Powerpoint 2003
Powerpoint 2003
Before We Begin
• Feel free to interrupt and ask questions
• The only dumb question is the one that you
don’t ask
For Next Week
• Create an outline for a PP presentation
containing 5-15 slides
• Note where you want photographs, text
boxes, word art, arrows, etc.
Versions of PowerPoint • There have been 15 versions of PowerPoint issued.
• Version 8 PowerPoint 97
• Version 9 PowerPoint 2000
• Version 10 PowerPoint 2002 or PowerPoint XP
• Version 11 PowerPoint 2003
• Version 12 PowerPoint 2007
• Version 14 PowerPoint 2010
• Version 15 Powerpoint 2013
• We are using Version 14 PowerPoint 2010
• Versions 10 and 11 are virtually identical
• You may be using a different version at home
• If you are using PowerPoint 2007 or 2010 go to: http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033
How to Tell Which Version You
Have
• From the menu, Choose: Help, About
Microsoft PowerPoint
• You’ll see this box
• If you don’t see
help, you’re using
PP 2007 or 2010
or 2013
The PowerPoint Display
• The PP display has several parts to it (See
next page)
• All of these can be turned off or on
• Additional toolbars can be added to your
display by going to the menu and Choosing:
View, toolbar. Then click on the toolbar
you wish to add or delete.
Menu Bar Standard Toolbar Formatting Toolbar
Task
Pane
Drawing
Toolbar
All of these can be turned on or off by Choosing: View, Toolbar
Beginning a New Presentation
• From the menu, Choose: File, New.
Looking at the task pane on the far right,
you have 3 options:
• Blank Presentation
• From Design Template-Gives you 20 or so
color and bullet schemes (My favorite choice)
• From Autocontent wizard-Canned
presentations. (I don’t recommend these)
Choosing a Layout
• In the task pane, click on the down arrow to the
right of “Slide Design” Choose: Slide Layout
• Alternatively, Right Click in a blank area of the
slide on your screen, and Choose: Slide Layout
• Choose one of the 20+ layouts shown in the task
pane
• Most useful layouts are: Title & Text, (bulleted
list) Title only, Title & table
Creating a Bulleted List • As you add text, PP will create a new bullet after each
“Enter”
• To demote a bullet, go to formatting bar and choose “Decrease Indent”
• To promote a bullet, go to formatting bar and choose “Increase indent”
• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow
• To create a new line without a new bullet, use shift + enter
Bulleted Lists and Font Size
• As you add bullets to your page, PP will
shrink the font size in an effort to squeeze
everything in. Try to avoid fonts < 20
points, and definitely avoid fonts < 16
points, except in an extreme pinch
• Customize fonts by highlighting text, right
clicking, and choosing: Font. Changes
available include size, type, color, etc.
Moving Title Box or Bulleted List
Box to a New Position on Page
• Move page title or bulleted list by clicking
inside of box to select it, and then
positioning mouse on border of box until
mouse becomes a 4 sided arrow. Click and
drag box to another position on page
• Position mouse so it is a 2 sided arrow, if
you want to expand or shrink size of box
Adding Clipart
• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.
• From the menu, Choose: Insert, Picture, Clipart. Enter a word in the “Search for” box. Click on your desired picture
• Resize the picture as necessary by dragging the corners
• Art can be enlarged. Photos can’t be enlarged
• PP CD comes with 30,000+ pieces of clipart. You may not have loaded all of it on your computer. Even more is available on line at Microsoft
Adding Art/Pictures from
• To locate art or pictures that can be copied to PP,
go to the Google home page and Choose “Images”
• Type your search term
• Click on the item you want to copy
• Click “Visit page”
• Right Click on the image, and choose “Copy”
• Go back to your PP document. Right click on a blank
area of the document and choose “Paste”
Adding Art from Google
• Some images may be copyrighted
• Be cognizant of image size
• 100 X 100 pixels will be size of postage stamp
• 500 X 500 pixels will roughly fill ¼ - 1/3 of page
• 1000 X 1000 pixels will roughly fill entire page
• Most photos (JPEGs) can’t be enlarged (without
degradation), but they can be reduced in size
Adding Text Boxes
• To add a text box, click on the text box icon on the drawing toolbar. (If drawing toolbar is not be visible on your computer, go to menu and choose: View, Toolbar)
• Drag with your mouse to create a rectangle. Don’t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text
This is a text box
Adjusting Text Boxes
• When your text box is complete, you can
adjust its size, shape or characteristics
• Adjust size by clicking on text box to select it.
Place mouse on edge of box until it becomes a
2 sided arrow. Click and drag with mouse
• Format text box by selecting it. Right click
inside box and Choose: Format Text Box
Adding Arrows, Lines, Boxes,
Wordart
• Drawing toolbar also allows the addition of lines, arrows, rectangles and word art, etc.
• Choose the object you wish to add. Click and drag with mouse
• Right click object. Choose: Format Autoshape and make your selections
• To draw a straight line, hold shift key down while dragging mouse
Eliminating Background Image
• May wish to eliminate background image
on some slides, if image distracts attention
• Right click on a blank portion of page.
Choose: Background. Check box labeled
“Omit background graphics from master”
• Choose: Apply Or Apply to All
Setting Autoshape Default
• Once you have a certain style graphic
designed, e.g. a text box with a blue line
around it, or a black arrow that is 4.5 points
wide, you may wish to make it the default
for your presentation
• Right click on the object. Choose: Set
autoshape defaults
The Most Important Key in PP
• To undo your last action, Choose: Undo key
on standard toolbar
• Can undo multiple times
• Choose: Redo to undo your last undo
Adding/Deleting Slides
• From the menu, Choose: Insert, New slide
or Insert, Duplicate slide
• To delete a slide, from the menu, Choose:
Edit, Delete slide
Viewing Your Presentation
• There are 3 ways to view your presentation
• In the bottom left corner of the screen,
Choose: Normal View, Slide Sorter View,
or Slide Show from current slide
• In the top left corner of the screen, Choose:
Slides or Outline
Rearranging Order of Slides
• To move a slide to another position in your
presentation, Choose: Slide Sorter View
(See previous slide for instructions)
• Click and drag slide to its new position
• To move two or more slides, hold down
Cntrl key to select slides you wish to move.
Click and drag slides to new position
Enlarging/Shrinking View
• Can enlarge or shrink view of slide by
Choosing: Zoom on Standard Toolbar.
Click on down arrow to right of the number
and select a new view
• If you add a photo from Google that is too
big for screen, only way to shrink it is to
change Zoom to a relatively small figure,
e.g. 25 and then drag corners of photo
Changing the Transition Between
Slides • Transitions controls the transitions between
slides during slideshows
• From the menu, Choose: Slide show, Slide
Transitions. Select one of the transitions
available on the right side
• You’ll see a sample of the transition when
you click it
• At the bottom of the right side, Choose:
Apply to all slides
Animating an Entire Presentation
• Begin a new presentation
• From the task pane, Choose: From Design template and select your scheme
• From the task pane, Choose: Animation Scheme. Select your scheme. Click on “Apply to all Slides” near bottom of page
• You can’t see a demonstration of your animation until you have typed some text
• Caution—Some animation schemes behave one way in some design templates and a different way in other design templates
Individualized Animation
• To animate individual slides, when you don’t have an overall animation scheme
• Create bulleted list
• From menu, Choose: Slide Show, Animation Schemes. Select one of schemes shown on task pane.
• Additional animation features are available from the main menu. Choose: Slide show, custom animation
Additional Animation Features
• Click on down arrow in task pane and choose:
Custom animation. Can animate:
• Text
• Pictures
• Objects (arrows, text boxes, Word Art, etc.)
• Can add music or sounds to individual objects,
which will play when object is clicked by going to
menu and Choosing: Slide Show, Action Settings
Less is More
• Some novice PP users believe they have to
use every feature PP provides, e.g. multiple
animation schemes, multiple fonts, colors,
word art, etc.
• I believe “Less is More”
• Just because a PP feature exists doesn’t
mean you have to use it
• Too many gadgets make the audience focus
on the gadget instead of the message
PowerPoint Mistakes to Avoid
https://www.youtube.com/watch?v=MjcO2ExtHso
Showing Your PowerPoint
• Before you show your PP to an audience be
sure you watch it yourself as a slideshow by
clicking the icon in the bottom right
• To show your PP to your audience, from the
menu, Choose: Slide Show, View Show
• Hover in lower left corner, and you’ll see
several options available
• The pen offers a highlighter and pen
• The box allows you to go to any slide
Printing Your Presentation
• To print each slide individually, from the
menu, Choose: File, Print, OK
• To print a handout, change box labeled
“print what” from “slides” to “handouts”
• Adjust “slides per page”
For Those Who Don’t Have
PowerPoint
• If you send your Powerpoint to someone who doesn’t have PowerPoint on his/her computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm
Learning More About PP
• There are scores of books about PowerPoint available at bookstores
• Many questions can be answered by going to the menu. Choose: Help, Microsoft Office PP Help. From there you can choose to look in the table of contents, or do a search for a specific word by typing the word in the “Search for” box
• At the bottom of the “Search page” you have several options for where to search, including “Microsoft Office Online”
Learning More about PowerPoint
• For help, choose the blue ? on the toolbar in the upper right
• If you have a question, you can ask it at: http://answers.microsoft.com/en-us/office/forum/powerpoint
• 16 training courses, all with narration, varying in length from 10-60 minutes. For PowerPoint 2003 http://office.microsoft.com/en-us/powerpoint/HA011206091033.aspx
Have Fun with
PowerPoint
PowerPoint 2007
Versions of PowerPoint • There have been 15 versions of PowerPoint issued.
• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013
• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • You may be using a different version at home • If you are used to using PPT 2003 and need to find the
equivalent feature using PowerPoint 2007 go to: http://office.microsoft.com/en-us/powerpoint/HA101490761033.aspx?pid=CH100668131033
How to Tell Which Version You
Have
• Choose the Office Button. Choose:
Powerpoint Options, Resources, About.
• You’ll see this box
The PowerPoint Display
• The PP display has several parts to it (See
next page)
The Display Use the 7
items on
the ribbon
to navigate
to the many
choices in
Powerpoint
Double
click the
ribbon or
Cntl+F1 to
get rid of it
Click the pages
to advance to
that page
Beginning a New Presentation
• From the menu, Choose: Office Button,
New. Looking at the task pane, you have
these options:
• Blank Presentation
• Installed Template-Gives you 6 templates
• Installed Themes-Gives you 20 or so bullet and
color combinations
• Additional templates
and themes are available
in the MS online section
Choosing a Layout
1 To change the layout
of your slide, choose:
Home, Layout
2 Title and Content
layout gives you a
bulleted list by default
3 Click in center to get
table, chart, etc.
The Ribbon
• The Ribbon is the bar across the top of your PP screen
• Note the down arrows on some icons such as New Slide
• Clicking the icon performs the default action for that icon
• Clicking the down arrow on the icon offers a range of actions including the default
Creating a Bulleted List • As you add text, PP will create a new bullet after each
“Enter” • To demote a bullet, choose Home and click “Decrease list level”
• To promote a bullet, choose Home and click “Increase list level”
• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow
• To create a new line without a new bullet, use shift + enter
Bulleted Lists and Font Size
• As you add bullets to your page, PP will
shrink the font size in an effort to squeeze
everything in. Try to avoid fonts < 20
points, and definitely avoid fonts < 16
points, except in an extreme pinch
• Customize fonts by highlighting text, right
clicking, and choosing: Font. Changes
available include size, type, color, etc.
Moving Title Box or Bulleted List
Box to a New Position on Page
• Move page title or bulleted list by clicking
inside of box to select it, and then
positioning mouse on border of box until
mouse becomes a 4 sided arrow. Click and
drag box to another position on page
• Position mouse so it is a 2 sided arrow, if
you want to expand or shrink size the size
of the box
Adding Clipart
• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.
• From the ribbon, Choose: Insert, Clipart. Enter a word in the “Search for” box. Click on your desired picture
• Resize the picture as necessary by dragging the corners
• Art can be enlarged. Photos can’t be enlarged
• PP CD comes with 30,000+ pieces of clipart. Even more is available on line at Microsoft. See “Clipart on Office Online” at bottom of page
Adding Art/Pictures from
• To locate art or pictures that can be copied to PP,
go to the Google home page and Choose “Images”
• Type your search term
• Click on the item you want to copy
• Click “Visit page”
• Right Click on the image, and choose “Copy”
• Go back to your PP document. Right click on a blank
area of the document and choose “Paste”
Adding Art from Google
• Some images may be copyrighted
• Be cognizant of image size
• 100 X 100 pixels will be size of postage stamp
• 500 X 500 pixels will roughly fill ¼ - 1/3 of page
• 1000 X 1000 pixels will roughly fill entire page
• Most photos (JPEGs) can’t be enlarged (without
degradation), but they can be reduced in size
Adding Text Boxes
• To add a text box, from the ribbon, Choose: Insert, Text Box. Drag with your mouse to create a rectangle. Don’t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text
This is a text box
Adjusting Text Boxes
• When your text box is complete, you can
adjust its size, shape or characteristics
• Adjust size by clicking on text box to select it.
Place mouse on edge of box until it becomes a
2 sided arrow. Click and drag with mouse
• Format text box by selecting it. Right click
inside box and Choose: Format Text Effects or
Format shape
Adding Arrows, Lines, Boxes,
Wordart
• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art
• Choose the object you wish to add. Click and drag with mouse
• To adjust the shape, right click object. Choose: Format shape and make your selections
• To draw a straight line, hold shift key down while dragging mouse
Setting Shape Default
• Once you have a certain style graphic
designed, e.g. a text box with a blue line
around it, or a black arrow that is 4.5 points
wide, you may wish to make it the default
for your presentation
• Right click on the object. Choose: Set as
default
Eliminating Background Image
• You may wish to eliminate background image on
some slides, if image distracts attention
• From the ribbon, choose: Design, Background.
Check the box “hide background graphics” Click:
Apply to all
Smart Art
• Smart Art is found on the Insert tab
• Smart Art is somewhat smarter than clip art,
but it is somewhat confining
• You can convert bulleted text to Smart Art
• Select all the text
• On the Home tab, choose:
Convert to Smart Art
Smart Art
• To add an additional object to Smart Art,
double click the Smart Art
• Choose: Add Shape
• Many Smart Art objects contain room for a
photo. Click the photo icon to add a photo
• To learn more see http://office.microsoft.com/en-
us/powerpoint-help/learn-more-about-smartart-graphics-
HA010039537.aspx
Text
The Most Important Key in PP
• To undo your last action, From the ribbon
choose the Office button. Click the Undo
icon
• Can undo multiple times
• Choose: Redo to undo your last undo
Adding/Deleting Slides
• From the ribbon, Choose: Home, New slide.
Clicking the words “New Slide” gives you
several layout options. Clicking above the
words on the icon gives you the default
layout which is a bulleted list
• To delete a slide, from the ribbon, Choose:
Home, Delete
Viewing Your Presentation
• There are several ways to view your
presentation
• At the bottom of the screen, Choose:
Normal, Slide Sorter, or Slide Show
• You can also go to the top left corner of the
screen, Choose: Slides
or Outline
Rearranging Order of Slides
• To move a slide to another position in your
presentation, Choose: Slide Sorter (See
previous slide for instructions)
• Click and drag slide to its new position
• To move two or more slides, hold down
Cntrl key to select slides you wish to move.
Click and drag slides to new position
The Slide Master
• The Slide Master controls many of the
defaults for your slideshow including:
colors, fonts, etc.
• It is easier to make changes to the slide
master one time, rather than change
individual slides multiple times
Slide Master
• To edit the slide master, from the ribbon, Choose: View, Slide Master
• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts
• If you wish to reuse your Slide Master, click the Office Button and choose: Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save
• To use your template the next time, choose the Office button, New, My templates. Select the template you saved previously
• When done, choose: Slide Master, Close Master View
Changing Slide Master
• When creating a PP, it is best to change the
Slide Master prior to beginning work on
your PP
• If you start working on your PP, then edit
the Slide Master, then continue working on
the PP, only the “second half” of your slides
will inherit the changes you made to the
Slide Master
Enlarging/Shrinking View
• Can enlarge or shrink view of slide by
Choosing Zoom scroll bar at bottom of
screen.
Changing the Transition Between
Slides • From the ribbon, Choose: Animation. Select
one of the 6 transitions available
Individualized Animation
• To animate individual slides
• Create bulleted list and select it
• From the ribbon, Choose: Animations. Click
the down arrow next to “No animation” Hover
over the various choices to see them, and
choose one
Additional Animation Features
• From the ribbon choose: Animation. Then choose: Custom animation. Can animate:
• Text
• Pictures
• Objects (arrows, text boxes, Word Art, etc.)
• Choose each object, one at a time, in the order in which you wish to animate them. On the right side of the screen, Choose: Effect. Select the effect you wish to use. When done, Choose: Play, to see the entire animation
Animate Entire Presentation
• To animate an entire presentation, use the
slide master and animate that
• I don’t recommend animating an entire
presentation
Less is More
• Some novice PP users believe they have to
use every feature PP provides, e.g. multiple
animation schemes, multiple fonts, colors,
word art, etc.
• I believe “Less is More”
• Just because a PP feature exists doesn’t
mean you have to use it
• Too many gadgets make the audience focus
on the gadget instead of the message
PowerPoint Mistakes to Avoid
https://www.youtube.com/watch?v=MjcO2ExtHso
Showing Your PowerPoint
• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right
• Show your PP to an audience using one of two methods
• As a slideshow
• Advantage-You see on laptop screen precisely what audience sees and it is full screen
• As a slideshow in Presenter view
• Advantage-You can see Notes. Audience sees full slide only
Showing Your PowerPoint
• Presenter View is nearly bullet-proof in PP
2013
• If it doesn’t work see http://office.microsoft.com/en-
us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-
slide-show-HA102800100.aspx
• Presenter View usually works in PP
2007,2010 but you may need to tinker
• If it doesn’t work see http://office.microsoft.com/en-
us/powerpoint-help/view-your-speaker-notes-privately-while-
delivering-a-presentation-on-multiple-monitors-HA010336515.aspx
Presenter View
• Presenter View only works when a
projector or second monitor is hooked up to
your computer
• Choose: Slideshow
• Check the box “Use presenter view”
• Choose: From beginning
Presenter View
• You’ll see a pen and several other options,
as well as your notes on the right side of the
page
Showing Your Slide Show
(non presenter view)
• Choose: View, Slideshow
• Right click on the presentation and you’ll be
offered several options, although there is no
way to view notes
Printing Your Presentation
• To print each slide individually, choose the
Office button, Choose: Print, Print
• To print a handout, change box labeled
“print what” from “slides” to “handouts”
• Adjust “slides per page”
For Those Who Don’t Have
PowerPoint
• If you send your Powerpoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm
Learning More About PP
• There are scores of books about PowerPoint
available at bookstores
• Many questions can be answered by going
to the ribbon and clicking the blue question
mark in the upper right corner. From there
you can do a search for a specific word by
typing the word in the “Search” box
Learning More about PowerPoint
• If you have a question, you can ask it at: http://answers.microsoft.com/en-us/office/forum/powerpoint
• 39 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2007 http://office.microsoft.com/en-us/training/HA102184981033.aspx or http://office.microsoft.com/en-us/training/up-to-speed-with-the-2007-office-system-RZ010148252.aspx or http://office.microsoft.com/en-us/powerpoint-help/create-your-first-presentation-RZ010186615.aspx
Have Fun with
PowerPoint
PowerPoint 2010
Before We Begin
• Feel free to interrupt and ask questions
• The only dumb question is the one that you
don’t ask
For Next Week
• Choose a subject for a talk
• Create an outline for a PP presentation
containing 5-15 slides
• Note where you want photographs, text
boxes, word art, arrows, etc.
Versions of PowerPoint • There have been 15 versions of PowerPoint issued.
• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013
• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • Versions 12 and 14 are very similar • You may be using a different version at home • If you are used to using PPT 2003 and need to find the
equivalent feature using PowerPoint 2010 go to: http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688375 and then choose “Open the Powerpoint guide.”
How to Tell Which Version You
Have
• Choose: File, Help
• You’ll see this box
The PowerPoint Display
• The PP display has several parts to it (See
next page)
The Display Use the 9
items on
the ribbon
to navigate
to the many
choices in
Powerpoint
Click the
up arrow on
the ribbon
or Cntl+F1
to get rid of
it
Click the pages
to advance to
that page
Beginning a New Presentation
• From the menu, Choose: File, New
• Choose: Blank Presentation or:
• Top row lists templates on your computer
• Bottom two rows list Office.com templates
where you can download templates from
Microsoft
• Powerpoint presentations and slides, Design slides
background is particularly
useful
Choosing a Layout
1 To change the layout
of your slide, choose:
Home, Layout
2 Title and Content
layout gives you a
bulleted list by default
3 Click in center to get
table, chart, etc.
The Ribbon
• The Ribbon is the bar across the top of your PP screen
• Note the down arrows on some icons such as New Slide
• Clicking the icon performs the default action for that icon
• Clicking the down arrow on the icon offers a range of actions including the default
Slide Aspect Ratio
• Old style “squarish” monitors/projectors
had a 4:3 aspect ratio. New style
rectangular monitors/projectors have a
16:10 or 16:9 aspect ratio
• PP 2010 defaults to 4:3. PP 2013 defaults
to 16:9
• To change aspect ratio, Choose: Design,
Page Setup. Change the “Slides sized for”
item
Choosing A Theme
• Choose: Design.
• Hover over the various themes and choose one you like or click the down arrow to see more choices
• Choose: Colors or Fonts to further refine your theme
• To apply a theme or color or font to a small group of slides, select the slides, right click the theme, color or font and Choose: Apply to selected slides
Creating a Bulleted List • As you add text, PP will create a new bullet after each
“Enter” • To demote a bullet, choose Home and click “Decrease list level”
• To promote a bullet, choose Home and click “Increase list level”
• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow
• To create a new line without a new bullet, use shift + enter
Bulleted Lists and Font Size
• As you add bullets to your page, PP will
shrink the font size in an effort to squeeze
everything in. Try to avoid fonts < 20
points, and definitely avoid fonts < 16
points, except in an extreme pinch
• Customize fonts by highlighting text, right
clicking, and choosing: Font. Changes
available include size, type, color, etc.
Moving Title Box or Bulleted List
Box to a New Position on Page
• Move page title or bulleted list by clicking
inside of box to select it, and then
positioning mouse on border of box until
mouse becomes a 4 sided arrow. Click and
drag box to another position on page
• Position mouse so it is a 2 sided arrow, if
you want to expand or shrink the size of the
box
Adding Clipart
• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.
• From the ribbon, Choose: Insert, Clipart. Enter a word in the “Search for” box. Click on your desired picture
• Resize the picture as necessary by dragging the corners
• ClipArt can be enlarged. Photos can’t be enlarged without degradation
Adding Art/Pictures from
• To locate art or pictures that can be copied to PP,
go to the Google home page and Choose “Images”
• Type your search term
• Click on the item you want to copy
• Click “Visit page”
• Right Click on the image, and choose “Copy”
• Go back to your PP document. Right click on a blank
area of the document and choose “Paste”
Adding Art from Google
• Some images may be copyrighted
• Be cognizant of image size
• 100 X 100 pixels will be size of postage stamp
• 500 X 500 pixels will roughly fill ¼ - 1/3 of page
• 1000 X 1000 pixels will roughly fill entire page
• Most photos (JPEGs) can’t be enlarged (without
degradation), but they can be reduced in size
Adding Text Boxes
• To add a text box, from the ribbon, Choose: Insert, Text Box
• Drag with your mouse to create a rectangle
• Don’t worry if the rectangle is too small or too large
• Type your text
• See next page to enlarge or shrink your text
This is a text box
Adjusting Text Boxes
• When your text box is complete, you can
adjust its size, shape or characteristics
• Adjust size by clicking on text box to select it.
Place mouse on edge of box until it becomes a 2
sided arrow. Click and drag with mouse
• Format text box by selecting it, and then choose:
Home. Modify font, color, etc.
• Or:
• Right click in the middle of the words inside box
and Choose: Format Text Effects or Format shape
Adding Arrows, Lines, Boxes,
Wordart
• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art
• Choose the object you wish to add. Click and drag with mouse
• To adjust the shape, right click object. Choose: Format shape and make your selections
• To draw a straight line, hold shift key down while dragging mouse
Setting Shape Default
• Once you have a certain style graphic
designed, e.g. a text box with a blue line
around it, or a black arrow that is 4.5 points
wide, you may wish to make it the default
for your presentation
• Right click on the object. Choose: Set as
default
Eliminating Background Image
• You may wish to eliminate background image on
some slides, if image distracts attention
• From the ribbon, choose: Design. In the
Background section click the arrow in the lower
right corner. Check the box “hide background
graphics” Click: Apply to all
Smart Art
• Smart Art is found on the Insert tab
• Smart Art is somewhat smarter than clip art
• You can convert bulleted text to Smart Art
• Select all the text
• On the Home tab, choose:
Convert to Smart Art
Smart Art
• To add an additional object to Smart Art,
double click the Smart Art
• Choose: Add Shape
• Many Smart Art objects contain room for a
photo. Click the photo icon to insert a
photo
• To learn more see http://office.microsoft.com/en-
us/powerpoint-help/convert-pictures-on-a-slide-to-a-smartart-graphic-
HA010382571.aspx
The Most Important Key in PP
• To undo your last action, from the ribbon
Choose: Home. Click the Undo icon
• Can undo multiple times
• Choose: Redo to undo your last undo
Adding Content Other Than
Bulleted Lists
• There are six types of content • Table
• Chart
• Smart Art Graphic
• Picture
• Clip Art
• Media Clip
Adding/Deleting Slides
• From the ribbon, Choose: Home
• Clicking the words “New Slide” gives you
several layout options
• Clicking above the words on the icon gives you
the default layout which is a bulleted list
• To delete a slide, go to the powerpoint
outline on the extreme left side of the page,
right click the slide and choose: Delete slide
Viewing Your Presentation
• At the bottom of the screen choose from
one of 4 views:
• Normal
• Slide Sorter
• Reading View (similar to Slide show but lets you open other
programs)
• Slide Show
Rearranging Order of Slides
• To move a slide to another position in your
presentation, Choose: Slide Sorter (See
previous slide for instructions)
• Click and drag slide to its new position
• To move two or more slides, hold down
Cntrl key to select slides you wish to move.
Click and drag slides to new position
The Slide Master
• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc.
• It is easier to make changes to the slide master one time, rather than change individual slides multiple times
• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/
Slide Master
• To edit the slide master, from the ribbon, Choose: View, Slide Master
• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts
• If you’ve added multiple themes, you will see multiple Slide Masters
• If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save
• To use your template the next time, choose: File, New, My templates. Select the template you saved previously
• When done editing your slidemaster, choose: View, Slide Master, Close Master View
Changing Slide Master
• When creating a PP, it is best to change the
Slide Master prior to beginning work on
your PP
• If you start working on your PP, then edit
the Slide Master, then continue working on
the PP, only the “second half” of your slides
will inherit the changes you made to the
Slide Master
Enlarging/Shrinking View
• Can enlarge or shrink view of slide by
Choosing Zoom scroll bar at bottom of
screen.
• It’s particularly useful
to use zoom when in
slide sorter view
Changing the Transition Between
Slides • “Transitions” on the ribbon controls the
transitions between slides during slideshows
• From the ribbon, Choose: Transitions.
Select one of the transitions available
• You’ll see a sample of the transition
selected
• I recommend you then choose: Apply to all
Individualized Animation • To animate individual slides
• Create bulleted list
• Click inside the list
• From the ribbon, Choose: Animations,
• Hover over the options to see them in action,
and then click the one you like
• For additional control, choose: Animation pane,
add animation
Individual Animations
• You can animate additional objects such as pictures, shapes, etc.
• Select each item one at a time, and choose the type of animation you wish
• You can reorder the animation sequence by selecting one of the objects, and clicking the reorder button in the bottom right corner of the animation pane
• When done, click “play” to see the entire animation
• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.html
Animate Entire Presentation
• To animate an entire presentation, use the
slide master and animate that
• I don’t recommend animating an entire
presentation
Less is More
• Some novice PP users believe they have to
use every feature PP provides, e.g. multiple
transition types, animation schemes,
multiple fonts, colors, word art, etc.
• I believe “Less is More”
• Just because a PP feature exists doesn’t
mean you have to use it
• Too many gadgets make the audience focus
on the gadget instead of the message
PowerPoint Mistakes to Avoid
https://www.youtube.com/watch?v=MjcO2ExtHso
Showing Your PowerPoint
• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right
• Show your PP to an audience using one of two methods
• As a slideshow
• Advantage-You see on laptop screen precisely what audience sees and it is full screen
• As a slideshow in Presenter view
• Advantage-You see: current slide, next slide and Notes. Audience sees full slide only
Showing Your PowerPoint
• Presenter View is nearly bullet-proof in PP
2013
• Presenter View usually works in PP 2010
but you may need to tinker
• If it doesn’t work see http://office.microsoft.com/en-
us/powerpoint-help/view-your-speaker-notes-privately-while-
delivering-a-presentation-on-multiple-monitors-HA010336515.aspx
Presenter View
• Presenter View only works when a
projector or second monitor is hooked up to
your computer
• Choose: Slideshow
• Check the box “Use presenter view”
• Choose: From beginning
Presenter View
Pen offers: pen, highlighter (see next slide)
Presenter View
Presenter View
Additional features: See all slides (speaker only), Black screen, Other options
Showing Your Slide Show
(non presenter view)
• Choose: View, Slideshow
• Hover in lower left corner, and the same
options that are in Presenter view are
available here.
Printing Your Presentation
• From the ribbon, Choose: File, Print
• Click on Full page slides, and choose one of
the options available
• Choose: Print
For Those Who Don’t Have
PowerPoint
• If you send your PowerPoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm
Learning More About PP
• There are scores of books about PowerPoint
available at bookstores
• Many questions can be answered by going
to the ribbon and clicking the blue question
mark in the upper right corner. From there
you can do a search for a specific word by
typing the word in the “Search” box
Learning More about PowerPoint • If you have a question, you can ask it at:
http://answers.microsoft.com/en-us/office/forum/powerpoint
• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2010 http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2010-HA104039040.aspx or http://office.microsoft.com/en-us/powerpoint-help/CL010370721.aspx or http://office.microsoft.com/en-us/powerpoint-help/what-s-new-in-powerpoint-2010-HA010336563.aspx
Have Fun with PowerPoint
PowerPoint 2013
Before We Begin
• Feel free to interrupt and ask questions
• The only dumb question is the one that you
don’t ask
For Next Week
• Choose a subject for a talk
• Create an outline for a PP presentation
containing 5-15 slides
• Note where you want photographs, text
boxes, word art, arrows, etc.
Versions of PowerPoint • There have been 15 versions of PowerPoint issued.
• Version 8 PowerPoint 97 • Version 9 PowerPoint 2000 • Version 10 PowerPoint 2002 or PowerPoint XP • Version 11 PowerPoint 2003 • Version 12 PowerPoint 2007 • Version 14 PowerPoint 2010 • Version 15 Powerpoint 2013
• We are using Version 14 PowerPoint 2010 • Versions 10 and 11 are virtually identical • Versions 12 and 14 are very similar • You may be using a different version at home • If you are used to using PPT 2003 and need to find the
equivalent feature using PowerPoint 2010 go to: http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688375 and then choose “Open the Powerpoint guide.”
How to Tell Which Version You
Have
• Choose: File, Account
• You’ll see this box
The PowerPoint Display
• The PP display has several parts to it (See
next page)
The Display Use the 9
items on the
ribbon to
navigate to
the many
choices in
Powerpoint
Click the up
arrow on the
ribbon or
Cntl+F1 to
get rid of it.
Click “ribbon
display
options” to
return it
Click the pages
to advance to
that page
Beginning a New Presentation
• From the menu, Choose: File, New
• Choose: Blank Presentation, or one of the
other options, or use the search box at the
top of the screen
Choosing a Layout
1 To change the layout
of your slide, on the
ribbon Choose: Home,
Layout
2 Title and Content
layout gives you a
bulleted list by default
3 Click in center to get
table, chart, etc.
The Ribbon
• The Ribbon is the bar across the top of your PP screen
• Note the down arrows on some icons such as New Slide
• Clicking the icon performs the default action for that icon
• Clicking the down arrow on the icon offers a range of actions including the default
Slide Aspect Ratio
• Old style “squarish” monitors/projectors
had a 4:3 aspect ratio. New style
rectangular monitors/projectors have a
16:10 or 16:9 aspect ratio
• PP 2010 defaults to 4:3. PP 2013 defaults
to 16:9
• To change aspect ratio, Choose: Design,
Slide size, Ensure Fit
Choosing A Theme
• Choose: Design.
• Hover over the various themes and choose one you like or click the down arrow to see more choices
• Choose: Variants to further refine your theme
• To apply a theme or variant to a small group of slides, select the slides, and right click the theme or variant, and Choose: Apply to selected slides
Creating a Bulleted List • As you add text, PP will create a new bullet after each
“Enter” • To demote a bullet, choose Home and click “Decrease list level”
• To promote a bullet, choose Home and click “Increase list level”
• Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow
• To create a new line without a new bullet, use shift + enter
Bulleted Lists and Font Size
• As you add bullets to your page, PP will
shrink the font size in an effort to squeeze
everything in. Try to avoid fonts < 20
points, and definitely avoid fonts < 16
points, except in an extreme pinch
• Customize fonts by highlighting text, right
clicking, and choosing: Font. Changes
available include size, type, color, etc.
Moving Title Box or Bulleted List
Box to a New Position on Page
• Move page title or bulleted list by clicking
inside of box to select it, and then
positioning mouse on border of box until
mouse becomes a 4 sided arrow. Click and
drag box to another position on page
• Position mouse so it is a 2 sided arrow, if
you want to expand or shrink the size of the
box
Adding Clipart
• To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page.
• From the ribbon, Choose: Insert, Online Pictures. Enter a word in the “Search for” box. Click on your desired picture
• Resize the picture as necessary by dragging the corners
• ClipArt can be enlarged. Photos can’t be enlarged without degradation
Adding Art/Pictures from
• To locate art or pictures that can be copied to PP,
go to the Google home page and Choose “Images”
• Type your search term
• Click on the item you want to copy
• Click “Visit page”
• Right Click on the image, and choose “Copy”
• Go back to your PP document. Right click on a blank
area of the document and choose “Paste”
Adding Art from Google
• Some images may be copyrighted
• Be cognizant of image size
• 100 X 100 pixels will be size of postage stamp
• 500 X 500 pixels will roughly fill ¼ - 1/3 of page
• 1000 X 1000 pixels will roughly fill entire page
• Most photos (JPEGs) can’t be enlarged (without
degradation), but they can be reduced in size
Adding Text Boxes
• To add a text box, from the ribbon, Choose: Insert, Text Box
• Drag with your mouse to create a rectangle
• Don’t worry if the rectangle is too small or too large
• Type your text
• See next page to enlarge or shrink your text
This is a text box
Adjusting Text Boxes
• When your text box is complete, you can
adjust its size, shape or characteristics
• Adjust size by clicking on text box to select it.
Place mouse on edge of box until it becomes a 2
sided arrow. Click and drag with mouse
• Format text box by selecting it, and then choose:
Home. Then you can modify font, color, etc.
• Or:
• Right click in the middle of the words inside box
and Choose: Format Text Effects or Format shape
Adding Arrows, Lines, Boxes,
Wordart
• You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art
• Choose the object you wish to add. Click and drag with mouse
• To adjust the shape, right click object. Choose: Format shape and make your selections
• To draw a straight line, hold shift key down while dragging mouse
Setting Shape Default
• Once you have a certain style graphic
designed, e.g. a text box with a blue line
around it, or a black arrow that is 4.5 points
wide, you may wish to make it the default
for your presentation
• Right click on the object. Choose: Set as
default
Eliminating Background Image
• You may wish to eliminate background image on
some slides, if image distracts attention
• From the ribbon, choose: Design and then
“format background.” Check the box “hide
background graphics” Click:
“Apply to all” at the bottom
Smart Art
• Smart Art is found on the Insert tab
• Smart Art is somewhat smarter than clip art,
but it is somewhat confining
• You can convert bulleted text to Smart Art
• Select all the text
• On the Home tab, choose:
Convert to Smart Art
Smart Art
• To add an additional object to Smart Art,
double click the Smart Art
• Choose: Add Shape
• Many Smart Art objects contain room for a
photo. Click the photo icon to insert a
photo
• To learn more see http://www.gcflearnfree.org/powerpoint2013/25.1
The Most Important Key in PP
• To undo your last action, from the ribbon
Choose: Home. Click the Undo icon
• Can undo multiple times
• Choose: Redo to undo your last undo
Adding Content Other Than
Bulleted Lists
• There are six types of content • Table
• Chart
• Smart Art Graphic
• Picture
• Online Pictures
• Insert Video
Adding/Deleting Slides
• From the ribbon, Choose: Home
• Clicking the words “New Slide” gives you
several layout options
• Clicking above the words on the icon gives you
the default layout which is a bulleted list
• To delete a slide, go to the powerpoint
outline on the extreme left side of the page,
right click the slide and choose: Delete slide
Viewing Your Presentation
• At the bottom of the screen choose from 4
views:
• Normal
• Slide Sorter
• Reading View (similar to Slide show but lets you open other
programs)
• Slide Show
Rearranging Order of Slides
• To move a slide to another position in your
presentation, Choose: Slide Sorter (See
previous slide for instructions)
• Click and drag slide to its new position
• To move two or more slides, hold down
Cntrl key to select slides you wish to move.
Click and drag slides to new position
The Slide Master
• The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc.
• It is easier to make changes to the slide master one time, rather than change individual slides multiple times
• 13 minute video about the Slide Master here http://blogs.office.com/2013/02/25/webinar-what-you-need-to-know-about-powerpoint-slide-masters/
Slide Master
• To edit the slide master, from the ribbon, Choose: View, Slide Master
• The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts
• If you’ve added multiple themes, you will see multiple Slide Masters
• If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save
• To use your template the next time, choose: File, New, Personal. Select the template you saved previously
• When done editing your slidemaster, choose: View, Slide Master, Close Master View
Changing Slide Master
• When creating a PP, it is best to change the
Slide Master prior to beginning work on
your PP
• If you start working on your PP, then edit
the Slide Master, then continue working on
the PP, only the “second half” of your slides
will inherit the changes you made to the
Slide Master
Enlarging/Shrinking View
• Can enlarge or shrink view of slide by
Choosing Zoom scroll bar at bottom of
screen.
• It’s particularly useful
to use zoom when in
slide sorter view
Changing the Transition Between
Slides • “Transitions” on the ribbon controls the
transitions between slides during slideshows
• From the ribbon, Choose: Transitions.
Select one of the transitions available
• You’ll see a sample of the transition
selected
• I recommend you then choose: Apply to all
Individualized Animation • To animate individual slides
• Create bulleted list
• Click inside the list
• From the ribbon, Choose: Animations,
• Hover over the options to see them in action,
and then click the one you like
• For additional control, choose: Animation pane,
add animation
Individual Animations
• You can animate additional objects such as pictures, shapes, etc.
• Select each item one at a time, and choose the type of animation you wish
• You can reorder the animation sequence by selecting one of the objects, and clicking “move earlier” or “move later” in the Reorder Animation section
• When done, click “play” to see the entire animation
• For more about animation see http://www.indezine.com/products/powerpoint/learn/animationsandtransitions/animating-text-ppt2010.html
Animate Entire Presentation
• To animate an entire presentation, use the
slide master and animate that
• I don’t recommend animating an entire
presentation
Less is More
• Some novice PP users believe they have to
use every feature PP provides, e.g. multiple
transition types, animation schemes,
multiple fonts, colors, word art, etc.
• I believe “Less is More”
• Just because a PP feature exists doesn’t
mean you have to use it
• Too many gadgets make the audience focus
on the gadget instead of the message
PowerPoint Mistakes to Avoid
https://www.youtube.com/watch?v=MjcO2ExtHso
Showing Your PowerPoint
• Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right
• Show your PP to an audience using one of two methods
• As a slideshow
• Advantage-You see on laptop screen precisely what audience sees and it is full screen
• As a slideshow in Presenter view
• Advantage-You see: current slide, next slide and Notes. Audience sees full slide only
Showing Your PowerPoint
• Presenter View is nearly bullet-proof in PP
2013
• If it doesn’t work see http://office.microsoft.com/en-
us/powerpoint-help/view-your-speaker-notes-as-you-deliver-your-
slide-show-HA102800100.aspx
Presenter View
• Presenter View only works when a
projector or second monitor is hooked up to
your computer
• Choose: Slideshow
• Check the box “Use presenter view”
• Choose: From beginning
Presenter View
Pen offers: laser, pen, highlighter (see next slide)
Presenter View
Presenter View
Additional features: See all slides (speaker only), Zoom, Black screen, Other options
Can go to the
Slide of your
choice using
this screen
Showing Your Slide Show
(non presenter view)
• Choose: View, Slideshow
• Hover in lower left corner, and the same
options that are in Presenter view are
available here
Printing Your Presentation
• From the ribbon, Choose: File, Print
• Click on Full page slides, and choose one of
the options available
• Choose: Print
For Those Who Don’t Have
PowerPoint
• If you send your PowerPoint to someone who doesn’t have PowerPoint on their computer, they won’t be able to view your PP unless they download this viewer http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823&utm_source=feedburner&utm_medium=feed&utm_campaign=Feed%3A+MicrosoftDownloadCenter+%28Microsoft+Download+Center%29&utm_content=Google+Feedfetcher#tm
Learning More About PP
• There are scores of books about PowerPoint
available at bookstores
• Many questions can be answered by going
to the ribbon and clicking the question mark
in the upper right corner. From there you
can do a search for a specific word by
typing the word in the “Search” box
Learning More about PowerPoint • If you have a question, you can ask it at:
http://answers.microsoft.com/en-us/office/forum/powerpoint
• 10-50 training courses and videos, all with narration, varying in length from 10-60 minutes. For PowerPoint 2013 http://office.microsoft.com/en-us/powerpoint-help/training-courses-for-powerpoint-2013-HA104015465.aspx or http://office.microsoft.com/en-us/powerpoint-help/make-the-switch-to-powerpoint-2013-RZ102925029.aspx
Have Fun with PowerPoint