County of Sonoma Capital Projects Caroline Judy, General Services Director Bert Whitaker, Regional Parks Director Steve Ehret, Parks Planner Mary Booher, Principal Analyst
County of SonomaCounty of Sonoma
Capital Projects
Caroline Judy, General Services DirectorBert Whitaker, Regional Parks Director
Steve Ehret, Parks PlannerMary Booher, Principal Analyst
County of Sonoma
Capital ProjectsBudget Page 229, Binder Tab 6
• 2017-18 Budget is $89.6 million
• $ 36.7 million or 69.3% increase
• No positions included in this budget
• No Supplemental requests
County of Sonoma
General Fund vs Non General Fund Actuals History
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
$90,000,000
$100,000,000
2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18
General Fund Other Expenditures General Fund Average
Actual Budget
County of Sonoma
Significant Budget Changes
• $40 million state funds for Behavioral Health Housing Unit
• Decrease of $3.3 million for completed projects
County of Sonoma
FY 17-18 Expenditure AreasCounty Admin Ce
2,137,997 2%
Detention Facilities60,100,969
67%Veterans Buildings
1,961,609 2%
Other Facilities12,203,657
14%
Regional Parks13,224,872
15%
nter
County of Sonoma
FY 17-18 Revenue SourcesGeneral Fund
5,500,000 6%
Micellaneous Revenues1,609,043
2%
Fund balance14,122,230
16%
Intergovernmental Revenues51,428,811
57%
Other Financing Sources16,969,020
19%
County of Sonoma
Declining Value of Annual Capital Funding
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17
Real Value of Annual $5.5 M Capital Funding
Actual Reduced buying power due to annual escalation
County of Sonoma
Department Overview
County of Sonoma
County Administration CenterCapital Projects Completed in FY 2016-17• Light FLEET Maintenance Facility• Sheriff’s Evidence Facility• Emergency Gas Line Replacement• State of California Courthouse Coordination
o Relocation of Paulin Well to County Propertyo Bridging Documents for Secure Inmate Connectoro Water/Soil and Groundwater Mitigation Plano Storm Drain Relocation under Ventura Drive
• Hall of Justice Elevator Modernization• Fuel Cell Module Replacement• Central Plant Boiler-2 Burner Replacement• Permit Sonoma Electronic-Submittal Lobby
County of Sonoma
Adult & Juvenile Detention Facilities
Projects Completed in FY 2016-17• Adult Detention Behavioral Health Unit
o Project Establishmento Bridging Documentso Short list of Design-Build Contractors
• Accessibility Renovations C-Modular Housing Unit• Main Adult Detention Facility Roof Replacement Phase one• Main Adult Detention Facility Exercise Yard Window Repair• Main Adult Detention Facility Clothing Conveyor
Replacement
County of Sonoma
Adult & Juvenile Detention FacilitiesProjects Carrying Over to FY 2017-18• Adult Detention Behavioral Health Unit
o Selection of Design – Build Teamo Notice to Proceed for Construction
• Americans Disability Act Renovations D Modular Housing Unit
• Main Adult Detention Facility Roof Replacement Phase Two
County of Sonoma
Veterans Memorial BuildingsProjects Completed in FY 2016-17• Sebastopol Fire Sprinkler Installation• Guerneville Asbestos Abatement • Cloverdale Pool Resurfacing• Santa Rosa Structural, Roofing, and Access
Improvements• Sonoma Kitchen Modernization Design
Petaluma Kitchen Modernization Design•
County of Sonoma
Other Facilities
Projects Completed in FY 2016-17• Charles M. Schulz Sonoma County Airport
o Temporary Ticketing Terminal Structureo Temporary Waiting Structureo Firehouse Tenant Improvemento Apron Re-Striping
• Mt. Burdell Radio Communications Tower
County of Sonoma
Mark West Creek Regional Park and Open Space Preserve• New 1,000
acre park and preserve
• Acquisitions• Initial public
access• Riparian
Restoration
County of Sonoma
Regional Parks Accomplishments
• SMART Trail from Hearn Avenue to Joe Rodota Trail
• Tolay Creek property addition to Tolay Lake Regional Park
• Westside Boat Launch expansion underway• Andy’s Unity Park construction underway• Major Maintenance & ADA Projects
County of Sonoma
Regional Parks By the NumbersConstruction
$3.9M Construction Bids Awarded
$3.2M Construction Completed
7 Parks Improved
2.3 Trail Miles Added
Funding
23 Funding Sources
$5.5M Grants Secured
$1.9M Grants Pending
$560K Pledged Donations
$540K Foundation
Acquisition
1,657 Parkland Acres Added
6 Trail Easements
County of Sonoma
Regional Parks FY 2017-18 Objectives
• Construct 8 miles trails at Taylor Mountain• Open Tolay and improve Cannon Lane• Overhaul Doran Boat Launch• Construct Central Sonoma Valley Trail• Master Plan Adoptions: Maxwell, Larson,
Hood Expansion, Sonoma Valley • Acquisitions: Crane Creek Park, Russian
River Access, Carrington
County of Sonoma
How Costs are Estimated• Scope verified through design• Quantities of material measured• Unit prices used from recognized estimating manuals • Additional cost elements
o Insuranceo Prevailing Wageso General Conditions for Public Contract law
• Soft Costs inlude staff time, administrative time, architect & engineering fees, and permit fees
• Contingencies added foro unknown site conditions
• Construction costs escalated to midpoint of construction
County of Sonoma
Typical Project Cost Timeline
Preliminary Estimate
DesignConcept
DesignDevelopment
ConstructionDocuments
Bids Construction Closeout
County of Sonoma
Preliminary Estimate•Scope not well defined•Design not started•Cost based on historical data of similar work, staff time and consultant costs
•Contingencies added for site conditions, scope, and other criteria
•Total project cost estimated
County of Sonoma
Design Concept• Scope and functionality defined • Design started at conceptual• High level cost estimates • Contingencies refined• Total project cost refined
County of Sonoma
Design Development• Scope well defined• Site conditions identified• Design identifies key building systems • Estimates better defined• Contingencies refined
County of Sonoma
Construction Documents•Design complete•Design contingency removed•Contingency retained for unforeseen conditions
County of Sonoma
Bids•Final price determined for scope based upon bids
•Total project cost refined•Contingency retained for unforeseen conditions
County of Sonoma
Construction•Project change orders - costs adjusted as unforeseen conditions arise or based upon scope changes
•Contingency retained for unforeseen conditions
County of Sonoma
Closeout•Final total project cost determined•Contingency returned at completion
County of Sonoma
Factors Impacting Cost
• Professional services required• Prevailing wages• Insurance costs• Market conditions• Administrative Costs
o Public Contract Codeo Project Management Costso Administrative overhead support costs
• Counsel• Risk• Fiscal and Accounting support
County of Sonoma
Reasons for Cost EscalationConsumer Price Index and Construction Cost index measure different things. Construction cost index includes Consumer Price Index, as well as:
• Raw material costs, including shipping• Availability of Local Labor• Code changes• Unforseen Conditions
County of Sonoma
Deferred Maintenance Projected Growth
County of Sonoma
Ranking and Prioritization• Project Requests received by Departments are Ranked and
Prioritized according to Capital Project and Asset Responsibility Policy 5-2
• These criteria are:• Legal• Urgent• Active Project• Access• Consistent with Real Estate Master Plan• Economic• System• Safety• Environmental• Aesthetic
County of Sonoma
2017-18 Recommended Budget$5.5 million General Fund
Project Name 17/18 RecommendedBudget
Secure Inmate Transfer Corridor $ 2,685,000
Accessibility Projects $ 1,600,000
Main Adult Detention Facility Roof Phase 3 $ 908,000
Microwave radio equipment replacement $ 180,000
Administration Campus Redevelopment $ 127,000
County of Sonoma
Secure Inmate Transfer Corridoro Creates a secure connection for inmates to transfer from
Main Adult Detention Facility to new State Courthouseo Reduces Sheriff’s transportation costso Replace Emergency Operations Center Communications
tower
o Total Project Budget Estimate (7/1/2016) = $12,450,000o Funding currently set aside= $9,689,311
o Current Gap = $4,403,820( 2 years compounding escalation at 6% on Project Budget)
o Total Project Estimate if construction begins in 2018/19= $14,093,131
County of Sonoma
Options given Courthouse Delay• State advises delayed start of construction until June 2018. • Options for Board consideration:
o Allocate $2,685,000 in FY 17/18 as planned• Advantage – Ensures funds to meet future obligations
(interest accrues to General Fund)• Disadvantage – Other high priority projects remain
unfundedo Defer $2,685,000 allocation until FY 18/19 pending
State funding• Advantage – Frees up funding for other high priority
projects
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #1
• Radio Infrastructure – Sears Point –o Project to construct new towero Improves South County public safety
• Agencies served: Sheriff, California Highway Patrol
o Reasons for ranking:• Legal & Urgent • Active: Design is complete, ready for construction• Safety
o FY 17/18 Funding Requested = $1.2 million
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #2
• Main Adult Detention Facility Cameras –o Provides increased monitoring and safety for officerso Includes audio and recording capability o Reasons for ranking:
• Urgent• Active: Phase 2 of an ongoing active project that needs to be
completed.
o FY 17/18 Funding Requested = $324,480
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #3
• Main Adult Detention Facility Security Electronics –o Provides increased monitoring and safety for
officerso Reasons for ranking:
• Legal & Urgent
o FY 17/18 Funding Requested = $360,000Future Funding needed = $1,736,000o
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #4
• Permit Resource Management Roof Replacement –o Design in FY 17/18: Evaluation of most cost
effective roofing solution to avoid short term service disruptions
o Reasons for ranking:• Legal & Urgent• Economic: Continuity of Public Service• Safety
o FY 17/18 Funding Requested - $80,000 (Design)
o Future Funding needed $836,000 (Construction)
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #5
• Main Adult Detention Facility – Dental Office Ergonomic and Safety Upgradeo Achieves compliance with California
Department of Health and Building Codeso Improves safety for employees and
inmateso Reasons for ranking:
• Legal & Urgent• Accessibility• Safety
o FY 17/18 Funding Requested = $292,000
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #6
• Tidelands Dock Repairs –o Augments capital funds in existing Tidelands
Fund to enable completion of repairso Reasons for ranking:
• Legal & Urgent• Safety• Leverage Tidelands funding
o FY 17/18 Funding Requested = $150,000o FY 17/18 Tidelands Funding = $160,000o Total Project Funding = $310,000
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #7
• County 4 C’s Child Care Center Remodel –o 43 to 52 children served; all children of income eligible familieso Lease terms: began September 2000; expires September 2018
• Project Scope to be determined: o Dry rot, siding repair, shade structure, gutter and various other
upgrades o Project was not submitted in time for Capital Improvement Plan
2017-2022 publicationo Reasons for ranking:
• Legal & Urgent• Safety
o FY 17/18 Funding Requested = $250,000o Estimated Future Funding need = To be determined at
Design
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #8
• Probation Tenant improvementso Project description: move costs to
leased space, new servers and furniture
o Reasons for ranking:• Urgent space need• Safety
o FY 17/18 Funding Requested = $100,000
County of Sonoma
Projects for Further ConsiderationRecommendation Rank #9
• Seaview Communications Tower Removal –o Reasons for ranking:
• Legal & Urgent• Safety
o FY 17/18 Funding Requested = $91,000
• Budget costs only• Costs of project affected by site
constraints, remote location and size of tower and concrete foundation
County of Sonoma
Project summary
Rank Project Name 17/18 funding need
1 Radio Infrastructure - Sears Point $ 1,200,000
2Main Adult Detention Facility Dayroom Cameras Phase 2 $ 324,480
3Main Adult Detention Facility Security Electronics $ 2,096,000
4 Permit Sonoma Roof $ 916,000
5Main Adult Detention Facility Dental Office $ 292,000
6 Dock Repairs Bodega Harbor $ 310,000
7 4C's Child Care Center $ 250,000
8 Probation Tenant Improvements $ 100,000
9 Seaview Tower removal $ 91,000
County of Sonoma
Questions/Discussion