Power point tutorial activity

• Unit 1

• PowerPoint Basics• Trusty Toolbars• Handy Help• Techie Terms

• Cool for School

Finding the toolbars

The toolbars contain graphically illustrated buttons that you

click to perform specific tasks in a program. PowerPoint has

four main toolbars, which can help you create your

presentations quickly and easily.

The Standard Toolbar is located at the top of the PowerPoint

window, below the menu bar. It has buttons for common

tasks such as saving, printing, checking spelling and

inserting charts and tables.

The Formatting Toolbar is located just below the standard

toolbar. Most of it’s buttons are for formatting text. Use these

buttons to change the font type or size, make text bold or

italic, indent text, and insert bullets.

The Drawing Toolbar is located at the bottom of the

PowerPoint window. It has tools for drawing shapes, adding

lines and curves, and inserting text boxes and WordArt. It

also has buttons for manipulating and formatting the objects

you draw.

Moving the toolbars to new locations

All PowerPoint toolbars can be moved or docked to any side

of the PowerPoint window. As well, docked toolbars,

including the Standard Toolbar, the Formatting Toolbar, and

the Drawing Toolbar, can be converted to floating toolbars.

A move handle on the left or top of the toolbar indicates that

the toolbar is docked. A title bar indicates the toolbar is

floating.

Here’s how to move one of the toolbars to a

new location:

1. Click the move handle on a docked

toolbar, or click the title bar on the floating

toolbar.

2. Holding down the mouse button, drag the

toolbar to the new location.

he

Docking a toolbar

Try docking a toolbar to the top of the PowerPoint window.

This will give you more working area on your PowerPoint

window.

1. Click the title bar on the

Common Tasks toolbar.

2.Drag the toolbars upwards,

until the toolbar outline snaps

into place along the edge of the

program window.

If you see move handles on toolbar, you know it

is successfully docked.

Adding and removing toolbars

PowerPoint has several other toolbars to help you

accomplish this task.

The Picture Toolbar has several buttons that are

useful when you work with images. There are buttons

for Contrast, Brightness, and Cropping. This toolbar

will automatically appear when you insert clip art or

pictures.

The Animation Effects Toolbar has buttons for working with

animations, and the Web Toolbar helps you create

presentations on the Internet. There’s also a Reviewing

Toolbar, a WordArt Toolbar, and a Control Box Toolbar.

When you’re a more advanced user, you may wish to add

some of these toolbars to you PowerPoint window. Let’s say

you want to add the animation effects toolbar. Here’s what

you do:

1. Click the View menu, and then

point to Toolbars.

and then

Removing a toolbar

PowerPoint lets you remove toolbars you don’t need. Try

removing the animation effects toolbar you just activated.

1. Click the View menu, and then point to Toolbar.

2. In the submenu, click the check box next to animation effects to

deselect it.

The check mark disappears and the animation effects

toolbar is removed form your PowerPoint window.

Activating and using the Office Assistant:

The Office Assistant is an animated help system that

answers your questions, and offers tips and helpful

suggestions as you work. The standard Office

Assistant character is Mr. Clipit, an animated

paperclip, but you can change the Office Assistant’s

character at any time.

To activate the Office Assistant, click the Office

Assistant button on the Standard Toolbar.

Or click the Help menu, then click Microsoft PowerPoint

Help.

The Office Assistant appears, ready to assist you.

Once the Office Assistant is activated, it ‘observes” your

work and offers tips or suggestions. A yellow bulb above the

Office Assistant indicated that it has a tip.

You can ask the Office Assistant to help you perform tasks in

PowerPoint. Let’s say you want to find out how to insert a

graphic. Here’s what you do:

1. Click the Office Assistant. A

callout appears, asking you

what you want to do.

You can ask the Office Assistant to help you perform tasks in

PowerPoint. Let’s say you want to find out how to insert a

graphic. Here’s what you do:

2. Type in your request. For

example, type “insert a

Graphic”. A list of related help

topics will appear.

You can ask the Office Assistant to help you perform tasks in

PowerPoint. Let’s say you want to find out how to insert a

graphic. Here’s what you do:

3. Select a help topic form the

list. (Click See More for more

options.) The help topic is

displayed.

Using PowerPoint vocabulary

Here are some terms in PowerPoint 97 that are

useful to know.

Slide: An individual screen in a slide show.

Presentation File: The file you save to disk that

contains all the slides, speaker’s notes, handouts,

etc. that make up you presentation.

Object: Any element that appears on a PowerPoint

slide, such as clip art, text, drawings, charts, sounds,

and video clips. You can refer to a clip art object, a

text object, a title object, a drawing object, etc.

Slide Show: A series of slides displayed in sequence.

A slide show can be controlled manually or

automatically.

Transition: A special effect used to introduce a slide

during a slide show. For example, you can fade in

from black, or dissolve from one slide to another.

Unit 1

Obviously you’re a teacher with a pioneering spirit.

So, no doubt, you’ll want to teach your students how

to create multimedia presentations using PowerPoint.

Before you get your students all excited about funky

animations and nifty sound effects, you’ll have to

equip them with a few PowerPoint essentials.

First and foremost, you have to talk the talk.

Introduce your students to PowerPoint vocabulary by

doing a live demonstration of all the different terms

you will be using. Explain the difference between a

slide and an object. Show how a transition is a part

of a slide show. And just to make sure everyone is on

the same wavelength, follow-up your demonstration

with a worksheet.

PowerPoint comes with many toolbars-fifteen of them, to be

exact. Don’t worry about introducing your students to all of

them. Concentrate on the four main toolbars that appear

when you first open the program.

You might want to consider introducing the toolbars one at a

time. To start, you can hide all of the toolbars. When your

students need to format text or add graphics, show them

how to add the appropriate toolbar and teach them the

function of each button.

The toolbar-by-toolbar approach sound radical, but what

better way to prevent your students from clicking every

button in sight. Teaching PowerPoint one toolbar at a time

also keeps your students focused and gives you a nice,

systematic way of introducing the program's features and

functions.

Before you introduce the Office Assistant to your students,

consider whether it will be beneficial to them. Will your

students be able to read and comprehend the words in

Office Assistant? Can they navigate through the Help files

without your assistance? Do you have enough class time to

let students explore this feature? Will your students become

as addicted to animating with the Office Assistant as you

are?

Note: If you haven’t discovered this yet, hold your mouse over the Office Assistant and

click your “right” mouse button. Choose Animate! from the pop-up menu and be

prepared for a surprise.

Take the Quick Quiz to

test your knowledge!

1. You know a toolbar is successfully docked

when…

Click on the correct answer

a. it moves to the side of the page.

b. it turns a different color.

c. move handles appear on it.

d. a loud whistling sound comes from your computer speakers.

A toolbar is successfully

docked when move

handles appear on it.

2. Any element that appears on a PowerPoint

slide, such as clip art, text, drawings, charts, sounds,

and video clips.

b. Object

d. Transition

a. Slide

c. Presentation

Click on the correct answer

An OBJECT is any element that appears on a PowerPoint

slide, such as clip art, text, drawings, charts, sounds,

and video clips.

3. The animated help system that answers your

questions, and offers tips and helpful suggestions as

you work.

a. Mr. Clipit

b. Office Helper

c. Go Get ‘em

d. Office Assistant

Click on the correct answer

The Office Assistant is an animated help system that

answers your questions, and offers tips and helpful

suggestions as you work.

4. The toolbar that contains common tasks such as

saving, printing, checking spelling and

inserting charts and tables.

a. Simple

b. Common

c. Standard

d. Task

Click on the correct answer

The Standard Toolbar has buttons for common tasks such as

saving, printing, checking spelling and inserting charts and

tables.

5. What menu do you click on to find the Microsoft

Office Assistant?

a. Help

b. Tool

c. Insert

d. View

Click on the correct answer

To find the Office Assistant click the Help menu, then click

Microsoft PowerPoint Help.

you have successfully completed the Quick Quiz!