally clubs should publish an action plan detailing their plans to re-open safely.

• Communicate clearly opening times and how people can safely access a facility when

it is safe to do so and if relevant, for example through a booking or queuing system.

• It is more important than ever to consider inclusive guidance for people who need

support to be active and clubs should consider this as part of their work to encourage

even more people to return to shinty or continue physical activity.

• Ensure signage is prepared and placed strategically highlighting guidelines for

participating safely and promoting hygiene measures are clearly displayed and up to

date.

Workforce

• Clubs and venue operators must ensure that relevant workplace guidance is followed

for contractors and staff and ensure existing health and safety advice is maintained

and aligned. This should be detailed in the risk assessment.

Coaching, Instructing and Personal Training

• Currently no member is insured therefore no formal shinty coaching is permitted or

should take place at this time. Please continue to follow Scottish Government

Guidance on exercise and work with your club to ready themselves for a return at a

later date

• Guidance for coaches, leaders, personal trainers, and instructors preparing for Phase

3 is available at Getting your coaches ready for sport .

• Coaches and instructors who will be working with children should familiarise themselves with the additional considerations developed by Children 1st: Child Wellbeing and Protection Considerations .

Competitions

• No formal shinty competition is permitted at this time

• The initial focus during this phase should be on facilitating recreational and social play,

and letting participants practice and exercise in line with Scottish Government

recommendations for exercise. It is not yet a return to sport.

• Some formats of competition will be able to resume before others and updates will be

provided at the appropriate phase.

• When a safe start date has been identified by Scottish Government to restart contact

sports the Camanachd Association will consult all clubs relating to their desire to take

part.

• If Scottish Government progress through the phased lifting of lockdown and confirm it

is safe to return to contact sport later in 2020 the Camanachd Association will consult

all clubs on their desire to participate in localised Mini leagues for youths and adults

depending on the time that may be available. Consultation will be carried out to ensure

we progress through this challenging period together and move forward as one. If your

club wish to share any ideas or input into these plans please contact your local

Regional Development Team member.

Guidance for participants

The following guidance can be used to support your members. Consider using it in the context

of before, during and after the activity.

• Stay up to date

o Scottish Government information is available at Scottish Government: Coronavirus in Scotland .

o Be aware that guidance can change, and restrictions may be reintroduced - ensure you have checked the latest version of guidelines for your activity.

• No shinty is permitted at this time however if you are travelling to and from a venue to exercise

o Please check before you leave that toilet facilities will be available at the

venue.

o Wash your hands with soap and water for at least 20 seconds before leaving home. Information on hand hygiene is available at: Health Protection Scotland: Hand hygiene techniques

o Where possible avoid using public transport and adhere to Scottish Government physical distancing and travel guidelines: Scottish Government

Phase 2: Staying safe and protecting others . Staying Safe and Protecting Others: Travel

o Arrive as close as possible to when you need to be at the venue/facility and allow others to leave before you enter. If you need to wait, then do so away from the facility and clear of the gates.

o Take your own hand sanitiser to the venue and use regularly throughout any informal recreation.

o Take your own hydration / food to the venue.

o If driving, park your car in such a way as to facilitate physical distancing.

o Avoid touching fixed equipment including gates, fences or benches.

o After completing your exercise return directly to your car (if appropriate) and leave.

• Health & Hygiene

o If you need to sneeze or cough, do so into a tissue or upper sleeve. Dispose of your tissue into an appropriate bin supplied at the venue or place in a plastic bag and take home. Wash your hands afterwards for 20 seconds.

o Avoid touching your face and ensure to clean your hands with at least 60% alcohol gel when you finish participating.

• Maintaining physical distancing

o At all times, participants should adhere to the current Scottish Government’s physical distancing guidelines including before, during and after the activity or when taking breaks.

o No shinty is permitted at this time.

o Further information on physical distancing guidance is available at Staying Safe and Protecting Others

• If you have children with you;

o You can exercise with members of your household, including children, or with members from up to two other households (or extended households), with a maximum of 8 people participating in total.

• Spectators

o No spectating should take place other than where a parent/guardian is supervising a child or vulnerable adult. In all cases physical distancing should always be followed.

• Clinically vulnerable people

o The advice for clinically vulnerable groups has been updated.

o People who are shielding can now undertake outdoor exercise activities. Further information is available at Scottish Government: Staying safe outdoors

o People who are symptomatic should self-isolate for 7 days and household members for 14 days as per NHS guidance. No one who is self-isolating should attend an outdoor sports facility/activity.

• Be aware guidance can change and restrictions may be reintroduced - ensure you have checked the latest version of your governing body Covid-19 guidance.

• Participant Bookings

o Where a venue allows, book in advance and make payment online.

o Exercise and physical activity can only take place outdoors with all indoor facilities remaining closed.

• Competitions

o No shinty is permitted at this time.

• Equipment & Facilities

o Where possible take your own equipment with you.

o Only take the minimum amount of equipment that you need to participate.

o Clean and wipe down your equipment, including water bottles before and after use.

o Bring a full water bottle, and do not share food or drink with others.

o Ensure you take all personal belongings and equipment with you at the end of the session and do not leave or store anything at the venue/facility.

o Be aware that all onsite indoor facilities will be closed.