Premier OA Operations Advisor Specification

This legend provides information about the OperationsAdvisor dictionaries, data files, and mapping files. !A required file represents the minimum need to populate the OperationsAdvisor reports.

An optional file is an additional file that contributes to the data set. Updated 10/14/2013

Optional fields are notated in the column headers.

Tab Color File Type and Name Required for Comparative

Required for Productivity Notes Tab Name and Link to Tab

Dictionaries:

Department ✓ ✓ Also Used for Daily Productivity. Dictionary_DeptListFacility Volume ✓ Also Used for Daily Productivity. Dictionary_FacVolumesDepartment Job Code ✓ ✓ Also Used for Daily Productivity. Dictionary_JobCodeListDepartment Volume ✓ ✓ Also Used for Daily Productivity. Dictionary_DeptVolumesGeneral Ledger ✓ Dictionary_GeneralLedgerCharge Code Used to automatically calculate department

volumes. Also Used for Daily Productivity.

Dictionary_ChargeCodeList

Quality Indicators Dictionary_QualityData Files:

Department Volumes ✓ ✓ DeptVolume_HistoryPayroll - One of the following two payroll files

is required:✓ ✓Payroll Data at the Job Code Level Payroll_Data_Job_Code_Level

Payroll Data at the Employee Level Payroll_Data_Empl_LevelCPT Volumes ✓ Used to automatically calculate procedures and

RVUs.CPT_Volumes

Facility Volumes ✓ FacVolume_HistoryQuality Data Quality DataGeneral Ledger General_Ledger_DataCharge Level Data Used to automatically calculate department

volumes.Charge_Level_ Data

MS-DRG Patient Count Used to upload MS-DRG information for Supply Mix reporting.

MS-DRG Patient Count

Mapping Files: Facility Volume ✓ Facility_Volume_Mapping Department ✓ Department_Mapping Department Volume ✓ Department_Volume_Mapping Department Job Code ✓ Used for skill mix analysis on the generated reports. Department_Job_Code_Mapping

General Ledger ✓ General_Ledger_MappingUser Files:

Note: User Files are uploaded only during initial setup (implementation). User Registration You create the Excel file, but your Premier

Operations Consultant uploads the file for you. User_Registration

User Permissions User_PermissionsDepartment Reporting Definition Files:

Department Reporting Definition has a total of six files. If you want to upload the department reporting definitions, three files are required. !Department Definition Fields ✓ DepartmentDefFieldsDepartment Thresholds Only necessary for departments not using the

facility-level thresholds.DeptDef_Thresholds

Labor Standards ✓ DeptDef_LaborStandardsOvertime, Agency, and Education Target

Percentages✓ DeptDef_OTAgencyEduTargets

Report Comments DeptDef_ReptCommentsQuality Indicators DeptDef_Quality_Indicators

Daily Data Files:Department Volumes ✓ DeptVolume_History

Payroll - One of the following two payroll files is required:

✓Payroll Data at the Job Code Level Payroll_Data_Job_Code_LevelPayroll Data at the Employee Level Payroll_Data_Empl_Level

CPT Volumes Used to automatically calculate the procedures and RVUs.

CPT_Volumes

Facility Volumes FacVolume_HistoryCharge Level Data Used to automatically calculate department

volumes.Charge_Level_ Data

General Tips

Formatting FilesGeneral tips for formatting files:• Remove dollar signs in dollar amounts.• Remove commas that separate thousands in dollar amounts.• Remove blank lines from the file. (Be sure to delete the entire row, not just values in the line.) The application will not upload files containing blank lines.• Do not include special characters, such as a greater sign (>), ampersand (&), and quotation mark (”), as values within fields of your upload files. For example, do not include a department name as Labor & Delivery; instead use Labor and Delivery.• Enter percentage values as actual values (not decimal values). For example, enter 35.5% as 35.5, not .355.• Use minus signs or parentheses to indicate negative values; for example, -123 or (123).

Dates

Start and end dates:• The start date must be earlier than the end date.• The end date must be later than the start date.• The application accepts various date formats, with or without slashes. The application does not accept date formats that use hyphens. See the following examples:

Acceptable Not Acceptable7/1/2005 7120057/1/05 7010507/01/2005 07-01-200507012005 07-01-05

Formatting Excel Cells to Display Dates in MMDDYYYY Format:To format the date into the MMDDYYYY format in Excel:1. Enter your dates with the slashes in your standard format.2. Highlight all dates that need to be formatted.3. Select Cells from the Format menu. The Format Cells window appears.4. On the Number tab, choose Custom in the Category list.5. In the Type field, enter MMDDYYYY.6. Click OK. The Format Cells window closes and the dates are displayed in MMDDYYYY format.

File Source for the FileDictionary (Lookup) FilesDepartment Dictionary General Ledger or Financial System (new clients)Facility Volume Dictionary Setup manually during implementation (new clients)Department Job Code Dictionary Payroll system; combination of departments and job codes in each department (new

clients)

Department Volume Dictionary · Potential sources for new clients: General Ledger or Financial System if GL includes statistical volumes Statistical MIS Existing “homegrown” database (such as Access)

General Ledger Dictionary · General Ledger or Financial System· Billing System; may require edit to get “weighting” if not developed within Billing, Decision Support, or General Ledger system.

Data FilesDepartment Volumes · Statistical MIS

· Existing “homegrown” database (such as Access)Data Files · Statistical MIS

· Existing “homegrown” database (such as Access)Payroll Data at the Job Code Level File Payroll (may need to add codes for Agency, if necessary)Payroll Data at the Employee Level File Payroll and (Time and Attendance for Agency Hours)CPT Volumes File · Decision Support System

· Source System Archive Warehouse· Source System Custom Report

Facility Volumes File · For Productivity related volumes: Statistical MIS Existing “homegrown” database (such as Access) Source System “Admissions” module

· For Quarterly Comparative: Many sources; typically manually compiled from these sourcesQuality Data File · Statistical MIS· Existing “homegrown” database (such as Access)· Clinical Performance Improvement database (Midas, etc)· Premier real-time quality measures· Various others depending on type of indicator

Charge Level Data File Billing System; for bi-weekly periods will likely require a custom script. Recommend pulling all charges posted within a date range.

Mapping FilesDepartment Job Code Mapping File Department Job Code Dictionary and Premier code listing (new clients)General Ledger Data File General LedgerUser FilesUser Registration File for the Bulk User Upload Process

· Specific values for the user information are determined by the hospital System Administrator.

· A managerial phone list or a responsibility listing or report that provides manager/director name by cost center may help. This information may need to be modified accordingly by the hospital System Administrator.

User Permissions File · Specific values for the user information are determined by the hospital System Administrator.

· A managerial phone list or a responsibility listing or report that provides manager/director name by cost center may help. This information may need to be modified accordingly by the hospital System Administrator.

Department Reporting DefinitionsDepartment Definition Fields File · Department Dictionary for the department list

· Department Volume Dictionary for the key volume· For skill mix targets: Benchmarking reports or internal database

Department Thresholds File · A list of the departments that are using a department-defined threshold as defined in the Threshold Type (Department-Defined or Facility Defaults) field of the Department· Specific threshold values are determined by the hospital System Administrator

Labor Standards File · Department Dictionary for the department list· Department Volume Dictionary for the key volume· To determine the specific values associated with the labor standards, use any of the following:

Existing Productivity tool Quarterly Benchmarking reports Historical data performance

Overtime, Agency, and Education Target Percentages File

· Department Dictionary for the department list· To determine the overtime target value, use Quarterly Benchmarking reports.· To determine the values associated with agency and education/orientation targets, use historical payroll data.Report Comments File Specific comments determined by the hospital System Administrator

Daily Data FilesDepartment Volumes · Statistical MIS

· Existing “homegrown” database (such as Access)Payroll Data at the Job Code Level File Payroll (may need to add codes for Agency, if necessary)Payroll Data at the Employee Level File Payroll and (Time and Attendance for Agency Hours)CPT Volumes File · Decision Support System

· Source System Archive Warehouse· Source System Custom Report

Facility Volumes File · For Productivity related volumes: Statistical MIS Existing “homegrown” database (such as Access) Source System “Admissions” module

Charge Level Data File Billing System; for daily will likely require a custom script. Recommend pulling all charges posted within a date range.

Partner or Health System ID Facility or Hospital ID Department ID Department Name1235 1452 101 ADMINISTRATION1235 1452 140 SURGERY CENTER1235 1452 150 SURGERY1235 1452 225 FINANCIAL SERVICES1235 1452 72000 2 NORTH1235 1452 72010 2 SOUTH1235 1452 75000 ULTRASOUND1235 1452 76000 ANESTHESIOLOGY EAST1235 1452 79200 CARDIOVASCULAR THORACIC UNIT1235 1452 80000 RADIOLOGY GENERAL

Return to Legend tab

Department Dictionary FileThe Department dictionary file includes all of your organization’s cost centers and their descriptions. The following table shows the expected format of the Department dictionary file:

Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.

Partner or Health System ID Facility or Hospital ID Department ID Department Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type

4 or 6* 4 or 6* 15 50 Maximum # of Characters

- - - - # of Decimal Places- - - - Format

Premier-assigned code that uniquely identifies an OperationsAdvisor partnership (a business entity that contains one or more facilities, such as a hospital, nursing home, or physician office).

Premier-assigned code that identifies a discrete facility within a particular partnership.

Customer-assigned code that identifies a unique department or cost center for accounting purposes.

Customer-assigned name or description for the corresponding Department ID. Note: Department Name is required.

Notes

* 4 = OAID, 6 = Entity code - either is accepted

Partner or Health System ID Facility or Hospital ID Volume ID Volume Name Volume Type1235 1452 444 Acute Discharges 11235 1452 244 Acute Patient Days 11235 1452 450 Total Discharges 11235 1452 300 Total Patient Days 11235 1452 605 Patient Days - Observation 11235 1452 610 Patient Days - Acute 11235 1452 615 Patient Days - Pyschiatric/Dependency 11235 1452 617 Patient Days - Rehabilitation 11235 1452 888 Registrations - Total 11235 1452 500 Total Patient Days Including Obs 1


Facility Volume Dictionary FileThe Facility Volume dictionary file includes facility-level statistics and their hospital-assigned identification codes. The following table shows the expected format of the Facility Volume dictionary file:

Partner or Health System ID Facility or Hospital ID Volume ID Volume Name Volume Type DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type

4 or 6* 4 or 6* 15 50 1 Maximum # of Characters

- - - - --- # of Decimal Places- - - - --- Format



Customer-assigned code that identifies a unique workload or statistic value.

Customer-assigned name or description for the corresponding Volume ID. Note: Volume Name is required.

Customer-assigned code (either 0, 1, or 2) that identifies the type of data included in the file: 0 - fixed data 1 - variable data 2 - rollup data Note: If you do not enter a value in this field, this field shows as not defined during the data upload process.

Notes


Partner or Health System ID Facility or Hospital ID Department ID Job Code ID Job Code Name1235 1452 310 44000 PHYSICIAN RELATIONS MGR.1235 1452 310 50500 NETWORK CLINICAL LIAISON1235 1452 310 62000 ADMINISTRATIVE SECRETARY1235 1452 310 62050 SECRETARY II1235 1452 310 25455 ASSISTANT BUSINESS LIAISON1235 1452 310 48910 BUSINESS LIAISON1235 1452 310 21000 DIRECTOR - REGIONAL RELATION1235 1452 310 777200 RN1235 1452 310 777222 PROFESSIONAL1235 1452 310 777244 CLERICAL


Department Job Code Dictionary FileThe Department Job Code dictionary file includes a list of job code descriptions and their hospital-assigned codes by cost center. The following table shows the expected format of the Department Job Code dictionary file:

Partner or Health System ID Facility or Hospital ID Department ID Job Code ID Job Code Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type

4 or 6* 4 or 6* 15 10 50 Maximum # of Characters- - - - - # of Decimal Places- - - - - Format




Customer-assigned code that identifies a unique function within a particular department.

Customer-assigned name or description for the corresponding Job Code ID. Note: Job Code Name is required.

Notes


Partner or Health System ID Facility or Hospital ID Department ID Volume ID Volume Name Volume Type1235 1452 6010 60101 PACU Cases 11235 1452 6010 60102 PACU Case Hours 11235 1452 62000 620001 2N Patient Days 11235 1452 62100 621001 2S Patient Days 11235 1452 62300 623001 3N Patient Days 11235 1452 62350 623501 3S Patient Days 11235 1452 62600 625001 4S Patient Days 11235 1452 62630 625301 4N Patient Days 11235 1452 89010 890101 Surgical Patient Days 11235 1452 56200 562001 Psych Patient Days 1


Department Volume Dictionary FileThe Department Volume dictionary file identifies all of the departmental volume descriptions and hospital-assigned codes for each cost center. The following table shows the expected format of the Department Volume dictionary file:

Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.

Partner or Health System ID Facility or Hospital ID Department ID Volume ID Volume Name Volume Type DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type

4 or 6* 4 or 6* 15 15 50 1 Maximum # of Characters- - - - - --- # of Decimal Places

- - - - - --- Format




Customer-assigned code that identifies a unique workload volume or statistic value.


Customer-assigned code (either 0, 1, or 2) that identifies the type of data included in the file: 0 - fixed data 1 - variable data 2 - rollup data Note: If you do not enter a value in this field, this field shows as not defined during the data upload process.

Notes


Partner or Health System ID Facility or Hospital ID Department ID Account Number Account Description1235 1452 2200 1000 RECOVERY ROOM LPN SALARY EXPENSE1235 1452 2200 1001 RECOVERY ROOM RN SALARY EXPENSE1235 1452 2200 1003 RECOVERY ROOM SUPERVISOR SALARY EXP1235 1452 2200 1005 RECOVERY ROOM BEEPER SERVICE1235 1452 7100 1200 MEDICAL OUTPT MINOR EQUIPMENT1235 1452 7100 1205 MEDICAL OUTPT OFFICE SUPPLIES1235 1452 7100 1210 MEDICAL OUTPT RN SALARY EXPENSE1235 1452 8010 1310 ONCOLOGY MINOR EQUIPMENT1235 1452 8010 1350 ONCOLOGY OFFICE EXPENSES1235 1452 8010 1360 ONCOLOGY OFFICE SUPPLIES


General Ledger Dictionary FileThe General Ledger dictionary file identifies all of the GL account numbers by hospital department. The following table shows the expected format of the General Ledger dictionary file:

Partner or Health System ID Facility or Hospital ID Department ID Account Number Account Description DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type

4 or 6* 4 or 6* 15 20 50 Maximum # of Characters- - - - - # of Decimal Places- - - - - Format




GL account number Note: Account Description is required. Notes


Corporate Entity or ID Facility or ID Department ID Charge Code ID Charge Code NameCharge Code

Weighting Volume IDVolume Conversion

Factor1235 1452 1700 40070 CMB-ELCTRCRDIOGRM 0.17 17001 11235 1452 1700 57956 F-PV NEW 65+ 2.06 17001 1

1235 1452 1700 51119 C-ANALYZE PCMKR SYSTEM 0.74 17001 1

1235 1452 1700 51576 PRF-RMV DVTLZD TISSUE WND 0.5 17001 11235 1452 1700 51511 INTL NRML NWBRN INPT 1.17 17001 11235 1452 1700 51604 EMER ROOM VISIT 1 0.33 17001 11235 1452 1700 59510 TRANSBRONCHIAL LUNG BX 3.81 17001 11235 1452 1700 59511 THORACENTESIS 1.54 17001 11235 1452 80010 59744 BRONCHOSCOPY W/BPSY 3.37 800101 11235 1452 80010 40651 EAR IRRIGATION 0.61 800101 1


Charge Code Dictionary FileThe Charge Code dictionary file includes all of your organization’s charge codes, their descriptions, and your volume count methodologies. The following table shows the expected format of the Charge Code dictionary file:

Yellow Highlight = Optional

Corporate Entity or ID Facility or ID Department ID Charge Code ID Charge Code NameCharge Code

Weighting Volume IDVolume Conversion

Factor DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Numeric Data Type

4 or 6* 4 or 6* 15 15 50 14 15 14 Maximum # of Characters- - - - - 4 - 4 # of Decimal Places- - - - - 0 - 0 Format




Description of the charge code. Note: Charge Code Name is required.

RVU weighting for the charge code.

Mapping to a defined Volume ID; may be blank.

Weighting for the charge code as it relates to the Volume ID (for example, a patient day charge would have a conversion factor of “1,” an observation hour would have a factor of “0.04167”).

Notes


Partner or Health System ID Facility or Hospital ID Quality Indicator ID Quality Indicator Name Type Desired Outcome AJ128 AJ0001 1130605 Discharges C LAJ128 AJ0001 1131305 Discharges C LAJ128 AJ0001 1132205 Discharges C LAJ128 AJ0001 1135001 ER Patient Complaints C LAJ128 AJ0001 1131302 ER Risk Incidents C HAJ128 AJ0001 1131304 Isolation Days C HAJ128 AJ0001 1132204 Isolation Days C HAJ128 AJ0001 1130604 Med Surg Risk Incidents C LAJ128 AJ0001 1135000 Nursing Patient Complaints C LAJ128 AJ0001 1130602 Nursing Risk Incidents C LAJ128 AJ0001 1132203 Patient Complaints C LAJ128 AJ0001 1130603 Patient Falls C LAJ128 AJ0001 1131303 Patient Falls C LAJ128 AJ0001 1132201 Patient Falls C LAJ128 AJ0001 1132202 Risk Incidents C L


Quality Indicators Dictionary File

Partner or Health System ID Facility or Hospital ID Quality Indicator ID Quality Indicator Name Type Desired Outcome DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alpha Alpha Data Type

6 6 15 50 1 1 Maximum # of Characters--- --- --- --- --- --- # of Decimal Places--- --- --- --- --- --- Format



User defined code that identifies a unique quality indicator.

Customer-assigned name or code for the corresponding Quality Indicator ID.

User-defined code (either C or P). !C - count P - percentage !Note: Not case sensitive

User-defined code (either H or L) that identifies the desired outcome for the quality indicator. H = a high numerical value is desired for the indicator. L = a low numerical value is desired for the indicator. !Note: Not case sensitive

Notes

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Volume ID Actual Volume Budget Volume Department Name Volume Name Physician NPI1235 1452 21510 01092006 01222006 215101 132.91 01235 1452 21510 01232006 02052006 215101 226.59 01235 1452 21510 07252005 08072005 215101 59.18 01235 1452 21510 08082005 08212005 215101 181.27 01235 1452 21510 10172005 10302005 215101 13.29 01235 1452 21515 01092006 01222006 215151 110.9 01235 1452 21515 01232006 02052006 215151 214.62 01235 1452 21515 07252005 08072005 215151 27.78 01235 1452 21515 08082005 08212005 215151 100.8 01235 1452 21515 10172005 10302005 215151 843.542 0


Department Volumes File The following table shows the expected format of the Department Volumes data file:

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Volume ID Actual Volume Budget Volume Department Name Volume NameNational Provider

Identifier (NPI) DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Numeric Data Type

4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 50 50 10 Maximum # of Characters- - - - - - 4 4 - --- 0 # of Decimal Places- - - Various Formats Various Formats - 0 0 - --- 0 Format




Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The start date must be earlier than the end date. !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105



This field is utilized to assist with automatic addition of new departments identified during upload.

This field is utilized to assist with automatic addition of new volumes identified during upload.

National Provider Identifier (NPI) - 9 numeric digits followed by one numeric check digit.

Notes


Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Work Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense Department Name Job Code Name 1235 1452 700 05162005 05292005 13125 805.2 0 0 0 0 0 0 0 0 0 0 0 6935.25 0 0 0 0 0 0 0 0 0 0 0 01235 1452 700 05162005 05292005 13130 79.5 0 0 0 0 0 80 0 0 0 0 0 902.1 0 0 0 0 0 0 0 0 0 0 0 01235 1452 700 05162005 05292005 13135 80 0.5 0 0 0 0 0 0 0 0 0 0 998.2 4.25 0 0 0 0 0 0 0 0 0 0 01235 1452 700 05162005 05292005 13140 80 0 0 0 0 0 0 0 0 0 0 0 1510.3 0 0 0 0 0 0 0 0 0 0 0 01235 1452 700 05162005 05292005 13145 40 0 0 0 0 0 0 0 0 0 0 0 650.6 0 0 0 0 0 0 0 0 0 0 0 01235 1452 700 05162005 05292005 13155 163 0.1 0 0 0 0 80 0 0 0 0 0 1359.5 55.88 0 0 0 0 479.5 0 0 0 0 0 01235 1452 700 05162005 05292005 13255 73 0 0 0 0 0 8 0 0 0 0 0 1578 0 0 0 0 0 201 0 0 0 0 0 01235 1452 700 05162005 05292005 85235 72 0 0 0 0 0 0 0 0 0 0 0 2119.54 0 0 0 0 0 0 0 0 0 0 0 01235 1452 80010 05162005 05292005 93520 80 2.5 0 0 0 0 0 0 0 0 0 0 1612.9 0 0 0 0 0 0 0 0 0 0 0 01235 1452 80010 05162005 05292005 93525 80 0 0 0 0 0 0 0 0 0 0 0 1610.5 0 0 0 0 0 0 0 0 0 0 0 0


Payroll Data at the Job Code Level File The following table shows the expected format of the Payroll Data at the Job Code Level data file:

Yellow Highlight = OptionalYellow Highlight = Optional

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Worked Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense Department Name Job Code Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Data Type

4 or 6* 4 or 6* 15 6 to 10 6 to 10 10 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 50 50 Maximum # of Characters- - - - - - 4 4 4 4 4 4 4 4 4 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 - - # of Decimal Places- - - Various Formats Various Formats - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - - Format






If not separated within the organization, include in Education, Other Worked, or Regular.

Do not include the on call or shift differential hours in the Other Worked Hours column because you have accounted for them already in either the Regular Hours or Overtime Hours fields.

Include the expense for on call hours and shift differential in the Other Worked Expense column.

Include the expense for on call hours and shift differential in the Other Worked Expense column. !If not separated within the organization, include in Education, Other Worked, or Regular.

Include the expense for on call hours and shift differential here. Do not include the on call or shift differential hours in the Other Worked Hours column because you have accounted for them already in either the Regular Hours or Overtime Hours fields.


This field is utilized to assist with automatic addition of new job codes identified during upload.

Notes


Partner or Health System IDHome Facility or

Hospital IDDepartment ID for Home Department

Facility or Hospital ID Where Worked

Department ID Where Worked Start Date End Date Employee ID Employee Name Approved Hours per Pay Period Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Work Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense

Department Name Home Department

Department Name Where Worked

Job Code Description Physician NPI Physician Medicare Specialty Code

1235 1452 2500 1452 2500 05292005 06112005 17625 JONES,VICKI M 80 14100 80 5.2 0 0 0 0 0 0 0 0 0 0 6935.25 0 0 0 0 0 0 0 0 0 0 0 01235 1452 2500 1452 2500 05292005 06112005 74534 BRANDON,JESSE K 60 14110 80 1 0 0 0 0 80 0 0 0 0 0 902.1 0 0 0 0 0 0 0 0 0 0 0 01235 1452 2500 1452 2500 05292005 06112005 56889 WARREN,JENA W 80 14120 80 0.5 0 0 0 0 0 0 0 0 0 0 998.2 4.25 0 0 0 0 0 0 0 0 0 0 01235 1452 2500 1452 2500 05292005 06112005 23450 DAVIDSON,PATRICK G 80 14130 80 0 0 0 0 0 0 0 0 0 0 0 1510.3 0 0 0 0 0 0 0 0 0 0 0 01235 1452 2500 1452 2570 05292005 06112005 93567 CURREY,ROBERT S 40 14140 40 0 0 0 0 0 0 0 0 0 0 0 650.6 0 0 0 0 0 0 0 0 0 0 0 01235 1452 2500 1452 2570 05292005 06112005 26789 SAMUEL,JAMES Q 80 14150 80 0 0 0 0 0 80 0 0 0 0 0 1359.5 55.88 0 0 0 0 479.5 0 0 0 0 0 01235 1452 2500 1452 3000 05292005 06112005 62522 MORRISON,RICHARD R 60 13700 80 0 0 0 0 0 8 0 0 0 0 0 1578 0 0 0 0 0 201 0 0 0 0 0 01235 1452 4000 1400 4000 05292005 06112005 24578 STOWERS,MISSY A 40 75500 72 3 0 0 0 0 0 0 0 0 0 0 2119.54 0 0 0 0 0 0 0 0 0 0 0 01235 1452 4000 1400 4000 05292005 06112005 45789 JAMERSON,WANDA R 60 92560 64 2.5 0 0 0 0 0 0 0 0 0 0 1612.9 0 0 0 0 0 0 0 0 0 0 0 01235 1452 4000 1400 4020 05292005 06112005 42884 DAVIS,PETER D 80 92575 80 0 0 0 0 0 0 0 0 0 0 0 1610.5 0 0 0 0 0 0 0 0 0 0 0 0


Payroll Data at the Employee Level File The following table shows the expected format of the Payroll Data at the Employee Level data file:


Partner or Health System IDFacility or Hospital ID

HomeDepartment ID for Home Department

Facility or Hospital ID Where Worked

Department ID Where Worked Start Date End Date Employee ID Employee Name Approved Hours per Pay Period Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours

Budgeted Worked Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense

Department Name Home Department

Department Name Where Worked Job Code Description National Provider Identifier (NPI)

Physician Medicare Specialty Code Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type4 or 6* 4 or 6* 15 4 or 6 15 6 to 10 6 to 10 15 30 3 10 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 50 50 50 10 4 Maximum # of Characters

- - - - - - - - - - - 4 4 4 4 4 4 4 4 4 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 - - 0 0 # of Decimal Places- - - - - Various Formats Various Formats - - - - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - - 0 0 Format






If you are uploading names as last name, first name, put quotes around the name so that the application does not misread the comma separating the last and first names. Be sure to put the comma separating the name from the next value outside the end quote. !Example: 252,452,4000,“Smith, Mike”,80

The approved number of hours the employee will work per pay period.



Include the expense for on call hours and shift differential in the Other Worked Expense column.

Include the expense for on call hours and shift differential in the Other Worked Expense column. !If not separated within the organization, include in Education, Other Worked, or Regular.


Include the expense for on call hours and shift differential here. Do not include the on call or shift differential hours in the Other Worked Hours column because you have accounted for them already in either the Regular Hours or Overtime Hours fields.


National Provider Identifier (NPI) - 9 numeric digits followed by one numeric

check digit.

Medicare Physician Specialty - list below - Specialty code must match a pre-existing specialty

code

Notes

1 Physician/General Practice* 4 = OAID, 6 = Entity code - either is accepted 2 Physician/General Surgery

3 Physician/Allergy/ Immunology5 Physician/Anesthesiology6 Physician/Cardiovascular Disease (Cardiology)8 Physician/Family Practice9 Physician/Interventional Pain Management

10 Physician/Gastroenterology11 Physician/Internal Medicine12 Physician/Osteopathic Manipulative Treatment13 Physician/Neurology16 Physician/Obstetrics & Gynecology18 Physician/Ophthalmology19 Oral Surgery (Dentist only)22 Physician/Pathology24 Physician/Plastic and Reconstructive Surgery25 Physician/Physical Medicine and Rehabilitation26 Physician/Psychiatry28 Physician/Colorectal Surgery (Proctology)29 Physician/Pulmonary Disease30 Physician/Diagnostic Radiology32 Anesthesiology Assistant33 Physician/Thoracic Surgery34 Physician/Urology35 Chiropractic36 Physician/Nuclear Medicine37 Physician/Pediatric Medicine38 Physician/Geriatric Medicine39 Physician/Nephrology40 Physician/Hand Surgery41 Optometry42 Certified Nurse Midwife43 Certified Registered Nurse Anesthetist44 Physician/Infectious Disease46 Physician/Endocrinology47 Independent Diagnostic Testing Facility48 Podiatry49 Ambulatory Surgical Center50 Nurse Practitioner51 Medical Supply Company with Orthotist52 Medical Supply Company with Prosthetist53 Medical Supply Company with Orthotist-Prosthetist55 Individual Certified Orthotist56 Individual Certified Prosthetist57 Individual Certified Prosthetist-Orthotist58 Medical Supply Company with Pharmacist59 Ambulance Service Provider60 Public Health or Welfare Agency61 Voluntary Health or Charitable Agency162 Psychologist63 Portable X-Ray Supplier64 Audiologist65 Physical Therapist in Private Practice67 Occupational Therapist in Private Practice68 Psychologist, Clinical69 Clinical Laboratory71 Registered Dietitian or Nutrition Professional72 Physician/Pain Management73 Mass Immunizer Roster Biller274 Radiation Therapy Center75 Slide Preparation Facility77 Physician/Vascular Surgery78 Physician/Cardiac Surgery79 Physician/Addiction Medicine80 Licensed Clinical Social Worker81 Physician/Critical Care (Intensivists)82 Physician/Hematology83 Physician/Hematology-Oncology84 Physician/Preventive85 Physician/Maxillofacial Surgery86 Physician/Neuropsychiatry88 Unknown Supplier/Provider Specialty489 Certified Clinical Nurse Specialist90 Physician/Medical Oncology91 Physician/Surgical Oncology92 Physician/Radiation Oncology93 Physician/Emergency Medicine94 Physician/Interventional Radiology95 Part B CAP Drug Vendor597 Physician Assistant98 Physician/Gynecological Oncology99 Physician/Undefined Physician type7873 All Other Suppliers966 Optician

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date CPT Code Actual Volume Budget Volume Department Name Physician NPI1235 1452 21510 01092006 01222006 76093 1932 01235 1452 21510 01232006 02052006 76390 512 01235 1452 21510 07252005 08072005 76947 32 01235 1452 21510 08082005 08212005 76498 191 01235 1452 21510 10172005 10302005 76506 130 01235 1452 21510 10312005 11132005 76800 1100.2 01235 1452 21510 11282005 12112005 76942 2145.1 01235 1452 21510 12122005 12252005 76975 270.3 01235 1452 21510 12262005 01082006 76977 100.5 01235 1452 21510 01092006 01222006 76986 84 0


CPT Volumes File The following table shows the expected format of the CPT Volumes data file:

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date CPT Code Actual Volume Budget Volume Department NameNational Provider

Identifier (NPI) DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Numeric Data Type

4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 50 10 Maximum # of Characters- - - - - - 4 4 - 0 # of Decimal Places- - - Various Formats Various Formats - 0 0 - 0 Format








Notes


Partner or Health System ID Facility or Hospital ID Start Date End Date Volume ID Actual Volume Budget Volume Volume Name1235 1452 01092006 01222006 4001 23725 01235 1452 01232006 02052006 4001 23525 01235 1452 07252005 08072005 4001 25587 01235 1452 08082005 08212005 4001 25220 01235 1452 10172005 10302005 4001 22327 01235 1452 10312005 11132005 4002 22252 01235 1452 11282005 12112005 4002 22849 01235 1452 12122005 12252005 4002 22248 01235 1452 12262005 01082006 4002 25587 01235 1452 01092006 01222006 4002 25220 0


Facility Volumes FileThe following table shows the expected format of the Facility Volumes data file:


Partner or Health System ID Facility or Hospital ID Start Date End Date Volume ID Actual Volume Budget Volume Volume Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Data Type

4 or 6* 4 or 6* 6 to 10 6 to 10 15 14 14 50 Maximum # of Characters- - - - - 4 4 - # of Decimal Places- - Various Formats Various Formats - 0 0 - Format






This field is utilized to assist with automatic addition of new volumes identified during upload.

Notes


Partner or Health System ID Facility or Hospital ID Start Date End Date Quality Indicator ID Actual Results Quality Indicator NameAJ128 AJ0001 10012006 10142006 1135001 2 ER - Patient ComplaintsAJ128 AJ0001 10152006 10282006 1135001 1 ER - Patient ComplaintsAJ128 AJ0001 10292006 11112006 1135001 2 ER - Patient ComplaintsAJ128 AJ0001 11122006 11252006 1135001 3 ER - Patient ComplaintsAJ128 AJ0001 11262006 12092006 1135001 3 ER - Patient ComplaintsAJ128 AJ0001 12102006 12232006 1135001 3 ER - Patient ComplaintsAJ128 AJ0001 10012006 10142006 1132201 0 Patient FallsAJ128 AJ0001 10152006 10282006 1132201 0 Patient FallsAJ128 AJ0001 10292006 11112006 1132201 1 Patient FallsAJ128 AJ0001 11122006 11252006 1132201 0 Patient FallsAJ128 AJ0001 11262006 12092006 1132201 2 Patient FallsAJ128 AJ0001 12102006 12232006 1132201 0 Patient Falls


Quality Indicator Data File The Quality Indicator data file allows you to load quality outcomes data. The table below shows each field required for this data file. All are required unless otherwise noted.


Partner or Health System ID Facility or Hospital ID Start Date End Date Quality Indicator ID Actual Results Quality Indicator Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Data Type

4 or 6* 4 or 6* 6 to 10 6 to 10 10 14 50 Maximum # of Characters

- - - - - 4 - # of Decimal Places- - Various Formats Various Formats - 0 - Format





This identifier is hospital determined.

This field is utilized to assist with automatic addition of new quality indicators identified during upload.

Notes


Partner (Health System) ID Facility (Hospital) ID Department ID Start Date End Date Account Number Actual Dollars Budget Dollars Department Name Account Name1235 1452 1234 01092006 01222006 1000 223019 0 Dept 1234 Tele Food1235 1452 1234 01232006 02052006 1001 347567 0 Dept 1234 Tele Office Supplies1235 1452 1234 07252005 08072005 1003 7456 0 Dept 1234 Tele Labor - RN Reg1235 1452 1234 08082005 08212005 1005 45678 0 Dept 1234 Tele Labor - LPN Reg1235 1452 1234 10172005 10302005 1200 24567 0 Dept 1234 Tele Labor - LPN OT1235 1452 1234 10312005 11132005 1205 75245 0 Dept 1234 Tele Labor - LPN OT1235 1452 1234 11282005 12112005 1300 267765 0 Dept 1234 Tele Labor - Tech OT1235 1452 1234 12122005 12252005 1310 4563 0 Dept 1234 Tele Labor - Tech OT1235 1452 1234 12262005 01082006 1350 63657 0 Dept 1234 Tele Minor Eqmt1235 1452 1234 01092006 01222006 1360 5656 0 Dept 1234 Tele Supplies-Other


General Ledger Data File The following table shows the expected format of the General Ledger data file:

Partner (Health System) ID Facility (Hospital) ID Department ID Start Date End Date Account Number Actual Dollars Budget Dollars Department Name* Account Name* DescriptionAlphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Data Type

4 or 6 4 or 6 15 7 or 8 7 or 8 20 14 14 50 50 Maximum # of Characters- - - - - - 4 4 - - # of Decimal Places- - - Various Formats Various Formats - 0 0 - - Format

Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The start date must be earlier than the end date. Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005 Not Acceptable: 712005, 70105

Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The start date must be earlier than the end date. Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005 Not Acceptable: 712005, 70105


This field is utilized to assist with automatic addition of new GL Accounts identified during upload.

Notes

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Charge Code Actual Charge Count Budget Charge Count Physician NPI1235 1452 1700 01092006 01222006 40070 2346 01235 1452 1700 01232006 02052006 57956 453 01235 1452 1700 07252005 08072005 51119 345 01235 1452 1700 08082005 08212005 51576 634 01235 1452 1700 10172005 10302005 51511 3456 01235 1452 1700 10312005 11132005 51604 457 01235 1452 1700 11282005 12112005 59510 455 01235 1452 1700 12122005 12252005 59511 785 01235 1452 80010 12262005 01082006 59744 678 01235 1452 80010 01092006 01222006 40651 78 0


Charge Level Data File The following table shows the expected format of the Charge Level data file:

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Charge Code Actual Charge Count Budgeted Charge CountNational Provider

Identifier (NPI) DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Data Type

4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 10 Maximum # of Characters- - - - - - 4 4 0 # of Decimal Places- - - Various Formats Various Formats - 0 0 0 Format







Notes


Partner or Health System ID Facility or Hospital ID Start Date End Date MS-DRG Patient CountNC9991 NC3333 1/2/15 1/2/16 9 100NC9992 NC3334 1/2/15 1/2/16 10 200NC9993 NC3335 1/2/15 1/2/16 11 300NC9994 NC3336 1/2/15 1/2/16 12 400NC9995 NC3337 1/2/15 1/2/16 13 500


MS-DRG Patient Count FileThe following table shows the expected format of the MS-DRG Patient Count file:

Partner or Health System ID Facility or Hospital ID Start Date End Date MS-DRG Patient Count DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Number Data Type

4 or 6* 4 or 6* 6 to 10 6 to 10 15 14 Maximum # of Characters- - mm/dd/yyyy mm/dd/yyyy - 4 Format





Notes


Effective Date Partner or Health System ID Facility or Hospital ID Hospital Volume ID Premier Volume ID Conversion Factor5162006 1235 1452 A100 100 15162006 1235 1452 A100 100 15162006 1235 1452 A114 114 15162007 1235 1452 A120 120 15162007 1235 1452 A125 125 1


Facility Volume Mapping FileAll of the facility statistics are required fields. You can assign your own hospital statistics code or user Premier’s codes for data reporting. The following table shows the expected format of the Facility Volume mapping file:

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Volume ID Premier Volume ID Conversion Factor DescriptionNumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type7 or 8 4 or 6* 4 or 6* 20 10 8 Maximum # of Characters

- - - - - - # of Decimal PlacesVarious Formats - - - - 0 Format

The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005 Not Acceptable: 712005, 70105, 07-01-2005, 07-01-05



Notes


Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Premier Department ID5162006 1235 1452 A6000 61255162006 1235 1452 A6010 61315162006 1235 1452 A6020 61205162007 1235 1452 A6030 61315162007 1235 1452 A6040 6028


Department Mapping FileThe Department mapping file assigns your cost centers to the Premier standard list of departments. The following table shows the expected format of the Department mapping file:

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Premier Department ID DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type

6 to 10 4 or 6* 4 or 6* 15 15 Maximum # of Characters- - - - - # of Decimal Places

Various Formats - - - - FormatThe acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105




Notes


Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Volume ID Premier Department ID Premier Volume ID Conversion Factor5162006 1235 1452 A6000 60001 6125 61251 15162006 1235 1452 A6010 60101 6131 61311 15162006 1235 1452 A6020 60201 6120 61201 15162007 1235 1452 A6030 60301 6131 61311 15162007 1235 1452 A6040 60401 6028 60281 1


Department Volume Mapping FileThe Department Volume mapping file assigns your cost center volumes to the Premier standard list of department volumes. The following table shows the expected format of the Department Volume mapping file:

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Volume ID Premier Department ID Premier Volume ID Conversion Factor DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type

6 to 10 4 or 6* 4 or 6* 15 20 15 10 8 Maximum # of Characters- - - - - - - 4 # of Decimal Places

Various Formats - - - - - - 0 FormatThe acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105




Notes


Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Job Code Premier Department ID Premier Job Code Allocation Percentage5162006 1235 1452 7800 005B 6020 CL065 100

5162006 1235 1452 8000 010C 6027 MG040 50

5162006 1235 1452 8000 010C 6027 PR060 50

5162007 1235 1452 8200 005A 6027 CL150 100

5162007 1235 1452 8200 006A 6027 CN070 100


Department Job Code Mapping FileThe Department Job Code mapping file includes hospital job codes that are being mapped to Premier standard job codes. Notes:

The upload feature will evaluate job code mappings by effective date.

The mapping allocation for any one department job code must equal 100% by effective date.

You can choose to map a hospital’s job code to multiple Premier department and job codes; however, the total allocation percentage for each hospital’s job code must equal 100%.

Example: For effective date 1/01/2007, you may want to map your hospital department code 8000 and job code 010C to two Premier department and job codes. The total allocation percentage for your hospital department code 8000 and job code must equal 100%. In this example, job code 010C in department 8000 acts part-time as RN and part-time as a nurse manager. Thus, 50% of the hours are allocated to the nursing skill mix category and 50% of the hours are allocated to the management skill category.

Facility Department Code Facility Job Code Premier Department Code Premier Job Code Allocation %

8000 010C6027 MG040 50

6027 PR060 50

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Job Code Premier Department ID Premier Job Code Allocation Percentage DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type

6 to 10 4 or 6* 4 or 6* 15 10 15 15 8 Maximum # of Characters- - - - - - - 4 # of Decimal Places

Various Formats - - - - - - 0 FormatThe acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105




You can choose to map your hospital’s job codes to multiple Premier department and job codes; however, the total allocation percentage for each hospital’s job code must equal 100%.

You can choose to map your hospital’s job codes to multiple Premier department and job codes; however, the total allocation percentage for each hospital’s job code must equal 100%.

Enter the percentage value as an actual value (not decimal value). For example, enter 100% as 100 or enter 50% as 50.

Notes


Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Account Number Premier Department IDPremier Comparative Account

Category Code5162006 1235 1452 A6040 1000 6028 10005162006 1235 1452 A6040 2000 6028 20005162006 1235 1452 A6040 3000 6028 30005162007 1235 1452 A6305 1000 6023 10005162007 1235 1452 A6310 2000 6023 2000


General Ledger Mapping FileThe General Ledger mapping file assigns your department accounts to the Premier standard list of account categories. The following table shows the expected format of the General Ledger mapping file:

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Account Number Premier Department IDPremier Comparative Account

Category Code Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type6 or 10 4 or 6* 4 or 6* 15 20 15 4 Maximum # of Characters

- - - - - - - # of Decimal Places

Various Formats - - - - - - Format

The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 !Not Acceptable: 712005, 70105




GL account number Values are: 1000 - Labor 2000 - Supply 3000 - Other 4000 - Not Categorized 5000 - Not Submitted !Note: The record will be rejected if the Premier Comparative Account Category name does not match one of the above values.

Notes


Partner or Health System ID

Facility or Hospital ID First Name Last Name Title Email ID Facility Access Codes Role

Telephone Number OA Productivity View ID

Value Associated with OA Productivity View

NC1235 NC1452 VICKI JONES SUPERVISOR [email protected] NCNC1452 User 7045551212 D 2500NC1235 NC1452 JOSEPH BRANDON MANAGER [email protected] NC1452:NC1990:NC4321 User 7045553424 D 2500NC1235 NC1452 JENA WARREN VP [email protected] NC1452 Exec 7045554444 A 300NC1235 NC1452 PAULA DAVIDSON VP [email protected] NC1452 Exec 7045551717 A 300NC1235 NC1452 ROBERT CURREY MANAGER [email protected] NC1452:NC1990:NC4321 User 7045555151 D 2570NC1235 NC1452 JIMMY SAMUEL VP [email protected] NC1452:NC1990:NC4321 Exec 7045558282 F NC1452NC1235 NC1452 RONALD MORRISON SUPERVISOR [email protected] NC1452 User 7045552345 D 2510NC1235 NC1452 MISSY STOWERS MANAGER [email protected] NC1452 Labor 7045559784 F NC1452NC1235 NC1452 WILLIAM JAMERSON MANAGER [email protected] NC1452 User 7045515672 A 100NC1235 NC1452 PETER DAVIS SUPERVISOR [email protected] NC1452 User 7045554812 D 2510


User Registration File for the Bulk User Registration ProcessThe Bulk User Registration process automates user registration and creates multiple user IDs for the Productivity application. Your Premier Consultant performs this process for you after you submit an Excel spreadsheet with the necessary data for the User Registration file. This process prevents each user in your facility from having to register individually for an ID using Premier’s web-based registration form.

Notes:· In this file, you must use the specified Premier Health System and Premier Facility ID codes. OA IDs are not valid in this file.· During the implementation process (initial setup), the Bulk User Registration process is used to create multiple user IDs and update existing user IDs as appropriate.

After initial setup, you will add or modify user IDs using the web-based online registration process.



Facility or Hospital ID First Name Last Name Title Email ID Facility Access Codes Role Telephone Number OA Productivity View ID Value Associated with OA Productivity View Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Data Type

6 6 20 20 20 255 N/A 6 10 1 15 Maximum # of Characters- - - - - - - - - - - # of Decimal Places- - - - - - - - XXXXXXXXXX - - Format

The specified Premier ID code that uniquely identifies an OperationsAdvisor partnership (a business entity that contains one or more facilities, such as a hospital, nursing home, or physician office). Note: Be sure to use the Premier ID code. OA IDs are not valid in this file.

The specified Premier ID code that identifies a discrete facility within a particular partnership. Note: Be sure to use the Premier IDs. OA IDs are not valid in this file.

The first name of the user.

The last name of the user.

Customer-assigned professional designation of the employee.

Customer-assigned email address of the user. The email address will be the user’s login ID.

The list of the specified Premier IDs for the facilities that the user will have the ability to access. Note: Be sure to use the Premier IDs. OA IDs are not valid in this file. Please confirm these IDs with your Premier consultant first. !If the user has access to one facility, enter the Premier ID for the primary facility that the user belongs to. !If the user has access to multiple facilities, enter the Premier IDs for all of the facilities in one field separated by a colon with no spaces, such as: NC9999:NC0000:AA1234

One of the following values that identifies the role of this user within the Productivity application. !Admin - System Administrator Labor - Labor Coach Exec - Executive User - General User !For a detail description of these roles, see “Login Rights” and “Access Permissions” in Chapter 3.

The user’s area code and telephone number. If there is no value for this field, enter the facility’s telephone number.

This is a recommended field. If you do not complete this field, you will have to manually set up each user’s performance view using the Manage User Permissions function after the user IDs are created by your Premier Consultant. One of the following codes that identifies the type of aggregated data that will display on the user’s OA Productivity page. !C = Corporate R = Region/Corporation F = Facility A = Administrative Group D = Department !In the next field, you will identify the specific facility, administrative group, or department.

This is a recommended field. If you do not complete this field, you will have to manually select the specific value that will display for the user on the OA Productivity page using the Manage User Permissions function after you receive the user ID from your Premier Consultant. !Please ensure that the code you enter exists within the application. !The application does not cross-check data among the Role (Excel column H), OA Productivity View ID (Excel column J), and the Value Associated with OA Productivity View (Excel column K) fields. In other words, an error message would not display if you assigned a corporate OA Productivity view to a user role. !The code that identifies the specific corporation, corporation/region, facility, administrative group, or department that displays on the OA Productivity page.

Notes

In the Prior Field, If You Entered Then Enter

C Your Corporation code

R Region or Corporation code

F Premier ID for the Facility

A Administrative code

D Department code

mailto:[email protected]






























Partner or Health System ID Facility or Hospital ID User ID

Department or Admin

IDDepartment or Admin

Identifier Owner Auto-Distribute ViewNC1235 NC1452 VJONES 2500 D 1 1 1

NC1235 NC1452 JBRANDON 2500 D 0 0 1

NC1235 NC1452 JWARREN 300 A 1 1

NC1235 NC1452 PDAVIDSON 300 A 1 0

NC1235 NC1452 RCURREY 2570 D 1 1 1

NC1235 NC1452 JSAMUEL 2570 D 0 1 1

NC1235 NC1452 RMORRISON 2510 D 0 0 1

NC1235 NC1452 MSTOWERS 2510 D 1 1 1

NC1235 NC1452 WJAMERSON 100 A 1 1

NC1235 NC1452 PDAVIS 2510 D 0 1 1


User Permissions FileYou upload the User Permissions file to add and maintain users and their associated rights.

You can export data for user permissions.

When you upload the User Permissions file, you will overwrite any existing user permissions for the same user IDs.

Upon upload, the application verifies that the user ID and the department exist. If the application determines that a user ID or department does not exist, the application creates an error and displays it in the Data Upload Error Report.

Notes on Establishing Department Owners through the Upload File: The application verifies that no more than one owner is assigned to a department.

If more than one owner is assigned to the same department in the upload file, the last owner processed in the upload file is setup as the department owner. The owners processed before the last owner in the upload file will not be setup with owner rights.

If a user is assigned as an owner to multiple departments in the upload file, the user will be listed on multiple rows in the upload file: once for each department of which he or she is the assigned owner.

Partner or Health System ID Facility or Hospital ID User IDDepartment ID or Admin

IDDepartment or Admin

Identifier Owner Auto Distribute View Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Data Type4 or 6* 4 or 6* 255 20 1 1 1 1 Maximum # of Characters

- - - - --- - - - # of Decimal Places- - - - --- - - - Format



Premier-assigned ID for the user. The application verifies that the user ID is valid.

The customer-assigned code that identifies a unique department or administrative group. !In the next field, you identify this code as an administrative or department reporting definition. !Note: If you export user permissions, this data is listed in the Code field on the Export User Permissions page.

A designator that identifies the code in the previous field: !A = administrative D = department R = region C = corporation !Note: If you export user permissions, this data is listed in the Level field on the Export User Permissions page.

Note: Use this field for departments only. Leave this field blank for administrative groups. A value (either 0 or 1) that identifies whether this user is the department owner: !0 indicates the user is not the department owner. 1 indicates the user is the department owner. When you designate a user as a department owner, the user automatically receives view and auto-distribute permissions. !

A value (either 0 or 1) that identifies whether this user receives the department or administrative auto-distributed performance report: !0 indicates that the application will not auto-distribute the report to the user. 1 indicates that the application will auto-distribute the report to the user. If you select this option, the user automatically receives view rights.

A value (either 0 or 1) that identifies whether this user has the ability to view the department or administrative performance report online: !0 indicates the user does not have view permissions. 1 indicates the user has view permissions.

Notes












Partner or Health System IDFacility or Hospital

ID Reporting Definition NameReporting Definition

CodeDepartment ID

Fixed Staffing or FTEInternal Department

CategoryMinimum Variable

Staffing FTE Threshold TypeExclude From Rollup

ReportSkill Mix Target All

Skills UncategorizedSkill Mix Target

ClericalSkill Mix Target

Exec

Skill Mix Target

Management

Skill Mix Target Nursing

LPN

Skill Mix Target

Nursing RN

Skill Mix Target Nursing Other

NursingSkill Mix Target Other Clinical

Skill Mix Target Professional Non-

NursingSkill Mix Target

Support

Skill Mix Target

TechnicalTime Period Cycle

Effective DateTime Period Cycle

Code

1235 1452 ADMINISTRATION 8311 8311 4 5 0 F Y 0.0 55.0 45.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1/2/99 1

1235 1452 EMERGENCY ROOM 6230 6230 0 3 0 D N 0.0 15.0 0.0 5.0 50.0 20.0 0.0 10.0 0.0 0.0 0.0 1/2/99 Biweekly-1

1235 1452 HOME HEALTH 8211 8220:8023 0 5 0 F N 0.0 40.0 0.0 20.0 0.0 0.0 0.0 0.0 40.0 0.0 0.0 1/2/99 2

1235 1452 OPERATING ROOM 6210 6210 0 2 0 D N 0.0 0.0 0.0 10.0 0.0 25.0 0.0 55.0 10.0 0.0 0.0 1/2/99 1

1235 1452 2 NORTH 6023 6023 0 1 0 D N 0.0 10.0 0.0 5.0 20.0 40.0 0.0 25.0 0.0 0.0 0.0 1/2/99 2

1235 1452 2 SOUTH 6025 6025 0 1 0 D N 0.0 10.0 0.0 5.0 20.0 40.0 0.0 25.0 0.0 0.0 0.0 1/2/99 Biweekly-1

1235 1452 ULTRASOUND 7042 7042 0 4 0 D N 0.0 5.0 0.0 7.0 0.0 0.0 0.0 3.0 85.0 0.0 0.0 1/2/99 Biweekly-1

1235 1452 ANESTHESIOLOGY EAST 7080 7080 0 2 0 D N 0.0 6.0 0.0 4.0 0.0 27.0 0.0 42.0 10.0 11.0 0.0 1/2/99 Biweekly-1

1235 1452 PLANT OPS 8060 8060 0 6 0 F N 0.0 5.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 49.0 35.0 1/2/04 2

1235 1452 RADIOLOGY 7040 6025 0 4 0 D N 0.0 17.0 0.0 6.0 0.0 0.0 0.0 2.0 75.0 0.0 0.0 6/2/04 1


Department Definition Fields FileThe following table shows the expected format of the Department Definition Fields department reporting definitions file:Notes:· Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.

· This file accommodates a reporting department that has one or more departments/cost centers rolling up to the individual reporting department.

Partner or Health System IDFacility or Hospital

ID Reporting Definition NameReporting Definition

Code Department ID Fixed Staffing or FTEInternal Department

CategoryMinimum Variable

Staffing FTE

Threshold Type (Department-Defined or

Facility Defaults)Exclude From Rollup

ReportSkill Mix Target - All Skills/Uncategorized

Skill Mix Target - Clerical

Skill Mix Target - Exec

Skill Mix Target -

Management

Skill Mix Target -

Nursing – LPN

Skill Mix Target -

Nursing – RN

Skill Mix Target - Nursing – Other

Nursing

Skill Mix Target - Other Clinical

Skill Mix Target - Professional Non-

NursingSkill Mix Target

- Support

Skill Mix Target -

TechnicalTime Period Cycle

Effective DateTime Period Cycle

Code DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Data Type

4 or 6* 4 or 6* 50 15 15 8 1 8 1 1 8 8 8 8 8 8 8 8 8 8 8 6 to 10 15 Maximum # of Characters

- - --- --- --- 4 --- 4 - - 4 4 4 4 4 4 4 4 4 4 4 - - # of Decimal Places

- - --- --- --- 0 --- 0 --- --- 0 0 0 0 0 0 0 0 0 0 0 Various Formats Format

Premier-assigned code that uniquely identifies an OperationsAdvisor partnership (a business entity that contains one or more facilities, such as a hospital, nursing home, or physician office)

Premier-assigned code that identifies a discrete facility within a particular partnership

Customer-assigned name or description for the corresponding department reporting definition code. Note: The value for the department name in this field updates the department name in the application when the file is uploaded. If there is no value for this field, leave this field blank.


The list of department/cost center codes that you want to roll up into a single department reporting definition. Separate the codes with a colon (no spaces); for example: 8220:8023:8024 !If the department reporting definition is to contain a single department/cost center, enter the code that you entered in the Reporting Definition Code column. !Note: Although the maximum number of characters for each code is 15, you can enter an unlimited number of characters in this column.

Worked FTE required for workload that is not driven by the key indicator, such as recurring meetings. !If there is no value for this field, enter 0. Do not leave this field blank.

Customer-assigned code (0-6) that identifies the department category: !0 = Not Assigned 1 = Nursing Units 2 = Surgical Services 3 = Emergency Department 4 = Ancillary Clinical (such as PT, OT, Lab, Radiology, and Clinics that your facility operates) 5 = Back-Office/Support (such as Executive Office, Human Resources, and Staff Education) 6 = Facilities (such as Plant Ops)

The minimum number of worked FTE necessary to operate the department; typically is applied only when volumes are too low for practical application of the worked hours per unit labor standard.

Customer-assigned code (D or F) that identifies the threshold type: !D = Department-defined thresholds F = Facility default thresholds !This field is not case sensitive.

Customer-assigned code (Y or N) that indicates whether to include or exclude the department from the rollup report. This field is not case sensitive. !Y = The application excludes the department from the report. N = The application includes the department in the report

Enter the percentage value as an actual value (not decimal value). For example, enter 35.5% as 35.5 !Note: You cannot enter a negative value.











The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105

Notes


Partner or Health System ID Facility or Hospital IDReporting

Definition Code Effective DateLower Productivity Index

Threshold Target Productivity Index Upper Productivity

Index ThresholdLower Labor Index

ThresholdTarget Labor

Index Upper Labor

Index Threshold1235 1452 6230 07012006 92 100 110 90 100 110

1235 1452 6210 07012006 88 100 110 90 100 110

1235 1452 6023 07012006 88 100 105 90 100 110

1235 1452 6025 07012006 88 100 105 90 100 110

1235 1452 7042 07012006 93 100 110 90 100 110

1235 1452 7080 07012006 92 100 110 90 100 110

1235 1452 7040 07012006 92 100 110 90 100 110


Department Thresholds File The following table shows the expected format of the Department Thresholds department reporting definitions file.Note: The Department Thresholds file is only necessary if you are defining department-specific thresholds.

· If you will use the facility-level thresholds for all the departments, then this file is not necessary.

· If you have some departments with their own specific thresholds, then only include the departments with their own specific thresholds.


Department ID Effective DateLower Productivity Index

Threshold Target Productivity Index Upper Productivity

Index ThresholdLower Labor Index

ThresholdTarget Labor

Index Upper Labor

Index Threshold Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Data Type4 or 6* 4 or 6* 15 6 to 10 8 8 8 8 8 8 Maximum # of Characters

- - --- --- 4 4 4 4 4 4 # of Decimal Places- - --- Various Formats 0 0 0 0 0 0 Format





The limit used to indicate when productivity performance has fallen below acceptable limits and should be investigated. Enter the percentage value as an actual value (not decimal value). For example, enter 90.5% as 90.5.

The expected level of productivity performance. Enter the percentage value as an actual value (not decimal value). For example, enter 100% as 100.

The limit used to indicate when productivity performance has exceeded acceptable limits and should be investigated. Enter the percentage value as an actual value (not decimal value). For example, enter 110% as 110.

The limit used to indicate when labor expense has fallen below acceptable limits and should be investigated. Enter the percentage value as an actual value (not decimal value) . For example, enter 90% as 90.

The expected level of labor expense. Enter the percentage value as an actual value (not decimal value). For example, enter 100% as 100.

The limit used to indicate when labor expense has exceeded acceptable limits and should be investigated. Enter the percentage value as an actual value (not decimal value). For example, enter 110% as 110.

Notes



Reporting Department ID Effective Date Workload Volume ID

Workload Volume ID Department Code Standard Type

Worked Hours per Unit Target

Labor Expense per Unit Target

Secondary Worked Hours per

Unit Target

Secondary Labor Expense per Unit

TargetPaid Hours per

Unit Target Key Volume1235 1452 8311 07012006 300 Facility Budgeted 0.24 12.78 0.23 12.76 0.26 Y

1235 1452 6230 07012006 62301 6230 Budgeted 2.8 264 2.75 239 3.08 N

1235 1452 8211 07012006 300 Facility Budgeted 0.4 16 0.38 14.6 0.44 N

1235 1452 6210 07012006 62101 6210 Budgeted 12.8 360 11.9 282 14.3 N

1235 1452 6023 07012006 60231 6023 Budgeted 9.4 222.75 9.35 216.2 10.34 Y

1235 1452 6025 07012006 60251 6025 Budgeted 8.9 253.5 8.88 232 9.8 N

1235 1452 7042 07012006 70421 7042 Budgeted 1.4 39 1.3 36 1.54 N

1235 1452 7080 07012006 70802 7080 Budgeted 3.8 383 3.6 369 4.18 N

1235 1452 8060 07012006 80601 8060 Budgeted 0.5 10.95 0.48 10.67 0.55 Y

1235 1452 7040 07012006 70401 7040 Budgeted 0.72 15.3 0.68 14.75 0.8 Y


Department Labor Standards File The following table shows the expected format of the Department Labor Standards department reporting definitions file.Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.



Reporting Department ID Effective Date Workload Volume ID

Workload Volume ID Department Code Standard Type

Worked Hours per Unit Target

Labor Expense per Unit Target

Secondary Worked Hours per

Unit Target

Secondary Labor Expense per Unit

TargetPaid Hours per

Unit Target Key Volume DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Data Type

4 or 6 4 or 6 15 6 to 10 15 15 20 8 14 8 14 8 1 Maximum # of Characters- - --- --- --- --- - 4 2 4 2 4 # of Decimal Places- - --- Various Formats --- --- - 0 0 0 0 0 Format





Customer-assigned code that identifies a unique workload volume or statistic value for this department. !You may enter a facility volume code or a department volume code.

Enter the Department Code in which the volume in the previous field (Workload Volume ID) resides. !If you wish to use a facility volume as your workload volume, enter the word Facility or facility here.

A reference that you define, which identifies how the standard was developed. Several types of standards can be used. This is a free-text, alphanumeric field; but spaces are not accepted. Some examples are: · Budgeted based on budgeted information · Engineered based on a detailed study of the time required to complete each task in the department · Historical based on historical performance · Comparative based on a peer group from Premier’s benchmarking tool, OperationsAdvisor

This optional field gives you the ability to measure against a secondary target. !If there is no value for this field, leave this field blank.



Designate a key volume for a department. Y = select a Key Volume for the associated department. N = the volume is not the Key Volume for a department. Note: Make sure to confirm that there is only one effective Key Volume at a time for each department. !This is an optional field. If left blank, system defaults to N

Notes



Department ID Effective Date Overtime % Target Agency Percentage Target Ed/Orient Percentage Target Notes1235 1452 8311 05292005 0 0 3

1235 1452 6230 05292005 3 3 5

1235 1452 8211 05292005 0 0 4

1235 1452 6210 05292005 4 5 4 Decreased Ed/Orient based on staffing levels

1235 1452 6023 05292005 5 8 2

1235 1452 6025 05292005 5 8 4

1235 1452 7042 05292005 3 0 4

1235 1452 7080 05292005 4 1 4

1235 1452 8060 05292005 0 0 5

1235 1452 7040 05292005 3 0 5


Overtime, Agency, and Education Target Percentages FileThe following table shows the expected format of the Overtime, Agency, and Education Target Percentages department reporting definitions file.Note: The Overtime, Agency, and Education Target Percentages file is currently setup for defining department-specific targets.


Department ID Start Date Overtime % Target Agency % Target Ed/Orient % Target Notes Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Alphanumeric Data Type4 or 6* 4 or 6* 15 6 to 10 8 8 8 4000 Maximum # of Characters

- - --- --- 4 4 4 --- # of Decimal Places- - --- Various Formats 0 0 0 --- Format




Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The start date must be earlier than the end date. The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105

The target percentage for paid hours worked at an overtime rate for this department. !Enter the percentage value as an actual value (not decimal value). For example, enter 3.5% as 3.5

The target percentage of hours worked that a contract non-employee can be paid for in this department. !Enter the percentage value as an actual value (not decimal value). For example, enter 3.5% as 3.5

The target percentage of worked hours spent on education and/or receiving orientation for this department. !Enter the percentage value as an actual value (not decimal value). For example, enter 3.5% as 3.5

Any notes that pertain to the target percentages. Notes


Partner or Health System ID Facility or Hospital ID Reporting Definition Code Start Date End Date Administrator Comments1235 1452 6210 01012005 06112005 Construction of new OR suites from January to June restricted volume.

1235 1452 6023 03012006 12312006 4 new beds opened 3/1/06


Report Comments File The following table shows the expected format of the Report Comments department reporting definitions file:

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Administrator Comments Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type4 or 6* 4 or 6* 15 6 to 10 6 to 10 4000 Maximum # of Characters

- - --- --- --- --- # of Decimal Places- - --- Various Formats Various Formats --- Format




Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The start date must be earlier than the end date. The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105

Start and end dates will typically be a span of either a pay period or a fiscal period, depending on how reports will be compiled. Premier recommends bi-weekly pay periods. The end date must be later than the start date. The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105

These report comments generate on the Department Performance Report as a footer for the specified time. !Example: Construction of OR suites from March to August restricted volume.

Notes



Definition Code Effective DateKey Quality Indicator

ID Target Indicator NameQuality Indicator 2nd

ID Target Indicator NameQuality Indicator 3rd

ID Target Indicator NameQuality Indicator 4th


ID Target Indicator Name

AJ128 AJ0001 113060 10012006 1135000 0 Nursing - Patient Complaints 1130602 0 Nursing Risk Incidents 1130603 0 Patient Falls 1130604 0 Med Surg - Risk Incidents 1130605 0 Discharges

AJ128 AJ0001 113130 10012006 1135001 0 ER - Patient Complaints 1131302 0 ER Risk Incidents 1131303 0 Patient Falls 1131304 0 Isolation Days 1131305 0 Discharges

AJ128 AJ0001 113220 10012006 1132201 0 Patient Falls 1132202 0 Risk Incidents 1132203 0 Patient Complaints 1132204 0 Isolation Days 1132205 0 Discharges


Department Quality Indicator FileThe following table shows the expected format of the Department Quality Indicator data file:Yellow Highlight = Optional


Definition Code Effective DateKey Quality Indicator

ID Target Indicator NameQuality Indicator 2nd

ID Target Indicator NameQuality Indicator 3rd

ID Target Indicator

NameQuality Indicator 4th


ID Target Indicator Name DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Data Type

6 6 15 6 to 10 15 8 50 15 8 50 15 8 50 15 8 50 15 8 50 Maximum # of Characters--- --- --- --- --- 4 --- --- 4 --- --- 4 --- --- 4 --- --- 4 --- # of Decimal Places--- --- --- MMDDYYYY --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- Format

Premier-assigned code that uniquely identifies an OperationsAdvisor partnership (a business entity that contains one or more facilities, such as a hospital, nursing home, or physician office)


Required The acceptable date formats are various. See the examples: !Acceptable: 7/1/2005, 7/1/05, 07/01/2005, 07012005, 07-01-2005, 07-01-05 Not Acceptable: 712005, 70105

At least one quality indicator ID is required per department reporting definition. The first indicator listed for the department reporting definition will be the "Key Quality Indicator."

Enter the percentage value as an actual value (not decimal value). For example, enter 35.5% as 35.5. !Note: You cannot enter a negative value.




Enter the percentage value as an actual value (not decimal value). For example, enter 35.5% as 35.5. Note: You cannot enter a negative value.


Enter the percentage value as an actual value (not decimal value). For example, enter 35.5% as 35.5. Note: You cannot enter a negative value.


Enter the percentage value as an actual value (not decimal value). For example, enter 35.5% as 35.5.Note: You cannot enter a negative value.

Notes

Partner or Health System ID Facility or Hospital ID Department ID Date Volume ID Actual Volume Budget Volume Department Name Volume Name Physician NPI1235 1452 21510 01012005 215101 132.91 01235 1452 21510 01012006 215101 226.59 01235 1452 21510 01012007 215101 59.18 01235 1452 21510 01012008 215101 181.27 01235 1452 21510 01012009 215101 13.29 01235 1452 21515 01012010 215151 110.9 01235 1452 21515 01012011 215151 214.62 01235 1452 21515 01012012 215151 27.78 01235 1452 21515 01012013 215151 100.8 01235 1452 21515 01012014 215151 843.542 0

Legend Tab

Daily Department Volume History FileThe following table shows the expected format of the Daily Department Volume History data file:

Partner or Health System ID Facility or Hospital ID Department ID Date Volume ID Actual volume Budget VolumeDepartment

Name Volume NameNational Provider

Identifier (NPI) DescriptionNumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Numeric Data Type

6 6 6 to 10 15 14 14 50 50 10 Maximum # of Characters--- --- --- --- - 4 4 - - 0 # of Decimal Places--- --- --- Various Formats - 0 0 - - 0 Format









Notes

Partner or Health System IDFacility or Hospital ID Department ID Date Job Code

Regular Hours

Overtime Hours

Education Hours Orientation Hours Agency Hours

Other Worked Hours Sick Hours

Vacation Hours Holiday Hours

Other Benefit Hours

Budgeted Work Hours Budget Benefit Department Name Job Code Name

1235 1452 700 13125 805.2 0 0 0 0 0 0 0 0 0 0 01235 1452 700 13130 79.5 0 0 0 0 0 80 0 0 0 0 01235 1452 700 13135 80 0.5 0 0 0 0 0 0 0 0 0 01235 1452 700 13140 80 0 0 0 0 0 0 0 0 0 0 01235 1452 700 13145 40 0 0 0 0 0 0 0 0 0 0 01235 1452 700 13155 163 0.1 0 0 0 0 80 0 0 0 0 01235 1452 700 13255 73 0 0 0 0 0 8 0 0 0 0 01235 1452 700 85235 72 0 0 0 0 0 0 0 0 0 0 01235 1452 80010 93520 80 2.5 0 0 0 0 0 0 0 0 0 01235 1452 80010 93525 80 0 0 0 0 0 0 0 0 0 0 0

Legend Tab

Daily Payroll Data at the Job Code Level File The following table shows the expected format of the Daily Payroll Data at the Job Code Level data file:

yellow = optional fields

Partner or Health System IDFacility or Hospital ID Department ID Date Job Code

Regular Hours

Overtime Hours

Education Hours

Orientation Hours Agency Hours

Other Worked Hours Sick Hours

Vacation Hours

Holiday Hours

Other Benefit Hours

Budgeted Worked Hours Budget Benefit Department Name Job Code Name Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Data Type4 or 6* 4 or 6* 15 6 to 10 10 14 14 14 14 14 14 14 14 14 14 14 14 50 50 Maximum # of Characters

- - - - - 4 4 4 4 4 4 4 4 4 4 4 4 - - # of Decimal Places- - - Various Formats - 0 0 0 0 0 0 0 0 0 0 0 0 - - Format








This field is utilized to assist with automatic addition of new job codes identified during upload.

Notes



Facility or Hospital ID

Home

Department ID for Home

Department


Where WorkedDepartment ID Where Worked Date Employee ID Employee Name

Approved Hours per Pay Period Job Code Regular Hours

Overtime Hours

Education Hours

Orientation Hours Agency Hours Other Worked Hours Sick Hours

Vacation Hours

Holiday Hours

Other Benefit Hours

Budgeted Worked Hours

Budgeted Benefit Hours Job Code Description

Physician NPI Physician Medicare Specialty Code

1235 1452 2500 1452 2500 17625 JONES,VICKI M 80 14100 80 5.2 0 0 0 0 0 0 0 0 0 0

1235 1452 2500 1452 2500 74534 BRANDON,JESSE K 60 14110 80 1 0 0 0 0 80 0 0 0 0 0

1235 1452 2500 1452 2500 56889 WARREN,JENA W 80 14120 80 0.5 0 0 0 0 0 0 0 0 0 0

1235 1452 2500 1452 2500 23450 DAVIDSON,PATRICK G 80 14130 80 0 0 0 0 0 0 0 0 0 0 0

1235 1452 2500 1452 2570 93567 CURREY,ROBERT S 40 14140 40 0 0 0 0 0 0 0 0 0 0 0

1235 1452 2500 1452 2570 26789 SAMUEL,JAMES Q 80 14150 80 0 0 0 0 0 80 0 0 0 0 0

1235 1452 2500 1452 3000 62522 MORRISON,RICHARD R 60 13700 80 0 0 0 0 0 8 0 0 0 0 0

1235 1452 4000 1500 4000 24578 STOWERS,MISSY A 40 75500 72 3 0 0 0 0 0 0 0 0 0 0

1235 1452 4000 1500 4000 45789 JAMERSON,WANDA R 60 92560 64 2.5 0 0 0 0 0 0 0 0 0 0

1235 1452 4000 1500 4020 42884 DAVIS,PETER D 80 92575 80 0 0 0 0 0 0 0 0 0 0 0

Legend Tab

Daily Payroll Data at the Employee Level File The following table shows the expected format of the Daily Payroll Data at the Employee Level data file:

yellow = optional fields



Home

Department ID for Home

Department


Where WorkedDepartment ID Where Worked Date Employee ID Employee Name

Approved Hours per Pay Period Job Code Regular Hours

Overtime Hours

Education Hours

Orientation Hours Agency Hours Other Worked Hours Sick Hours

Vacation Hours

Holiday Hours

Other Benefit Hours

Budgeted Worked Hours

Budgeted Benefit Hours Job Code Description National Provider Identifier (NPI)

Physician Medicare Specialty Code Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Numeric Numeric Data Type

4 or 6* 4 or 6* 15 4 or 6* 15 6 to 10 15 30 3 10 14 14 14 14 14 14 14 14 14 14 14 14 50 10 4 Maximum # of Characters

- - - - - - - - - - 4 4 4 4 4 4 4 4 4 4 4 4 - 0 0 # of Decimal Places- - - - - Various Formats - - - - 0 0 0 0 0 0 0 0 0 0 0 0 - 0 0 Format





If you are uploading names as last name, first name, put quotes around the name so that the application does not misread the comma separating the last and first names. Be sure to put the comma separating the name from the next value outside the end quote. Example: 252,452,4000,“Smith, Mike”,80

The approved number of hours the employee will work per pay period.




National Provider Identifier (NPI) - 9 numeric digits followed by one numeric

check digit.

Medicare Physician Specialty - list below - Specialty code must match a pre-existing specialty

code

Notes

1* 4 = OAID, 6 = Entity code - either is accepted 2

35689

101112131618192224252628293032333435363738394041424344464748495051525355565758596061626364656768697172737475777879808182838485868889909192939495979899

873966

Partner or Health System ID Facility or Hospital ID Department ID Date CPT Code Actual Volume Budget Volume Department Name Physician NPI1235 1452 21510 76093 1932 01235 1452 21510 76390 512 01235 1452 21510 76947 32 01235 1452 21510 76498 191 01235 1452 21510 76506 130 01235 1452 21510 76800 1100.2 01235 1452 21510 76942 2145.1 01235 1452 21510 76975 270.3 01235 1452 21510 76977 100.5 01235 1452 21510 76986 84 0

Legend Tab

Daily CPT Volumes FileThe following table shows the expected format of the Daily CPT Volumes data file:


Home Department ID Date CPT Code Actual Volume Budget Volume Department NameNational Provider

Identifier (NPI) Description

Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Numeric Data Type4 or 6* 4 or 6* 15 7 or 8 15 14 14 50 10 Maximum # of Characters

- - - - - 4 4 - 0 # of Decimal Places- - - Various Formats - - - - 0 Format







Notes


Partner or Health System ID Facility or Hospital ID Date Volume ID Actual Volume Budget Volume Volume Name1235 1452 4001 23725 01235 1452 4001 23525 01235 1452 4001 25587 01235 1452 4001 25220 01235 1452 4001 22327 01235 1452 4002 22252 01235 1452 4002 22849 01235 1452 4002 22248 01235 1452 4002 25587 01235 1452 4002 25220 0

Legend Tab

Daily Facility Volume History FileThe following table shows the expected format of the Daily Facility Volume History file:


Home Date Volume ID Actual Volume Budget Volume Volume Name DescriptionAlphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Data Type

4 or 6 4 or 6 6 to 10 38 14 14 Maximum # of Characters- - - - 4 4 - # of Decimal Places- - Various Formats - - Format




Notes


Partner or Health System ID Facility or Hospital ID Department ID Date Charge Code Actual Charge Count Budget Charge Count Physician NPI1235 1452 1700 40070 2346 01235 1452 1700 57956 453 01235 1452 1700 51119 345 01235 1452 1700 51576 634 01235 1452 1700 51511 3456 01235 1452 1700 51604 457 01235 1452 1700 59510 455 01235 1452 1700 59511 785 01235 1452 80010 59744 678 01235 1452 80010 40651 78 0

Legend Tab

Daily Charge Level Data FileThe following table shows the expected format of the Daily Charge Level Data file:


Home Department ID Date Charge code Actual Charge Count Budget Charge CountNational Provider

Identifier (NPI) DescriptionAlphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Data Type

4 or 6 4 or 6 6 to 10 15 14 14 10 Maximum # of Characters- - - - - 4 4 0 # of Decimal Places- - - Various Formats - 0 Format






Notes


Premier OA Operations Advisor Specification

Documents

mapping department department

level payroll data

data charge level data

quality data files

payroll files

department volumes deptvolume

indicators daily data

mapping department job