Pre-Proposal Meeting RFQ for Project Manager

Pre-Proposal MeetingRFQ for Project ManagerPLEASE SIGN ATTENDANCE ROSTER

Agenda

• Introductions• About ESD 8

• Service Area• Population Served• Tax Rate and Authority

• Basic Contract Scope• Timelines• Project Location(s)• Budget• Q&A• Optional Site Visit to Proposed Station Location

(Babcock Rd)

Introductions

Emergency Services District 8 in Bexar County, Texas, hereafter ESD 8, is accepting responses fromqualified consultants for project management services interested in providing services for theplanning, design, procurement, construction management, and commissioning of one or more firestations.It is the intent of ESD 8 to select a single consultant or consultant team to accomplish all the servicesoutlined in this Request for Qualifications.ESD 8 will receive proposals and select a candidate by entering into a contract and continuing for aperiod sufficient to complete the scope of work starting from the effective date of the contract throughcompletion of all propositions.IT IS UNDERSTOOD that ESD 8 reserves the right to negotiate all elements that comprise the responseand to accept or reject part or all of any response.

Commissioner Mario Hune PresidentCommissioner Dennis Yates Vice-President

Commissioner Mike Voss TreasurerCommissioner Billy Burke Secretary/ Asst. Treasurer

Commissioner Linda Logan MemberFire Chief Shane Reddout

TOTAL 33.65 SQ MILES21536.9 ACRES3592 BCAD ACCOUNTS5700 Approx Population

TOTAL 2.88 SQ MILES1847.3 ACRES1523 BCAD ACCOUNTS4500 Approx Population

Tax Rate and AuthorityMay 12, 2007 Election

ESD #8 VOTE FOR 1

(WITH 4 OF 4 PRECINCTS COUNTED) FOR (A FAVOR) . . . . . . . . . 76

AGAINST (EN CONTRA) . . . . . . . 32

Sec. 775.003AUTHORIZATION. An emergency services district may be organized as provided by Article III, Section 48-e, of the

Texas Constitution, as proposed by S.J.R. No. 27, Acts of the 70th Legislature, Regular Session, 1987, and adopted by the voters at an election held November 3, 1987, and by this chapter to protect

life and health. Acts 1989, 71st Leg., ch. 678, Sec. 1, eff. Sept. 1, 1989.

The ESD is funded by tax dollars. The maximum rate allowed to be collected under the Texas State Constitution is $ 0.10 per $ 100.00 property valuation. The ESD set this year's tax rate at $ 0.09923 per $ 100 property valuation. For

a total tax revenue of $1,000,949

Estimated cost of station 2 not-to-exceed $2,000,000

Basic Contract Scope1) Maintain a single point of contact for ESD 8.

2) Create a comprehensive project plan and schedule providing the best delivery approach to package and implement such projects at various phases yet minimizing issuance costs and tax rate implications.

3) Work with ESD board and staff, and underwriters to determine the cost, project cash flows, monitor and manage all payments to consultants and contractors

4) Draft and/or modify existing Request for Qualifications/Proposals for design professionals. Oversee the process and assist the district in the selection of the best qualified design professionals. Follow up with and de-brief, if necessary, non-selected firms.

5) Create and/or modify existing standardized professional service and construction contracts for review and final drafting by legal staff. Oversee that all submittals are received and approved prior to starting work on these items.

6) Negotiate terms with consultants, design professional, contractors and so forth that are favorable to the district providing not only the best value and meeting the goals of the project but also a fee that is within the project’s budget. If terms are unacceptable to the district, re-bid, re-negotiate or select another firm that will meet the district’s terms. Coordination with the district’s attorney will be required for this effort.

7) Provide design professional program activities

8) Manage and oversee the preparation of design and bidding activities

11) Conduct, as necessary, a constructability review and provide a value engineering service forprojects outside of scope and budget.

12) Manage all contracts (ESD 8, design professionals, construction firms, special consultants,etc.) related to the projects.

13) Conduct site visits and inspections to review work in place and report in a standard format tothe district with reference to facilities standards/specifications, schedules and budgets.Monitor construction progress and advise the district of any observations of non-conformingscope or workmanship quality concerns. Administrate construction contract and generalconditions and serve as the district’s representative.

In addition to the requested services, the PM shall be tasked with looking at alternative procurement ordelivery methods such as construction manager-at-risk (CMAR) or design-build to expedite project delivery and reduce

costs. Additional items that will be considered once a firm is selected are described in more detail under “Exhibit A” attached herein. (SEE RFQ)

Timelines

• Selection of Project Manager (PM)– Summer 2018

• Funding for PM activities and design – Fall 2018

• Design and costing/schedule complete – Summer 2019

• Funding for construction identified and secured – late summer 2019

• Construction start – Fall 2019

Project Location(s)

Q&A