POTENTIAL SITES (SOMS / WGS, MMS) • Metro Manila • Cebu • Tagaytay • Clark • Subic • Iloilo • Bacolod • Boracay • Davao
POTENTIAL SITES (SOMS / WGS, MMS)
• Metro Manila• Cebu• Tagaytay• Clark• Subic
• Iloilo• Bacolod• Boracay• Davao
DATE EVENT ESTIMATED ATTENDANCE
Dec . 2014 • 4-5 Dec: Informal Senior Official’s Meeting 250 to 300 (+40 press)
January2015
• 30 Jan to 1 Feb: Senior Officials’ Meeting 1 (SOM1)
900 to 1200 (+60 press)(including local delegates)
May2015
• 6-22 May: SOM 2• 23-25 May: Ministers Responsible for Trade
900 – 1200 (+60 press)500 (+150 press)
June2015
• Human Resources Ministerial Meeting• Energy Ministerial Meeting
500 (+150 press)500 (+150 press)
August2015
• Food Security Ministerial Meeting• 24 Aug. To 8 Sept.: SOM 3
500 (+150 press)900 – 1200 (+60 press)
September 2015
• Women and the Economy Summit• SME Ministerial Meeting
500 (+150 press)500 (+150 press)
October2015
• Science and Technology Ministerial Meeting• Oceans Ministerial Meeting
500 (+150 press)500 (+150 press)
November 2015
• Transportation Ministerial Meeting• Finance Ministerial Meeting
500 (+150 press)500 (+150 press)
26 Oct. to Nov. or
9-14 Nov.
• Concluding SOM• APEC CEO Summit• APEC Ministerial Meeting (AMM)• APEC Economic Leaders’ Meeting (AELM)
3000 to 4000 for entire AELM week; 300-400 CEO’s(20 to 50/economy);
300-400 press
Meeting Level
AttendeesConvention Requirements
(minimum)Accommodation
Requirements
APEC Economic Leaders’ Meeting (AELM) Once per year, 6 days long
21 Heads of Economies (with spouse)
Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director
21 Ministers for Foreign Affairs
and 21 Ministers for Trade (with spouse)
21 APEC Senior Officials
63 CEOs / high-level business
leaders
VIP guests (by invitation)
Approx. 3,000 to 4,000 attendees
total (government, private sector, media, etc.)
1 AELM Plenary room: 250 pax
1 APEC CEO Summit Room: 300 pax
10 committee meeting rooms: 150 pax each
15 bilateral meeting rooms: 25 pax each
1 common delegation room: 50 pax
21 delegation rooms: 10-20 pax each
1 Office of APEC Host Economy SOM Chair: 10 pax
1 APEC Secretariat working room: 20 pax
5 host economy conference secretariat rooms: 20 pax each
1 press room: 100 pax
21 Presidential Suite or private villa for each Head of Economy (plus spouse)
42 Suites for
Ministers (plus spouse)
21 + 4 Suites or
Junior Suites for Senior Officials
Conventional
hotel rooms for other delegates
APEC Hosting Considerations
APEC Hosting Considerations
Meeting Level AttendeesConvention Requirements
(minimum)Accommodation
Requirements
APEC Sectoral Ministerial Meetings 7-8 meetings per year, 3 days each (excludes APEC Ministerial Meeting)
21 Ministers for relevant sector
Approx. 500 to 700
attendees total
1 plenary room: 250 pax 5 meeting rooms: 150 pax
each 21 economy delegation
rooms: 10 pax each 1 common delegation room:
50 pax 5 bilateral meeting rooms:
25 pax each 1 press room: 50 pax 1 host economy conference
secretariat room: 10 pax
21 Suites for Ministers (plus spouse)
Conventional hotel
rooms for other delegates
APEC Hosting Considerations
Meeting Level AttendeesConvention Requirements
(minimum)Accommodation
Requirements
APEC Senior Officials’ Meetings (SOM) 4 meetings per year, 17 to 21 days each
21 Senior Officials (Foreign Affairs)
Secretaries-General of 3 Permanent Observer organizations (ASEAN, PIF, PECC); APEC International Secretariat Executive Director
Other government
representatives (see: Working Groups)
Approx. 900 to 1,200
attendees total
1 plenary room: 250 pax 10 meeting rooms: 150
pax each 21 economy delegation
rooms: 10 pax each 1 common delegation
room: 50 pax 15 bilateral meeting
rooms: 25 pax each 1 press room: 50 pax 1 Philippine SOM
coordination room: 25 pax 2 Philippine
secretariat/accreditation rooms: 50 pax each
1 host economy conference secretariat room: 10 pax
21 + 4 Suites for Senior Officials
Conventional
hotel rooms for other delegates
APEC Hosting Considerations
Meeting Level AttendeesConvention Requirements
(minimum)Accommodation
Requirements
APEC Working Group (WG) meetings 50 to 70 meetings per year, 2-3 days each (often held during SOMs)
Government representatives from concerned agencies
Approx. 150 to 300
attendees per working group
1 plenary room: 150 to 300 pax
21 economy delegation rooms: 5-10 pax each
1 host economy conference secretariat room: 10 pax
Conventional hotel rooms for delegates
APEC Economic Leaders’ Meeting
Accommodations
Particulars No. of Persons No. of NightsAPEC Leaders (with spouse) 42 3APEC Foreign Ministers (with spouse) 42 4APEC Trade Ministers (with spouse) 42 4APEC Executive Director and APEC Secretariat 31 7Host Economy SOM Chair for APEC 1 7Philippine Senior Official for APEC 1 7VIP Invited Guests 3 3APEC-NOC 30 7Security Officers 200 7Liaison Officers 70 7Protocol Officers 60 7Conference Secretariat 50 7
TOTAL 572
APEC Economic Leaders’ Meeting
Total Accommodation Requirements Particulars Persons No. of Nights
Subtotal Accommodations 572Accommodations Paid for by Delegates
Per Member-Economy (21):
Leaders’ Staff (10 x 21 Leaders) 210 5Ministry Officials and Staff (20 x 21 Leaders) 420 5Security, Technical, other Support (20 x 21 Leaders) 420 5
Private Sector and Business 1,500 4International and Local Media 1,000 6
Subtotal Accommodations Paid for by Delegates 3,550GRAND TOTAL ACCOMMODATION REQUIREMENTS 4,122
APEC Economic Leaders’ Meeting
Socials and Other FunctionsParticulars No. of Persons
Leaders’ Dinner (for Leaders and Ministers) 400Leaders’ Working Lunch 200Cultural Reception (for all delegates) 1,000Ministers’ Reception (Foreign and Trade Ministers +4) 200Ministers’ Working Lunch (Foreign and Trade Ministers +4) 150Senior Officials’ Reception (SO+6) 200Senior Officials’ Working Lunch (SO+1) 50Spouses’ Package 100
APEC Economic Leaders’ Meeting
Conference and Meeting Facilities RequirementsParticulars (No. of Rooms) Capacity No. of days
AELM Plenary Room (1) Pax 250 7APEC CEO Summit Room (1) 300 3Committee Meeting Rooms (10) 150 7Small Group / Bilateral Meeting Rooms (15) 25 7Common Delegation Room (1) 50 7Delegation Room (Twin-bed type) per Member-Economy (21) 5-10 7Other Requirements
Office of the Host Economy SOM Chair (1) 10 7APEC Secretariat Working Room (1) 20 7Host Economy Conference Secretariat Rooms (5) 10 10Press Room (1) 100 3
Sectoral Ministerial Meetings
AccommodationsParticulars No. of
Persons No. of NightsAPEC Ministers (with spouse) 42 3Philippine Delegation 8 4APEC-NOC Secretariat 10 4Security Officers 100 3Liaison Officers 21 4Conference Secretariat 50 4
TOTAL 231
Total Accommodation Requirements Particulars No. of
Persons No. of NightsSubtotal Accommodations 231Accommodations Paid for by Delegates
Per Member-Economy (21):
Ministry Officials and Staff (7 x 21 Heads of Delegation) 147 3PHL Security, Technical, other Support (5 x 21 Leaders) 105 4
International and Local Media 150 1Sub-total Accommodations Paid for by Delegates 402
GRAND TOTAL ACCOMMODATION REQUIREMENTS 633
Sectoral Ministerial Meetings
Conference and Meeting Facilities RequirementsParticulars Persons No. of days
Plenary Room (1) 250 3Meeting Rooms (5) 150 3Economy Delegation Rooms (21) 5-10 3Common Delegation Room (1) 50 3Bilateral Meeting Rooms (5) 25 3Press Room (1) 50 1Host Economy Conference Secretariat Room (2) 10 3
Sectoral Ministerial Meetings
APEC Senior Officials Meeting (SOM)
AccommodationsParticulars No. of Persons No. of Nights
APEC Secretariat Executive Director 1 12Host Economy SOM Chair for APEC 1 7Philippine Senior Official for APEC 1 7APEC-NOC 20 18-21Security Officers 50 18-21Liaison Officers 22 12Conference Secretariat 30 18-21TOTAL 125
APEC Senior Officials Meeting (SOM)
Total Accommodation Requirements Particulars No. of
PersonsNo. of Nights
Subtotal Accommodations 125Accommodations Paid for by Delegates
Per Member-Economy (21):
Senior Officials 21 7Other Working level Officials (30 to 50 x 21) 630 to 1050 5-17
Private Sector and Business 50 5APEC Observers 10 17
Subtotal Accommodations Paid for by Delegates 711 to 1131
GRAND TOTAL ACCOMMODATION REQUIREMENTS 836 to 1256
APEC Senior Officials Meeting (SOM)
Socials and Other FunctionsParticulars No. of Persons
SOM+1 Working Lunch 100Welcome Reception / Dinner for all Delegates (includes cultural presentation) 500Lunch (buffet) for all Delegates 500Meeting refreshments 500Cultural Tour (staggered attendance) 500
Conference and Meeting Facilities RequirementsParticulars Persons No. of days
Plenary Room (1) 250 4Meeting Rooms (10) 150 17Common Delegation Room (1) 50 17Philippine Secretariat / Accreditation Rooms (2) 50 17Philippine SOM Coordination Room (1) 25 17Bilateral Meeting Rooms (15) 25 17Press Room (1) 50 2Host Economy Conference Secretariat Room (1) 20 17
APEC Senior Officials Meeting (SOM)