”PowerPoint for Mac Idiosyncrasies" Computer Talk 23 May 2013 Hal Hart

“PowerPoint-for-Mac Idiosyncrasies” Computer Talk (2013 May.23) 1

”PowerPoint for Mac Idiosyncrasies"

Computer Talk23 May 2013

Hal Hart

“PowerPoint-for-Mac Idiosyncrasies” Computer Talk (2013 May.23) 2

Presentation Outline1. PowerPoint 2008 vs PowerPoint 2011 Look-And-Feel

— Similarities /Differences2. Copying Graphics from Webpages & Pasting to a

Chart3. Animating Bullets of Text4. Animating a Mixture of Pictures & Text

• PPT2008 vs PPT2011 Animations

5. Adding/Embedding a Video Clip6. Packaging a Presentation to be Sure Videos Are

Included (for transporting file on a memory stick to another computer)

7. Packaging a Presentation to Run without PowerPoint8. What do YOU want to do?

“PowerPoint-for-Mac Idiosyncrasies” Computer Talk (2013 May.23) 3

PPT 2008 vs PPT 2011 Look-And-Feel: 2008

“PowerPoint-for-Mac Idiosyncrasies” Computer Talk (2013 May.23) 4

PPT 2008 vs PPT 2011 Look-And-Feel: 2011

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Copying Graphics from Webpages & Pasting to a Chart (BEFORE)

• Graphic from Omnilore• Officers Webpage

• Graphic from Geocaching homepage

• Background image from Geocaching homepage

• Header banner image from Geocaching homepage

• Control-Click to COPY IMAGE; Paste Special• View Background Image; then Copy-Paste• Or SAVE IMAGE AS• Then you can CROP it with simple graphics tools (e.g., Preview)

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Copying Graphics from Webpages & Pasting to a Chart (AFTER)

• Control-Click to COPY IMAGE; Paste Special• View Background Image; then Copy-Paste• Or SAVE IMAGE AS• Then you can CROP it with simple graphics tools

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Animating Bullets of Text“Uploading Your New Webpage to the Web:

Typical Upload Instructions”Use FileZilla (or another FTP utility) to upload webpage

files: the HTML file generated by Composer, plus any graphics files, subpages, and linked/downloadable PDF/WORD/PPT/etc. files

See http://omnilore.org/members/SDG5.htm#FTP

1. Connect as per instructions provided by server-space provider2. Select directory on your computer (“Local Site”) with webpage

files & sub-directories3. Select Destination (Target) directory (“Remote Site”) as per

instructions (if not already visible)4. Perform upload(s) by double clicking on files on Local Site, or

dragging icons from Local Site to Remote Site5. Check out uploaded webpage(s) again (“Testing”)

Brag on it to your classmates/friends/family ...

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Animating A Mixture of Pictures & Text“Getting to Know the Audience”

The Internet moves data &

commands between anyone’s

computer & web servers.

A web browser is an app stored on your computer. It

starts by requesting a webpage by giving its location (url) in the

cloud. It then renders visual/graphical webpage images interpreting the all-text description files.

Low-level all-text descriptions (HTML)

of webpages & graphics files reside on servers. Also,

web apps, databases …

A web browser is an app stored on your computer. It

starts by requesting a webpage by giving its location (url) in the

cloud. The browser then renders visual/graphical webpage

images interpreting the all-text description files.

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AnimationsPPT 2008 vs PPT 2011

PowerPoint 2011

Animations ribbon

Transitions ribbon

MotionPath

options(not in

PPT2008?)

PowerPoint2008

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Adding/Embedding a Video Clip

PowerPoint 2008• INSERT menu –> Movie… –> navigate to mp4 file –> select –> Choose• Or, if visible, click “Insert Movie – one of 6 Insert icons showing on New

Slides from the default template Slide Master)PowerPoint 2011• INSERT menu –> Movie… –> Movie from File… –> navigate to mp4 file

–> select –> Insert or, click “Insert Movie from File” icon as above

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Packaging a Presentation to be Sure Videos Are Included

(for transporting file on a memory stick to another computer)

Conventional Wisdom:• Place video and/or music files in the same folder as the .ppt

(or .pptx) file. • Copy that folder to memory stick• Copy folder to another computer with PowerPoint installed,

open .ppt(x) file, view in SlideShow mode and click on the video frame when chart with video is reached.

Better (?)• Do video/music Insertions as above.• Save file as .pptx• Save As again as PowerPoint Show (.pssx)• Clicking on the .pssx file opens it directly in SlideShow mode• Music/videos are embedded such that they play even if not

present

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Packaging a Presentation to Run on a Computer Without PowerPoint Installed

?

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Caveats• Animations set up in one version of PowerPoint often do not work exactly as

intended in another version (PPT-for-MAC 2011 vs 2008 or earlier, or Mac vs Windows)

• Ditto for music/video files for Mac PPT 2008 vs Mac PPT 2011. Particularly, it may be the case the in PPT 2011, in SlideShow mode, the player frame has standard controller options (start/stop, backup, volume, full-screen) that are not present when playing in PPT 2008, where start/stop is by clicking the player frame and other controller options do not seem available.

• Don’t trust PowerPoint Show (.pss or .pssx) to work identically across versions.• While files saved from PPT 2011 seem to open OK on a computer with PPT

2008, some advanced features may not work as intended (e.g., Flow Motion animations).

• Your presenter thinks maybe the PC-vs-Mac differences in PowerPoint are over-stated, and what users are instead observing is:• differences between versions of Office (2008 vs 2001 in Mac’s case, 2007 vs

2010 in PC’s case) on the same platform• Failure to realize PPT-Windows 2010 is very much like PPT-Mac 2011, much

more than either is like PPT-Mac 2008 (which is more similar to PPT-Windows 2007 than to PPT-Mac 2011) .