Power point

PowerPoint Presentations

What is a PowerPoint Presentation?

A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound and video. 

This collection can run automatically or can be controlled by a presenter.

The PowerPoint Window

Microsoft Office Button

Quick Access Toolbar

Title Bar

Ruler

Tabs

Slide

Place holder

Notes

Command GroupCommand Buttons

Launcher

Zoom

What are PowerPoint Presentations used for?

To enhance public speaking

To deliver lecturesTo present ReportsTo help improve the

quality and impact of classroom teaching.

To present sales and marketing ideas.

Popular PowerPoint Concepts

Slides

• A slide is a single ‘page’ in a slide shown on a screen to an audience.

Templates

• A template is a document written in a software package that can be used over and over again for various purposes.

Wizards

This is a short program within a software package that asks the user for the basic information and then creates a complete document of slide show.

Slide Layout

This is the arrangement of placeholders on a slide.

The Right Slide Layout The slide layout must relate to the

type of information being presented. Each slide should convey only one idea or piece of information.

When choosing a slide ask yourself these questions:I. What am I trying to achieve in

this presentation?II. Do I need to give a lot of

information?III. Would it be better to give the

information as text, images or diagrams?

Design Templates

Themes are design templates that can be applied to an entire

presentation that allows for consistency throughout the presentation. 

Design templates are created so that even though

different slide types can have different layouts and

graphics, the whole presentation goes together as an attractive package.

How to Select A Design Template

Use the slide show you

have created,

click design in the

formatting toolbar.

Design Template

will appear on the task

pane.

Select the design you

want

You can change the

colour scheme from

any of the designs

When you are satisfied

with your selection save the

presentation.

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Formatting FeaturesSome Elements to consider when selecting a design are: Background Colour Font Styles, Colours and Sizes Extra Images used to make slide interesting

Background Styles

To change the background style of a theme:

Select the ‘Background Styles’ button on the design tab.

Theme Colours

To apply new colours to a thee: Click the ‘colours’ drop down arrow Chooses a colour set or click ‘Create

New Theme Colours’.

Font Formatting

To change the font of a slide: Select the text. Use the buttons on the formatting

toolbar to change to change the font type, style, size or colour.

Slide Headers and Footers

Go to insert then select ‘Header and

Footer.’

On the ‘slide’ tab in the

dialogue box, select the ‘header’ or

‘footer’ check box.

Type in the text you wish to be displayed at the center

top/bottom of the slide.

To keep the text in the

header/footer from appearing

on the title slide, select the ‘Don’t

show on title slide’ check

box.

Special headers and footers can be created.

They will appear on every slide. The header an footer sit along the top and

bottom of each slide.

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Slide MasterA Slide Master is a special slide where you can create your

own design.

Speaker NotesWhen you give your presentation, you

may need to refer to notes to elaborate on a slide's material, or to remind you to mention some detail.

In PowerPoint, you can write your speaker's notes while you work on your slides.

Simply go to the text box below the slide in the main window area that says "Click to add notes" and start writing.

Slide Animations

In order to animate a slide:

o Select the slide you wish to animate

o Click ‘Animations’ to the formatting toolbar.

o Select one of the available transitions or select ‘custom animation’.

Slide Graphicso Select the slide you wish to add graphics

to.o Go to the insert menu, click on ‘picture’

and click ‘select from file’.o Locate the picture on the hard drive and

click insert.o The picture can then be resized and

positioned the way you want it to be.o The buttons on the picture toolbar can be

used to crop the picture, border it and sharpen the contrast.

Manipulating Multiple Slides

Add Slides

• Select ‘Home’ on the toolbar.• Click ‘New Slide’• Select the slide template you wish to add.

Delete Slides

• Look on the left of the PowerPoint window in the ‘slides’ tab of the slides/outline pane.

• Select the slide you wish to delete and click ‘delete on the keyboard’.

Rearrange Slides

• Click view, then select ‘Slide Sorter’.• To change the position of a slide, select it and drag

it to its new position.

Slide Show ToolsThe Slide Navigator

Go to ‘Slide Show’ on the formatting toolbar.Select an option under ‘Start Slide Show’Click on ‘next’ or ‘previous’ to move between slides.Click ‘go to slide’ to jump to any slide in the slide

show.Click on ‘end slide show’ to return to the main

screen.

The Pointer

View the Slide Show.Right click anywhere on the screen.Select Pointer OptionsClick on one of the pens; this allows you to draw

and highlight on the slides.Go back to pointer options and then select arrow

when finished with the pen.You will be asked “Do you want to keep ink

annotations?”

The Screen Attributes

You use this when you want to blank out the screen so that your audience can concentrate on what you are saying.

View the Slide Show.Press ‘B’ on the keyboard to blank out the

screen. Press ‘B’ again to return to the slide show.

Press ‘W’ to turn the screen white.

The End