Pre-Start Phase III: Student Online Orientation

Pre-Start Phase III:Student Online Orientation

Effective August 10th, 2010, for all HR Web Student hires.

What is not Changing? PeopleSoft HR Web Student Hire

Process is the same.

New Process Changes

Electronic I-9 is managed through the Pre-Start Service website http://www.hr.emory.edu/Prestart under the menu: Student I-9 Completion & Orientation Progress

Students are automatically Pre-Started when they login to https://www.hr.emory.edu/Orientation (DO NOT PRE-START STUDENTS )

I9,W4, G4, Direct Deposit is completed online by the student during Online Orientation. The status for these documents can be viewed at http://www.hr.emory.edu/Prestart under the menu Student I-9 Completion & Orientation Progress

Online Orientation consists of: Completing I9, W4, G4 and Direct Deposit Authorization Policies electronic Sign offs

FERPA Policy Standards of Conduct Policy Statement of Confidentiality

New Hire Safety Orientation

Student Hire Process Overview

1. After a student has accepted an offer. You send them to http://www.hr.emory.edu/Orientation

2. Hire them in PeopleSoft HR Web Student Hire3. On or before the first day on the job meet face to

face with the New Hire to complete I-9 Section 2 online using Pre-Start Service website.

4. Fax Data Services copies of the I9 documentation with the mandatory Fax Coversheet.

5. Monitor I-9 and Orientation progress.

Note: Rehired students who have an I-9 on file will be mark with an “I-9 Complete” Status

Training Electronic I-9 and Online Orientation

training is available through Emory Learning Management: http://elmprod.emory.edu Course number: 200315 Course Title: OnBoarding/I-9 Training HR Reps

Training Videos can be viewed at this site: http://www.hr.emory.edu/Prestart-Training

Pre-Start System Screen Shots The following slides depict the typical

flow of completing section 2 of the electronic I9 and then faxing the I9 documentation to Data Services.

For tracking purposes you must use the Fax coversheet provided in the Pre-Start application.

Go to HR Rep/Manager View:http://ww.hr.emory.edu/Prestart

Search for a Student I9 and their Orientation Progress

Complete I9 and View Orientation Progress

Completing Section 2 of I9

I9 Section 2

I9 Section 2 - Signing

I9 Fax Cover Sheet

Orientation Progress View

Orientation/Pre-Start HelpSusan Newborn Human Resources Data Services404-727-7563ORYour HR Data Services Departmental Rep.