PRE-PROPOSAL CONFERENCE fileProposal Submissions Envelope 3 –Technical Proposal Submit an original and four (4) copies: o Do not include any reference to price. o Submit on typewritten

PRE-PROPOSAL CONFERENCE

RFP 1-18-C005

Temporary Staffing Services

October 10, 2017, 10 AM - Conference Room 5D

1-18-C005: Temporary Staffing Services 2

Disclaimer

The information contained in this

presentation is for informational

purposes only.

In the event of a discrepancy between the information

contained herein and the RFP documents, the RFP documents

will take precedence.

1-18-C005: Temporary Staffing Services

LDBE Participation

Requirements

This RFP has a 100 percent Local Disadvantaged Business Enterprise (LDBE) participation requirement. Firms located within a 100-mile radius of the DC zero-mile marker and whose 3-year average gross receipts, including all affiliates, do not exceed the specified size standards are eligible for consideration.

For any LDBE/MBE/WBE information, including other LDBE size standards, contact the Department of Supplier Diversity at 703-417-8625 or visit the website at http://www.mwaa.com/business/department-supplier-diversity-dsd

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Summary of Solicitation• Procurement Method: RFP: Low Price Technically Acceptable

• Performance Period: One (1) year base period from the effective date of the contract

• Option Years: Two (2) one year options, exercised at the discretion of the Authority

• Anticipated Contract Award: February 2018

• Contract Type: Firm Fixed Unit Price

• Contractors are encouraged to ask questions or get clarifications to the Terms and Conditions or Statement of Work during the Q&A period.

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Proposal Requirements

• Refer to Section X, Attachment 02, Evaluation Criteria and Proposal Submission Requirements.

• Proposals are due October 26, 2017, 2:00 PM local time at the address identified on the solicitation - Section V-11 - SUBMISSION OF OFFERS:

Hand Delivery & Private Carrier

Metropolitan Washington Airports Authority

Procurement and Contracts Department 2733 Crystal Drive Arlington, VA 22202

Attn: Scott G. Jimmo 1-18-C005

USPS

Metropolitan Washington Airports Authority

Procurement and Contracts Department

1 Aviation Circle Washington, DC 20001-6000

Attn: Scott G. Jimmo – 1-18-C005

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Proposal Submissions

Envelope 1 – Representation Package

Submit an original and one (1) copy of the following documents:

a. Solicitation Offer and Award Page

b. Representations and Certifications, Section IV

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Proposal SubmissionsEnvelope 1 – Representation Package (cont.)

c. LDBE Certification Exhibits as applicable:

• Exhibit A, Voluntary Efforts to Obtain MBE/WBE Participation

• Exhibit F, LDBE Certification Application or proof of certification

• Exhibit G, Application for Joint Venture Eligibility

• Exhibit H, Request for Waiver

• Exhibit I, LDBE Unavailability Certification

d. Insurance Affidavit (Section X – Attachment 03)

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Envelope 2 – Price Proposal

Submit an original and one (1) copy of the following documents:

a. Price Schedule, Section III

b. Contract Participation Form, Exhibit D

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Price Schedule




Envelope 3 – Technical ProposalSubmit an original and four (4) copies:

o Do not include any reference to price.

o Submit on typewritten 8 ½ x 11” plain white paper.

o Assemble in a three ring binder or staple. No other binding methods are acceptable.

o Do not exceed fifty (50), double-spaced, single sided pages. Exhibits and samples of previous work are not included in the 50-page limit.

o Address the evaluation criteria in the order they are presented.

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Evaluation Criteria

Criterion 1: Qualifications and Experience of the Firm

Criterion 2: Experience and Qualifications of Key Personnel

Criterion 3: Work Plan

Please refer to Attachment 2 - EVALUATION CRITERIA AND PROPOSAL SUBMISSION REQUIREMENTS for a detailed description of the criteria.

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Contract Scope - Overview

The Metropolitan Washington Airports Authority (Airports Authority) is seeking temporary staffing services, which encompasses all the necessary elements, steps procedures, and resource gathering to ensure that exceptional, reliable personnel are assigned to the Airports Authority. The Contractor shall maintain a sufficient number of qualified temporary personnel to support the Airports Authority as needed. Contractor shall possess the necessary experience and tools to properly screen potential temporary personnel and resolve any issues that arise out of the Contractor’s or any temporary personnel’s’ performance.

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Contract Scope - Overview

Contractors shall provide temporary personnel support services for the following labor categories:

• Clerical Assistant • Procurement Technician

• Administrative Assistant • Purchasing Agent

• Executive Assistant • Contract Administrator

• Mail Handler • Accountant

• Human Resources Technician • Accounting Technician

• Help Desk Technician • Technical Writer

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Contract Scope - ContinuedProcedures For Recruiting And Placing Temporary Employees

• The Contractor shall be responsible for properly vetting each candidate prior to submitting to the Authority for consideration/review.

• The Contractor shall be responsible for making all necessary arrangements with the candidate(s), including setting up interviews (phone or in person) at a mutually agreeable time. During the interview process it will be the responsibility of the Contractor to manage the candidates, including interview schedule, salary expectations and negotiations, start date and end date.

• All request for candidates should be coordinated with Airports Authority Employment Department Manager or Designee.

• All final placement decisions are at the sole discretion of Authority.

• The Contractor shall serve as the point of contact between the Authority and the temporary employee for performance and attendance issues.


Contract Scope - ContinuedBadging Requirements

• If the temporary employee is assigned to either Reagan National Airport or Dulles, and the assignment is anticipated to last thirty (30) days or longer, temporary personnel must complete the following security requirements.

• The Contractor and its temporary personnel will be subject to and will at all times conform with any and all rules, regulations, policies and procedures pertaining to Airports Authority Security Requirements. Any violations or disregard of the rules, regulations, policies and procedures may be cause for immediate termination of the assignment and or contract, as deemed appropriate by the Contracting Officer.


Contract Scope - ContinuedBackground Screening and Fingerprinting

• If the temporary employee is assigned to either Reagan National Airport or Dulles, and the assignment is anticipated to last thirty (30) days or longer, temporary personnel must complete the following requirements:

• Temporary personnel shall have on file with the Contractor a police clearance from their jurisdiction of residence. Candidates for consideration must be capable of passing an Airports Authority background investigation check, in accordance with Appendix B. Code of Federal Regulations 1542 and 1544 Checklist.

• Temporary personnel must have no financial burden, no security fraud, or financial judgements that would hinder employment for certain labor categories (i.e., Accountant, Procurement, Finance, Contracting).


On-Line Resources

• The Pre-Proposal Conference Attendees List and this presentation will be posted to the Airports Authority website.

• All questions must be submitted through the Airports Authority website by 3 PM October 12, 2017.

• Answers to all questions received will be posted online, and all registered Planholders will be notified.

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Planholder List

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Planholder List

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QUESTIONS?

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PRE-PROPOSAL CONFERENCE fileProposal Submissions Envelope 3 –Technical Proposal Submit an original and four (4) copies: o Do not include any reference to price. o Submit on typewritten

Documents