Instructions for Completing the Nonprofit Food Service Financial Report (PI-1463) for Independent Centers Presented by: Cari Ann Muggenburg, Community Nutrition Program Auditor
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Instructions for Completing the Nonprofit Food Service Financial
Report (PI-1463) for Independent Centers
Presented by: Cari Ann Muggenburg,Community Nutrition Program Auditor
2
Annual Nonprofit Food Service Financial Report (NPFS)
Required for all For-profit, Non-profit, and Public sites operating only ONE center on the food program.
Reports how much it cost your agency to operate the Child and Adult Care Food Program over the past program year and how your agency funded the program.
Form and Instructions can be found on DPI website – Guidance Memo #11– Link found on this presentation
Due to DPI on November 1st
– E-mail, fax or regular mail
3
Completing the Nonprofit Food Service Financial Report (NPFS)
Tools you will need to complete the nonprofit food service financial report: General ledger, check register, accounting records, receipts that
outline the food program costs.
4
Completing the Nonprofit Food Service Financial Report (NPFS)
Tools you will need to complete the nonprofit food service financial report:
– General ledger, check register, accounting records, receipts that outline the food program costs.
Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September).
5
Sample - DPI Transmittal Notice
6
Completing the Nonprofit Food Service Financial Report (NPFS)
Tools you will need to complete the nonprofit food service financial report:
– General ledger, check register, accounting records, receipts that outline the food program costs.
– Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September).
Copy of approved CACFP budget (found in DPI approved contract).
7
Sample - DPI Budget Form
8
Completing the Nonprofit Food Service Financial Report (NPFS)
Tools you will need to complete the nonprofit food service financial report:
– General ledger, check register, accounting records, receipts that outline the food program costs.
– Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September).
– Copy of approved CACFP budget (found in DPI approved contract).
NPFS reporting form (PI-1463).
9
NPFS (PI-1463) Form
10
Completing the Nonprofit Food Service Financial Report (NPFS)
Tools you will need to complete the nonprofit food service financial report:
– General ledger, check register, accounting records, receipts that outline the food program costs.
– Copies of the “Transmittal Notice” received with the monthly reimbursement check or the confirmation page for online claim submissions for each month of the corresponding reporting year (October – September).
– Copy of approved CACFP budget (found in DPI approved contract).
– NPFS reporting form (PI-1463).
11
Completing the Nonprofit Food Service Financial Report (NPFS)
12
13
14
Completing the Nonprofit Food Service Financial Report (NPFS)
Report only actual food program costs. – Supported with documentation
Receipts, invoices, timesheets, payroll records, etc.– Only CACFP % (for shared costs)– Only report for time period of participation. For example, if
started in June, report only June through September expenses.
15
16
17
18
19
20
21
22
Completing the Nonprofit Food Service Financial Report (NPFS)
Reminders for Reporting Income:– CACFP revenue should be reported using the accrual method
(as earned, not received).– Additional program income must be reported (e.g. interest
income, rebates)– Additional non-program income must be reported – Total Costs less Program income = non-program income
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
06 0701-2345
Lil’ Day Care
123 Main Street Friendship, WI 53934
0
30,0000
4,200
11,544
45,744
6,000
3,250
14,944
21,550
45.744
0
Tuition
Gas for grocery shopping, vended meals, new fridge
Buddy Ann HolmgrenBuddy Ann Holmgren, Authorized Rep.
10/5/07
34,200
SAMPLE
Diff
eren
c
e
Sample of Completed NPFS Report
38
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS:
39
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS: Report only actual food program costs
– Supported with documentation.
40
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS: Report only actual food program costs
– Supported with documentation.
CACFP income reported using the accrual method– Include additional program income. – Include additional non-program income.
41
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS: Report only actual food program costs
– Supported with documentation.
CACFP income reported using the accrual method– Include additional program income. – Include additional non-program income.
Agreement Number, Reporting Period, Agency Name and Address
42
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS: Report only actual food program costs
– Supported with documentation.
CACFP income reported using the accrual method– Include additional program income. – Include additional non-program income.
Agreement Number, Reporting Period, Agency Name and Address
Signed and dated by Authorized Representative (AR)– E-mail the same as signature and must come from AR.
43
Completing the Nonprofit Food Service Financial Report (NPFS)
REMINDERS: Report only actual food program costs
– Supported with documentation. CACFP income reported using the accrual method
– Include additional program income. – Include additional non-program income.
Agreement Number, Reporting Period, Agency Name and Address
Signed and dated by Authorized Representative (AR)– E-mail the same as signature and must come from AR.
Retain a copy with your support documentation in your files.
44
Financial Management Resources
Guidance Memo 11– State agency Financial Management policy for participants in the
Child and Adult Care Food Program– Websites: http://dpi.wi.gov/fns/centermemos.html (for child care)
http://dpi.wi.gov/fns/adultmemos.html (for adult care)
FNS Instruction 796-2 (rev. 3)– Abbreviated version– Available Electronically – User Friendly
7 CFR 226, 3015, 3016, 3019, and 3052 Cari Ann Muggenburg
– Phone: 608-264-9551– E-mail: [email protected]
Instructions for Completing the Nonprofit Food Service Financial
Report (PI-1463) for Independent Centers
Presented by: Cari Ann Muggenburg,Community Nutrition Program Auditor
Related Documents
