PowerPoint Presentation (P3) Tips 10 C’s to Make Communication Effective Workshop on Communication Skills Ⓒ Copyright 2016-17 Mithileysh Sathiyanarayanan. All Rights Reserved Mithileysh Sathiyanarayanan Research Scientist Red Sift Research, London Email: [email protected]
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
PowerPoint Presentation (P3) Tips 10 C’s to Make Communication Effective
Workshop on Communication Skills
Ⓒ Copyright 2016-17 Mithileysh Sathiyanarayanan. All Rights Reserved
Mithileysh SathiyanarayananResearch Scientist
Red Sift Research, LondonEmail: [email protected]
P3 Tips to be Covered
Why 10 C’s are essential for Presentation? Why Spelling and Grammar are important? How to Start a Talk? How to have a Good Flow? How to Conclude?
10 C’s for Effective Presentation
1. Compose Slides2. Content3. Consistency4. Clarity5. Comprehensiveness6. Communicable7. Connection 8. Co-ordination9. Colour and contrast (design)10. Creativity (creative content)
10 C’s Communication Model
1. Compose Slides
Slide Structure Custom Slide Sizes Fonts
1.1 Slide Structure
Show one point at a time All Slides must have a title Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use
1.2 Fonts
Use at least an 18-point font Use different size fonts for main points and
secondary points– this font is 24-point, the main point font is 28-point,
and the title font is 36-point Use a standard font like Times New Roman or
Arial
2. Content Use 1-2 slides per minute of your presentation Write in point form, not complete sentences (“less
is more”) – Get rid of the clutter. Limit bullet points and text - Include 4-6 points per
slide Avoid wordiness: use key words and phrases only Topic transitions Logical flow in the content
3. Consistency
Consistently use the same font face and sizes on all slides.
Match colors.
4. Clarity
Content/points/statements must have clarity. Cluttered text must be avoided. “Less is More” “Simple is Beautiful”
5. Comprehensiveness
Digestible information must be included The information conveyed must in points Information included must be meaningful
6. Communicable
Communication is a two-way process.• Communicating with INTENTION• Communicating with UNDERSTANDING • Communicating OPINIONS • Communicating Through EMOTIONS • Communicating to MOTIVATE
7. Connection
Logical flow between the slides and the points included in each slide
8. Co-ordination
Different points in various slides must enable audience to link and understand effectively.
9. Colour and Contrast Keep the colours simple and avoid overstyling. Use a colour of font that contrasts sharply with the
background– Ex: blue font on white background
Use colour to reinforce the logic of your structure– Ex: light blue title and dark blue text
Apply brilliance - use colour to emphasize a point– But only use this occasionally
Use backgrounds which are simple and light Use the same background consistently throughout your
presentation
10. Creativity
Creative contents Use Layout to your advantage Keep the design very basic and simple. Use simple and effective infographics/charts/graphs Limit transitions and build (animations) If images are taken from the web – cite the source Use audio and video if necessary
10.1 Charts and Graphs Picturise and Characterise Use charts and graphs rather than just words
– Data in charts and graphs are easier to comprehend & retain than in complete words.
– Trends are easier to visualize in graph form– A picture can say more than a thousand words– Don’t use too many images/charts/graphs
Use high quality graphics to visualise and explain
Always title your figures, charts and graphs
10.2 Why Pictures?
“One Picture Worth Ten Thousand Words”
Why Spelling and Grammar are Important?
Proof your slides for:– spelling mistakes– the use of of repeated words– grammatical errors you might have make
If English is not your first language, please have someone else check your presentation!
Practice
Know your slides inside out. Speak freely. Speak with confidence – loud and clear. Don’t speak too fast. Maintain eye contact with the audience. Try to engage them
How to Start a Talk?
Prepare a script to talk. Always express a Take Home Message. It’s your message, a summary of your data or
story. Make it a highlight that stands out. Well dressed and Standing Posture
Keep Your Audience In Mind
What do they know? What do you need to tell them? What do they expect? What will be interesting to them? What can you teach them? What will keep them focused?
How to Have a Good Flow?
Clarity of thoughts Use an Intermission Vocabulary Familiarity Practice
How to Conclude?
Use an effective and strong closing– Your audience is likely to remember your last words
Use a conclusion slide to:– Summarize the main points of your presentation– Suggest future avenues of research
Questions??
End your presentation with a simple question slide to:– Invite your audience to ask questions– Provide a visual aid during question period– Avoid ending a presentation abruptly
More info on
http://blog.ted.com/10-tips-for-better-slide-decks/
http://www.participoll.com/powerpoint-presentation-tips/
http://www.ncsl.org/legislators-staff/legislative-staff/legislative-staff-coordinating-committee/tips-for-making-effective-powerpoint-presentations.aspx
Related Documents
