[PPT]PowerPoint Presentation - The Nation's Combat … · Web viewReimbursable and Contract ProcurementSCES CONOPS v SCES ERP – ALL USERS/ORGANIZATIONS Procure to Pay Process for

Security Cooperation Enterprise Solution (SCES)

Program Overview for Supply & SDR Process Review Committees

28-29 April 2015

2

Agenda SCES Program Overview

SCES CONOP and System Partners (SV-1)

SCES Increment 1 Schedule

Use of DLMS

SDR Process

SCES Mission, Objectives and Capability

Objectives Improving the ability to

standardize business processes, controls and data structures

Applying flexible technology to support a dynamic business environment

Leverage capabilities provided by the Department ERPs

Capability/Improvements Transparency in case execution

data Agile and efficient business

process for case execution Compliance with Federal/DoD

standards Improved effectiveness in

customer service and support

MissionImprove the speed & agility of FMS case execution

processes, accessibility & transparency of information for USG and Foreign Customers; drive to cost

efficiencies through potential savings in labor and IT costs in FMS case execution.

3

What are the Architectural Components of SCES?

Security Cooperation Information Portal (SCIP)– Provides Single Sign-on Solution transparent to users– New SCES Community established

Enterprise Resource Planning (ERP)– Provides logistics and financial management capabilities needed for

the execution of FMS, BPC, and Lease cases – Implemented using Oracle e-Business Suite (R12)– Accessible by USG only

Data Management & Reporting Solution (DMRS)– Analytics and reporting using an integrated database (Ab Initio)

with data from SCES ERP and other DoD/MILDEP systems– Implemented using dashboards (QlikView) and reports (SSRS) – Accessible by USG and International Customers

4

Reimbursable and Contract Procurement

SCES CONOPS

5

v

SCES

ERP

– AL

L U

SERS

/ORG

ANIZ

ATIO

NS

Procure to Pay Process for Reimbursable

Procure to Pay Process for Contract Procurement

Contract Owner (Can be Paper or System

DSAMS

CreateDirect Cite

MIPRCommit Funds

ObligateFunds

ReceiveContractor

BillRecord A/P

DisburseFunds

PayContractor

Receipt/Acceptance

Goods/Services

CreateSalesOrder

CreateSalesOrder

Accounting System for Reimbursable Supplier (i.e. Navy ERP, DLA-EBS, STARS-FL)

CreateReimbursable

MIPRCommit Funds

MIPRAcceptedObligateFunds

ReceiveSource of Supply BillRecord A/P

DisburseFunds

ReimburseSupplier

Receipt/Acceptance

Goods/Services

SalesOrder Fulfillment Billing Collection

DFAS/DLA Enterprise Systems

Reimbursable

Contract Procurement

LOA

– C

ase

Logi

stic

s an

dFi

nanc

ial D

ata

MIPR or Funding DocumentAcceptance or Acknowledgement

Portal FunctionSingle Sign-on

CustomerBill

Reporting Dashboards

External LegalFinancial Reports

FinancialLogistics

AcquisitionReporting Data

EXTERNAL VENDOR

DCAS

Rei

mbu

rsab

le

MIP

R

MIPRAcceptance

Pre-ValidationExpenditure Authority

Shipping or Receipt/DeliveryInvoice

MOCAS orONE PAY WAWFSourcing/

ContractingRCP

Acceptance

Confirmingon

Contract Shipping or Receipt/DeliverySPS

ContractObligating

Information

Direct Cite MIPR orOther Funding Document

Calculate/Record

Surcharges

EstablishCASE WBSStructure

ReceiveCash

EstablishSales

Agreement

Establish Payment Schedule

DistributeBudget

SCES DMRS ALL U

SERS

DCAS

Fulfillment D

ataC

ase Logistics/Financial D

ata

5

6

SCES To-BE Environment SV-1

7

DDRS

DCAS COBRA

Navy ERP (DEAMS)

SAM

DSCA1200

SCIP 2 DB (SCMS)

GEX

DLA Doc Services

WAWF

DLATS

APVM

WebRoR

DSAMSDSAMS-TM

FLIS

SAMIS/PROS

Security CooperationEnterprise Solution (SCES)

SCIP IAM

SCES Integration with DoD Partner Systems

7

APVM Accounting Pre-Validation Module

COBRA Computer Optimized Batch Reconciliation Application

DCAS Defense Cash Accountability System

DDRS Defense Departmental Reporting System

DLATS DLA Transaction Services

DSAMS Defense Security Assistance Mgmt System

DSAMS-TM DSAMS – Training Module

DSCA1200 FMS Congress Reporting Tool

FLIS Federal Logistics Information System

GEX Global Exchange Services

SAM System for Awards Management

SAMIS/PROSSecurity Assistance Mgmt Information System/Parts and Repair Ordering System

SCIP Security Cooperation Information Portal

WebRoR Web Repair of Repairables

WAWF Wide Area Work Flow

SCES has established integration with multiple System Partners for deployment of Navy. Other Services will leverage this System Partner integration, reducing development costs

Leverage for Army

Navy Specific

Jan-

12

Apr

-12

Jul-1

2

Oct

-12

Jan-

13

Apr

-13

Jul-1

3

Oct

-13

Milestones and Events

Tri-Service Design 6 mths

33 mths

Jan-

14

Apr

-14

Jul-1

4

Oct

-14

Jan-

15

Apr

-15

Jul-1

5

FY14 FY15 FY16

Oct

-15

Jan-

16

Apr

-16

Incr

emen

t 1

Blueprint

Navy Reimbursables & Contract Procurement

Design Build

SCES Program Schedule FY12 FY13

Jul-1

6

DT OT

Sunset Legacy Case Execution Capability

FDDLFD

SCES Program Increment 1 Roll Out N

OW

Limited Fielding Decision (LFD) – Mid-May 2015* Fielding of capability for executing “new” Navy cases in SCES – Mid-June

2015* Full Deployment Decision (FDD) – October 2015*

− All Navy Cases (New and Existing/Open) executed in SCES

Note: The Department of the Navy (including the USCG and USMC), DFAS, DSCA, and International Customers are part of Increment 1

*dates may change upon delegation of MDA8

Adj

ustm

ent

Res

pons

e

Adj

ustm

ent

Req

uest

DLMS & FMS Unique Transactions View (Increment 1)

* All transactions brokered through DLA Transaction Services

FMS Customer (MILSTRIP via ILCS Translated by DLA Transaction Services)

SCES (Navy ILCO)

DoD ICP/Depot (MilDep/Agency ERP)

Vendor/Source of Supply

511R

511M

869C

Req

uisi

tion

Mod

ifica

tion

Can

cella

tion

Req

uest

511R

511M

869C

Req

uisi

tion

Mod

ifica

tion

Can

cella

tion

Req

uest

-------------------------------------- Buyer ----------------------------------------

-------------------------------------- Seller-----------------------------------------

-------------------------------------- Buyer ----------------------------------------

-------------------------------------- Buyer ----------------------------------------

-------------------------------------- Seller-----------------------------------------

-------------------------------------- Seller-----------------------------------------

869F

Follo

w-u

p

870S

Sup

ply

Sta

tus

870S

Sup

ply

Sta

tus

(P2P Contracts with Vendors for Supplies)

(Supplies From Vendors)

856S

Shi

pmen

t S

tatu

s

856S

Shi

pmen

t S

tatu

s

869F

Follo

w-u

p

810L

Logi

stic

s B

ill

812R

812L

869A

Follo

w-u

p86

9AFo

llow

-up

XD

N A

-JS

kele

ton

SD

R

SD

R84

2AW

XD

M 8

-9S

DR

Mas

ter

842A

RS

DR

Rep

ly

WEBSDR

XD

N 0

-9P

RO

S O

rder

10

SCES DLMS Implementation Features

Ab Initio middleware to communicate all EDI between DLA Transaction Services and SCES ERP

New Navy DODAAC, RIC, Distribution Code, Fund Code for SCES

DSAMS/MISIL Y-Gate to support interim state routing of Customer initiated transactions to SCES

Use of DLA Transaction Services to translate between MILSTRIP and DLMS for Navy PROS Process

NATEC migration to use DLMS for Navy Publications– PDC to document the process

Interface SCES ERP with WEBSDR – PDC to document new interface with SCES

SCES Increment 1 DLMS Routing

SCES(ERP & DMRS) SCIP

ILCSDLMS Translate

DLA Transaction Services

FMS Purchaser

MILSTRIP/XD_

Sources of Supply

SAMIS / PROS

MILSTRIP/XD_

RQN & SDR Extracted Masters

DLMS/XD_

MILSTRIP / XD_

DLMS or MILSTRIP

MILSTRIP/XD_• Includes NATEC for Pubs

• MILSTRIP to DLMS translation done by DLA TS for SCES• XD_ formats passed through to SCES for internal translation• Orders entered as done today in SCIP through Case Information

Community (Batch/Online) but routed to DLA TS then to SCES• Order status available in DMRS and also pushed to SCIP for visibility• Orders can also be entered by USG directly into SCES ERP

USG (ERP User)

11

12

Y-Gate DLMS Routing (New Cases)(Customer Documents)

DSAMS(Cases)

FMS Purchaser

DLA Transaction Services

SCES ProgramMISIL(Orders)

SCIP

New Cases indicator

DSAMS Batch Process

New Cases Lookup Table

All CasesExisting Navy

CasesNew Navy

Cases

New Cases

List

ILCS

RQN/SDR Entry

MILSTRIP/XD_

Filter on CaseMISIL Batch

Process

MILSTRIP / XD_ for New Navy

Cases

MILSTRIP / XD_

DLMS Translate

DLMS / XD_ for New Navy Cases

MILSTRIP / XD_

MILSTRIP / XD_ for Existing Navy Cases All

MILSTRIP/ XD_

1

4

2

3

4

3

5

6

SCIPInputs

DAMES Inputs

13

14

SDR Data Elements (Increment 1)

Implementing mandatory data elements required for 842 and 842 A/R including for:– Core elements to capture SF364 data for security assistance– Incorrect Item elements– All LQ codes

Optional elements to be considered in SCES future increments– Elements for Discrepancy Code Q_ SDRs– Carrier Tracking reference numbers– Contract Segment elements– PWK Segment (Attachments)– Missing item/component references within NCD loop

SCES Points of Contact

For further questions and comments, please contact:

15

Julianne KerrDeputy Program [email protected]

Claire EvansProgram [email protected] Blackberry

Mike HooperSCES PMO [email protected] 851-3377