Pre-Event Briefing 25 th June 2014
Jan 20, 2016
Pre-Event Briefing25th June 2014
Briefing Outline
• About
• Event Day Programme Outline
• Booth Activities
• Q&A
About
• To provide opportunities for less privileged children of Marine Parade to engage in cultural exchange activities with Japanese students and be introduced to Japanese culture
•To facilitate friendship building between the less privileged children from Marine Parade and the Japanese students
•To provide a platform for the less privileged children of Marine Parade to make friends with members of the Japanese community
Time Program Details
7.45am Reporting at Marine Parade CC Foyer
Dress Code: Smart Casual (Polo-Tee)
8.15am Departure of local students from Marine Parade CC
8.45am Arrival of local students at The Japanese School
9.00am Group Assignment and Ice-breaker
9.25am BOOTH ACTIVITIES(Total of 95 minutes for 10 booths)
10.45am Arrival of Japan Ambassador to Singapore, H.E. Haruhisa Takeuchi
11.00am Break Time for the students (15 minutes)
11.15am Taiko Drums Performance by The Japanese Association
11.30amArrival of Emeritus Senior Minister Goh Chok Tong
Adviser to Marine Parade GRC Grassroots Organisations
11.45am Karate Performance by The Japanese School
11.55am Folk Dance Performance by The Japanese Association
12.25pm Lunch
1.30pm End of Programme
Event Outline
Before departure to The Japanese School (7.45am)
• Reporting time – 7.45am @ Marine Parade CC
Foyer
• Attire: Smart Casual – Polo-Tee, Jeans & Covered
Shoes
• Look for PA Staff, David
• Upon registration, you will be given
Blue lanyard with the name card.
The name card contains your group number &
name
Big placards with your group number (Group no
1 – 30)
Ensure the correct group number is assigned to
you
IdentificationLanyard with name
card
Colour codes:
BLUE – Group leaders
RED – Local students
Yellow – Japanese students
White – PA staff & JUGAS
members
Event OutlineAfter registration (8.00am)
• To stand in line with the placards (Group no 1 –
30)
• About 100 students will report at 8.00am for
registration
• The students will be given Red lanyards and
breakfast pack
• The breakfast pack contains 1 mineral water + 1
bread
• The students will proceed to their respective
groups
• Ensure the students go to the correct groups
• Introduce yourself to the group and get to know
them
•Bus will leave at 8.15am sharp
Event Outline
Arriving at The Japanese School
(8.45am)
• Arrival time – 8.45am
• The bus will stop at the entrance
as shown in the pictures
• Ensure all group members are
present before moving in as a
group into the school
• There will be ushers guiding on
the route to the school hall
• There will also be signage placed
at strategic spots (in both
languages)
Event OutlineMoving to the Multi-Purpose Hall
• Site Layout (follow the arrows/signage)
• Entrance to the school – Main Foyer – Corridor of
Classrooms – Multi-Purpose Hall Outside Multi-Purpose Hall
Corridor 2
Corridor 1
Entrance to foyer
Multi-Purpose Hall
Main Foyer
Route by ESM Entrance to MPH
Activity Booths (1 – 10)
Classrooms
Classrooms
Stage
Standing Fans
Classrooms
Classrooms
Drop-off
point
Tatami room
*All booths will have signage in both language
Event Outline
In the Multi-Purpose Hall
(9.00am)• Goodie bags to be put aside at
allocated point (kiv)
• Line up in columns on the left side
of the hall, in front of the stage from
Group 1 -30
(follow the instructions given by the
emcees – e.g. 30 columns:1 row / 15
columns:2 rows)
• Hold the big placard in front of the
column
• Ensure everyone is issued a water
bottle
• The teacher-in-charge, Murase-
sensei will be doing the matching;
listen for the instructions
Event Outline
Booth Activities• The teacher-in-charge will dismiss all the groups for booth
activities
• Ensure that your groups are with you at all times (3-4 local
students and 3-4 Japanese students) – there will be a leader
among the Japanese students per group
• Break the ice for both the locals and Japanese students and do
not leave out any of them. Facilitate communication between the
locals and Japanese students (suggestion: buddy system)
• Do speak to the Japanese students (they know simple English)
• Participate, interact and have fun with the students at the booths
• If any students are not feeling well, do direct them to any staff
(wearing a white lanyard & blue namecard) / ensure the children
are dehydrated
• Activities to end at 11.00am sharp
Event Outline
Booth Activities• Timekeeper for the booth activities (95 minutes for 10 booths);
Facilitate the process to ensure that there are time for all the
activities (Emcees at the hall will prompt the timing at intervals)
• If the booth is crowded, move to the next booth
• Yukata/Tea Ceremony will take slightly longer time as there are
photo-taking opportunities with polaroid (recommended to have 1
group at a time, at this booth)
• Encourage participation from both the locals and the Japanese
students
(e.g. Photo-taking can be taken in pairs; games like ‘Hagoita’ and
‘Menko” can be played between the locals and the Japanese)
• Gauge the time for each activities as shown in the next few
slides
Multi-Purpose Hall
Main Foyer
Route by ESM Entrance to MPH
Activity Booths (1 – 10)
Classrooms
Classrooms
Stage
Standing Fans
Classrooms
Classrooms
Drop-off
point
Tatami room
*All booths will have signage
Booth 1 & 5
Booth 3, 8 & 9
Booth 2, 4, 6, 7, 11
Booth Activities
1 2
3 4
Booth Activities
5 6
7 8
Booth Activities
11 9 - 10
Event Outline
Break Time• Break Time 11.00 – 11.15am
• For students participating in the
Taiko Drum performance (interaction),
to report at the stage at 11.05am
(Group leaders to take note)
• Ensure that your group members are
with you at all times
• Toilets are allocated outside the hall,
at the entrance; and across the
corridors
• Get your group to be seated around
the hall, in front of the stage by
11.10am (next performance starting
at 11.15am)
To sit around here, facing the stage
Event Outline
Performances• Taiko Drum Performance (pre-
selected students to participate) on
stage
• Karate performance on stage
• Turn around to face the raised
platform for the next performance
item
• Folk Dance Performance (there will
be audience participation after the
performance where all will join in the
dancing) – to lead and getting all
your group members to dance
together
To sit around here, facing the stage
Event Outline
Lunch• Group leaders to collect the lunch for your group (the
lunch are already pre-packed in group numbers)
• To collect the goodie bags at the same time (goodie
bags for both local students and Japanese students)
• Note: To pass the goodie bags over to the local
students first, and get them to hand over the bags over
to the Japanese students (listen out for emcee
announcement)
• Sit around in hall to eat (preferably stay in group)
Event Outline
End of event• After finishing lunch, at about
1.20pm (listen to emcee
announcement), to gather and sit in
the front of the hall
• Tokens of appreciation are handed
over at the stage, followed by
closing speech
• The teacher-in-charge will form the
children back into their columns,
with the locals at one side and the
Japanese students on the other
• Wait for instruction to leave with
the local students back to the
entrance
To sit around here, facing the stage
Questions and Answers
Organised By:
Supported By: