Pre-Bid Conference & Site Visit Gravity Thickener Upgrades ... · EPA Fair Share Objectives •DC Water’s MBE and WBE fair share objectives are: •Objectives are based on goals

District of Columbia Water and Sewer Authority

Pre-Bid Conference & Site Visit Gravity Thickener Upgrades – Phase II

Blue Plains Advanced Wastewater Treatment Plant

November 29, 2018 2pm IFB #130180

Introductions• DC Water team

Procurement Requirements• Bid Due Dates, Costs, Schedule, Bonds/Security, Documents • Subcontractor Approval Requests• EPA American Iron & Steel (AIS) Requirements• Optional Bid Items (based on selected sequence of construction)• ROCIP

MBE/WBE• Outreach Documentation & Good Faith Effort

Local Hiring• DC WaterWorks

Safety Communication During Bidding PeriodConstruction Documents and Design Information

• Pre-Negotiated Sole Sourced Equipment (Exempt from MBE/WBE goals)• Permitting • Project Constraints

Work by OthersSite Visit

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Meeting Agenda

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DC Water Team

Department Wastewater Engineering (DWE)Department of Engineering & Technical Services (DETS)Procurement DepartmentDepartment of Occupational Safety & Health Department of Wastewater Treatment Department of Maintenance ServicesSecurity Department

DWE Director: Diala DandachDETS Manager Program Services: Paul GuttridgeDWE Design PM: Rouben DerMinassianDWE Construction RE: Aaron Montgomery

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Procurement Data

Bid documents: - $100 @ Procurement Office at COF Building

(money order or cashier’s check only)- Hardcopies only

This project was advertised:Bids are due, 2pm:

Bid questions due by:

Last addendum issued:

Project Estimated cost range: Project duration from NTP date:

$40-$50 million1,500 calendar days

Date 11/11/18 (Sun)Date 01/09/19 (Wed)

5 days prior to bid date

before holidaysDate 12/14/18 (Fri)

Date 01/04/18 (Fri)

Contractor Bond Requirements

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Bid bond/bid security required at 5% of bid total (Sections 00 20 00 – Article 6.2 and 00 40 20)

If awarded, payment and performance bond required at contract price (Sections 00 70 00 – Article 5.1, 00 61 10, 00 61 20)

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Bid SubmissionDeliver bids to PROCUREMENT DEPARTMENT: Blue Plains COF Building until 2pm on bid opening dateBid Opening at this location –VISITORS CENTERSealed envelope marked with project name, IFB #, bid opening date and time (Section 00 20 00 – Article 6.3)

Bid Submittal Checklist: See next slideBidder’s Qualification and Financing Documentation (Section 00 20 00 –Article 13)

• § 13.1 & 13.2 Each Bidder shall submit a Contractor’s Qualification Statement (See Section 00 40 30) in a separate envelope marked with IFB #, Bidder’s name and with the notation “BIDDER’S QUALIFICATION STATEMENT ENCLOSED”. This form must be notarized.

• § 13.3 Each Bidder shall submit a current financial statement by a CPA in a separate envelope marked with IFB #, Bidder’s name and with the notation “FINANCIAL STATEMENT ENCLOSED”.

Section 00 40 30 – Question #63: documentation needed from product manufacturers listed in technical specs for approval of bidder to apply products and for warranty coverage.

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Bid Submission Checklist

SUBMISSION REQUIREMENT ITEMS SUBMITTED (BIDDER’S INITIALS)

SECTION NUMBER DOCUMENT TITLE

00 40 00 BID FORM

00 40 10 SCHEDULES OF PRICES

00 40 20 BID BOND

00 40 21 CERTIFICATION OF OUTREACH EFFORTS

00 40 22 DC WATER GOOD FAITH EFFORTS CHECKLIST

00 40 25 BID DOCUMENT CHECKLIST

00 40 30 CONTRACTOR’S QUALIFICATION STATEMENT (Notarized and in separate envelope)

00 45 01 CONTRACTOR IDENTIFICATION NUMBER

00 45 02 USI FORM 1W

00 45 03 NON-COLLUSION AFFIDAVIT

00 45 04 DC WATER CERTIFICATION REGARDING A DRUG FREE WORKPLACE

00 45 08 DC WATER CONTRACTOR’S INTENT TO SUBCONTRACTMBE OR WBE

00 45 09 DC WATER WBE – MBE INTENT TO SUBCONTRACT

00 45 13 PAYMENT TO SUBCONTRACTORS AND SUPPLIERS CERTIFICATE

00 45 15 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY & VOLUNTARY EXCLUSION LOWER TIER COVERED TRANSACTION

0045 16 EPA CERTIFICATION REGARDING DEBARMENT, SUSPENSION & RESPONSIBILITY MATTERS

00 45 17 ASSURANCE OF COMPLIANCE W/EEO GOALS

SUBMISSION REQUIREMENT

SECTION NUMBER DOCUMENT TITLE

00 45 18 EEO & NON-SEGREGATED FACILITIES CERTIFICATE

00 45 19 DISCLOSURE OF LOBBYING ACTIVITIES

00 45 20 DC WATER WORKS – EMPLOYMENT PLAN (30 days after contract award)

00 45 21 DC WATER WORKS PROGRAM – DISCLOSURE STATMENT

01 00 00-01 SUBCONTRACTING APPROVAL REQUEST (formerly 00 45 23)

00 45 25 D.C. TAX CERTIFICATION AFFIDAVIT

00 45 26 EPA CERTIFICATION REGARDING LOBBYING

00 45 30 DBE SUBCONTRACTOR PERFORMANCE FORM

00 45 31 DBE SUBCONTRACTOR UTILIZATION FORM

00 45 40 AMERICAN IRON AND STEEL (AIS) CERTIFICATION STATEMENT

CLASS “A” BUSINESS LICENSE (See Section 00 20 00, Art. 18)

CONTRACTOR’S QUALIFICATION STATEMENT (See Section 00 20 00, Art. 13.1)

CERTIFIED FINANCIAL STATEMENT (See Section 00 20 00, Art. 13.3)

MBE & WBE OUTREACH PLAN (See Section 00 20 00, Art 31.3)

APPENDICIES

FR-W-9 REQUEST FOR TAXPAYER ID. NUMBER & CERTIFICATION

FR-500 COMBINED BUSINESS TAX REGISTRATION APPLICATION

MBE/WBE OUTREACHGOOD FAITH EFFORT BID SUBMITTAL CHECKLIST

RESPONSES FROM CORRESPONDENCE OUTREACH

CALL LOG

ADS IN WASHINGTON POST, MINORITY NEWSPAPERS

WEBSITE POSTINGS, I.E., SMALL BUSINESS ADMINISTRATION (SBA) AND THE MINORITY BUSINESS DEVELOPMENT AGENCY OF THE DEPARTMENT OF COMMERCE

MBE/WBE SUMMARY TO INCLUDE PERCENTAGES

CURRENT MBE/WBE CERTIFICATIONS OF SELECTIONS

Section 00 40 25

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Subcontracting Approval Request Form• Form to be used for all tiers of subcontractors• Submit forms prior to subcontractors starting work• See next slide for latest form • Addendum to be issued soon:

Corrected instructions to bidders in Section 00 20 00 – Article 23.2 Updated form in Section 01 00 00-01 (formerly Section 00 45 23)

Other MBE/WBE subcontracting forms are submitted with bid • See MBE/WBE Compliance slides

Provide list of major subcontractors in bid submission(Section 00 20 00 – Article 6.1.23)

Subcontracting Approval Requests

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Subcontracting Approval Request Form

American Iron and Steel(AIS)

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What is AIS?The “American Iron and Steel” provision requires assistance recipients to use the iron and steel products that are produced in the United States for the construction, alteration, maintenance, or repair of a public water system or treatment works.

– January 2014, Consolidated Appropriations Act of 2014 (P.L. 113-76)

Why is it included in this project?Gravity Thickeners Upgrade Phase II project financing is partially provided through the EPA Water Infrastructure and Finance andInnovation Act (WIFIA).

AIS is a Federal requirement of WIFIA.

How is compliance monitored? (Section 00 20 00 – Article 34)Bid proposal must include a completed AIS certification Statement – See next slide.

All manufacturing processes must take place in the U.S. with few exceptions.

Reporting requirements to include certification letters from manufactures.

Contractors should seek certification letters as early as possible in the bid and construction process.

For further details and information please contact:Rhonda Green at 202 -787-2276 [email protected]

Kathleen Kharkar at 202-787-2519 [email protected]

EPA AIS Website including guidance list of exempt construction materials: http://www.epa.gov/cwsrf/state-revolving-fund-american-iron-and-steel-ais-requirement

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Compliance with American Iron and Steel Provisions

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American Iron & Steel Certification Form

Optional Bid Items

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Optional Bid Items

Total of 36 Bid Items listed in Schedule of Prices (Section 00 40 10)

Bid Items No. 26 through No. 35 are optional• Beneficial Occupancy for each of the 10 Gravity Thickener tanks

without cover and ventilation system (Section 01 71 16)• Dependent on Contractor’s selected construction sequence

If tank is to be upgraded initially with cover then there is no cost for this Bid Item – write “No Charge” on this line in the Schedule of Prices

If tank is to be upgraded initially without cover, then there is a cost included for this Bid Item (cover would be installed later in the project)

• Allows for individual retainage release of these Bid Items (Section 00 73 00 3.1.C)

• See sample from Schedule of Prices on next slide

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Optional Bid Items

Insurance / ROCIP

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Successful bidder shall enroll in DC Water ROCIP program • Web based interface enrollment• See Section 00 73 16 and Appendix B

ROCIP Form 1-W collected by DC Water (Section 00 45 02)• Breakdown on your payroll costs & insurance costs attributable

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ROCIP

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ROCIP Form 1W

Procurement & Contract Compliance

MBE/WBE & Local Hiring

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•Go to DC Water website to register your

company and receive notice of events

https://www.dcwater.com/procurement

•Awarded vendors must complete a W-9 Tax Form and Vendor Information Form. Submit completed

forms to Purchasing@dcwater.

com

•Provide a list (up to 7 categories) of what

goods and/or services your firm supplies

•Remember: Please provide good

contact information

REGISTER FORMS INTERESTS CONTACT

Procurement and Contract Compliance RequirementsGeneral Requirements

03INSURANCE

02 PERFORMANCE

01 WAGES

Davis Bacon Wages

are applicable

Workers Paid Weekly1) Base Rate 2) Fringes

Weekly Submission of Certified Payrolls

WAGES

DC Water Scores Vendor’s Performance Quarterly

PERFORMANCE

Enrollment in ROCIP

Insurance Must Be Up-to-date

INSURANCE

Procurement and Contract Compliance RequirementsGeneral Requirements

EPA Fair Share Objectives

• DC Water’s MBE and WBE fair share objectives are:

• Objectives are based on goals established by EPA Region 3 (DC, DE, MD, PA, VA and WV)

• DC Water’s policy is to meet or exceed EPA objectives for MBE and WBE participation at all tiers

• See Section 00 20 00 – Article 31

Services Fair Share Objectives (%)

MBE WBE

Construction 32 6

SBA 8a Program

SBA SDB Program

A CertificationProgram that

meets the EPA Standards

Any State DOT DBEProgram

EPA Recognized Certifications

Good Faith Efforts

1. Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities

2. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date

3. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs

4. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually

5. Use the services of the SBA and the Minority Business Development Agency of the Department of Commerce

6. If the prime contractor awards subcontracts, require the prime to use Steps 1 through 5

Mandatory Requirements

• Environmental Protection Administration:http://cfpub.epa.gov/sbvps

• District of Columbia Department of Transportation:http://ddotfiles.com/db/DBE/dbe.php

• Maryland Department of Transportation: https://mbe.mdot.maryland.gov/directory/search_select.asp

• Minority Business Development Agency:www.mbda.gov

• Small Business Administration:https://www.sam.gov

• Virginia Department of Small Business and Supplier Diversity:https://www.sbsd.virginia.gov/directory

Certified Firm Outreach Resources

Required Forms (with Bid / Pre-Award)

• Contract’s Intent to Subcontract with MBE/WBE Form (Section 00 45 08)• This form captures the prime’s acknowledgement of DC Water’s objectives and mandatory Good

Faith Efforts, as well as the prime’s intention to use certified MBE/WBE firms

• DBE Subcontractor Performance Form (Section 00 45 30)• This form captures an intended subcontractors description of work to be performed for the prime

contractor and the price of work submitted to the prime

• DBE Subcontractor Utilization Form (Section 00 45 31)• This form captures the prime’s actual/anticipated use of certified subcontractors and the estimated

dollar amount of each subcontract

• Good Faith Efforts Checklist/Documentation of Outreach Efforts (Section 00 40 21 and Section 00 40 22):

• Advertisements • Emails (outgoing and incoming)• Faxes (cover sheets and transmittal records)• Call logs• Response logs• EPA Mandatory Forms• Current DBE certification

MBEs and WBEs must be recognized by an EPA approved agency in order to be counted toward goal

Primes who are MBE/WBEs must still exercise good faith efforts for subcontracting opportunities

(Post Award) Ongoing monitoring of certified firm participation and payments

EPA Fair Share Objectives

DC Water Works! Local Hiring Initiative

• 60% Local Resident New Hire Goal

• Use of DC Water Works as the first recruiting source

• Support of the DC Water Works Training Initiatives

Preference for qualified employees from DC Water user jurisdictions• District of Columbia• Montgomery and Prince George’s County in Maryland• Fairfax and Loudoun Counties in Virginia

Employment and Hiring

Jamal Jones, Compliance Officer, DC [email protected]

Audrey Vasquez, DC Water Works, DC [email protected]

Korey Gray, DC Water Compliance, DC [email protected]

Daniel Lamm, Vendor Registration (Zycus), DC [email protected]

Rhonda Green, Grants Specialist, DC [email protected]

Ken Pantuck, Sr. Environmental Specialist, [email protected]

Contact List

Safety

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Safety

SAFETY REQUIREMENTS & GUIDELINES

Bidder responsibility analysis: will review your safety record • with DC Water (ROCIP staff have past work safety reports)• As a contractor in all venues

Safety planning & execution• No issues• No injuries• No work slowdowns or stoppages!

OSHA-Hierarchy of Controls

Safety

Change work procedures or redesign your environment

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Safety

ELIMINATEMove work to ground level.

PREVENTWork in a guarded area, utilizing products such as handrails, safety gates, guardrails and rooftop railings.

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Change work procedures or redesign your environment

RESTRAINRestrain worker by fitting them in a harnesswith a tether attached. A fixed-length lanyard is then attached to the D-ring on the harness, and then to a code-compliant anchorage system.

ARRESTUtilize a professionally engineered fallarrest system—ideally one that is custom designedfor your specific work environment. Proper fall arrest includes three key components: anchorage, body harness, and connecting device.

Safety

Rigging Equipment and Training

Safety

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Safety

Cranes

When is the lift plan due?

Preventive measures after load pick and set

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Safety

Cranes

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Safety

Cranes

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Safety

Cranes

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Safety

Reporting

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Safety

Confined Space Entry (Section 01 15 21)• Permit Safety Program• Lock Out/Tag Out, entry, operating, and emergency procedures• DC Water Pump Station Operators shall be notified before and after

each entry according to the approved lock out/tag out procedures. Contact personnel shall be established at the pre-construction meeting.

Communication During Bidding Period

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Communication During Bidding

[email protected]

TIMELINES

Bid due date: January 9, 2019 (Wed)Last DC Water addendum issue: Jan. 4th (Fri) Bid questions deadline: December14th (Fri)

Bidder Questions

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Communication During Bidding

No Addenda have been issued to date.

Each addendum will be emailed to all registered planholders followed by mailed hardcopy.

Addenda to be issued soon for: • Updated sole sourced equipment allowances• Instructions to bidders corrections• Updated subcontractor approval request form• Updated performance and payment bond forms• Updated bid document checklist

Addendum will be issued if Davis Bacon Wage Rates change.

Failure to acknowledge receipt of each addendum on bid form may result in rejection of bid.

Construction Documents and Design Information

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Project Site Location

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Project Description

This project includes the following work as shown on the Contract Documents:• Replace screening equipment, pumps and degritting equipment in the Primary

Sludge Screening and Degritting Building• Repair concrete surfaces, replace sludge and scum pumps, replace thickening

mechanisms and walkways, and install dome covers for Gravity Thickeners 1-10• Install fans, ducts, and stacks to ventilate covered Gravity Thickener tanks• Install valves and other equipment to control flow from PSSDB to Gravity

Thickeners• Miscellaneous facility improvements including, but not limited to, replacement of

sump pumps, ventilation equipment, light fixtures, wire and conduit, backflow preventers, retaining wall along roadway and access stairs and platforms.

Project duration is: 1,500 days

Anticipated notice of intent to award: March 8, 2019

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Project Existing Photos

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Project Description – PSSDB

Cyclone Degritters

Pinch Valves

Cylindrical Bar Screens

Degritter Feed Pumps

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Project Description – Gravity ThickenersVentilation Ductwork

Aluminum Cover

Stairs and Perimeter Walkway

Mechanism and Center Walkway

Sludge Pumps

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Project Description – Gravity Thickeners

Supply Ductwork

Dome Supported Exhaust Ductwork

Elevated Exhaust Ductwork

Exhaust Fans

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Project Description – Gravity Thickeners

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Project Description – Solids Processing Bldg

Flow & Density Meters

New Piping

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Pre-Negotiated Sole Sourced EquipmentSeparate allowance bid item for each. These bid items are exempt from MBE/WBE Participation Goals (Section 00 20 00 – Article 31.1).

• Degritter Feed Pumps by Wemco

• Cyclone Degritters and Classifiers by Wemco

• Cylindrical Bar Screens by Lakeside

• Knife Gate Valves by Wey Valve

• Density Meter by Valmet

• Sludge Blanket Detector by Entech

• Gas Detection System by Sensidyne

• Multi-Turn Actuators by Rotork

• Quarter-Turn Actuators by Beck

• Pressure Switches by United Electric

• Instrumentation Integration with Process Controls System (PCS)by Emerson

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Permitting

DC Water Provided Permits (Section 00 89 00):• DCRA Building Permit No. B1807286• DOEE Plan No. 6026

Contractor Permit Responsibility:• DCRA Trade Permits• Any other permits as stated in Section 00 89 00

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Project Constraints

Contract Times and LDs (Section 00 50 00)• Substantial Completion: 1,400 days• Final Completion: 1,500 days

Construction Sequencing (Section 01 12 16)

Work Restrictions (Section 01 14 00)

Beneficial Occupancy (Section 01 71 16)

Operational Demonstration (Section 01 75 00)

Work by Others

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Work by Others

The following work is currently planned in the vicinity of this project to be done by other contractors as follows: High Priority (Miscellaneous Facilities Upgrades):

Relocation of vendor training trailers to south end of PlantPiping and valve replacement/modifications:

• Process Service Water (PSW) - yard• Primary Scum - yard and PSSDB basement• Primary Sludge - yard

HVAC units replaced at electrical roomsSolids Processing Building (SPB) basement drainage improvements

Tunnel Dewatering Pump Station & Enhanced Clarification Facility:Final paving, punch list

Solar Power Purchase Agreement:Solar panels at CMF Building, CMF Parking Lot and SPB

Site Visit

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To begin shortly

PPE Required hard hat, safety vest, proper shoes

Questions or Comments?