PowerPoint Basics
Dec 31, 2015
Objectives
Describe the elements of PowerPoint
Identify the style components used in creating effective training presentations using PowerPoint
Use Graphics
Practice presentation techniques using the Overview Template
Lessons
1. Creating Effective Training Presentations
2. Practical PowerPoint
3. Using caBIG Training Templates
Lesson 1: Creating Effective Training Presentations
Discuss effective strategies in creating slide presentations
Examine the use of font and font types in creating presentations
Explain the use of graphics and images in presentations
Demonstrate learning theories
Determine print considerations prior to delivering a PowerPoint training presentation
Creating Effective Training Presentations:
What Works…or Doesn’t
On Line Survey of Annoying Elements in PowerPoint Presentations
– Overly Complex Diagrams and Charts– Annoying Use of Sound– Moving/Flying Text and Graphics– Slides that are hard to see because of color choice– Full sentences instead of bullet points– Text so small the audience cannot read it
– The speaker read the slides to us
Creating Effective Training Presentations :
Font
No more than two fonts– Serif (with feet)
• T– Sans Serif (without feet)
• T– Use font characteristics such as Bold, Italics, all CAPS
Pick standard fonts– Select fonts universally available even if converting the
presentation into PDF– Not all computers have the same fonts installed, newer fonts
require an upgrade to the font list
Limit the amount of animation on font
Creating effective Training Presentations :
Graphics
Resize graphics appropriately– disproportionate resize of graphics results in:
Use graphics only if they add to the presentation
Creating effective Training Presentations :
Types of Graphics…
Gif– Graphic Interchange Format– developed in 1987 by CompuServe– Used for clip art type pictures or images that have few distinct colors. – Gif images use indexed color therefore they support the use of 256 colors.
Tiff– Tagged Image File Format– Developed by Microsoft and Aldus which later became Adobe– TIFF supports most color spaces, RGB, CMYK, YCbCr,– It is designed for high quality printing but does not work on the World Wide
Web
JPEG– Joint Photographic Experts Group – It was created out of the need to compress gray scale or full color
images. – It is able to handle more than 256 colors. Photos saved in this format
will appear close to their original state,. – You use JPEG most often for full color images or images that will use
more than 256 colors.
BMP– Bitmap images are resolution dependent – resolution refers to the
number of pixels in an image and is usually stated as dpi (dots per inch) or ppi (pixels per inch).
– Because bitmaps are resolution dependent, it's difficult to increase or decrease their size without sacrificing image quality
– Stored as large files – limited compression– Use BMP for very simple images with less then 256 colors
Creating effective Training Presentations :
Types of Graphics…
Creating effective Training Presentations:
Image Capture Software
Print Screen (on key board)– Edit and modify pictures in Microsoft Paint– Unable to capture mouse movement
SnagIT– Commercially available– Free trail download
• http://www.techsmith.com/products/snagit/default.asp – Captures mouse movement– Can save as numerous graphic formats
Paint Shop Pro– Commercially available– Free trial download
• http://www.corel.com/servlet/Satellite?pagename=Corel3/Trials/Login&pid=1047025487586&cid=1047025490241
– Captures mouse movement– Can save as numerous graphic formats
Creating effective Training Presentations:Concepts on Learning and Memory
Psychologist name George Miller studied memory and concluded:– short-term memory could only hold 5-9 chunks of information
(seven plus or minus two)
• A chunk could refer to digits, words, chess positions, or people's faces.
– The concept of chunking and the limited capacity of short term memory became a basic element of all subsequent theories of memory. Breakdown concepts down into smaller “chunks”
When enjoying the great outdoors is important to be aware of your surroundings. Being a prepared hiker is being a safe hiker. When hiking in the back country always carry pepper spray or bear repellent. Bells often work to alert wildlife of your presence. Talking is also a good way to ensure the wildlife know you are there. Watch for indications of wildlife such as tracks or scat. Use your five senses to keep you aware at all times. Wolves for example have a very strong and distinct odor when marking their territory.
Creating effective Training Presentations:
Chunking Demonstration…
Creating effective Training Presentations:
Chunking Demonstration
Be a safe hiker– Carry Bear Spray– Talk – Tie a bell to your back pack– Look for animal tracks or scat– Use your senses
Creating effective Training Presentations:
Readability
No more than nine bullet points on a slide
All text on slide should be decipherable – even in graphics
Creating effective Training Presentations:
Printing
Keep fonts standard
Stay away from dark backgrounds if you intend to print the materials– Printed materials look best when font is dark and background is
light
Animations do not print
Creating effective Training Presentations:
Review
Discuss effective strategies in creating slide presentations
Examine the use of font and font types in creating presentations
Explain the use of graphics and images in presentations
Demonstrate learning theories
Determine print considerations prior to delivering a PowerPoint training presentation
Lesson 2: Practical PowerPoint
Demonstrate the PowerPoint
Practice using design techniques to create a PowerPoint presentation
Practical PowerPoint What are we doing?
We will discuss a concept
I will demonstrate
We will do it together– You can follow along in your binder – the exercises are listed there
At the end of each group of tasks there will be an individual exercise to complete
We have been tasked with creating a training program to teach grandmothers and grandfathers how to access and surf the internet.
Practical PowerPoint The Scenario
Practical PowerPoint The Tasks
Open PowerPoint
Import a word outline
Modify a slide
Insert a slide
Change slide layout
Insert graphics
Format the presentation using the Master Slide
Re-arrange slides
Finalize presentation for training program
Practical PowerPoint Review
Demonstrate the PowerPoint
Practice using design techniques to create a PowerPoint presentation
Lesson 3: Using the caBIG Training Templates
Use the caBIG Overview Training Template to create Overview Training
Identify the design elements and learning theories in the templates
Discuss components of the caBIG Templates
Using the caBIG Training Templates:
Where are they?
– Training Workspace
• Templates and Documents
Available on the caBIG Website
Using the caBIG Training Templates:
Why Use the Templates?
Consistent look and feel
Assists in developing training– Notes– Comments
Part of the caBIG goal of Standardization
Using the caBIG Training Templates:
What are my options?
Currently have two templates:– Overview Template– Hands-on Template
Using the caBIG Training Templates:
Using the Overview Template
The Overview Template is designed to be a very high-level training presentation– No hands on activities– Assists users in establishing the basic knowledge of an application– Most Overview Training is brief and lasts 1-2 hours
Hands –on Training is designed to show users how to use the system to accomplish specified tasks
There should be emphasis on step by step instructions and hands on experience by the participants
It should also include examples, case scenarios and demonstrations followed by knowledge checks, exercises, etc.
Designed to incorporate both discussion, examples and practice activities
Audience tends to be users of the application
Using the caBIG Training Templates:
Using the Hands-on Template
Using the caBIG Training Templates:
Using the Overview Template – an Exercise
Using the Overview Template, Audience Analysis, Mini caTIES or TrAPPS documentation, your outline, PowerPoint skills and design concepts create a mini Overview Presentation. – There is a folder on your desk top that has screen shots for each
application – if the screen shots are applicable you can use them
Using the caBIG Training Templates:
Review
Use the caBIG Overview Training Template to create Overview Training
Identify the design elements and learning theories in the templates
Discuss components of the caBIG Templates
Session Review
Describe the elements of PowerPoint
Identify the style components used in creating effective training presentations using PowerPoint
Use Graphics in
Practice presentation techniques using the Overview Template