PPT 2007 Tutorial

7/31/2019 PPT 2007 Tutorial

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PowerPoint 2007 Tutorial 2010 by The McGraw-Hill Companies. All rights reserved.

PowerPoint 2007 Tutorial


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PowerPoint 2007 Tutorial Page 1 2010 by The McGraw-Hill Companies. All rights reserved.

Table of Contents

Overview ..................................................................................................................................................................................................... 2Getting Started .................................................................... ..................................................................... ................................................... 2

Screen Elements ..................................................................................................................................................................................... 2

Tabs and the Ribbon ............................................................................................................................................................................... 4Create a New Presentation ..................................................................... ...................................................................... ........................... 8Design a Presentation ................................................................ ...................................................................... ....................................... 9Insert a New Slide ........................................................... ..................................................................... ................................................... 9Save the Presentation ............................................................................................................................................................................10

Text, Images, and Media ................................................................ ...................................................................... ...................................... 11Text ........................................................................................................................................................................................................ 11Images ................................................................. ....................................................................... ............................................................ 16Audio ................................................................... ....................................................................... ............................................................ 19Video ................................................................... ....................................................................... ........................................................... 20Tables .................................................................. ....................................................................... ............................................................ 21Charts .................................................................................................................................................................................................... 22

Organize and Animate a Presentation ................................................................... ...................................................................... ............. 24Organize a Presentation .............................................................. ..................................................................... ..................................... 24Animation ........................................................... ....................................................................... ........................................................... 25

Preview and Show a Presentation ............................................................... ..................................................................... ......................... 27Design Tips ............................................................................................................................................................................................... 28

Choose the Right Theme ............................................................. ..................................................................... ..................................... 28Maximize Legibility..................................................................... ..................................................................... ...................................... 31Be Text Savvy ........................................................................................................................................................................................ 33Use Images Wisely ................................................................................................................................................................................ 34Keep Animations Simple ...................................................................................................................................................................... 37Strive for Visual Balance ............................................................. ..................................................................... ..................................... 37Final Design Notes ...................................................................... ..................................................................... ..................................... 38

References ................................................................ ...................................................................... ........................................................... 39


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Overview

The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-by-step instructions for creating a presentation; adding and formatting text, images, and media; organizing andanimating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludesthe tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook.

Getting Started

Screen Elements

Before jumping into the technical instructions on how to create a PowerPoint presentation, first lets get familiar withthe most important features of a standard PowerPoint window.


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Microsoft Office Button:The Microsoft Office buttonappears in the top left corner ofthe window and includes basicfile functions such as New, Open,

Save, and Print.

Tabs: The many buttons andmenu options required tocreate and edit presentationsare grouped into sevendistinct categories andaccessible from tab-like

buttons which appear across thetop of the window.

Ribbon: The ribbon containsthe buttons and menu optionsspecific to each tab for creatingand editing presentations.

Current Slide: The currentslide appears in the middle of thescreen and contains the contentsof a particular PowerPoint slide.

Outline or Slides Tab: TheSlides tab displays thumbnails ofall slides in a presentation. TheOutline tab displays anautomatically generated outlineof the presentation.

Help button: The help buttonin the top right corner of the

window provides access to anindex of help topics as well as akey-word search of the extensivehelp files.


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Lower Toolbar: The lowertoolbar allows easy togglingbetween viewing options andalso displays the number of theslide currently on screen.

Lower Toolbar

Tabs and the Ribbon

The ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display theappropriate menu options and buttons. The menu options and buttons are grouped by functional category into distincttoolbars.

For many toolbars, not every menuoption or button can be displayed in theribbon. In these instances, click theMore Options button to display a pop-

up window with the full set of menuoptions and buttons for that category.The More Options button is square-shaped with an arrow. Home Tab with the Clipboard, Slides, Font Toolbars Shown


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Home Tab

The Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up theHome tab include Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button optionsinclude copying and pasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing

features.

Insert Tab

Use the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text

boxes, audio, and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and MediaClips.


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Design Tab

The Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab tomanipulate the page setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tabinclude Page Setup, Themes, and Background.

Animations Tab

Use the Animations tab to add, customize, and preview animations and transitions between slides. The toolbars thatmake up the Animations tab include Preview, Animations, and Transition to This Slide.

Slide Show Tab

Manage the settings for showing a presentation with the Slide Show tab. The toolbars that make up the Slide Show tab

include Start Slide Show, Set Up, and Monitors.


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Review Tab

The Review tab provides access to proofing features like spell check and also allows for embedding comments in apresentation. The toolbars that make up the Review tab include Proofing and Comments.

View Tab

The View tab presents a number of options to specify how to view a presentation such as hiding or displaying notes,hiding or displaying gridlines, zooming in and out, displaying in gray scale, and more. The toolbars that make up theView tab include Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros.


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Create a New Presentation

To create a new presentation,click the Microsoft Officebutton and select New. The New

Presentation pop-up window willappear. From here, choose to startwith one of Microsofts InstalledTemplates, Installed Themes, or aBlank presentation to create acustomized presentation.

Click the Installed Themesmenu option to browse throughthe available graphical themes.Select one that will work for the

presentation. Then click theCreatebutton in the lower right-hand corner.

Or, to create a completely custom-designed presentation, select theBlank and recent menu option.Click the Blank Presentationbuttonand then the Createbutton in the lower right-handcorner.

After selecting the presentationtype, the first slide of thepresentation will appear. Thisslide is formatted for a title slide.

New Presentation Pop-Up Window


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Design a Presentation

PowerPoint includes a number of ready-made design themes. These themes serve as the basis for the graphic design ofa presentation. Each theme consists of a background design, placeholder layouts, a color palette, and font styles.

To browse through the available themes, click the Design tab in the ribbon. In the Themes toolbar, several examplethemes will be displayed. Move the mouse over each theme to preview it on the current slide. To see more choices forthemes, click the down arrow in the scrollbar next to the example themes. Click a particular theme to apply it to thepresentation.

To skip the ready-made themes in order to create a custom-designed presentation, select the Design tab in the ribbon.First click the Background Styles menu to choose the background. Then click the Colors, Fonts, and Effectsmenus in the Themes toolbar to customize the design of the presentation.

To customize a ready-made theme, click an element within a slide. Select the Design tab and then choose from thevarious options available from the Colors, Fonts, and Effects menus in the Themes toolbar. Adjust the Backgroundusing the Background Styles menu in the Background toolbar.

Insert a New Slide

To insert a new slide into a presentation, click the Home tab in the ribbon. In the Slides

toolbar, select the New Slide button. Notice there is a More Options button available next tothe New Slide button. Click this More Options button to select a slide layout option that worksfor a particular slide. To quickly add a slide with the basic title box and content placeholder boxto the presentation, skip the More Options button and simply click the New Slide button.


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Save the Presentation

To save a presentation, click theMicrosoft Office button andchoose Save As. PowerPoint 2007

Presentations are not backward-compatible with earlier versions ofPowerPoint. Therefore, savingpresentations in PowerPoint 97-2003 Presentation format isrecommended, especially if adifferent computer might be usedto show the presentation.


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Text, Images, and Media

Text

Add TextAdding text to a new slide isstraightforward. Simply place themouse where it says Click to addtitle or Click to add text. Whenthe cursor appears, start typing.

To add text into a new text box,follow these instructions.

1. Click the Insert tab.2. Then clickText Box in the

Text toolbar.3. Move the mouse to where

the new text box shouldappear and click. Thetextbox will automaticallyappear.

4.After the cursor beginsblinking in the text box,type in the text.


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Format Text

Basic text formatting can be donefrom the Home tab in the ribbon.

Use the mouse to select the textthat needs formatting. Click theHome tab and then select fromthe formatting menus and buttonsin the Font and Paragraphtoolbars. Be sure to click theMore Options button to seeadditional formatting choices.

For more advanced textformatting, select the text thatneeds formatting. Then click theFormat tab and choose from theformatting menus and buttonsshown.


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Format Text Boxes

To format the color or shape of a text box, select the text box and then click the Format tab. Select from the widevariety of options in the Shape Styles and WordArt Styles toolbars to customize the formatting of the text box.


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Use the Master Template

To change the text formatting onall slides of a presentation, firstaccess the Slide Master and then

adjust the font formatting.SlideMaster is the term PowerPointuses for master template.

To change the formatting on theSlide Master:

1. Click theViewtab.2. Then click the Slide

Master button. The mastertemplate for thepresentation will appear.

3.

In the left-hand Slides tab,select the first slide which isnumbered 1.

4. Then select the text thatneeds reformatting.

5. Click the Home tab.6. Choose from the menus and

buttons in the Font andParagraph toolbars toformat the text as needed.

7.After achieving the desiredlook, click the Slide Mastertab and then the CloseMaster Viewbutton. Thenthe previous presentationview will appear on screen.

Any changes made to the master slide will automatically apply to every slide.


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Resize a Text Box

To resize a text box, click the textbox. Circles will appear on thecorners of the text box. Click oneof the corners and drag it to thedesired size. When resizing thetext box, note that the cursor willchange to a two-sided arrow.

Move a Text Box

To move a text box, click onceinside the text box and then clickagain on the dashed line thatoutlines the text box. The outlineof the text box should change to asolid line. The cursor should alsochange to a four-pronged arrow.Use the mouse to drag the text boxto the appropriate place.


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Images

Add an Image

Adding images to a new slide can be achieved in two different ways.

When working from a new slide with an empty content placeholder box, click the InsertPicture or Clip Art button that appears in the center of the empty content placeholder box.From here, navigate to the appropriate image and select it. The image will automatically beinserted into this content placeholder box.

An alternative way to add an image to a slide is to click the Insert tab and then click thePicture,Clip Art, or Photo Album button from the Illustrations toolbar. Then select theappropriate image. The image will automatically appear on the slide.

Images from the Web

To use images from the Web,right-click the desired image andselect Save Picture As. Aftersaving the image to a computer,add it into a presentation using thesteps outlined in the Add anImage section.

Consult your textbook for specificFair Use guidelines regardingusing images from the Web.

Usually using an image from theWeb is acceptable if it is beingused for educational purposes.


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Format an Image

PowerPoint allows for manipulating the formatting of an image directly within PowerPoint. To format an image, clickthe image. Once the image is selected, the Format tab will appear in the top ribbon. Click the Format tab to selectfrom a wide variety of image formatting options. Place the mouse over example image styles in the Picture Stylestoolbar to preview how the image would look.

Example formatting options include adjusting image settings such as compression, contrast, or color; adding imageeffects such as stylized borders, shaped cropping, or drop shadows; cropping and resizing the image; and arranging the

image among other content elements on a slide.

Sample Image Effects and Styles


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Resize an Image

In addition to using the menus in the Format tab to resizean image, use the mouse to resize an image. First, clickthe image. Notice the circles that appear on the corners ofthe image. Move the mouse to one of the corners. Then,drag it to the appropriate size. When resizing an image,note that the cursor will change to a two-sided arrow.

Tip: When resizing an image, be sure to hold down theSHIFT key in order to maintain the aspect ratio of theimage. By maintaining the aspect ratio, the image will notappear disproportionately wide or tall.

Move an Image

To move an image on a slide, click the image. The cursorshould then change to a four-pronged arrow. Then dragthe image to the desired location.


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Audio

Add Audio

To add audio to a presentation, follow these instructions.

1. Click the Insert tab.2. Then click the Soundbutton.3. Navigate to the correct audio clip and select it.4.A pop-up window will ask if the audio should play Automatically or When Clicked.

SelectingWhen Clicked is recommended so the presenter controls when the audiobegins during the presentation.

5.An audio icon will automatically appear on the slide. To preview the audio, right click theaudio icon and select Preview.

Not all audio file formats are compatible with PowerPoint 2007, but AU, AIFF, MP3, MIDI,WAV, and WMA are acceptable formats.

Adjust the Audio Icon

To change the audio icon, right click the icon and select Change Picture. From here, navigateto the appropriate image and select it. The new image will automatically replace the audio icon.

To resize the audio icon or image, click it. Notice the circles that appear on the corners of theimage. Click one of the corners and drag it to the appropriate size. When resizing the audioimage, note that the cursor will change to a two-sided arrow.

Move Audio Icon

To move the audio icon, click the Audio Icon. The cursor should then change to a four-prongedarrow shape. Now drag the Audio Icon to the desired location.


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Video

Add Video

To add video to a presentation, follow these instructions.

1. Click the Insert tab.2. Then click the Movie button.3. Navigate to the correct movie file and select it.4.A pop-up window will ask if the audio should play

Automatically or When Clicked. SelectingWhenClicked is recommended so the presentercontrols when the video begins during thepresentation.

5. To preview the video, right click on the video boxand select Preview.

Not all video file formats are compatible with PowerPoint2007, but AVI, MPEG, and WMV are acceptable formats.

Resize Video

To resize the video, click the video. Notice the circles that appear on the corners of the video. Click one of the cornersand drag it to the desired size. When resizing the video, note that the cursor will change to a two-sided arrow. Whenresizing an image, be sure to hold down the SHIFT key in order to maintain the aspect ratio of the video. Bymaintaining the aspect ratio, the image will not appear disproportionately wide or tall.

As the size of the video is increased, the display quality of the video may decrease to the extent that pixilation may

appear within the video. Therefore, be careful not to increase the size of the video too much. To preview the video,right click on the video box and select Preview.

Move Video

To move a video, click the video. The cursor should then change to a four-pronged arrow shape. Now drag the video tothe desired location.


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PowerPoint 2007 Tutorial Page 21 2010

by The McGraw-Hill Companies. All rights reserved.

Tables

Add a Table

To add a table to a presentation, follow these instructions.1. Click the Insert tab.2. Then click the Tablebutton.3.A pop-up menu will appear. Use the mouse to select the exact number of cells needed to

make up the table. After releasing the mouse button, the table will automatically appearon the slide.

Place the cursor within each cell of the table and begin typing to add text.

Format a Table

To format a table, click the table and then select either the Design or Layout tabs. Use thebuttons and menu options in these tabs to manipulate the formatting and design of the table.

Move a Table

To move a table, click the table once and then click again on the border of the table. The cursorshould then change to a four-pronged arrow shape. Now drag the table to the desired location.

Resize a Table

To resize a table, click the table. Then click one of the corners of the table. Notice that the cursorchanges to a two-sided arrow. Use the mouse to drag the table to the desired size.


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Charts

Add a Chart

PowerPoint 2007 makes it easy to insert a chart or graph directly into a presentation. A wizard

steps you through the process of selecting the type of chart, entering the data, and previewingthe graph or chart.

To insert a new chart, click the Insert tab and then Chart. Alternatively, select the InsertChart icon from an empty content placeholder box.

Once the Insert Chart pop-upwindow appears, preview thevariety of chart and graph typesincluding bar graphs, line graphs,pie charts, scatter plots, and more.After selecting the appropriatetype, Microsoft Excel willautomatically open. Type in thelabels and data points for the chartor graph directly into the fields inExcel. The chart or graph willautomatically appear in thePowerPoint presentation. Returnto Excel to tweak the labels or dataand the chart will automaticallyupdate in the PowerPointpresentation.


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Format a Chart

When a chart is actively selected, three new Chart Tools tabs will appear in the ribbon: Design, Layout, and Format.Use the menus and buttons in these tabs to edit the chart or graph further.

Move a Chart

To move a chart, click it. The cursor should then change to a four-pronged arrow shape. Now drag the chart to the

desired location.

Resize a Chart

To resize a chart, click it once and then click one of the corners of the chart. Notice that the cursor changes to a two-sided arrow. Use the mouse to drag the chart to the appropriate size.


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Organize and Animate a Presentation

Organize a Presentation

Once you have several slides in a presentation, you may want to reorder the slides. To reorderslides, look at the Outlines or Slides tab which appears in the left panel of the PowerPointwindow. Click the slide that needs to be reordered and drag it to the correct place.

Alternatively, click theViewtab. Then click the Slide Sorter button. From this viewingsetting, click and drag slides to the desired locations. To return to the previous viewing settingto make further edits, click the Normal button in the View tab.


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Animation

PowerPoint allows you to animate objects or specific content within a slide and also to add animated transitionsbetween slides. Transitions are a common and easy way to liven up a presentation.

Add Transitions

To add a consistent transition between each slide throughout the presentation, follow these instructions.

1. Click theViewtab and click the Slide Master button.2. In the left-hand Slides tab, select the first slide which is numbered 1.3. Click theAnimations tab.4. In the Transition to This Slide toolbar, browse through the transition options and click the appropriate choice.

Place the mouse over each option to preview the transition within the slide currently on screen.

5.When satisfied with the transition, click the Slide Master tab and then the Close Master Viewbutton.

Any transitions added to the master slide will automatically apply to every slide.

To see the animations and transitions in action, click the Animation tab and the Previewbutton.

Adding different transitions between each slide is also possible. However, this can be distracting to the audience and isnot usually recommended.


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Add Animation

With PowerPoint, you can animate virtually any object or specific content that appears on a slide. To animate an objector content, select it. Then click theAnimations tab. Select from the menus and buttons available in the Animationstoolbar. After selecting the appropriate animation settings, use the Previewbutton to see the animation in action.

It is recommended that the number of animations be limited so as not to distract the audience from the content on theslide or the overall presentation. To maximize audience interest while minimizing potential distractions, the type ofanimation used should also be relatively quick, simple, and consistent from slide to slide.

To add the same animation to the same object on each slide, follow these instructions.

1. Click theViewtab and then click the Slide Master button.2. In the left-hand Slides tab, select the first slide which is numbered 1.3. Click theAnimations tab.4. Select the object to animate.5. Use the buttons and menus available in the Animations tab to select the appropriate animation.6.When satisfied, click the Slide Master tab and then the Close Master Viewbutton.

Any animations added to the master slide will automatically apply to every slide.

To see the animations and transitions in action, click the Animation tab and then click the Previewbutton.


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Design Tips

PowerPoint presentations are a great way to present information clearly to an audience, if used appropriately. Follow

these design guidelines to ensure your PowerPoint presentations effectively convey the message you are trying tocommunicate.

Not Recommended: Technic Theme

Choose the Right Theme

PowerPoint 2007 offers a variety of beautifully designed ready-made graphical themesfrom which to choose. However, not all themes are created equal. Choosing the righttheme is critical to the success of a presentation. Themes efficiently add visual interest toa presentation and significantly impact overall legibility of the presentation.

To maximize legibility, choose a theme which allows for high contrast between thebackground color and the text color. Avoid themes with background colors of amedium value which would limit the amount of contrast possible. Maximumlegibility is achieved through black text on a white background.

Avoid themes with bright-colored backgrounds because these can be hard on theeye and decrease legibility.

Not Recommended: Flow Theme Recommended: Oriel Theme Recommended: Equity Theme


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Not Recommended: Module Theme Recommended: Trek Theme Recommended: Solstice Theme

If it is possible that the presentation will be shown in a darkened room, considerusing a lighter background color. Glares from lights are more pronounced ondarker backgrounds. To cover all the bases, skip themes with dark backgrounds.

The focus of a presentation should be the contents of the slide, not the surroundinggraphic design. Avoid distracting the audience with an over-the-top presentationdesign and instead use one that is simple, yet attractive.

Not Recommended: Opulent Theme


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Not Recommended: Verve Theme Recommended: Aspect Theme Recommended: Urban Theme

Select a theme that matches the mood you are trying to convey. If a graphical themeof a presentation is inappropriate to the content of the presentation, not only couldit be distracting to the audience, but it may even cause some audience members tolaugh.


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PowerPoint 2007 TutorialPage 31

2010 by The McGraw-Hill Companies. All rights reserved.

Not Recommended: Low-contrast Colors

Maximize Legibility

The legibility of a presentation is critical. The audience must be able to read thepresentation easily. If a presentation is too difficult to read, the audience will become

distracted and focus on trying to read the presentation instead of listening to the speaker.

Use High Contrast Colors

To ensure a presentation is legible, use high-contrast colors. Dark text on a lightbackground is ideal. However, if the presentation will be shown on a well-lit room, lighttext on a dark background can also work.

Use high-contrast colors within all aspects of a presentation, including within text boxesand shapes, and all other graphical elements.

Not Recommended: Low-contrast andBright Colors

Recommended: Dark Text on White Recommended: White Text on Dark


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Serif Fonts

Times New Roman

Garamond

Georgia

Sans Serif Fonts

Arial

VerdanaTahoma

Use Sans Serif Fonts

A serif font includes short lines, usually with rounded edges, at the end of the mainstrokes of each letter. Examples of serif fonts include Times New Roman and Garamond.

A sans serif font does not include short lines at the ends of the main strokes of letters.Examples of sans serif fonts include Arial and Verdana.

On the printed page, traditional serif fonts are easier to read. However, for on-screenpresentations in which the size of the text should be relatively large, sans serif fonts areeasier to read.

Do use serif fonts for special emphasis or to add distinction or elegance to some aspect ofthe slide such as the slide title.

Recommended: Sans Serif Fonts Recommended: Serif Fonts for Emphasis


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Not recommended: Extraneous Text andan Orphan

Recommended: Limited Text

Be Text Savvy

Use Keywords

Think of the slides in a PowerPoint presentation as visual note cards. Only themain ideas should be shown in key word format. Avoid displaying completethoughts in full-sentence format in a presentation.

Do use full sentences when displaying a quotation or if the presentation ismeant to function as a stand-alone tutorial, trade show presentation or thelike.

For slides with bullet points, try to eliminate articles (a, an, the), pronounsthat could be implied (you, we, they), and verbs that could be implied.

Minimum Words, Maximum Size

Minimize the number of words on each slide. As a general guideline, try tolimit the number of words per slide to 25. PowerPoint is a more visualmedium rather than a written medium. PowerPoint presentations shouldsupplement speeches or presentations, not replace them. Therefore, a conciseslide should convey meaning while limiting potential distractions for theaudience.

Increase the text size so that the slide looks full but not cluttered. Everymember of the audience should be able to read the presentation. As a generalguideline, display title text at 44 points and display standard text or bullet

point text at 32 points.

Eliminate Orphans

In a presentation, when one line of text wraps onto another line leaving onlyone word on the next line, that lone word is called an orphan. Orphans lookgoofy and waste valuable screen space. Eliminate orphans by either editing thetext to one line or by moving two words onto the second line.


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Recommended: Appropriate Capitalization

Capitalize Correctly

Follow the general capitalization guidelines used for typical formal writing.

Capitalize the first letter of the line.

Capitalize proper nouns and other words if desired, but be consistent. Do not capitalize prepositions.

For sub-bullets:

Do not capitalize the first letter of the line, unless it is a proper noun orstarts a sentence.

Capitalize other words only if they are proper nouns.

Recommended: Use of Image

Use Images Wisely

The right image can capture the attention of an audience. Most slides improvewith an image. However, images should not be used just for the sake of addingimages. Images should be of high quality, correspond to the content of theslide, and add visual interest or meaning to the presentation.

General Guidelines

Images should predominate over text.

Photos should be chosen over clip art. If clip art is used, it should be of

very high quality and not look amateurish.


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Not Recommended: No Border

Recommended: Border Added

Borders and Images

Images of an irregular shape should not have a border. Usually these imagesare meant to blend into the background. Images with straight edges and of aregular shape may be enhanced with a border. To add a border to an image,

click the image. Then click the Home tab. In the Drawing toolbar, select fromthe menu options and buttons available from the Quick Styles and ShapeOutline buttons.

Not Recommended: Recommended: No BorderDistracting Border


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Not Recommended: Too-small Image

Not Recommended: Too-large Image

Size Images Properly

Striking a visual balance of the images on a slide is critical. If an image istoo small, audience members in the back of the room may not be able tosee it. If an image is too large, the quality of the image may be degraded

and appear grainy or the oversized image may overpower the othercontent on the slide.

See the Resize an Image section earlier in this tutorial for specificinstructions on image resizing.

Recommended: Well-sized Image


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Keep Animations Simple

The common phrase less is more applies perfectly to the use of animation in PowerPoint presentations. PowerPointhas the capacity to show a different animation type for every single object within a presentation. However, apresentation with objects flying onto the screen in different ways and at different times would distract and possibly

overwhelm the audience. Instead, limit the number of objects which animate to a maximum of two. Also, choose oneanimation style and stick with it.

Transitions between slides are a nice and easy way to spice up a presentation. Select an animation style from theAnimations tab and use it as a transition between each slide. See the Animation section earlier in this tutorial forspecific instructions on adding animations and transitions.

Strive for Visual Balance

PowerPoint is a primarily visual medium. The aesthetics of each slide impact the success of a presentation. Strive forvisual balance by avoiding lopsidedness and dead space. Position items for maximum legibility and clarity.

Poor Visual Balance Good Visual Balance


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Final Design Notes

Have a purpose for every element on a slide. The location and graphical treatment of each element should beintentional and purposeful.

Disregard any of these design tips if there is a good reason to do so.

Remember to observe copyright laws on photos and artwork.


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References

Up to speed with PowerPoint 2007.http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033 . Microsoft.Web. 5 December 2008.

PowerPoint 2003 Tutorial.Student CD-ROM for Communication Works, Ninth Edition, 2008. The McGraw-Hill Companies.
http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033

PPT 2007 Tutorial

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