PowerPoint for Macs: Building Image Intensive Presentations Julia Simic University of Oregon VRC 2006 Version: PowerPoint 2004 for Mac.

PowerPoint for Macs: Building Image Intensive Presentations

Julia SimicUniversity of Oregon VRC2006

Version:PowerPoint 2004 for Mac

• Set slide format and color schemes• Insert and edit images• Insert text boxes• Create simple graphics: arrows, lines, circles• Re-order images in a slide• Re-order slides• Save a presentation for classroom use• Reformat a presentation for student review• Compress the images in a presentation• Give your presentation

Goals:

Workspaces

Slide Pane

Slide Index

Notes Pane

The Formatting Palette

The Formatting Palette will changedepending on what kind of objectis selected. These three sub-palettes will always be visible.

Access the Formatting Palette byclicking on the Formatting Palettebutton on the main toolbar:

All of the tools on the FormattingPalette can also be accessed from the menus and most from the maintoolbar, too!

Tabs

Recommendations:

• Black backgrounds • Bright colored texts• Blank or title-only slide templates

Formatting the presentation

Images look best on dark gray or black backgrounds that don’t compete with colors in the pictures. Text needs to standout from the background, but keep in mind that should a studentwish to print out the presentation for study, white text willdisappear. Giving yourself the freedom to place pictures and text where you want them will help you think beyond the two-image comparison paradigm.

Format the layout, background and text

Change the Slide Layout to blank

Choose Custom Scheme to pickyour colors

Choose the Backgroundand Text and lineselements and changetheir colors.

Click Apply to All

Add a New Slide

Choose a slide layout.

New blank slide

New slide with title bar at top

• A blank slide will appear in the Slide Pane.• A new slide icon will also appear next in sequence in the Slide Index.

Inserting Images

• Use fairly large images to being with--you can always size them down, but you cannot make them bigger. 600 pixels on the long side minimum!

• Use jpg images whenever possible--other image formatscan be unwieldy

Click the Insert Picture from Filebutton and browse for your image

The picture will automatically be centered in the slide

Editing ImagesClick on an image to get its “handles.” Moving the corner handles will resize the image while keeping its aspect ratio. Moving the side handles will deform the image.

Corner handle

Side handle

Move the image around the slide by clicking and dragging within the picture

Cropping and tweaking

Click on the crop tool. Use the handlesto reframe the image.

• Use the Adjust tool to balance the color of the image.

• Use the Brightness and Contrast to further adjust the image

• Make sure the image you want to edit is selected (the handles are showing)

Insert a Text Box

Click on the Text Box tool. Then click on your slide. A box will appear with a cursor in it. Just start typing.

Move and resize the text box just likeyou would an image, using the handlesthat appear around the perimeter.

Formatting text

Use the Font sub-paletteto format your text

Use the other tools to further format the text

Highlight the text in the text box

Hyperlinks

Add clickable text, or make an image a hyperlink byselecting the object and using the Hyperlink sub-palette.

Choose URL… to enable connection to a web page

Adding Lines and Arrows

Click on the line or arrow tool. In the slide,click and drag a line. When you releasethe mouse, a line or arrow will appear withhandles at both ends.

• Edit the length by clicking and dragging the handles. • Move by grabbing the line or arrow in the middle and dragging.

Edit the size and color using theColors, Weights, and Fills sub-palette

Adding Circles

Choose the Donut shape. Click and draga circle.

Adjust the thickness of the circle by clicking and dragging the yellow handle on the inside of the donut.

Change the color by changing the Fill Color AND the Line Color

Re-order Images

If you have multiple images overlapping on a slide and wish to change the order in which they appear, choosethe Layering tool

Click on the image you want on top and choose Bring to Front

Re-ordering slides

Click and drag the slide icons inthe Slide Index into any position

OR

Use the Slide Sorter View to click and dragthe slides into place

Saving Presentations for Classroom Use

Choose Save As… from the file menu

Click the Options… button

Change the dpi to 96and save the presentation

These settings will remain as you left them the next time you open PowerPoint.

Reformat a Presentation for Student Review

Assume that your students don’t know how to reformat the presentation themselves.

Change the background color to white,and Apply to All.

Your bright colored text should still be readable

Remember not to overwrite your original presentation!

Rename the review version!

Choose File > Save As…

Click the Options… button

Save disk space with image compression (optional)

Remember not to overwrite your original presentation!

Rename the compressed version!

Choose 72 dpi (screen resolution)

Compress graphics files to High or Medium quality

Depending on the qualityof the images you used,compression may save significant space.

The next time you open PowerPoint, these settings will be in place. Reset them to 96dpi and no compression!

Give your Presentation

Enter into Slide Show mode by using the Slide Show menuor clicking the Screen button below the Slide Index

Move forward by:• Clicking the mouse • Space bar• Page Down• Right arrow• Down arrow

Move back by:• Delete• Page Up• Left Arrow• Up Arrow

Exit the presentation by pressing Esc

Good things about PowerPoint

• Versions exist for both PC and Mac• Presentations are platform neutral• Relatively small file size

Bad things about PowerPoint

• Mac and PC versions differ significantly• Re-encodes images