Powerpoint Templates John S. Bell, Ed. D. Office of Teaching and Leading Alabama Department of Education Alabama State Department of Education (ALSDE)

Powerpoint Templates

John S. Bell, Ed. D.Office of Teaching and LeadingAlabama Department of Education

PRIVATE SCHOOLS AND CHURCH SCHOOLS IN ALABAMA

Alabama State Department of Education (ALSDE)July 11 & 12, 2013

Thomas R. Bice State Superintendent of Education

http://www.powerpointstyles.com/

ALSDE Welcome and IntroductionsDennis Coe

Director of Supporting Programs [email protected]

Chris WilsonProgram Administrator, Non-Public Schools

[email protected]

Marvin Taylor Accountant Manager, Non-Public Schools

[email protected]

Sabrina MayProgram Specialist, Non-Public Schools

[email protected]

Donna CannonAdministrative Assistant

[email protected]

Housekeeping Please:

Sign-in legibly and provide accurate contact information Silence mobile devices Take personal break as needed Refrain from refreshments in auditorium

Submit questions w/legible contact information on index cards provided

Restrooms in foyer by auditorium & cafeteria No Internet availability in auditorium Training PowerPoint & handouts available online Expired meter parking = Likely parking ticket Meeting will end on time

Agenda Welcome/Introductions/Housekeeping Today’s Purpose Statutory Governance of Non-Public Alabama

Schools Differences in Non-Public Entities Alabama Administrative Code

Private School Licensure

Application Procedures Private School License Deferred/Waiver License Certificate of Exemption

Licensure Fee Schedule Questions and Answers

Training Materials

Rules and Regulations for Private Schools and Church Schools in Alabama Handbook Based on Code of Alabama and Alabama Administrative Code• ALSDE Memorandum – July 9, 2013• Statutory Governance of Non-Public Schools• Application Procedures• Non-Public School Fee Schedule• Federal and State Recognized Accrediting Agencies• Governance of Homeschooled/Private-Tutored Students• Non-Public School Forms

PowerPoint Presentation

ALSDE Non-Public School Website Available August 1, 2013

For the most current ALSDE Non-Public School (NPS) rules and regulations, NPS handbook, documents, forms, PowerPoint

presentations, and all other NPS information, go to the ALSDE Office of Supporting Programs, Non-Public Schools at:

https://ap.alsde.edu/index.aspxPlease save to your favorites!

Technical SupportOffice of Supporting Programs

Non-Public SchoolsTelephone: 334-242-9728

Today’s Purpose

Provide all non-public entities with the statutory information and guidance

necessary to operate a non-public school in the state of Alabama

References

Statutes and Laws Regulating Alabama Non-Public Schools

Code of Alabama (1975) Alabama Administrative Code

The Alabama State Board of Education and the Alabama State Department of Education do not discriminate on the basis of race, color, disability, sex, religion, national origin, or age in its programs, activities, or employment and provides equal access to the Boy Scouts and other designated youth groups. The following person is responsible for handling inquiries

regarding the non-discrimination policies: Title IX Coordinator, Alabama State Department of Education, PO Box 302101, Montgomery, AL 36130-2101, telephone (334) 242-8165.

Frequently Used Acronyms

AAC = Alabama Administrative Code ACCESS = Alabama Connecting Classrooms Educators

and Students Statewide ACSI = Association of Christian Schools International AIM = ALSDE Identity Management AISA = Alabama Independent School Association AL = Alabama ALSDE = Alabama State Department of Education ADOR = Alabama Department of Revenue

Frequently Used Acronyms continued

Code of AL = Code of Alabama (1975) ED DIR = ALSDE Online Education Directory IS = ALSDE Information Systems LEA = Local Education Agency NCSA = National Christian School Association NPS = Non-Public Schools SAIS = Southern Association of Independent Schools STI = Software Technology Incorporated USDOE = United States Department of Education

Our Approach

LET’S BEGIN WITH THE

HANDBOOK

What certification and/or licensure options are available for my school(s)?

Apply and Obtain: Certificate of Licensure (page 6)

Valid two (2) years

Certificate of Exemption (page 7) Valid three (3) years

Deferred License (page 12) Valid *one (1) year

*No more than three (3) consecutive deferred licenses may be issued to an applicant.

Statutory Governance of Non-Public SchoolsPage 4

Certificate of LicensureUpon satisfactory application, a Certificate of Licensure is to be

issued to a private school pursuant to the legal requirements set forth in the Code of Alabama (1975), as implemented by the

respective regulations in the Alabama Administrative Code, Rule 290-3-5-.01, et seq.

General Statutory Provisions Private school = include those holding certificate issued by State

Superintendent of Education No K-12 school, unless exempt, may operate without a license from

the ALSDE Certificate of Licensure valid two (2) years from date issued Licensure represents authority to operate educational institution in AL

Statutory Governance of Non-Public SchoolsPage 4 continued

Certificate of Licensure continuedUpon satisfactory application, a Certificate of Licensure is to be issued to a private school pursuant to the legal requirements set forth in the

Code of Alabama (1975), as implemented by the respective regulations in the Alabama Administrative Code, Rule 290-3-5-.01, et seq.

General Statutory Provisions continued Annually, on or before October 10, all private schools (except church

schools) register and report certain data to ALSDE Licensure may not be advertised as endorsement or

recommendation, but implies compliance with Alabama laws ALSDE may invoke negative actions if licensee school solicits/enrolls

students or administers instructions via fraud, deception, misrepresentation

Statutory Governance of Non-Public SchoolsPage 4 continued

Certificate of ExemptionUpon satisfactory application, a Certificate of Exemption is to be

issued to an exempt school pursuant to the requirements set forth in the Code of Alabama (1975), as implemented by the respective

regulations in the Alabama Administrative Code, Rule 290-030-050-.01, et seq.

General Statutory Provisions

Exemption not be construed as approval or endorsement by the State of AL

Private schools that are exempt may voluntarily request licensure

Differences in Non-Public EntitiesPage 5

License valid two (2) years Accredited by state-recognized accrediting agency Have allowable credits accepted by state colleges and universities Have bonds to cover contractual agreements of parents Have licensed agents to solicit funds Have curriculum comparable to ALSDE recognized educational

standards Have certified teachers teaching courses they are licensed to teach Have specific policies to protect parents and students Meets all local building and zoning codes Maintains personal data records Are monitored by SDE for compliance

Licensed Non-Public Schools

Differences in Non-Public EntitiesPage 5 conti nued

Exempt SchoolsCertificate valid three (3) years

May have allowable credits accepted by colleges and universities

Church schools provide evidence establishing parochial or religious affiliation, non-profit status, and official catalog listing courses and programs of study

May or may not have certified teachers licensed to teach courses


Exempt Schools continued

Exempt schools may be:

A church/parochial school

A school operated by a community educational organization, or group of parents that is organized as a non-profit educational corporation

A private school in operation and nationally accredited continuously since July 1, 1984


Courses must be taught By persons holding valid AL teaching certificate in

branches of study taught Three (3) hours/day for 140 days per calendar year

Must Use English language for instruction Report to the local superintendent of education

Courses May or may not be accepted by colleges, universities,

public or non-public schools

Private Tutor

Deferred License ExplanationPage 12

Any license shall be denied, deferred, suspended, or revoked if information or materials specified by Alabama Administrative Code Chapter 290-030-050 is not provided. Similar action shall be taken against schools found in violation of Code of Alabama (1975), Title

16, Chapter 46 or for failure to comply with Alabama Administrative Code Chapter 290-030-050.

NOTE Deferred license valid for one year

ALSDE may issue up to three (3) consecutive deferred licenses to a school

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Private School License ProcedurePages 8-10

No private school except those enumerated in Code of Alabama (1975), §16-46-3, with supporting

documentation as prescribed by Alabama Administrative Code, r. 290-3-5-.03, shall operate

within the state of Alabama unless a license is first secured from the Alabama State Department of Education. All private schools seeking licensure

shall submit the following:

Private School License ProcedurePage 8 -10 continued

Complete application forms available August 1, 2013 at https://ap.alsde.edu/index.aspx as follows: License Application (Form PS-1)

School Performance Surety Bond (Form PS-2)

School Licensed Agent Surety Bond (Form PS-3)

School Personnel Data (Form PS-4)

Agent’s Permit Application (Form PS-5)

Teacher Certification Assurance (Form PS-6)


Provide documentation to ALSDE, to include but not limited to: *Certificate of Existence

*Out-of-state or online organizations only Accreditation Certificate School Contact Information Statement of School Training Objectives Tuition and Refund Policy Student Grievance Policy Attestation Affidavit – School Facility Local Building Code Compliance Most recent school financial audit *License fee

*Note special instructions for out-of-state or online educational providers (Page 9, #7)


An application will not be considered complete unless all items above are received by the Alabama State Department of Education. The deadline for submitting a completed application is October 10 of each license period.

No private school except those enumerated in the Code of Alabama (1975), §16-46-3, with supporting documentation as prescribed by the Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.

Certificate of Exemption ProcedurePage 11

Conditions and exceptions stated in the Alabama Administrative Code, r. 290-3-5-.03, shall not apply to certain "exempt schools" that meet the criteria for exempt status enumerated in the Code of Alabama (1975), §16-46-3. Such "exempt schools" shall retain their exempt status only as long as the conditions of exemption remain valid. Schools seeking to be declared as an “exempt school” shall submit the one of the following three documents to the Alabama State Department of Education:

Certificate of Exemption ProcedurePage 11 continued

Applicants for “exempt school” status will provide: Non-profit articles of incorporation or evidence establishing

parochial or religious affiliation

Appropriate license/certificate/approval by other state boards/commissions/agencies requiring school licensure and/or performance bonding

Charter or articles of incorporation demonstrating school was in operation/accredited accrediting agency recognized by United States Department of Education continuously as of July 1, 1984.


Applicants for “exempt school” status will submit the following documents to ALSDE: Charter or articles of incorporation with by-laws

establishing non-profit operation

License Application (Form PS-1)

Certificate fee


An application will not be considered complete unless all items above are received by the department. Any school seeking exempt status that cannot provide all necessary documentation must follow procedures for seeking a private school license. The deadline for submitting a completed application is October 10 of each license period.

No private school except those enumerated in the Code of

Alabama (1975), §16-46-3, with supporting documentation as prescribed by the Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.

Deferred License ProcedurePage 12

The Code of Alabama (1975), §16-46-5(k), provides that any license applied for pursuant to this section

shall be granted, deferred, or denied within 28 days of the receipt of the application by the Alabama State

Department of Education. Under extenuating circumstances as approved by the State Superintendent

of Education, schools submitting an incomplete application as of October 11 may be eligible to obtain

a deferred license. The procedure for obtaining a deferred license is:

Deferred License ProcedurePage 12 continued

Deferred license applicants will submit: Formal written request that includes:

Areas on license application that documentation cannot be provided

Corrective action plan to address unavailable documentation Statement of assurance that any/all deficiencies will be

resolved in *timely manner * Not to exceed three (3) years from date of issuance of deferred license

Performance surety bond (Form PS-2)

Certificate of Existence

License Fee

Deferred License ProcedurePage 12 continued

Each deferred license is valid for one (1) year.

Applicants may be issued no more than three (3) consecutive deferred licenses.

An application will not be considered complete unless all items above are

received by the department.

The deadline for submitting a completed application is October 10 of each license period.

No private school except those enumerated in the Code of Alabama

(1975), §16-46-3, with supporting documentation as prescribed by Alabama Administrative Code, r. 290-3-5-.03, shall operate within the state of Alabama unless a license is first secured from the Alabama State Department of Education.

License Fee (Two Year)Initial Private School K-12 $500Out-of-State or Online Provider $2,500 Initial year; thereafter, ½ of 1% of

annual gross income from Alabama students, not less than $2,500 and not to exceed $15,000

Renewal Private School K-12 $100 per extension or branch office

Deferred License (One Year)Private School K-12 $500

Certificate of Exemption (Three Year)Church Schools/Exempt Schools $500

Initial and Renewal State Agent PermitState Agent $100

Alabama Treatment Center Endorsement FeeEndorsement Fee (Three Year) for State-Supported Treatment Centers

$0

Certificate of Exemption (Three Year) for State Supported Treatment Centers

$500

Alabama Non-Public School Licensure Fee Schedule Page 13 continued

Important Fee Information Fees are due at the time of application or request; provide gross

tuition documentation.

Fees are nonrefundable.

Fees should be made payable to the “Alabama State Department of Education.”

The Alabama State Department of Education reserves the right to adjust fees based upon the cost to enforce the requirements of the Private School/Treatment Center Division.

No personal checks accepted; please send cashier’s check or money order if not completed online.

USDOE Recognized Regional and National Institutional Accrediting Agencies

Pages 14-18 Accrediting Council for Continuing Education and Training

Accrediting Council for Independent Colleges and Schools

Commission of Career Schools and Colleges

Council on Occupational Education

Distance Education and Training Council, Accrediting Commission

Middle States Commission on Higher Education

Middle States Commission on Secondary Schools

New England Association of Schools and Colleges, Commission on Institutions of Higher Education

USDOE Recognized Regional and National Institutional Accrediting Agencies

Pages 14-18 continued New York State Board of Regents, and the Commissioner of Education

North Central Association of Colleges and Schools, The Higher Learning Commission

Northwest Commission on Colleges and Universities

Southern Association of Colleges and Schools, Commission on Colleges

Transnational Association of Christian Colleges and Schools, Accreditation Commission

Western Association of Schools and Colleges, Accrediting Commission for Community and Junior Colleges

Western Association of Schools and Colleges, Accrediting Commission for Senior Colleges and Universities

State-Recognized Accrediting AgenciesPage 19

Alabama Independent School Association (AISA)

National Christian School Association (NCSA)

Association of Christian Schools International (ACSI)

Southern Association of Independent Schools (SAIS)

Governance“Homeschooled”/Private-Tutored Students

Page 21 -22

For a student to be “homeschooled” in Alabama, the following criteria must be met: Student must be enrolled in “homeschool” setting authorized

by entity holding a current AL Certificate of Exemption of Private School License

OR Student must be instructed by a private tutor

Requirements for authorized non-public entities are found in the Rules and Regulations for Private Schools and Church

Schools in Alabama Non-Public Schools Handbook


Page 21 -22 continued

Private Tutor Requirements

Must hold ALSDE issued certificate in branches of study required to be taught in Alabama public schools

Instruction must be a minimum of three (3) hours/day for 140 days each calendar year between 8 a.m.– 4 p.m.

Ala. Code §16-28-5, §16-28-7, §16-28-8, §16-28-11, §16-28-23


Page 21 -22 continued

Reporting Requirements Following must be filed with local education agency superintendent

where student resides: Statement of student(s) instructed

Subjects taught

Instruction time and frequency

Register of daily work hours of instruction

Student registry, enrollment, attendance, absence (Report, Page 21)

Local superintendent, church school administrator, and parent signatures on appropriate forms and documents

Notification to local superintendent if/when a student withdraws


The ALSDE will rely upon the “parent” organization to help local boards of education ensure compliance with the compulsory attendance laws.

Upon a report filed by the LEA, issues of reported non-compliance will be investigated by the ALSDE.

Appendices Appendix A: Non-Public School Forms

Form PS-1: License Application for NPS Form PS-2: NPS Performance Bond Form PS-3: NPS Agent Bond Form PS-4: Application for Licensure

Administrators and Instructors Personnel Data Form PS-5: Application for Agent Permit Form PS-6– Statement of Assurances for Certified

Teachers New NPS Site Information

Appendix B: Alabama Administrative Code

ED DIR & AIM Info??Scott/Dom: Help Needed

ACCESSAlabama Connecting Classrooms Educators and Students Statewide

Statewide distance learning initiative providing high-quality classroom courses

and teachers via technology

Fall 2006 Full implementation ensured that Alabama students, especially those in smaller,

rural schools, would have the ability to take advanced level courses and electives that might not otherwise be available to them

Websitewww.accessdl.state.al.us

Program AdministratorLarry Raines

[email protected]

ACCESS for Non-Public Schools January 2014 - Tentative NPS Availability Registration required for schools and students electing to take ACCESS courses ACCESS Costs

$315 - 0.5 Credit Equivalent $250 - Support Center Costs

$150 – Teacher Pay $100 - Administrative Costs Training for Administrators, Counselors, and Facilitators

$65 - Resources Learning Management System, Registration System, Individual Course

Resources Fee Collection

Electronically collected via ALSDE agent from school, not students

ACCESS for Non-Public Schools continued

Course Drop Date – Determines total costs for school

Fees are Non-Refundable

Courses available for Grades 9-12 Advanced Placement courses require textbook

supplied by school

Course List and Catalog available via ACCESS website at http://accessdl.state.al.us

Note: Schools electing to participate must fully implement the State-approved student information system. (INow)

NPS Quarterly Meetings

Purpose – to establish a platform by which non-public schools can provide suggestions and request assistance from the ALSDE

Who – One Representative from each of the various state non-public associations and the Administrator of Non-Public Entities from the ALSDE

What – discuss present and future needs, (professional development, teacher licensure, etc.)

Why – to improve the relationship between non-public schools and the ALSDE and to provide a better quality education for all Alabama students

Where - TBAdc

Next Steps??Scott/Dom: Help Needed

Website opens August 1 All CURRENT/UPDATED NPS materials

AIM and/or ED DIR? Training?

STI ??? Training

ACCESS??

Authorized Non-Public List Published Annually

Will contain a list of all non public educational entities legally operating in the state of Alabama.

Will be identified as holding a License, Deferred License, or Certificate of Exemption.

Will identify all non-public entities authorized to issue a diploma and credit in the state of Alabama.

Entities not holding a License, Deferred License, or Certificate of Exemption will not have credits or diplomas recognized by any state K-12, 2 year, or 4 year institution.

What a Non-Public School elects not to comply?

No licensed private school, no public school, and no college or university subject to the State Board of

Education shall accept credits from a school which was not exempted, entitled to an exemption, or

licensed as required under the provisions of Code of Ala. 1975, Title 16, Chapter 46 when educational

credentials were conferred.

Questions ??

Powerpoint Templates John S. Bell, Ed. D. Office of Teaching and Leading Alabama Department of Education Alabama State Department of Education (ALSDE)

Documents

state of alabama slide

alabama handbook

private schools

church schools

time slide

statutory information

nps information

nps handbook