PRE-LAUNCH PLAYBOOK (Sept '15) - Amazon S3La… · 2 PRE-LAUNCH PLAYBOOK TABLE OF CONTENTS ... (.5), Worship Ldr (.5), SK Dir (.5), Tech Art (.5). (300-500 in average ... Review Campus

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PRE-LAUNCHPLAYBOOKTABLEOFCONTENTS

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SUMMARY:3L’SOFCAMPUSSTARTING 3-4

IDENTIFYCITY/AREA 5

RECRUITANDHIRECAMPUSPASTOR 6-10

RESEARCHTHECITY/SURVEYTHECOMMUNITY 11-12

INITIALFACILITYSEARCH 13-14

BUDGETING(PROCESS,MATRICES,ETC.) 15-17

CREATEPRE-LAUNCH&POST-LAUNCHEVENTSTRATEGY 18-19

ACTIVATEEXISTINGSMALLGROUPTOSUPPORTLAUNCH 20

SECUREAFACILITY…NEGOTIATELEASE 21

RECRUITANDHIRECAMPUSSTAFF 22-23

INITIATEDEVELOPMENTOFMARCOMPLANFORLAUNCH 24

EXECUTEPRE-LAUNCHVISIONGATHERINGS 25

CONTINUEBUILDINGALAUNCHTEAM 26-27

SECUREEQUIPMENT 28

TRAINSTAFFANDLAUNCHTEAM 29

FINALLAUNCHPREP 30

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ExecutiveSummary

LaunchOverviewTheprimarybucketsofworkforanycampusstart(orchurchplant)willalwaysinvolvethreeareasofleadershipfocus(3L’s).

• Leadership:IdentifytheCampusPastorbecauseeverythingrisesorfallswith

leadership.

• Location:Findtherightarea(basedondemographics,numberoflocalsmallgroups,profileofthearea,etc.)andtherightlaunchfacility(forspecificcriteria,seefacilityscorecard).

• Launch:

1. Launchscenarioisoneoftheearlyaspectsofduediligencewherewe

determinestrategiccompatibility(see6feeders,demographicwork,residentprofile,etc.).Ourgoalisafterthelaunchexcitementsmokehascleared,we’dbeleftwithatleast300people.300stableattendersbetterenablesustodotwothings:First,populatetheministryinfrastructurenecessarytodeliverourbrandpromises(RickonHDvideo,firstimpressions,welcomingcommunity,highquality,celebrationworshipexperience,qualitykidsministry,etc.).Second,itenablestousavoidgettingstuckwheresomanychurchplantsgetstuckanddie…atthe200barrier.

2. LaunchPlanisthe3-4monthoutdetailedprojectplanthatincludesalltheplanninganddetailsaroundpre-launchgatheringevents,pre-launchcommunication,launchmarketing,ministryinfrastructureplanning,purchasing,mobilizing,traininglayleaders,hiringstaff,centralsupportteammeetings,etc…allthatarerequiredtogetreadyforasuccessfullaunch.

ThePlaybookThisplaybookisbasicallya16-stepapproachtolaunchinganewcampus.Itwillincludeanumberofhand-outsandmodelswhichsettheparametersofhowwestartandwhywedomuchofwhatwedo.PlantoreviewthisplaybookwithSaddleback’sMultisitePastor.Someofthemodelsandprocessesare:

• FTEandbudgetmatrices• Startupstaffingmodel:Total3FTEs:Campuspastor(1),Admin(.5),WorshipLdr

(.5),SKDir(.5),TechArt(.5).(300-500inaverageattendance).• Weekendrentallocationcriteriascorecardandspaceplanningspreadsheets.• Guidelinesforofficeandmid-weekministryspace

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• Financialmodels:Titheforecastingplus3Psofexpensebudgetallocatedandreportingrequired(WorkwithRonandCheryl)

• AVL,IT,andtechnicalsupportrequiredtosetupoffice,classroomsandworshipcenter(satellite,sound,lights,etc.).

• Extensivepre-launch,launch,andpostlaunchmarketingsupport• Fulldatabasesupportrequired

PDCAreasofTraining

• Re-readPDCanddiscusswithMultisitepastorandothers• Meetwithkeycentralsupportleaders• EstablishedPurposeDrivenChurchfoundationforgrowth(early,essential

basics)asyoumeetwithRonandotherCPs.• WorkwithRonthroughconcentriccirclesofcommunitytocorethatstartswith

communitytocore• WorkwithMarComtoclearlydefinedTargetProfile(Saddleback“_____”)–see

Max’sdemographicwork• Identifytop“feltneeds”andintegrateintoyourSB“vision”messaging• EventStrategy&Plan…withotherCPs,ideatecommunityevents(aswellas

earlyVisionGatherings)• Launch-readyfacilityanddry-runs• Trainandlaunch-readyteam(volunteersandstaff)

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IDENTIFY THE AREA OR CITY Thereare6feedersorwaysanewcampusgetsstarted:

1. WhenovertimePastorRick(ledbytheHolySpirit)believesthereneedstohaveaSaddlebackinacertaincityorarea,wefocusourduediligenceonconfirmingthisarea.

2. AdoptionsofexistingchurchesorcongregationswhomaybeintheirtwilightandwishtoreinvigoratetheirfuturetobecomeaSaddlebackcampus(andperhapshasadesirablelocationinaprimetargetarea)areanotherpotentialsource.

3. Asourregionalcampusesachieveandexceed1500+peopleinattendancetheywilltypicallyhaveclustersofpeoplefromnearbycities.Theseclustersofpeoplemaybeaskedtobethenucleusofacoreorlaunchgroupforanewcampus.ThishubandspokemodelreflectsSaddleback’svalueforcampusestomultiply.

4. Asuccessful“SaddlebackSomewhere”whichendsupattractingalargercoregroupfoattenderswhobecomememberscouldalsoproducefavorablelaunchscenarioandpotentialtobecomeacampus.

5. Acampus’“extension”(offsitetestvenue)mayalsoattractenoughinterestandpeopletobecomeapotentiallaunchscenarioandfuturecampus.Theextensionshave3purposes:clearoutspaceasponsoringcampus,putanotherhookinthewater,andserveasatestgroundforapotentialcampus.

6. ResearchintovarioushomogeneousmarketsmayrevealpotentialopportunitiesforaSaddlebackcampus.

Note

• Foreach,theremustbeacompellinglaunchscenario(Leader,Location,Launch)• Fitwithoveralllocal,global,andexistingmulti-sitestrategy• Oncethedecisionhasbeenmadetostartacampusinanarea,initiatethecampus

plantingprocess(pg.6to24).

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RECRUIT AND TRAIN CAMPUS PASTOR 1. RecruitCampusPastorviaSaddleback’sinternal“farmsystem”orpipeline,personal

networking,leadershipnetworks,socialmedia,andmore(theCPishiredideally4-6monthsbeforelaunch).• PrioritygiventointernalcampuspipelineofleadersatSaddleback• RontoengagewithRick,Elders,PMTforleadersretheirexternalnetworks

2. InterviewandSelectCampusPastorwhichincludesfollowingspecificsteps:

a. InitialconversationwithMultisiteLaunchPastorandPastorofRegionalandInternationalCampuses(Ron)

b. CandidatetoreviewPDC,SBvisionandvalues,andprayerfullyconsidertheopportunitywiththeirfamily

c. Video-conference(ZOOM)interviewwithLaunchPastorandMultisitePastor(Ron)d. Bringcandidateinforformalinterviewprocess(seeStanford360degreeprocess)

withHRandallkeyLeaders(PMT,Elders,Tom).e. Theologicalinterviewandreferencechecks.f. FinalInterviewwithPastorRick(facilitatedbyRon).

3. ExtendOfferandHireCampusPastor(workwRonandHR)

4. EstablishStartDate

5. Organizeonboarding• InitialcoachingandbraindumponCampusstrategyandtheroleofaCampusPastor

fromRonKeck1. ReviewCampusPastorresponsibilityandprofile2. ReviewSaddlebackmultisitemodel3. Reviewallmatrices4. Reviewbudgeting5. Reviewstrategicgrowth/healthplanning6. Reviewanalyticsandreporting7. Setupinterviewtrainingtimewithallinternalpartners.8. Reviewthelaunchtrainingmanual

• Mentoringfromcurrentcampuspastors(assign1-2campuspastorstomentorintensely

untillaunch)

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1. CAMPUS PASTOR PROFILE Finding a Campus Pastor consistentwith ourmultisitemodel (vision/values)will in large partdeterminethe futuresuccessofacampus (Leadership,Location,andLaunchPlan).Everythingrises or falls on leadership, and themost important task is finding a Campus Pastorwith therightblendofCharacter,Chemistry,Competence,andCalling.Ideally,we’relookingforanindividualwhois:PURPOSEDRIVEN:Doesn’tjustunderstandSaddleback'sPurposeDrivenChurchmodelbuthasourDNAandisaravingfan.Hasutilizedourmodel(orisexitedtolearnhow).

PASSION:ApassionforJesusandseeingotherscometoknowHim.Ademonstratedabilitytogatherpeople.Apassionforthelocalcommunityofthecampus.

IMPLEMENTOR/PLANNER:Anability toplanand implement largeprojectsandministryevents. Able to handle details without losing perspective and collaborate with a team toaccomplishobjectives.

INNOVATOR:Anabilitytocontextualizeministry,providesolutionsandcreativelyreachhiscommunity.Anabilitytotrynewideasandnotgiveup.

BUILDER: An ability to lead, develop, equip and empower teams, volunteers and staff forministry.Abletoseethevalueinvolunteersandmultiplyvolunteersconstantly.

LEADER:A servantbyexample.Able tomobilize volunteersand staff.Understands strategyandthespiritinwhichweexecutesuchstrategyatSaddleback.

LOVEROFPEOPLE:Anabilitytobehighlyrelational(highrelational intelligence)andabletoconnecttopeoplepersonally.Someonewhotrulyenjoyspeople.

CHARISMATIC:Connectswellwithacrowdandhasthe“it”factor.Abletocommunicatetoalargegroupofpeoplewithpassionandclarity.Abletoattractandigniteacongregationtofulfillthefivebiblicalpurposes.

CONNECTOR:Abletobuildcommunity.Abletohelppeopleassimilatebyjoiningthechurch,gettingintosmallgroupsandbybecominginvolvedinministry.

LEARNER:Acampuspastorisabletogrowfromfeedbackfromothersandadjust.

PIONEER/ENTREPRENEUR:Acampuspastorislikeachurchplanterwhoispassionatetogo into the unknown and build something out of nothing. Able to take risks and learn fromfailure.

FLEXIBLE:A campuspastor is able to changegears anddirections—change is a constant atSaddleback!

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Aboveall,theCampusPastorshouldloveJesus,lovepeople,andlovetheChurch.InternationalConsiderations:Internationally,wearealsolookingforthesecharacteristics:• Previousexperienceandsuccessingrowingsomethinginministry,organizationorbusiness

(as they will not have Saddleback’s local influence as a catalyst and will have to buildmomentumontheirown)

• Experiencewiththecultureandpreferablyhaveprevious/currentresidencyinthecity• Culturalintelligenceandabilitytointeractwithmultipleculturalaudiences• FluencyinboththeprimaryornationallanguageandEnglish

2. ROLES AND RESPONSIBILITIES

TheCampusPastorwillbeinchargeandoverseethecampusandstructure.ThispersonwillreportdirectlytothePastorofCampuseswhooverseesallcampuses.LEADERSHIPOFCAMPUSSTAFF,PROGRAMS,ANDOUTREACH

• ResponsibleforallCampusstaffandtheirdevelopment• Initiateanddeterminepaceofrollingoutprogramsandministries• Oversightofweekendworshipservicesandweekendprograms• Developstrategyforreachingthecommunityandgrowingthechurch(extensionsetc.)• Developvolunteerleadersandbuildvolunteerteamsforministry• Buildcommunitythroughconnectionevents,socialmedia,andmore• BuildSmallGroups• Campuscommunication• Implementbudgetandoverseeallfinancialaccounts• Ongoingcreativeproblemsolving

TEACHINGANDPASTORALOVERSIGHT• ImplementingCLASSSystem• TeachingClass101-401(101istheprimaryfocusofthefirstyear)• LeadoutinexecutingBaptismsandCommunion• Developingotherministries(notthefirstyear)• BecomethefaceofSaddlebackfromthestageandintheircommunity

PASTORALCARE• PastoralCareministry• Shepherdingthecongregation• Counseling,hospitalvisits,weddings,funerals,etc.• Theoverallhealthofthecampus

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EachSaddlebackcampussharesthesamemacro-vision,coreministrymodels,signatureministries,branding,doctrine,andvideoteachingfromPastorRick.However,eachcampushassignificantfreedomtobecomealocalexpressionoftheSaddlebackfamily.

TheCampusPastorhasleadershipofhiscampus,needstocontextualize,andleadinthefollowingareas:

• WEEKENDWORSHIPSERVICEPLANNING:Workwithhisteam(consistentwithSBworshipphilosophy)toweeklydeterminehowthatcampuswillengageinthebiblicalpurposeofworship.

• HEALTH/GROWTHPLAN:HowthecampuswillmaintainhealthsothattheycanreachthecommunityandcontextuallyaccomplishtheSaddlebackvision.

• STAFFING:WorkwiththemultisitepastorandHRtostrategicallyhiretherightstaff(withinanFTEmatrix)tobuildaneffectivecampusstaffteam(character,chemistry,competence,calling).

• LEADERSHIPDEVELOPMENT:Lead,manage,anddevelopthecampusstaff.Build,develop,mobilizelayleadersastheyassessandbuildministryinfrastructurenecessaryforgrowthandhealth.

• MARKETING:Byutilizingcentralsupportmarketingteam,workwithcentralmarketingsupporttodevelopanongoingmarketingplantotellthecommunitywhotheyareandwhatishappeningatthecampus.

• LOCALVISION(MICRO):Whatisthatcampus’sspecificvisionasachurchbodytoreachandbeaSaddlebackPurposeDrivenChurchwithinthatcommunity?CPSaretheprimarykeeperofthevision.TheyareresponsibleforDNAtransfer.

• OVERSEEALLBASES:ExecuteCLASSsystem,consistentlyassessthestateofthe5purposes,andplanforwayscampusattenderswillmovethroughitsconcentriccirclesfromattractacrowdtomaturemembersonmission.Campusandeventmanagementtofacilitatehealthastheyreachthecommunity.

• COMMUNITYNETWORKER:Howwillthecampusbeagoodneighbor?Meetandknowkeycommunityleaders.IDwaystoservethecommunityandinvitethecommunityintothechurch.

• BUDGETANDCOSTCONTROL:WorkwithCentralSupporttofinalizeannualpayrollandpropertyexpense.Planforandstewardthecampus’sprogramdollarsforthegreatestpossibleimpact.

• PLANNING:HowwillthecampusspenditstimeandresourceseachyearconsistentwithRick’svision,congregationalhealth,andthe5purposes.Theywillplan:events,budgets,expansion,staffing,growth,health,etc..

• MINISTRYDEVELOPMENT:Whenandhowministrieswillbestarted,grown,andcaredfor.

• PASTORALLEADERSHIP:HowwillthecampusbeledtoachieveitsGod-sizedvision.

• CENTRALLEADERSHIP:CPsmusthaveastrongvoiceattheoverallleadershiptableforSaddleback.TheywillparticipateinregularCP(withRon),PLT,andStaffmtgs.

• CONNECTORINCHIEF:CPsmustworkwiththeirteamstomobilizeandencourageourMOSTPRIZEDasset…people(volunteers).AllstaffwillmobilizebuttheCPsshould

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alwaysbeengagingwithpeople(workingthepatio)helpingpeopletofindaplacetobelong.

InternationalConsiderations:

• Translationleadershipwhereapplicable• ContextualizationofSaddlebackintouniquecultureandoftenanurbansetting• Leadership of and stewardship for visiting short-term Saddleback missions trips and

long-termPEACEAmbassadors3. Our Multisite Model

Saddleback’smultisitemodeladdressesanumberofkeydynamicsthatcriticallydefinewhywedowhatwedorelativetoourcampusesandcampuspastors.Itdefinesanddetermines:

• Howareweonechurchbutmanylocations• Whatisthenatureoftherelationshipbetweencentraloperationsandthecampuses• Whereareasarenon-negotiableandrequirealignmentversuscontextualization.• Whatareasarecentralizedandwhicharedecentralized• Whatcampuspastoralprofileisconsistentwithourmultisitemodel• Howwemanageandembrace/maximizetheparadoxicaltensionthatcomesfrombeing

onechurchbutmanylocations(orhavingmanycongregations).

“OneChurch…ManyLocations(congregations)

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RESEARCH THE CITY Althoughyourcityhasalreadybeenchosen,you’llwanttospendsometimetogettoknowthepeopleyou’regoingtoreach.YouwillworkwithLaunchPastortonarrowdownyourtargetareatoamorespecificareaoftown.Thisnextlevelofresearchwilltellyouaboutthepeoplewholiveinthecityyou’replantingacampusin.Followthesestepstocreateaprofileofyourtargetaudienceandidentifywhereyourtargetaudiencelivesthemosteffectivecommunicationmethodstointeractwiththem:1. ReviewCityProfile(workwithyourMarketingManagerfromSaddlebackCentral:MarcomTeam):Before

youbegin,reviewtheCityProfilethatisprovidedtoyoubytheMarketing/Communicationsteam.Theinformationwillhelpyoudefineyourtargetaudience,assessthestateofthecommunity,evaluatethespiritualclimateofyourcity,andidentifyeffectivecommunicationmethods.Takethistimetofullyunderstandyourcommunityandthepeoplewholiveinit.

2. DefineandProfileYourTargetAudienceindetailintermsofwhat30-40yearoldparentsandtheirfamily

lookslikespecificallyinyourarea:(thisisajointworkshopsessionwithMarcom)a. Demographically:ReferringtoourAudienceProfile(“SaddlebackSam”)establishedbytheMarketing

andCommunicationteam,identifytheTargetAudienceinyourcommunity.SaddlebackSamisthetypicalunchurchedmanwholivesinyourcity.Ifyouhavedoneagoodjobreviewingyourcityprofile,youshouldbeabletohaveagoodideawhoyourSaddlebackSamis.WhatishisAge,MaritalStatus,IncomeLevel,EducationLevel,andOccupation?

b. Culturally:OnceyouestablishtheDemographicpersonalityof“SaddlebackSam”inyourcommunity,identifytheCultural(orPsychographic)personality.Whatarehisinterests,hobbies,values,behaviors,pains,challenges,fears,feltneeds,andlifestyles?

c. Spiritually:Nowthatyou’veestablishedtheDemographicandPsychographicpersonalityofyourtargetaudience,assessthespiritualclimateofthecommunityanditspeople.Whatpercentcurrentlyattendchurch,believeinGod(orauniversalspirit),believeinthelifeanddeathofJesus,believetheyarehereforapurposeandassociatethemselveswithareligion.

d. PersonalizeYourTargetAudience:Nowthatyouhavecompiledalltheinformationaboutyourtargetaudience,highlightthetopqualitiesofyour“SaddlebackSam”tocreateaprofile.Nowspendsometimethinkingabouthim.Imaginehim.Whatdoeshelooklike?Whatishisname?Givehimandhisspouseaspecificnameappropriateforyourarea-Saddleback“______”&“______.”

e. AllthisinformationwillbecapturedbytheMarComteaminanAudienceProfile.3. IdentifyTargetAreas:Nowthatyouhaveaprofileofyour“SaddlebackSam,”identifytheareaswherehe

lives.Select3-5areasthathavethehighestdensityofyourtargetaudience.ShareyourfindingswiththeCampusesteamandMarCom.

4. SelectATargetArea:

a. Instruction:Nowthatyouknowyourtargetaudience,yourSaddlebackSam,it’stimetoselectyourtargetarea.It’stimetofunneldownthe3-5areastoyourtargetarea.

b. RefertoCityProfile.Reviewthedata,trends,andstatisticsofeachcommunityareaintheCityProfile.

c. ReviewAudienceFinderWorksheet.SaddlebackSamisthepersonyou’rechoosingtotarget.Thispersonisayoungmarriedurbanprofessionalwithyoungchildren.

d. Rateyourareas.Onceyou’veconsideredafewtargetareas,rateandcomparethemonthemostimportantcriteriabelow.• ChurchesLikeUs-DochurchessimilartoSaddlebackalreadyexistnearby?Orisitinanarea

wheretherearenofresh,young,relevantchurches?Wewanttoreachunchurchedareas.• Openness-ArethepeopleinthetargetarearelativelyopentotheGospel?Wedesirea

certainlevelofopennesstotheministryeffortsweareattempting.Thegreatertheopenness,thebetterchancewehavetobringinpeoplewhodon’tknowJesus.

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• Income–ArethesepeopleinSaddleback’stargetprofileofbusinessprofessionals?• Age-Ourtargetis25-45yearolds.Thesepeopleareyoungandconnectedtotherelevant

trendsoftheday.TheyareconnectedtotheInternet,usesocialmedia,andawareofpopculture.

• Growth(Numeric/Economic)-Isthetargetarearisinginpeoplegrowthandeconomicgrowth?Isthisgeographicareaintransition?Arepeoplemovingandgrowinginthisarea?Wedon’twanttoplantthechurchinaplacewhosegooddaysarebehindit.Growingareasofferincrediblepotentialtobringinnewpeoplewhoareopentonewventuresinlife.

• Accessibility-Peopleneedaccessibilitytoachurch,whetherit’sbycar,bus,orsubway.Inaccessiblechurchesaredifficulttofindandwillnotattractourtarget.Doesthecommonmethodoftransportationallowthemtoeasilyarriveatyourtargetareaandfacilitylocation?

• PotentialAvailabilityofFacility-Asyouareconsideringthe5factorsabove,youalsoneedtogetasenseoftheavailabilityoffacilitiesthatwillaccommodateyourcampus.

e. Narrowdownto2-3areas

SURVEY THE COMMUNITY (OPTIONAL) Afteridentifyingthe1-2targetareasofyourCity,preparetoconnectandsurveythesetargetedareasinyourCity.Jesuswasawareofwhatthelocalresidentswerethinking(seeMatt.9:4;12:25;Mark2:8;Luke5:22;9:47;11:17)bysimplybeingamongthepeopleinthecommunity.Hewaseffectiveindealingwiththembecauseheunderstoodthemalongwiththedailyissuestheyfaced.Howdoyoulearntothinkandfeellikethoseinyourtargetcommunities?Talktothem!

1. SelectYourSurveyAreas.Useresearchgatheredinprevioussectionandgivenconfirmationtargetforsurveyingatleast2keyareasoftheyourCity[areaswillcloselymatchidentified‘SaddlebackSam’demographics.Furtheridentifytheseareasbydrawinga1mileradiuscircleofthatarea.Findthreeofthehighestgrowingcommercialandshoppingareasinsideeachcircle,andinsertastick-pinonthemapwheretoMARKthosecommercialcentersites.

2. MarComwillprovideacustomizedCommunitySurvey.AsktheMarComCentralteamtoprovidelink,accesstodata,andwillcreateaprintedversion.

• AccesstheCommunitySurvey toreviewandstudythegenericPDLsurveyusedbyPastorRickWarrenwhenhestartedSaddlebackChurch.Notesandsuggestionsareaddedintothesurveyformatforquickreferenceandremindersduringinterviews.Inputdatafromthepapersurveystotheonlinesurveylinksothatalldatacanbeconsolidated.

• OPTIONTOPAPERSURVEY:Amobileortablet,smartphoneversionofthesurveyisavailableforanydeviceequippedwithinternetservice.

3. ConductSurveysWithYourTargetMarket.Tobeginadministeringthesurveywithanyinterviewees,first,introduceyourselftothepersonbysaying:

“Hi,mynameis[insertnamehere].I’mtakinganopinionpollofourcommunity.I’mnotheretosellyouanythingorsignupforanything.I’djustliketoaskyoufivequestions.Thereisnorightorwronganswers,anditwillonlytakelessthantwominutes.”Memorize&useiteverytime.

Afterintroducingyourself,andgainingthesubjectspermission-proceedtoaskthesurveyquestionsonthesurvey.Circletheclosestresponselistedorwrite-inuniqueresponse.

4. GatherData.Onceyouhavegathered100surveysfromeachtargetareaofyourcity,identifythetopthreebiggestneedsofyourcitybasedonthesurveyanswers.Next,identifythetopthreereasonswhypeopleinyourcitydonotattendchurch.Next,identifythetopthreeanswersfor“advicetoaminister”fromyoursurveys.

5. Debrief.ReviewthedatawithRonKecktobetterunderstandthesurveyresults.

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INITIATE FACILITY SEARCH

1. Whenyou’venarrowedyourlocationdownto2-3areasoftown,youwillworkwithRonandtheLaunchPastortobeginlookingforfacilityoptionsinthoseareas.Workwlaunchgroup…weremainopentowhateverfacilitiesGodmayhaveforus.

2. Rememberthatyourtargetareaisanyareawithina20minutedriveradiusofyourfacility.Ifyouputdownapin,youaretryingtoreachthepeoplewithina20minutedrive.Thosearethepeoplemostlikelytocometoyourchurch!

3. WhenconsideranyfacilityforaSaddlebackcampus,it’simportanttorememberSaddleback’sreputationand

qualityofexperience.Payattentionto:

• Surroundingarea:WouldthesurroundingneighborhoodproducepositivefeelingsintheSaddlebackmembers?Isitnearupscaleretailandhousingdevelopments?Wouldpeoplefeelsafeandcomfortableinthisarea?

• Thefirstimpressionofthebuilding:Isthissomewherepeoplewouldenjoygoingtochurch?• Accessibility:Isiteasytogetto,andwillpeoplebewillingtotravelthereeasily?Isitnearmajor

roadsandhighways?

4. Asyouenterthebuildingandstarttoobservethephysicalfacility,payattentiontotheseminimumneedsinafacility:

1. MainAdultworshiparea:

• Mustseatminimumof300-500people• Musthaveaceilingheightofatleast18feet• Mustbeabletobesetupinawaythatallowsforastageandeasyviewingof

stageandscreensfromchairs2. RoomsforSaddlebackKids:Needminimumof4-8rooms(approximately15ftx15ft)for

SaddlebackKids(aseparaterestroomforKidsispreferred).TheseroomsmustbecloseenoughtotheAdultsandmustbeabletobesecure(kidssafetyisimportant).

3. AroomlargeenoughtoaccommodateSaddlebackStudentMinistries:Thisroommustbelargeenoughtoaccommodate50students.

4. Buildingavailability:MustbeavailableonSundaymorningsfrom6am-2pm(iftherearea1-5unavailableSundaysinthenextyear,that’sflexible.6+unavailableSundaysbecomesanobstacletogrowthandconsistency).

5. Affordability:Leasetermsarealwaysnegotiable,buttheSoCaltargetisnomorethan$20,000/month.

6. Parking:Musthaveenoughparkingavailableatthefacilityornearby,approximately300-500spots(2.5peoplepercar).

7. OfficeSpace:Checktoseeifthatsamefacilityhasofficespacethatcanbeusedduringtheweek.Ifnotlocatenearbymid-weekministry/officespace.

8. Storage–Isthereisn’taplaceforstoringyourweekendequipment,willtheyletyouputastoragecontainerontheirproperty,orwillyouhavetorentamobiletrailereveryweekendtotransporttheequipment?

9. Nomajorgeographic,psychographic,demographic,orsocio-economicbarriers:Wemustmakesuretherearenomajorobstaclestoovercomeforpeopletoattendthiscampusinthisfacilityorthisareaoftown.Think20minradius.

10. Improvements/adjustments–Whatimprovements,ifany,willbeneeded?Abuildingthatcanbeusedwithlimitedimprovementispreferred.Costsandoptionsmustbeconsidered.

11. RefertotheSpaceScorecardandSpacePlanningworksheettoverifytheministryspaceislargeenough.

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Saddleback Anaheim Space Planning

Start Up Move & Grow Ultimately

Seat count 400 750 1,000 Sq ft per chair 13.4 13.4 13.4 Est. aud. floor (incl stage) 5,360 10,050 13,413 Circulation space perc. (hallways, BR, etc) 20% 20% 20% Circulation space 1,072 2,010 2,683 Bathrooms 840 1,260 1,560 Foyer space per seat 2.5 2.5 2.5 Foyer space 1,000 1,875 2,500 Total Worship space 8,272 15,195 20,156 Sq feet per seat 20.7 20.3 20.2 SK & SSM percentage (20%+10%) 30% 30% 30% Adult percentage full used for estimates 80% 80% 80% Proj. adult attenders (max) per service 320 600 800 Birth through Grade School (perc of ttl non adult attendance) 70% 70% 70% Count of age group 67 126 168 JH and HS perc of total non adult population 30% 30% 30% Count of age group 29 54 72 Space per child (birth - 5 yr olds) 40 40 40 Space per child (K - 6th grade) 30 30 30 Space per child (middle school and High School) 30 30 30 Circulation space perc. for hallways 18% 18% 18% Space needed (birth - 5 yr olds) 4,647 7,422 9,405 Space needed (K - 6th grade) 1,610 2,502 3,139 Space needed (middle school and High School) 864 1,620 2,160 Addtl adult meeting space (perc of ttl children) 20% 20% 20% Space needed (adult multi-purpose) 1,424 2,309 2,941 Peace Space 2,000 2,000 2,000 Adult & children space needed 10,544 15,853 19,644 Number of offices/meeting rooms 6 10 15 Office size (avg sq. ft) 150 150 150 Support space (percentage) 30% 130% 30% Total office area 1,170 3,450 2,925 Total building area 19,986 34,498 42,725 Estimated maximum capacity per service 520 975 1,300 Ppl per car 2.5 2.5 2.5 Est. parking spaces 208 390 520

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BUDGETING AtSaddleback,wefeelagreatresponsibilitytostewardwhatGodhasgivenusinorderthatwemaymakethegreatestimpactinthekingdomofGod.Draftingarealisticandobtainablebudgetcanallowyoutoavoidmanyoftheproblemsthatcan/willappearearlyinyourcampus’slife.

1. Startwithstandardbudget.• SeeCampusBudgetforexampleofcampusbudget.

2. WithRonKeck,adjustforuniquecampusplans.• Property:Willthiscampusrequireauniquefacility?Whatarethecompsbasedonthesize,

location,andneedsthefacilitywillhave?• Payroll:Whatstaffwillthiscampusstartwith?• Program:Whatpre-launchand1styearprogramswillthiscampushave?(Seeprogram$$

matrix)

3. Followthebudgetplanningprocessbelowtoallocateyourprogramdollars.

4. EstablishcampusbudgetcodewiththeFinanceteam(workwithCheryl)andnotifyrelevantteamsinvolved.

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Sample Program $$ Budget

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Campus Launch Budget

NewCampusFY1Launchcosts

EstimatedCosts:

Worship Audio

$150,000

Video

$75,000

Lighting

$50,000

Staging

$25,000

Instruments

$20,000

IfChairs

$20,000

Campus/FirstImpressions

Signage

$20,000

T-shirt/Misc

$5,000

IT&FFE Equip(copier,printer) $10,000

Computers/network $10,000

Securityradios

$5,000

Desks/Tables/Furnitiure $25,000

MarCom Marketing

$50,000

Signage

$25,000

Research

$5,000

Scaffolding LocationRent

$10,000

Food

$10,000

EquipRental

$5,000

Communications

$2,000

TrainingCoreMinistries

$10,000

SK

$100,000

SSM

$50,000

SiteSearch Travel

$2,500

Food

$500

TotalOne-timeLaunchcosts

$685,000

(Whenreadytolaunch)

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CREATE EVENT PLAN TogrowawarenessaboutthenewSaddlebackChurchinthearea,buildmomentumandexcitementandrecruitleadersandvolunteers,apreandpost-launcheventsstrategyandplanisneededinthemonthsleadinguptoandfollowinglaunchSunday.Followthesestepstocreatetheeventstrategyandexecutetheplan.

1. IdentifyLaunchSundaydate.

• EasterorChristmas(ifnotoneofthesetwo,proposewhyyourLaunchSundaydateismorestrategic)

• RontonotifyPMTLeadersandCentralTeamsofLaunchDate• Everyonewillstartwthisdateandplanbackwards.

2. IdentifyandplanforPre-launchevents.

• Initiallyyourgoalistobuildagroupofpeoplewhoarewillingtobeapartofyourcorelaunchgroup

• CP(andwife)tobeforRicktointroduceatLFandothercampusappearancestorecruitlaunchteammembersfromothercampuses.

• Planforinformational,listening,andgettoknowyou(andyourvision)sessions(3-4monthsout).Yourgoalsforthesetimesare:

ü Letthemtelltheirstories(guidethem…whyareyouwantingsaddlebacktocometothisarea)inasmallergroupcontext.

ü Letthembondoverfoodastheytelltheirstoriesü Letthemgettoknowyouandyourwifeü Vision-cast:SharesomeofthevisionforwhySBiscomingtotheirareaü Pray,holdhands

• HoldInspirationalPreviewEventsü Midsizeworshipgatherings(allSBbutstreamlinedworshipset) ü AtasteofSBweekendexperience…createbuzz ü VideofromRick ü Afewselectpeopletelltheirstories ü Feelthepowerofcriticalmass(100peopleinasmallbutcoolvenue ü Shareinspirationalvision(whywearecoming) ü Securenextlevelofcommitment…recruitmentintoministry ü Moreinformationaboutlaunch,morebonding…holdhandsandpray…etc.

• TrainingEventsü Startbuildingcommunityaroundministryteams ü GetCentralOp’shelp ü TakethemasagrouptoAnaheimandshadowtheirministryteams ü Etc.

• PlanLaunchandPostLaunchEvents ü PlanALLdetailsforlaunchweekend(Rick,baptism,etc.) ü Make sure they have a reason to hand around and engage ü Give them a reason (event) to return for next week.

3. CreatePre-launchEventsCalendar

• Finalizeyourevents&scheduledates/venuesforevents.• ScheduledatesforVisionGatherings• YoucanusepeoplewhoattendyourVisionGatheringeventstohelpyouexecuteyourbridge

events.Thatgetsyournewpeopleengagedquickly.• SeeexampleofeventcalendarinSouthManilaPre-LaunchMarketingBrief

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4. EventDetails

• Bookavenue• Bookanyspeakersand/orlivemusic• Securetechnicalequipment(mics,speakers,etc.)• Ordercatering(ifapplicable)• Recruitleadersandvolunteers• Orderbooks,giveaways,etc.(ifapplicable)• Orderbanners,signsoranyotherwayfindingmaterialsfortheevent

5. CreateMarketingPlan&Materials(workwithMaxMcGheefromMarCom)

• CreateEventbriteonlinelisting(willautopopulatetocampuslandingpage)• Designandprintinvitationcardsandposters• Designandwriteemailblast• Createsocialmediashareablecontentforevent• CreateFacebookevent• Recruitstreetteamstohandoutinvitecards(ifapplicable)• Writepressrelease(ifapplicable)• Posteventtolocal,freeonlineeventlistings• Recruitvolunteerphotographer

6. ExecuteMarketingPlan&Event

• Startpromotingviachannelsoutlinedinmarketingplan2–3weeksbeforeevent• Holdregularvolunteerandleadermeetingsleadinguptoeventtoassigndutiesandfollowup

withtasks7. Constantlynetworkwithinyourcommunityandinvitepeopletogatherings.

• Make8-10ContactsaDay.Everywhereyougo,everyoneyoumeet,takeadvantageoftheopportunitytotalkaboutthechurchplant.Meetwithasmanypeopleaspossible.

8. MarCominitiatesMarketingStrategyandplanningforlaunch.

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ACTIVATE&INTEGRATEEXISTINGSMALLGROUPSOneofthekeyfactorsforSaddlebackwhenopeninganewcampusiswhetherornotwealreadyhaveexistingsmallgroupsmeetingthere.Forexample,wecontactedallofouralreadyexistingLosAngelessmallgroupsbeforelaunchingourLosAngelescampus.Indoingsowegavethemtheopportunitytojoinourlaunchteam.ThisallowedustohaveeyesandearsalreadyonthegroundinacitythatGodhascalledustoreach.

1. Pulldatabaseofexistingsmallgroupsinthetargetarea.• HowmanysmallgroupsdoesSaddlebackcurrentlyhaveinthecity?• Whatpartsoftownarethosesmallgroupslocated?

i. DoascattergraminGooglemapstoidentifythelocationsofthesmallgroups.2. ExplainthevisionofSaddlebackforthesmallgroups’city.

• UseemailblaststoletpeopleknowthatSaddlebackisgoingtolaunchintheircity.• Recruitandengagesmallgroups.TellthemhowvitaltheyaretothelaunchofSaddlebackin

theircity.Thiscannotbedonewithouttheirsupportandhelp.

3. Personallymeetwiththelargestandlongest-standingsmallgroups.• Thesepeoplewillbethemostvitaltofulfillingthevision.• Getthesepeopleonboardassoonaspossible.Thevisionwillspreadthroughthem!

4. Gathersmallgroupsbyregiontodovisiongatheringsthroughoutthecity.

• ExplainSaddleback’svisionfortheircity.Givethemopportunitiestobeapartofthislaunch.

5. Makesuretheyintegrate• Therecanbenoinsidergroups• Watchforclicks• Considerdisbandingexistingsmallgroupsbyaskingeachmembertohostanewgroupsince

theyknowhowtodoit.

6. MakesureyouENGAGEWITHSteveGladen’steam

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SECURE A FACILITY AND NEGOTIATE LEASE

1. Whenyouhave1-2finalfacilitiesthatmeetallthecriteriaandareclearpotentialsforlaunch,begintogatherfeedbackfromkeySaddlebackleaders.

2. Schedulewalk-throughwithkeyleadersforfacilitytour.

a. Iftheareaisaconsiderabledrive,considerrentingabustotakeateamallatonce.b. Invitekeyleaderstovisitthefacilitywithyouandprovidefeedback:

• SteveAdamsandBeckyDowns(Kids)• KurtJohnston(Youth)• JohnCossetto(Worship)• DaveArnold(StrategicProjects)• SteveJohnson(Finance)• JimDobbs(CampusExperience)• RommelManio(GuestServices)• FrankBaker(Video)• GregBaker(AVL)• BrianLeimbach(IT)• KevinRobertson(Security)

3. Gatherfeedbackfromkeyleadersonfacility.

a. Doyourduediligenceandfollow-uponanyinformationthatisneeded.YoumustdrivethisprocessastheCampusPastor!

4. RontosharefacilitywithPastorRick(takephotos,createpowerpoint).5. Negotiatelease.(Ron&DaveA)

a. Weprefershorterleasesatthebeginning(1year).ShorterleaseslimitSaddleback’sliability.i. Theseneedtobenegotiated:

1. Deposit2. Leaseterms3. Exitclause(ifitsbeyond1yr)4. Availabilityoffacilityeachweekend:Minimum…Sundayfrom6am-2pm5. Onsitestorage6. Laborunionrequirements7.

b. ItmustbespelledoutwhatthefacilityisprovidingandwhatSaddlebackprovides.i. Staffii. AVLequipmentandoperationsiii. Cleaningservicesiv. Set-upandtear-down

1. Set-up/tear-down,eventmanager,andAVLmanagerfeescanalwaysbenegotiated.Saddlebackisuniquetohavevolunteerset-up/tear-downteams.

6. Designsiteplantocommunicatewhereeveryactivitywillhappeninthefacility.a. Thisisanessentialtoolforinter-churchcommunicationbetweencentralteams.

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RECRUIT AND HIRE CAMPUS STAFF AstheCampusPastor,youwillleadateamofCampusStaffandvolunteers.YoumustcontinuetoequipandempoweryourCampusStaffsothatyoucanfocusontheresponsibilitiesonlyyoucanhandle.1. PrayandaskGodtobringtherightpeopleforstaffingyourteam.2. WorkwithRontorecruitandhireyourstaff.

Youwillneedtohire3-4keypaidstaffpositions(seeFTEmatrix).YouwillbelookingforaWorshipLeader,Children’sLeader,TeamAssociate,andAVL/TechCoordinator.

a. TheWorshipLeaderwillrecruitandtrainallyourworshipteams.b. TheChildren’sLeaderwillleadyourChildren’sministryandallaspectsofSaddlebackKids.c. TheTeamAssociatewillfulfilladministrativetasksofyourcampus.d. TheAVL/TechCoordinatorwillcoordinatethetechteamsandalltheaudio,visual,andlighting

components.

Talktothepeopleyouknowthatmayfitthepositionorwhomayknowsomeonewhofitstheposition.Starttalkingwithpeopleaboutthetypeofpersonyou’relookingfor.InternalSaddlebackstaffaregreatcandidatesforthesepositions.AskSteveAdams,KurtJohnston,andJohnCassettowhichleaderstheyhaveinthepipelineforpositionsatthecampuses.

3. Asyouhavemoreconversationswithinterestedpeople,begintoseeifthatpersonmatchesupin4key

areas:o Character:DoesthepersonhavethecharacteryouwouldexpectofaSaddlebackminister?Ishisorher

personalintegritysound?IshisorherrelationshipwithChristthrivingandgrowing?Isheorsheactivelypouringintothelivesofhisorherspouseandchildren?

o Competence:Isthispersoncompetentintheareayou’reconsideringhimorherfor?Doeshisorherexperienceindicatethatheorshewouldbeabletodowhatyou’reasking?

o Chemistry:Doyougetalongwellwithhimorher?IsthispersonsomeonewhofitstheSaddlebackculture?

o Calling:Isthispersoncalledtothisposition,orisitjustconvenientatthispointinhisorherlife?4. Formallypresentthepositiontosomeoneyoubelieveisagoodfit(possesses4qualities).Thiswillstarta

conversationthatwillhelpdetermineifthispersonwouldgenuinelybeagoodcandidatefortheposition.5. Haveyourcandidateapplyfortheposition.Encourageyourcandidatetovisitwww.saddleback.com/jobs6. TalkwRonandAlertHumanResourcesthatyou’rereadytotakethenextstepwiththecandidate.Once

SaddlebackCentralknowsyouhaveacandidatethatyoubelieveshouldtakethenextstep,theywillguideyouthroughthehiringprocess.

7. Oncehired,thestaffbeginstherecruitingprocessforvolunteersfortheirteams.

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FTE Matrix

AverageAttendanceRange** PrimaryFocus&Base(s) 75-100 150-300 300-500 500-750

CampusPastor Membership(101-501) .5FTE 1FTE 1FTE 1FTE

AdultMinistryPastor Maturity(201)

WorshipPastor Magnification(501) .5FTE .5FTE .5FTE

CampusCoordinator MinistryMobilization(301)

PeacePastor Missions(401)

Admin/AssocSupportStaff MinistryMobilization(supportfor101-501)

.5FTE 1FTE

WorshipProducer Magnification(501)

AVL/TechArt* Magnification(501)

.5FTE .5FTE

SSMDirector 101-501

.5FTE

SSMJHCoordinator 101-501

SKDirector 101-501 .5FTE .5FTE 1FTE

SKKSGCoordinator 101-501

VariousInterns/Contractfolks* 101-501 X X X X

SKInterns

SSMInterns

TotalFTEbyGrowthStage*** .5FTE 2FTE 3FTE 4.5FTE

End-stageFTEtoAttendanceratio**** 1to100 1to100 1to150 1to150

NOTE:

*Thecampuseswillutlizeinternsandattimes,temporarycontractlabor(musicians,etc.)

**Inordertoberesponsive,averageattendancewillbeassesedbasedonthelast60-90days

***Thishiring/FTEmatrixismeanttoberesponsiveandelastic(enoughshrinkagemayresultinFTEreductionjustasenoughgrowthwillresultinFTEadditions)

****Ratiosintentionallyincreaseascampusesgrowlarger.Campusesshouldreflectalean,volunteer-drivenministrymodel.

24

INITIATE AND DEVELOP MARCOM PLANS FOR LAUNCH

1. WORKWithMarCom,usethefollowingchannelstocommunicateyourLaunch:o Printedmaterialso Videoo Audioo Websiteo SocialMedia

2. Gettheemaillistofpeopleinterestedinyourcampuslaunch,andweeklyemailthesepeople.

o Besuperdiligentaboutsendingaweeklyemailwithvisionandstories.o Shareyourstory,theupdatesoflaunchprogress,andcontinuetoaskforprayer.o Youmustkeepthesecorepeopleengaged!

3. WorkwithMarComtopublishalaunchstoryontheSaddlebackwebsitecommunicatingthewhy,

how,andwhenofyourCampusLaunch.

4. ReviewandconfirmRecommendedLaunchMaterialsList(workwithMaxMcGhee)o Confirmwhichdocumentswillbeusedandgetstartedearlyonproducingthem

5. ReviewandapproveallmaterialsBEFORETHEYGOOUT(details,times,locations,etc.changeso

frequentlyduringprelaunchstage)

25

EXECUTE VISION GATHERINGS Visiongatheringsareinspirationalandeducational.Theycommunicateourmessagetofirst-timersandalsokeepyourinterestedpeopleengaged.Youwillhavethosewhohavealreadyheardit,butwewillbeattractingnewpeopleandtheywillneedtohearitall.TalkaboutthekindofchurchSaddlebackinyourcitywillbe.Wewillbeachurchfortheunchurched,forthosewhohavegivenuponchurch…aplacewhereliveswillbechanged,whereneedswillbemetbyJesus,aplaceofloveandlifeandGod'spurposesforeachperson.Talkaboutwheretheplantisrightnow,thedifferentteamsbeingformedtohelplaunchthechurch,thekindofmusicyouwilluse,whowearetryingtoreachbutalsowewillattractpeoplefromeverywalkoflifeandeveryonewillbewelcome.1. Planyourvisionnighteventandprepareyourteams.Youwillneedtoidentifyyourleaders,plan,trainand

practice.Withyourteamsconsiderthefollowing:a. Creatingtherightenvironmentb. Expectedattendancec. Securingafacilityd. Ensuringpropersignage/wayfindinge. Determiningtheappropriatemusicf. Determiningtheaudio/visualneeds

2. CreateyourVisionGatheringAgendaincluding:

PossibleAgendaa. Refreshmentsb. Worshipsetc. VisionmessagebyCampusPastor(orRickviavideo)sharing:

− Whoweare− Whatwearegoingtodo− Whereweareheadedandwhyyouneedtobeapartofit

d. ConnectthemtothenextBridgeEvente. Prayforthechurch,thecity,eachother

3. OthereffectivesharingtopicsfortheCampusPastorare:

• PastorRick’soriginalvisionforSaddlebackin1980andhowPastorRicklaunchedthechurch• TheCampusPastor’spersonalstory• AngelsStadium25thAnniversaryDeclaration–“Whateverittakes!”• TheSaddlebackculture–

o Acultureofloveo Fast,fluid,flexibleo Anarmyofvolunteerso Harderonus,easieronthemo Secondchancegraceplace

4. AftereachVisionNight:

a. Usethedata-gatheringtool(EventBrite)andyourcampusDatabasetocapturealltheparticipants’contactinformationandmanageyourcontactdatabase(WorkwithVickiDamato).

a. REMEMBER:Eventisnotoveruntilyoudothis!!b. FollowuponALLtheresponsecards.

5. ReviewyourresultsoftheeventwiththePastorofCampuses.

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CONTINUE BUILDING A LAUNCH TEAM AND ORGANIZE VOLUNTEER RALLIES GatheringateamofvolunteerstohelpplantachurchisthemostimportantpartoftheLaunchprocess.However,itisalsothemostintenseanddifficult.Itmeansgoingintothecommunityandfindingpeople.Youmustlookforpeoplewhoareinterestedinwhatyou’redoingbutalsowillingtodevotetimeandenergytobeapartofit.Youpickthesepeopleupalongtheway.Yourfirstlaunchteampeoplewillbefriendswhohaveofferedtohelpyou.Next,youwilllookforfriendsoffriends.AsyoustartholdingvisionnightsandtellingpeopleaboutthenewSaddlebackopeningintheirarea,you’llconvincestrangerstocomeandcheckoutwhatyou’replanningtodointheircity.Getthemonboardandstartusingtheirtimeandskills.You’llneedaboutatleast100peopleonyourlaunchteamtolaunchthechurch.1. PrayaboutthepeopleGodwillcontinuebringingtoyourLaunchTeam.

Whattolookfor:• Friendly• Earlyadoptersofvision• Currentmarketplaceleaders• Peopleyoulike(youaredrawntothem)• Peoplewhoserve(stepuptovolunteer)

2. FollowupwiththosewhosigneduptovolunteerfromVisionNights&Bridgeevents.

3. Beginnetworking&advertisingofyourchurchlaunchtoattractvolunteers.Thinkaboutwhereyouwill

getthewordoutabouttheSaddlebackcampuslaunchinginyourcity.FollowtheMarketingPlanyoucreatedwiththeMarComdepartment.Yourcreativitywillshinehere.Thinkaboutunconventionalwaystocommunicatewithpeople.

4. OrganizeVolunteerRalliesthatcreateenergyandexcitement.

a. Thesewillexcitepeopleandkeepthemengagedbutyoualsoneedtobeginseparatingpeopleintoteamsthatwillhelplaunchthechurch.

5. Recruitvolunteers:BelowaretheteamsneededtolaunchaSaddlebackChurch.

These8teamsneedahigh-levelteamvolunteerleadertocoordinatetheotherleadersineacharea.WeekendExperienceWelcomeTeamUshersHospitalityHealthcareTrafficSecuritySet-up/Tear-downWorshipVocalistsInstrumentalistsProducer

TechAudio/SoundboardTechSaddlebackKidsInfants–2yearsold3years–5years6years–8years9years–12yearsSaddlebackStudentMinistriesYouthVolunteersWorshipteam(unlesssharingwithAdults)

AdminDataEntryFollow-upEventsTeamBridgeEventsVisionNightsMarComMarketingSocialMediaStorytellingPICS

27

5. Explaintheprincipleofprimaryandsecondaryministries.a. PeopleatSaddlebackhavebeentrainedintheconceptofSHAPE.Theyhaveanunderstanding

oftheirpassionsandabilitiesandwanttoservethechurch.However,earlyoninacampusplant,thereisadifferencebetweenwhatneedstobedoneandpeople’spassions.Fewpeoplehaveapassionfortrafficministry,butitisessentialthatitgetsdone!

b. Primaryministryistheministrythatthechurchneedsinordertooperateandgrow.TheseministriesareessentialandincludeSaddlebackKids,Worship,traffic,ushers,greeters.Secondaryministriesarethosethatgrabpeople’spassionsinamorefocusedarea(i.e.Orphancare,localPEACE,etc.).Youmustcoachpeopleearlyonthatfornow,theymuststayfocusedonfulfillingtheprimaryministry.Asthechurchgetsolder,peoplewillbeabletooperateintheirsecondaryministrymoreandmore.

c. YoumustteachyourpeopletodifferentiatebetweenoperatingoutoftheirSHAPEandservantleadership.Jesusmodeledservantleadershipbywashingthedisciples’feet.Wearecalledtodothedirtyjobs–wearecalledtobelikeJesus.

6. AppointVolunteerLeaderforeachteam.a. Identifyleaders,trainthem,andpractice.b. Donottrytodoeverythingyourself.c. TrainleaderswiththetrainingmaterialSaddlebackCentralgivesyou.Teachthemtobecarriers

ofyourvision.d. Releasethemtodothework,andthencheckinonthem.

7. StreamlinesystemfrominteresttoEngagement.

a. Makesuretocontactanyonewhohascommunicatedinterestwithin48hrs.Donotletthefruitrot!!

8. PopulateaVolunteerListthatyoukeepupdatedandrefreshedregularly.

28

SECURE EQUIPMENT FOR SERVICES 1. Askthefollowingteamleaderstosharewithyouallthatisneededforeachareaofministryandtoput

togetheraplantoacquiretheirlist.

2. WorkwithRonandmultisitelaunchpastortofinalizecumulativelaunchbudgetbeforepurchasesaremade(seelaunchbudget)

3. Drivethisprocessandworkwitheachteamtosecurealltheequipmentneededinplentyoftimepriorto

launchdate.

• SteveAdams/BeckyDowns(Kids)• KurtJohnston(Youth)• JohnCassetto(Worship)• JimDobbs(CampusExperience)• RommelManio(GuestServices,Ushers,WelcomeTeam,Signage,Patio)• SteveGladen(Baptism)• AnthonyMiller(MarketingandCommunciations)• FrankBaker(Video)• GregBaker(AVL)• BrianLeimbach(IT)• Security(KevinRobertson)

4. Createsetup,teardownandstoragesystemsandfindallstorageandtransportationsolutionsfor

equipment.• WorkwLaunchpastorandRon• Workwithcentralsupportfacilitiesteam• Includetrailer,container,vehiclepurchasesorrentinyourlaunchandoperatingbudget

29

TRAIN STAFF AND LAUNCH TEAM Buildingasolidteamisabsolutelycriticaltothesuccessofyourcampus.Hiringstrongstaffandrecruitingandtrainingsolidvolunteerswillgrowyourcampustohealthandmaturity.YouarepartofalargeSaddlebackChurchfamily,butyourcampusistheSaddlebackexpressioninyourcity.YourteamcarriestoSaddlebackcallingtoyourcity.EnsureyouhavetherightteamwithyouandthatyourteamistrainedtolaunchandgrowaSaddlebackcampus!1. StaffmembersshouldbeformallytrainedbothbyyouANDtheircorrespondingcentralsupportteam.

a. YoushouldspendsometimewithyourstafftotrainthemonSaddlebackvaluesandculture.BuildtheDNAdeeplyintotheirmindsandhearts!

b. AttendPDCconferenceorwatchPDCvideostogetherc. Additionally,thecentralsupportteamsshouldtrainthemintheirrelevantareas.Youmustdrive

thistomakesurethistraininghappens.• SteveAdams/BeckyDowns(Kids)• KurtJohnston(Youth)• JohnCassetto(Worship)• JimDobbs(CampusExperience)• RommelManio(GuestServices,Ushers,WelcomeTeam,Signage,Patio)• SteveGladen(Baptism)• Marketing(MaxMcGhee)• FrankBaker(Video)• GregBaker(AVL)• BrianLeimbach(IT)• Security(KevinRobertson)• CherylMcKinnon(Fina,memder/attenderdatabaseofferings)• SmallGroups(SteveGladen)

2. Setuplargevolunteertrainingswitheachvolunteerteam.a. Getyourvolunteerstrainedbyeachspecificministryarea!Youmustdrivethisandcoordinate

thiswitheachCentralTeam.b. Asvolunteersgotoaweekendcampusortwoandshadowtheircounterparts.

3. EnsureyourkeyministryleadersandvolunteersaretrainedonbothSaddlebackvaluesandphilosophy

ANDtheirareaofservice.a. Youhaveplentytoteachyourministryleadersandvolunteers:

i. SADDLEBACKValuesandDistinctivesii. PurposeDrivenPrinciplesiii. Thebiblicaltheologyofalocalchurchministryiv. SHAPE

4. Asyoucomeacrossareasofweaknessinyourstaffandvolunteers,teachandcoachyourwaythrough

them.a. Teachthembasedontheirneeds.Often,weblamepeopleforthingstheywerenevertaught.As

theirleader,teachthemandshepherdthem.

30

FINAL LAUNCH PREP Leadinguptolaunch,therewillbethousandsofdetailstotakecareof.Youmuststayinthedreamingandvisionanddelegatethetaskstoyourlaunchteam.Yourtimeisprecious,anditmustbespentwithvisionandpeople.Belowarethethingsyoumustdoastheleadertoensureasuccessfullaunch.PreparingtolaunchcanbemanagedthroughtheProjectManagementstructureavailableinLaunchPlanDocument.1. Conductmassiveprayereffortforsuccessfullaunch.

a. Askforprayerfromyourlaunchteams,otherSaddlebackcampuses,andeveryoneelse.AskGodforacampuslaunchthatonlyHecoulddo!

2. Spendsometimeonspiritualscaffolding.Scheduleprayerwalkswithyourvolunteersintheweeksleadinguptothelaunch.

3. Workwitheachteamtoensuretheyareexecutingintheirareas.a. SteveAdams(Kids)b. KurtJohnston(Youth)c. JohnCassetto(Worship)

i. GregBaker(Audio/Visual/Tech)d. JimDobbs(CampusExperience)

i. RommelManio(GuestServices,Signage)e. FrankBaker(Video)f. BrianLeimbach(IT)g. KevinRobertson(Security)h. SteveGladen(Baptism)i. CherylMacKinnon(Finance,Data)

4. Finalizepurchasesandtheequipmentneededforthelaunch.

5. PlantheOrderofServiceandotheractivitiesfortheLaunchSunday.

a. Whatexactlywilltheserviceelementsbe?UsePlanningCenter.b. Whatfunactivitieswillbeavailablebeforeandaftertheservice?c. Doyouhaveanygiveaways?d. Makesureyou’veplannedtofollowupwitheachresponsecardindividually.

6. ConductPracticeServicesleadinguptothelaunch.

• Rentyourfacilityaweekorsobeforethelaunchandpracticeconductingyourservices.Practicepracticepractice!

7. PrepareforSunday2

• IdentifyfollowupplanforbringingpeoplebackforSunday2(invitationtospecificactivity—heavyonfollowup&marketing)