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Portland Public School District PPS Learning Campus using Curriculum Managers User Guide
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Page 1: PPS Learning Campus...The PPS Learning Campus is compatible with Internet Explorer, Mozilla Firefox, Google Chrome, and Mac Safari.) Figure 1. - IE Icon 2. If PPS Inside is your Home

Portland Public School District

PPS Learning Campus

using

Curriculum Managers

User Guide

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Curriculum Managers User Guide

ii

Disclaimer

Written by Portland Public Schools.

This training manual is considered to be proprietary and confidential and may not be reproduced for any reason other than stated below without prior written consent of Portland Public Schools.

Exclusion

This training manual has been prepared exclusively for Portland Public school district Curriculum Manager Training. Information contained within this document may be used by Portland Public school districts for the sole purpose of personnel training. All other uses are prohibited without prior written consent.

Serebra Campus is a trademark of Serebra Learning Corp.

Revised April 2009

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Curriculum Managers User Guide

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Table of Contents Introduction ..................................................................................................................................... 1

Login and Navigate to Administrator Functions ............................................................................ 2

Managing Curriculum ..................................................................................................................... 4

Creating a New Course ................................................................................................................... 6

Edit an Existing Course ................................................................................................................ 11

Delete a Course ............................................................................................................................. 12

Creating Events ............................................................................................................................. 15

Edit, Copy or Delete an Event ...................................................................................................... 20

Add a Student to an Event ............................................................................................................ 22

Managing the Attendance Roster .................................................................................................. 24

Managing the Waitlist ................................................................................................................... 28

Creating/Managing Locations ....................................................................................................... 30

Creating a Class Location ...................................................................................................... 30

Creating/Managing a Classroom ........................................................................................... 32

PPS Learning Campus Reports ................................................................................................................... 34

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Curriculum Managers User Guide Introduction

Portland Public Schools 1

Introduction The PPS Learning Campus is a Learning Management System (LMS) hosted by the Serebra Learning Corporation of Vancouver, B.C. and uses the Serebra Campus™ software. Our PPS Learning Campus is used to plan, deliver, and manage e-learning and instructor led professional development training for PPS Staff. This user guide will outline the steps for Curriculum Managers to create courses, create and manage events (formally class sessions in earlier versions), add and/or remove students in events, and run reports. Curriculum Mangers are assigned specific curriculum and their privileges extend only to the curriculum to which they are assigned.

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Curriculum Managers User Guide Login and Navigate to Administrator Functions

Portland Public Schools 2

Login and Navigate to Administrator Functions In order to perform the Curriculum Manager duties, you need to login to the PPS Learning Campus and then navigate to the Administrator area. To do that, follow the steps below: 1. Start your internet browser. (NOTE: The PPS Learning Campus is compatible with Internet

Explorer, Mozilla Firefox, Google Chrome, and Mac Safari.) Figure 1. - IE Icon 2. If PPS Inside is your Home Page, click the PPS Learning Campus icon.

Figure 2. - PPS Learning Campus Icon 3. If PPS Inside is not your Home Page, in the Address Bar, enter

http://app.serebracampus.com/portland/, and press enter or click Go.

Figure 3. - IE Address Bar 4. The PPS Learning Campus will open. On the top screen tabs, click the Admin tab.

Figure 4. - PPS Learning Campus Main Screen

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Curriculum Managers User Guide Login and Navigate to Administrator Functions

Portland Public Schools 3

5. The Administrator screen opens. Let’s look at some of the Administrator functions. We will discuss these in further detail.

Figure 5. - Administration Main Screen

a) Catalog & Curriculum – Where you add or remove courses from Curriculum groups. b) E-Learning – Not Used by Curriculum Managers. c) Events – Where you create/add courses and schedule events (formally called sessions or classes). d) Reports – Where you run and print system reports. e) Events ## - Displays the number of upcoming events for the next 7 days. Clicking the ## link

will open the Events window f) Waitlists ## - Displays the events and number of students on the Waitlist for that event. Clicking

the ## will open the Waitlist management screens. g) log out - The link to log out of the PPS Learning Campus.

6. IMPORTANT

: As a Curriculum Manager, you have access to a user’s professional development and PPS employee information. It is critical that you always logout properly to prevent unauthorized access or alteration of this information.

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Curriculum Managers User Guide Managing Curriculum

Portland Public Schools 4

Managing Curriculum Curriculum Managers are not authorized to add, create, rename and/or remove current curriculum from the PPS Learning Campus. That authority is delegated only to the System Administrators. If you need to have changes to currently listed curriculum, you must contact the System Administrator through [email protected]. Curriculum Managers are authorized to create and manage courses within their assigned curriculum, which is covered the next section. However, there is a valuable function under the Catalog & Curriculum menu for Curriculum Managers. You are able to view all courses for your curriculum, listed/sorted by Course Number. This is beneficial when you are preparing to create a new course so that you will not repeat a course number. To view this course list, follow these steps. 1. From the Administrator screen, start by clicking the Catalog & Curriculum button in the left

navigation bar.

Figure 6. - Catalog & Curriculum button 2. In the center column, a Catalog “tree” will display.

Figure 7. - Catalog tree 3. Click the plus signs next to the curriculum names to expand the selection and to navigate to your

curriculum. Once displayed, click on the desired curriculum.

Figure 8. - Catalog tree

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Curriculum Managers User Guide Managing Curriculum

Portland Public Schools 5

4. In the right column, a list of all courses assigned to that curriculum is displayed, in course number sequence. Now you can scroll through the list to determine if a course has been created before and/or if a course number has been used.

Figure 9. - Curriculum Course List

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Curriculum Managers User Guide Creating a New Course

Portland Public Schools 6

Creating a New Course In this section we’ll examine the steps to create a new course. A course is a prerequisite to scheduling an event (formally called class sessions). A course is created only once, and individual events created as needed. IMPORTANT

1. From the Admin tab, in the left menu, click on the Events menu, and then click on Courses / Events.

: Prior to creating any course, you must review the current course list (see previous section) to ensure that the desired course does not already exist. You must also check the current course list to ensure that the course number you plan/wish to use is not already in use. If you need to create a new course, follow these steps:

Figure 10. - Events Menu List 2. The Events – Search screen opens. On the far right side, click the Add Course button.

Figure 11. - Events Search screen

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Curriculum Managers User Guide Creating a New Course

Portland Public Schools 7

3. The Add New Course/Event screen opens. Now you will add your course. Fields with a red asterisk are required.

Figure 12. - Add New Course/Event Screen

a) Curriculum: From the drop down list, select the Curriculum that this course will fall under. b) Course Code: This starts with (PS) Portland Public School and, in the field to the right, is

followed by the Curriculum Code and Course Number. For the Curriculum Code see Figure 15. - Curriculum Codes Table on page 10 for the correct code. The Course Number is a 4 digit (numerical) code for the course. Use numbers from 0001 to 9999. An example Course Code for a new Math Course may be MA0015, where MA is the Curriculum Code for Math courses and 0015 was the next available/unused course number.

• Be certain to include the curriculum code in the course code, otherwise you may not be able to find the course again.

Important Guidelines for Course Numbers

• Be certain to use numbers for the numerical code. • 3000-3999 is reserved for elearning courses that may be provided at some time in the

future (do not use numbers in this range).

• Courses will be listed in the course directory in course code order. Reserve a range of numbers (5 to 10) for additional related courses that may be created at a later date.

Suggestions

• Devise a system to track the course codes assigned so that you are not guessing which number to use next.

• Once a course code has been assigned to a course, it is not easily edited or deleted. c) Course Reference Code: Leave this field blank.

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Curriculum Managers User Guide Creating a New Course

Portland Public Schools 8

d) Course Name: Enter a name for your Course. Ensure that the name has not been used in the past. While there is not a character limit for a course name, we recommend less than 40 characters, including spaces.

e) Course Contact Name: This is the name of the person that is responsible for the course. This includes the responsibilities for the course name, scheduling of events, etc. This may not be the same person that will be the contact for an individual event or an instructor.

f) Course Contact E-Mail: This is the e-mail address of the person that is responsible for the course.

g) Course Contact Phone: This is the phone number of the person that is responsible for the course. This phone number is the full 10 digit number (area code & number) for the contact. Adding an extension after the 10 digits is allowed.

h) Evaluation: From the drop down list, select an evaluation type for the course. i) Click to add course outline (optional): Click this link to expand the Add New Course/Events

screen to display the scopes and prerequisites for the course. This area is not optional

for PPS courses.

Figure 13. - Add New Course/Event Screen

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Curriculum Managers User Guide Creating a New Course

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j) Duration: Type in the number of hours for the session (e.g., 3 hours). For consistency in the course directory, type “hours” out, do not abbreviate. Required field.

k) Description: Type a description of the course. This description will be available to those considering registering for the course. Provide as much detail as it will be useful. Required field.

l) Audience: Type information about the intended audience and/or who should attend this course. Required field.

m) Prerequisites: Enter any prerequisites that may apply to this course. Enter None if there are no prerequisites. Required field.

n) Objectives: List any objectives for the course. o) Topics Include: Ignore the Topics Include section. This function is not used by PPS at this time. p) Add Course: After entering all the required information for the course, click the Add Course

button. 4. After clicking the Add Course button, the Course Details – [Your New Course Name] screen will

open, with the message Course (and event) successfully created.

Figure 14. - Add New Course/Event Screen

5. If the information displayed on this screen is not correct, click the Edit Course button at the top of

the page.

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Curriculum Managers User Guide Creating a New Course

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Curriculum Code

Administrative Professional Development Child Abuse & Prevention CAP

Guidance & Counseling GC Section 504 In-Service 504

Business Processes and Technologies Classified Connections CC

Employee Training ETS eSIS (General Education) PSE eSIS (Special Education) ES GroupWise GW Human Resources/Benefits HR Learning Management System LMS Microsoft Office Mini-Courses MS PeopleSoft PS

Curriculum and Instruction Arts ART

Career Technical Education CTE Classroom Management CM ESL/Bilingual ESL Health Education HE Instructional Technology INST Integrated Curriculum IC K-8 Teachers - Cluster Based Professional Development PD Library Services LIB Literacy/Language Arts LA Math MA Mid-Level Instruction MLI New Teacher Institute NTI Pathways/CIS/Ed Plan & Profile EPP Physical Education PE Science SC Social Studies SS Special Education SPED Striving Readers SR Summer Institute SI Talented & Gifted TAG Title 1 T1 World Languages WL

Figure 15. - Curriculum Codes Table

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Curriculum Managers User Guide Edit an Existing Course

Portland Public Schools 11

Edit an Existing Course In this section we’ll examine the steps to edit an existing course. These are the steps required to edit the course name, contact, and/or other information you entered when creating the course. Remember that this is only the course information and is not any events (class sessions) associated with it. If you need to edit an existing course, follow these steps: 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Courses / Events.

Figure 16. - Events Menu List 2. The Events – Search screen will open.

a) Ensure that the Courses radio button is selected. b) Enter the Course Code or Course Name in the search field. c) Click the Search button.

Figure 17. - Events – Search screen

3. Your course will appear in the Search results area. 4. Next you will click the drop down list in the Action area.

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Curriculum Managers User Guide Delete a Course

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5. From the drop down list, make a selection as necessary.

Figure 18. - Action Menu

a) View Details: View the current course details, as shown in Figure 14, above. b) Edit Course: Edit the Course Details (Name, contact information, etc) c) Edit Outline: Edit the course Duration, Target Audience, Description, etc. d) Edit Prerequisites: Not used at PPS e) Add Event: Adding an Event is covered in the next section.

Delete a Course There may times when a course is no longer offered and you wish to delete the course from the catalog. It’s important to note that deleting a course only removes it from the catalog and its assocuation with a curriculum. The course is still in the system, and history (both user and class event) is not lost. TO delete a course, follow these steps. 1. From the Administrator screen, start by clicking the Catalog & Curriculum button in the left

navigation bar.

Figure 19. - Catalog & Curriculum button 2. In the center column, a Catalog “tree” will display.

Figure 20. - Catalog tree

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Curriculum Managers User Guide Delete a Course

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3. Click the plus signs next to the curriculum names to expand the selection and to navigate to your curriculum. Once displayed, click on the desired curriculum.

Figure 21. - Catalog tree 4. In the right column, a list of all courses assigned to that curriculum is displayed, in course number

sequence. Now you can scroll through the list to determine if a course has been created before and/or if a course number has been used.

Figure 22. - Curriculum Course List 5. At the top of the Course list, click the Edit Courses button. The Add/Remove Courses screen will

open. Scroll to the bottom to the Course List area.

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Curriculum Managers User Guide Delete a Course

Portland Public Schools 14

Figure 23. - Curriculum Course List

6. To delete a course, click the checkbox next to the course(s) you wish to delete, and click the Remove

button. The course is removed. You will get a confirmation at the top of the screen. NOTE: After clicking Remove, you do not get a second “Are You Sure” message box. It is

removed.

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Curriculum Managers User Guide Creating Events

Portland Public Schools 15

Creating Events Courses can be either e-learning or instructor-led. In PPS Learning Campus, the word “event” is used to reference any instructor-led or facilitated course, and related sessions. In the prior versions of the PPS Learning Campus, events were referred to as course or class “sessions”. PPS Learning Campus enables administrators to manage details related to events, such as location, instructor, date and time. Multiple sessions of a single event course may be offered; for instance, the event course “Advanced Formatting in Word 2007” may be repeated on three separate days at various locations with different instructors. Event sessions have an event ID, as well as date, time, location and instructor details. Event sessions are attached to courses. Creating a course is a prerequisite to creating any events for that course. Refer to Creating a New Course on page 6 for the steps to create a course, if necessary. This section addresses event session creation management. Once an event is created, it is immediately available for on-line registration inside of the registration window. To create an event for a course, follow these steps: 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Courses / Events.

Figure 24. - Events Menu List 2. The Events – Search screen will open.

a) Ensure that the Courses radio button is selected. b) Enter the Course Code or Course Name in the search field. c) Click the Search button.

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Curriculum Managers User Guide Creating Events

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Figure 25. - Events – Search screen

3. Your course will appear in the Search results area. 4. Next you will click the drop down list in the Action area. 5. From the drop down list, click on Add Event.

Figure 26. - Action Menu NOTE: You could have selected View Details. The Course Details screen will open (see below). At the bottom of the page is an Add Event button (see star below). Also, after creating the course initially, you could have clicked the Add Event button and started adding events right away.

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Curriculum Managers User Guide Creating Events

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Figure 27. - Course Details screen

6. The New Event Information screen will open. You will now enter the event for the course. NOTE: You can enter a Single Day Event or a Multiple Day Event. A Single Day Event is when a class is only one day. A Multiple Day Event is when a class is conducted over several days. Do not confuse a Multiple Day Event with a class that is conducted more than once.

Figure 28. - Single Day Event screen

Figure 29. - Multiple Day Event screen

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Curriculum Managers User Guide Creating Events

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Figure 30. - New Event Information screen

7. Now let’s complete the New Event Information fields. Note that most all fields are Required.

a) The Event Code will automatically fill in with your Course Code and the next event (session) number in sequence (i.e.: PSTM0010-0001, where PSMT0010 is the Course Code, and 0001 is the Event number.

b) Select the Event Type (Single Day Event or Multiple Day Event) from the drop down list. c) Enter the Date the event is conducted.

NOTE: You can use the Calendar button to select your date in any of the date fields. Pay attention to the fact that the Calendar is Monday through Sunday (weekend days are on the right side).

d) Select a Start Time for the event from the drop down list. Notice that the selections are on a 24 hour clock.

e) Select an End Time for the event from the drop down list. Notice that the selections are on a 24 hour clock.

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Curriculum Managers User Guide Creating Events

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f) Enter the Registration Open Date. This is the first day that a student can register for the training.

g) Enter the Registration Close Date. This is the last day (at midnight) that a student can register for the training.

h) Select the Class Center (location) for the event. If the Class Center (School, Building) is not listed, the steps to create a location are outlined in Creating a Class Location on page 30.

i) Select the Class Room (Room in Class Center) for the event. If the Class Room is not listed, the steps to create a class room in a building are outlined in Creating/Managing a Classroom on page 32.

j) Select an Instructor from the drop down list. If an instructor is not listed, select TBA. Then contact the PPS Learning Campus manager at [email protected] to have the instructor created for you.

k) Select an Auto-enrollment choice. Yes means that when a seat becomes available, the first person on the wait list is automatically enrolled in the class. They will receive a confirmation e-mail. No means that wait listed students will not automatically enroll in the event when seats become available. As Curriculum Manager, you will manage the Wait List. Steps to manage the Wait list are outlined in Managing the Waitlist on page 28.

l) Enter the Minimum number of Students that are required for this event to occur. (This is the only Optional field on this form).

m) Enter the Maximum number of Students that are allowed to register for this event session. Users that register for events that have already reached their maximum number of students will be placed on an event waitlist. Waitlisted users will be enrolled depending on the auto-enrollment rule selected (#k, above).

n) Enter the Event Contact Name. This is the person that is the point of contact for this event. This person may be different from the point of contact for the Course.

o) Enter the Event Contact Email. p) Enter the Event Contact Phone in (###) ###-#### format (i.e.: (503) 916-3375). q) After entering all the information, click the Add button to add the event.

8. You are returned to the Events – Search and the message Event successfully created is displayed.

Figure 31. - Events – Search screen with confirmation 9. To create additional events for this course, repeat the steps above.

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Curriculum Managers User Guide Edit, Copy or Delete an Event

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Edit, Copy or Delete an Event After an event is created, there may be occasions when you will need to edit the event. For example, you may need to add/change a class center, room and/or instructor. To edit an existing event, follow these steps. 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Courses / Events.

Figure 32. - Events Menu List 2. The Events – Search screen will open.

a) Ensure that the Courses radio button is selected. b) Enter the Course Code or Course Name in the search field. c) Click the Search button.

Figure 33. - Events – Search screen

3. Your course will appear in the Search results area. 4. Next you will click the drop down list in the Action area.

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Curriculum Managers User Guide Edit, Copy or Delete an Event

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5. From the drop down list, click on Manage Events.

Figure 34. - Action Menu 6. The Course Details window will open. All of the scheduled events are displayed at the bottom in the

Course Events area

Figure 35. - Course Details screen

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Curriculum Managers User Guide Add a Student to an Event

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7. On the right side of the Event you wish to edit, click the Action drop down list and choose Edit.

Figure 36. - Action Menu 8. The Edit Event9. To

screen opens (see Figure 25 above) where you can edit the event information. Copy

10. To

an event, follow the steps above, and choose Clone from the action menu. All the information is copied to a new event, with a new event number. Then follow the steps to Edit the event to change dates, locations, and/or instructors.

Delete

an event, follow the steps above, and choose Delete from the action menu. The event is deleted and any registered students are sent an e-mail informing them that the event is cancelled.

Add a Student to an Event 1. To add a student to an event, follow steps 1 through 7 above. From the Action menu, select

Assign Student.

Figure 37. - Action Menu 2. The Add users to event screen will open.

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Curriculum Managers User Guide Add a Student to an Event

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Figure 38. - Add users to events screen 3. Enter the name of the person to add to the course in the search field. 4. To refine your search, you can select a Department from the drop down list. 5. Click the Search button. 6. The Search Results will display below the search area.

Figure 39. - Search Results 7. To add the student, click the Add button next to the name. A conformation will appear below the

selected name.

Figure 40. - Confirmation of Assignment

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Curriculum Managers User Guide Managing the Attendance Roster

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Managing the Attendance Roster After an event is conducted and/or concluded, it is necessary to mark the attendance for the class. After attendance is marked, students that attended the training can now complete course evaluations and are able to print completion certificates. Also, from the attendance screen, you can add or remove students from the event. To manage the event’s attendance, follow these steps: 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Courses / Events.

Figure 41. - Events Menu List 2. The Events – Search screen will open.

a) Ensure that the Courses radio button is selected. b) Enter the Course Code or Course Name in the search field. c) Click the Search button.

Figure 42. - Events – Search screen

3. Your course will appear in the Search results area. 4. Next you will click the drop down list in the Action area.

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5. From the drop down list, click on Manage Events.

Figure 43. - Action Menu 6. The Course Details window will open. All of the scheduled events are displayed at the bottom in the

Course Events area

Figure 44. - Course Details screen

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7. On the right side of the event you wish to edit, click the Action drop down list and choose Attendance.

Figure 45. - Action Menu NOTE: From this action menu, selecting Sign-in Sheet

8. The Attendance Records screen will open.

will print a sign in sheet for your event that can be used by the class instructor/event manager to take attendance for the event.

Figure 46. - Attendance Records screen

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Curriculum Managers User Guide Managing the Attendance Roster

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In the Event Roster area are the names of those that have registered for the event. The Status column indicates the current attendance status for the student. 9. To mark attendance, you would first click the checkbox to the left of the names of those that you want

to change the attendance status. 10. After checking all the students for the status change, click the drop down arrow in the Status field.

Figure 47. - Status list 11. Select the status for the selected (checked) students. 12. Click the Update Roster button. Repeat steps 9-12 to update the status for the remaining students (if

any). 13. To remove a student from a roster (which can be done prior to the start of an event), click the

checkbox next to the name, and then click the Remove User button. You can also add students to the event while the attendance roster is open. 14. Scroll down to the Search for Users to add to roster area, at the bottom of the Event Roster.

Figure 48. - Search for User area 15. In the Search field, enter the name of the student. 16. Click the Search button. 17. The results will display.

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Curriculum Managers User Guide Managing the Waitlist

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Figure 49. - Search Results for Add User

18. Click the Add button next to a name to add them to the event. 19. Repeat steps 9-12 to update the status for the newly added student(s).

Managing the Waitlist When the maximum number of students is reached, any additional students that register are added to a Waitlist for that class. As a Curriculum Manager, you can decide the actions to take for those students that are waitlisted. Let’s examine those actions. To view the Waitlist for your class, follow these steps: From the main Admin screen, you’ll see a listing of upcoming events that that students on a waitlist.

Figure 50. - Waitlist listing

1. To see the list of waitlisted students, click the Review button. NOTE: Clicking the View all waitlists link will open a screen that will show all courses that have or have had students in a waitlist status, including those from history. 2. The Current Waitlist for [your event] will open.

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Figure 51. - Current Waitlist for [your event] screen

3. Now you can manage your waitlisted students. First, click the checkbox next to the student(s) that

you wish to perform an action. 4. After selecting a student(s), you would then select one of the action buttons.

a) Add to Event: Adds the selected student(s) to the event. b) Create New Event: Opens the Clone (copy) Event screen where you will add a new date and/or

time for another event, and adds the selected student(s) to that event’s roster. c) Move to Existing Event: Opens an Event Search screen where you would search and select

another event. The selected student(s) is added to this selected event. d) Remove from waitlist: Removes the selected student(s) from the waitlist. e) Clear Selected Users: Clears the check marks from the boxes. This does not perform any action

on the student(s).

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Curriculum Managers User Guide Creating/Managing Locations

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Creating/Managing Locations When creating events, you have to identify the class center location and classroom for the event. If the Class Center and/or Classroom is not listed in the drop down list, you have to create them. This section will outline the steps to create a Class Location and a Classroom within that location.

Creating a Class Location If a Class Location is not listed in the drop down list when you are creating an event, you will need to create a Class Location so that it appears in the list. To create a Class Location, follow these steps. NOTE: These steps are for creating the Class Center Location only. This is the name of the building or facility. The room within that facility is created separately and is outlined in the next section. 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Locations.

Figure 52. - Events Menu List 2. The Locations – Search screen will open.

Figure 53. - Locations Search screen

3. On the right side of the screen, click the Add Location button. 4. The Add New Location screen will open.

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Figure 54. - Add New Location screen

5. Now you will enter the information in the fields.

a) Class Center Name: This is the name of the facility or building. Examples are: Benson HS, BESC, Red Lion Inn, etc.

b) Class Center Code: This is the code used to identify the type of facility. The only allowable entries are: 1) Admin: This is to identify PPS owned administrative facilities, i.e.: BESC, Rice, etc. 2) School: This is to identify a PPS School building, i.e.: Benson, Alameda, etc. 3) Non-PPS: This is used to identify any facility/building that is not a PPS Admin or School.

c) Address 1: This is the street address of the facility d) Address 2: Used, if necessary to further identify the location. e) City: The name of the city the Class Center is located f) Country: From the drop down list, select United States. g) Province/State: From the drop down list, select the State the Class Center is located. h) Postal Code/Zip: Enter the Zip Code of the Class Center location.

NOTE

i) Class Center Contact Name: Enter the name of the point of contact for this location. If it is a Non-PPS facility, enter the name of the contact for the course.

: Enter the location of the Class Center accurately, as this information is used to populate the Google Maps that display for your events in the Details sections. An incorrect/inaccurate address may send your students to the wrong location for training.

j) Class Center Contact Email: Enter the email of the point of contact for this location. If it is a Non-PPS facility, enter the email of the contact for the course.

k) Class Center Contact Phone: Enter the phone number, with area code, of the point of contact for this location. If it is a Non-PPS facility, enter the phone of the contact for the course.

6. After entering all the information, click the Submit button.

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7. You will be returned to the Location search screen. A confirmation that the New Location successfully added will appear.

Figure 55. - Location Added confirmation screen

Creating/Managing a Classroom After creating a Class Center or if a needed classroom is not listed for an existing Class Center, you will need to create one. To create a Classroom, follow these steps. 1. From the Admin tab, in the left menu, click on the Events menu, and then click on Locations.

Figure 56. - Events Menu List 2. The Locations – Search screen will open.

Figure 57. - Locations Search screen

3. In the Search Field, enter the Name of the Class Center you wish to add a classroom. 4. Click the Search button. 5. The Search Results screen will open.

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Figure 58. - Locations Search Results screen

6. Click the Action drop down list.

Figure 59. - Action list 7. From the list, click on Add Classroom. 8. The Add a New Class Room to [Class Center Name] screen will open.

Figure 60. - Add New Class Room screen

9. Enter the name of the room in the Class Room Name field. For example: Room 310, L1 Conference

Room, Mt Hood Banquet Hall, etc. 10. Click the Add button. 11. You will be returned to the Location search screen. A confirmation that the Classroom successfully

edited will appear.

Figure 61. - Classroom Edited confirmation screen

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Curriculum Managers User Guide PPS Learning Campus Reports

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PPS Learning Campus Reports TO BE PUBLISHED