Practical Tips for Daily Copy - Anthony D. Frisolone Anthony D. Frisolone FAPR, RDR, CRR, CBC, CRI Official Court Reporter U.S. District Court, Brooklyn, New York Every court reporting staff handles daily copy differently. Procedures can vary from county to county within a state, or from district to district. Do you work in a pool of reporters with a reserve of reporters able to help you? Is there an assignment system in place to handle daily copy? Do you work for one judge? Can you get help if daily copy is ordered. Most trial attorneys view daily copy as a necessary and valuable tool during trial. The like having the transcript immediately available. Many have come to depend on it. Others view daily copy as an unnecessary expense. Budgetary reasons. They have to account for expenses – insurance company or a client. How do you sell it to counsel? The transcript is a valuable tool to prepare upcoming witnesses. Why rely on your notes when you have the transcript. Decreased waiting time when the transcript is used for post-trial briefing preventing unnecessary delays or incurring unnecessary expenses. Speeds up the appellate process. Convenient for Judges and Law Clerks. Decreased waiting time for juries who need testimony read back. Helps confirm what was said and clears up memory lapses. Certified copy in hand. Daily copy helps confirm what exhibits have been admitted. Allows chambers staff to have the transcript readily available as reference tool in post-trial proceedings. Have a paragraph included in the pretrial order giving your information to the attorneys. Success starts with the right information. The caption and the appearances. Use other information sources to build a glossary. Past deposition transcripts, grand jury transcripts. Job dictionary from previous proceedings. PACER/ECF. State court electronic database. Courthouse file room.
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Practical Tips for Daily Copy -Anthony D. Frisolone
Anthony D. Frisolone
FAPR, RDR, CRR, CBC, CRI
Official Court Reporter
U.S. District Court, Brooklyn, New York
� Every court reporting staff handles daily copy differently. Procedures can vary from county to county within a state, or from district to district.
� Do you work in a pool of reporters with a reserve of reporters able to help you?
� Is there an assignment system in place to handle daily copy?
� Do you work for one judge?
� Can you get help if daily copy is ordered.
� Most trial attorneys view daily copy as a necessary and valuable tool during trial.
� The like having the transcript immediately available.
� Many have come to depend on it.
� Others view daily copy as an unnecessary expense.
� Budgetary reasons.
� They have to account for expenses – insurance company or a client.
� How do you sell it to counsel?
� The transcript is a valuable tool to prepare upcoming witnesses.
� Why rely on your notes when you have the transcript.
� Decreased waiting time when the transcript is used for post-trial briefing preventing unnecessary delays or incurring unnecessary expenses.
� Speeds up the appellate process.
� Convenient for Judges and Law Clerks.� Decreased waiting time for juries who need testimony read back.
� Helps confirm what was said and clears up memory lapses.
� Certified copy in hand.
� Daily copy helps confirm what exhibits have been admitted.
� Allows chambers staff to have the transcript readily available as reference tool in post-trial proceedings.
� Have a paragraph included in the pretrial order giving your information to the attorneys.
� Success starts with the right information.
� The caption and the appearances.
� Use other information sources to build a glossary.
� Past deposition transcripts, grand jury transcripts.
� Job dictionary from previous proceedings.� PACER/ECF.
� State court electronic database.
� Courthouse file room.
Practical Tips for Daily Copy -Anthony D. Frisolone
� Obtain witness and exhibit lists in advance.
� Call the attorneys.
� Sometimes they’re hard to obtain.
� Especially in criminal cases.
� Some judges have a paragraph requiring counsel to supply the reporter with a glossary.
� Have the parties sign an order form � Get a deposit from the ordering parties.
� Check or credit card.
� If public defender or CJA counsel, get prior approval from the judge.� If not, have them state it on the record before the trial begins.
� Consult your court reporter’s manual on the rates to be charged.� For daily/immediate transcripts – hard copy and/or electronic copies; condensed transcripts and word indexes.
� Realtime rates.
� Schedule a meeting with members of all trial teams if possible
� And talk to the reporters who will be assisting you.
� A few days before the trial.
� So everyone is still calm and can think rationally.
� Advocating for the service.
� Counsel may not know about the advantages of receiving a realtime feed.
� Realtime is an instantaneous and searchable record of the proceedings.
� Attorneys can make electronic notes in the software.
� Attorneys can make sure all their points were covered with the witness.
� Instant impeachment of a witness.
� Ask the following questions:
� Is counsel bringing their own computer?
� Do they want you to provide the computers/tablet computers?
� If counsel is providing their own...
� Confirm realtime receive software is loaded.
� If not, make sure computer is not locked down.
� Disable any virus protection.
� Make sure you know how to load the RT receive software or run it from a flash drive.
� Test out the realtime on the laptop counsel will be using for the trial.
� Find out if counsel have their own cables if they receive realtime serially.
Practical Tips for Daily Copy -Anthony D. Frisolone
� Have a few USB-to-serial cable handy.
� Possibly a spare laptop or two.
� If counsel has their own computer, make sure counsel has the password for the laptop to avoid panic.
� Establish contact with a person from each law firm.
� Have a central point of contact.
� Get e-mails to find out who will be receiving the transcript every night.
� Create a distribution list in your e-mail account
� Speeds up sending the transcript at night.
� Realtime - Wired or Wireless or both?
� Check courthouse security policy.
� Some courts prohibits wireless RT for security reasons.
� Do you have the proper cables and/or router?
� Talk to your vendor and discuss your possible needs.