PowerPoint Tips

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PowerPoint TipsPowerPoint Tips

This presentation includesThis presentation includes

the major functions of the major functions of PowerPoint and tips for usage.PowerPoint and tips for usage.

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Creating a New Creating a New PresentationPresentation

AutoContent Wizard offers the AutoContent Wizard offers the highest degree of help.highest degree of help.

A template offers a standardized A template offers a standardized group of slides.group of slides.

A blank presentation allows you A blank presentation allows you create a presentation from scratch, create a presentation from scratch, using your own design touches.using your own design touches.

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Creating a New Presentation Creating a New Presentation with the AutoContent Wizardwith the AutoContent Wizard

From File, click From File, click New, and the New, and the Presentation tab.Presentation tab.

Double-click Double-click AutoContent AutoContent Wizard.Wizard.

Select one of the Select one of the canned canned presentations.presentations.

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Notes on Choices Under Notes on Choices Under Auto-Content WizardAuto-Content Wizard

Choose the method that best Choose the method that best describes how you will give the describes how you will give the presentation.presentation.

Note: Internet, Kiosk is a self-Note: Internet, Kiosk is a self-running presentation that does not running presentation that does not require a live narrator.require a live narrator.

Two good auto-presentations:Two good auto-presentations:• Preparing a PresentationPreparing a Presentation• Presenting a Technical ReportPresenting a Technical Report

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Replacing Dummy TextReplacing Dummy Text

You should personalize your You should personalize your presentation by replacing the presentation by replacing the dummy text in AutoContent with dummy text in AutoContent with your own text.your own text.

Select the existing text by clicking Select the existing text by clicking on it, and type in the box provided.on it, and type in the box provided.

You can also add new text boxes You can also add new text boxes (Insert, Text Box from menu).(Insert, Text Box from menu).

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Using Presentation Using Presentation Templates and Presentation Templates and Presentation Design TemplatesDesign Templates

A template is the middle ground A template is the middle ground between maximum hand-holding (the between maximum hand-holding (the Auto-Content Wizard) and no help at Auto-Content Wizard) and no help at all (Blank Presentation).all (Blank Presentation).

There are two types of Templates: There are two types of Templates: Presentation Templates and Presentation Templates and Presentation Design Templates.Presentation Design Templates.

Presentation Templates are best Presentation Templates are best (opinion).(opinion).

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Presentation TemplatesPresentation Templates

This presentation This presentation uses the “high uses the “high voltage” template.voltage” template.

Explore the various Explore the various template options.template options.

You can change You can change template color template color schemes via schemes via format, slide color format, slide color scheme.scheme.

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Adding Additional SlidesAdding Additional Slides

To add new slides to either To add new slides to either Presentation Templates or Presentation Presentation Templates or Presentation Design Templates, click on the new Design Templates, click on the new slide button or choose Insert, New Slide slide button or choose Insert, New Slide from Menu.from Menu.

You can also add slides from other You can also add slides from other PowerPoint presentations (Insert, PowerPoint presentations (Insert, Slides from Files).Slides from Files).

Slides can be deleted by choosing Edit, Slides can be deleted by choosing Edit, Delete Slide from the menu.Delete Slide from the menu.

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Creating with Blank Creating with Blank PresentationPresentation

Not advised for those just learning Not advised for those just learning PowerPoint.PowerPoint.

A black presentation has no present A black presentation has no present color scheme or design, and no color scheme or design, and no dummy text. You add everything.dummy text. You add everything.• From the menu select File, New.From the menu select File, New.• Click the General tab.Click the General tab.• Double-click Blank Presentation.Double-click Blank Presentation.

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Navigating in PowerPoint:Navigating in PowerPoint:Key OptionsKey Options

Add Toolbars from Add Toolbars from the menu via the menu via View, Toolbars.View, Toolbars.

Change the View Change the View type in your type in your working window working window via the options in via the options in the lower left of the lower left of the screen.the screen.

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Viewing Working SlidesViewing Working Slides

Besides using the Besides using the work-page to view work-page to view your slides, you your slides, you can view slides in can view slides in outline form, in outline form, in notes page view, notes page view, and in slide sorter, and in slide sorter, which is displayed which is displayed here.here.

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Adding Video and SoundsAdding Video and Sounds

From the menu:From the menu:• InsertInsert• Movies and SoundsMovies and Sounds• Movie from GalleryMovie from Gallery• Movie from FileMovie from File• Sound also lets you Sound also lets you

play a CD auto track play a CD auto track and record soundand record sound

May the Force be May the Force be with you.with you.

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Adding Auto is EasyAdding Auto is Easy

"As your body grows bigger - Your mind "As your body grows bigger - Your mind must flower - It's great to learn - 'Cause must flower - It's great to learn - 'Cause knowledge is power!" -- Schoolhouse Rockknowledge is power!" -- Schoolhouse Rock

Conjunction Conjunction JunctionJunctionKingsKings

I’m Just a BillI’m Just a Bill

Adverbs

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Adding Pictures and Clip Adding Pictures and Clip ArtArt

From the menu, Insert, Picture.From the menu, Insert, Picture.

Note: If you use a *.wmf file PowerPoint will want to convert it. Graphic files such as *.bmp and *.jpg seem to work better

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Adding AnimationAdding Animation

Click on the yellow star (animation) button Click on the yellow star (animation) button and choose a pre-development effect.and choose a pre-development effect.

Your choices are:Your choices are:

Drive-in

Flying Effect

Camera

Flash Once

Laser Text

Typewriter Text

Drop In

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Custom AnimationCustom Animation

You can also choose from a larger You can also choose from a larger library of PowerPoint animation, library of PowerPoint animation, which allows you to customize with which allows you to customize with sound and automate effects.sound and automate effects.

Checkerboard Across

Zoom in From Center Screen

DissolveSwivel

Appear

Crawl from left

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Changing the Order of Changing the Order of AnimationAnimation

If you have different If you have different objects animated, you objects animated, you may have to change the may have to change the order in which the order in which the animation occurs.animation occurs.

The default is that The default is that animation occurs in the animation occurs in the order that you created the order that you created the effect.effect.

To change the order, from To change the order, from the file menu select Slide the file menu select Slide Show, and Custom Show, and Custom Animation.Animation.

Use the arrows in the Use the arrows in the order box.order box.

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Animating How a Slide Animating How a Slide Comes InComes In

Select the following:Select the following:• Slide Show from MenuSlide Show from Menu• Slide TransitionSlide Transition

Popular choices are:Popular choices are:• Cover downCover down• A fast dissolveA fast dissolve• WipeWipe• UncoverUncover

This slide is “fade This slide is “fade through black”through black”

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Other Navigating TipsOther Navigating Tips

To move from slide To move from slide to slide when you to slide when you are making slides, are making slides, click the down or up click the down or up arrow on the right-arrow on the right-hand scroll bar.hand scroll bar.

To add a hyperlink To add a hyperlink to a slide, select to a slide, select Insert, hyperlink Insert, hyperlink from the menu.from the menu.

To activate the slide To activate the slide miniature window, miniature window, select View, Slide select View, Slide Miniature from the Miniature from the menu (new to 97).menu (new to 97).

To view slide in black To view slide in black and white for and white for printing, select View, printing, select View, Black and White from Black and White from the menu.the menu.

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More Navigating TipsMore Navigating Tips

To insert a slide, To insert a slide, go to the slide go to the slide that should exist that should exist before the one before the one you want to you want to insert. From the insert. From the menu, select menu, select Insert, New Slide.Insert, New Slide.

To change slide To change slide orderorder

Change to Slide Change to Slide Sorter or Outline Sorter or Outline View (bottom left View (bottom left corner)corner)

Click on the slide Click on the slide and drag it to and drag it to where you want it where you want it to go.to go.

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Insert Charts and GraphsInsert Charts and Graphs

A simple A simple copy and copy and paste from paste from Excel.Excel.

You can do You can do the same the same with tables with tables and graphs and graphs from SPSS.from SPSS.

0

20000

40000

60000

80000

100000

120000

Population

ApacheJunction city

Avondale city Carefree town Casa Grandecity

Cave Creektown

Chandler city

City Name

Populaton in 1990 and 1997 for four Phoenix Area Municipalities

Population in 1990

Population in 1997

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Pie ChartPie Chart

19.5%

32.0%22.1%

15.9%

4.4%

6.0%

Dislike Very Much

Dislike ItMixed Feelings

Like It

Like Very Much

Missing

Percentage of Respondents

who have an Opinion on Opera

Tables and Graphs from Tables and Graphs from SPSSSPSS

Opera * Should Marijuana Be Made Legal Crosstabulation

8 38 46

3.9% 5.7% 5.3%

34 110 144

16.5% 16.6% 16.6%

54 149 203

26.2% 22.4% 23.3%

70 234 304

34.0% 35.2% 34.9%

40 133 173

19.4% 20.0% 19.9%

206 664 870

100.0% 100.0% 100.0%

Count

% within ShouldMarijuana Be Made Legal

Count

% within ShouldMarijuana Be Made Legal

Count

% within ShouldMarijuana Be Made Legal

Count

% within ShouldMarijuana Be Made Legal

Count

% within ShouldMarijuana Be Made Legal

Count

% within ShouldMarijuana Be Made Legal

Like Very Much

Like It

Mixed Feelings

Dislike It

Dislike Very Much

Opera

Total

Legal Not Legal

Should Marijuana BeMade Legal

Total

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ArcView Maps as GraphicsArcView Maps as Graphics

Create Map in Create Map in Layout.Layout.

Group all Graph Group all Graph elements.elements.

Copy from ArcView Copy from ArcView and Paste in and Paste in PowerPoint.PowerPoint.

Median 1990 Household Income0 - 21138.3921138.39 - 34865.7734865.77 - 49216.4249216.42 - 71212.1271212.12 - 109558.82

N

EW

S

Median 1990 Household IncomeCity of Tempe, Arizona

Polygons are Block Groups

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Creating Columns and Creating Columns and ListsLists

» You can create columns but using tabs, but You can create columns but using tabs, but make sure the ruler tool bar is showing.make sure the ruler tool bar is showing.

» You can create columns also by adding You can create columns also by adding more than one text box.more than one text box.

» You can create bulleted lists via the bullet You can create bulleted lists via the bullet button on the tool bar and you can format button on the tool bar and you can format the bullets via Format, bullets on the menu.the bullets via Format, bullets on the menu.

» You can also format lists via the demote You can also format lists via the demote button (right arrow) on the tool bar.button (right arrow) on the tool bar.

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Positioning and Sizing Positioning and Sizing ObjectsObjects To rotate make sure drawing toolbar is To rotate make sure drawing toolbar is

select and clipart is converted to a select and clipart is converted to a Microsoft drawing object.Microsoft drawing object.

Use the free-rotate button on the drawing Use the free-rotate button on the drawing toolbar (square with half circle).toolbar (square with half circle).

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Controlling the Slide ShowControlling the Slide Show

Go to the beginning Go to the beginning of the slide show of the slide show via the right-hand via the right-hand scrollbar.scrollbar.

Set slide show Set slide show options via Slide options via Slide Show, Set Up Show.Show, Set Up Show.

Select the slide Select the slide show button from show button from the bottom bar.the bottom bar.

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Ending Your ShowEnding Your Show

It is a good idea to It is a good idea to end your show with a end your show with a summary or summary or conclusion slideconclusion slide

Or a blank black slideOr a blank black slide You do not want to You do not want to

be kicked back into be kicked back into the program by going the program by going beyond your last beyond your last slide.slide.