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2. MannerofDepositingtheBids:TheTechnicalBidoftheTendershouldbe submitted in a sealed coversuperscribing the wordings ―TechnicalBid.DepartmentofPhysics,UniversityofKashmir,Srinagarreservestherighttoamendthe Bid document,tentative schedule and criticaldates.The bid documentisavailableatdepartment’soffice&canbedownloadedfrom www.jktenders.gov.in.ThecostofthebiddocumentisRs.1000/-tobepaidbyCheque/DDinfavorofHead,DepartmentofPhysicsandmustbesubmittedalongwiththeTechnicalBidotherwise the bid willbe rejected.TechnicalBid in sealed covershould besuperscriptedwiththewords“TechnicalBidforSupplyofLab items/Experimentalsetups”againste-NIT No.:e-Tender-PHYSICS/2018/015 Dated:13/12/2018”.CommercialbidshouldbefilledaspertheBOQonwww.jktenders.gov.in.Thepricesshouldbequotedexclusiveoftaxesandallapplicabletaxesmustbementionedseparately.Incase,taxesarenotmentionedincommercialbid,pricesshallbeconsideredinclusiveoftaxes.Pricesaretoremainvalidfor90daysfrom thedateofopeningofCommercialBid.Nohardcopyofcommercialbidsneedtobesubmitted.
3. TimeandDateforOpeningofBids: As Given in the FrontPageoftheTender.Ifduetoanyexigency,theduedateforopeningoftheBidsisdeclaredaclosedholiday,theBidswillbeopenedonthenextworkingdayatthesametimeoronanyotherday/time,asintimatedbytheBuyerthroughe-mail).
9. Earnest Money Deposit: Bidders are required to submitEarnestMoneyDeposit
(EMD)amountingtoRs.25,000/=or5% ofthetotalbidvalue(whicheverishigher)alongwiththeirbids.TheEMDmaybesubmittedintheform ofanAccountPayeeDemandDraft,EMDistoremainvalidforaperiodof90days.EMDoftheunsuccessfulbidderswillbereturnedtothem attheearliest.TheBidSecurityofthesuccessfulbidderwouldbereturned,withoutanyinterestwhatsoever,afterthereceiptofPerformanceSecurityfrom them ascalledforinthecontract.TheEMDwillbeforfeitedifthebidderwithdrawsoramendsimpairsorderogatesfrom thetenderinanyrespectwithinthevalidityperiodoftheirtender.
10. Cost of Tender: Cost of Tender Document will be Rs 1,000/-(nonrefundable)intheform ofaDD/BankerCheque(notpersonalCheque)infavorofHead,DepartmentofPhysics,UniversityofKashmir,PayableatSrinagarandthesameistobesubmittedalongwiththeTechnicalbid.
(c) The bidder should have experience of similar work with reputedorganization.Thenatureofcompletedworkshouldbesupply&satisfactorycompletionof projectin various GovernmentInstitutes/Reputed Firms/PSUs.[NOTE:ThedocumentaryproofofPurchaseordersinrespectofworksmentionedinbidmustbesubmittedalongwiththebid.]
(d) Tenderershould submitdocuments in supportofminimum eligibilitycriteriaalongwiththetender/bid.NOdocumentinsupportofminimum eligibilitycriteriawillbeaccepted/entertainedafteropeningoftender.
i. Bidder/Tenderermustprovide the information on the similarworkscompletedsuccessfully.Bidder/Tenderermustsubmitsatisfactorydocumentaryprooffrom end-users.
ii. ListofOrganizations/Customersdealtbythem.
iii. Lastthreeyear‘scopiesofIncomeTaxReturnForm andPANnumber.
3. Arbitration.Alldisputesordifferencesarisingoutoforinconnectionwiththetendershallbesettledbybilateraldiscussions.Anydispute,disagreementorquestionarisingoutoforrelatingtotheSupply/Installation/performance,whichcannotbe settled amicably,may be resolved through arbitration.In case ofarbitrationwiththefirm andthisunitonanyissuethefinaldecisionwouldbeofTheHead,DepartmentofPhysics,UNIVERSITY OFKASHMIR.Thearbitrationwillbegovernedbyfollowing:-
ThearbitrationproceedingsshallbeconductedundertheIndianArbitrationandConciliation Act,1996 and the award ofsuch Arbitration TribunalshallbeenforceableinIndianCourtsonly.
The customerhas noticed thatthe FIRM has utilized the services ofanyIndian/Foreignagentingettingthiscontractandpaidanycommissiontosuchindividual/companyetc.
AsperdecisionoftheArbitrationTribunal.
4. PenaltyforuseofUndueInfluence.TheFirm undertakesbybiddingfortheTenderEnquiry,thathehasnotgiven,offeredorpromisedtogive,directlyorindirectly, any gift, consideration, reward, commission, fees, brokerage orinducementtoanypersoninserviceof theBUYERorotherwiseinprocuringtheContractsorforbearingto do or for havingdone orforbornetodoanyactinrelationtotheobtainingorexecutionofthepresentContractoranyotherContractwiththeGovernmentofIndiaforshowingorforbearingtoshowfavorordisfavortoanyperson in relation to the presentContractoranyotherContractwith theGovernmentofIndia.AnybreachoftheaforesaidundertakingbytheFirm oranyoneemployedbyhim oractingonhisbehalf(whetherwithorwithouttheknowledgeoftheFirm)orthecommissionofanyoffersbytheFirm oranyoneemployedbyhim oractingonhisbehalf,asdefinedinChapterIXoftheIndianPenalCode,1860orthePreventionofCorruptionAct,1986oranyotherActenactedforthepreventionofcorruptionshallentitletheClienttocancelthecontractandalloranyothercontractswiththeFirm andrecoverfrom theFirm theamountofanylossarisingfrom suchcancellation.AdecisionoftheClientorhisnomineetotheeffectthatabreachoftheundertakinghadbeencommittedshallbefinalandbindingontheFirm.Givingorofferingofanygift,bribeorinducementoranyattemptatanysuchactonbehalfoftheFirm towardsanyofficer/employeeoftheClientortoanyotherpersoninapositiontoinfluenceanyofficer/employeeoftheClientforshowinganyfavorinrelationtothisoranyothercontract,shallrendertheFirm tosuchliability/penaltyastheClientmaydeem proper,includingbutnotOPENtoterminationofthecontract,impositionofpenaldamages,forfeitureoftheBankGuaranteeandrefundoftheamountspaidbytheClient.
5. AccesstoBooksofAccountsIncaseitisfoundtothesatisfactionoftheDepartmentofPhysics,UNIVERSITYOFKASHMIRthatthesellerhasengagedanagentorpaid commission orinfluenced anyperson to obtain thecontractasdescribedinclausesrelatingtoagents/agencycommissionandpenaltyforuseofundueinfluence,theSeller,onaspecificrequestoftheDepartmentofPhysics,UNIVERSITYOFKASHMIR,shallprovidenecessaryinformation/inspectionoftherelevantfinancialdocuments/information.
7. Non-disclosure ofContractDocuments.Exceptwith the writtenconsentofoneparty,theotherpartyshallnotdisclosethecontractoranyprovision,specification,plan,design,pattern,sampleorinformationthereoftoanythirdparty.
8. Notices.AnynoticerequiredorpermittedbythecontractshallbewrittenintheEnglishlanguageandmaybedeliveredpersonallyormaybesentbyFAX oremailorregistered pre-paid mail/airmail,addressed to the lastknownaddressofthepartytowhom itissent.
10. TransferandSub-letting.Thesellerhasnorighttogive,bargain,sell,assignorsubletorotherwisedisposeofthecontractoranypartthereof,aswellastogiveortoletathirdpartytakebenefitoradvantageofthepresentcontractoranypart thereof without prior consent in written from Department of Physics,UNIVERSITYOFKASHMIR.
TheFIRM wouldbeentirelyresponsibleforquality/standardandtimelyexecutionofthesub-contractedwork.TheFIRM istodrawupasuitableQualityAssurance(QA)PlanwiththeSub-FIRM andacopyofthesamealongwithRecordofInspection in accordance with such QA Plan shallbe submitted to theCUSTOMER.
3. ToleranceClause.To takecareofanychangeintherequirementduring the period starting from issue ofTenderEnquirytillplacementofthesupply/workorder,Clientreservestherighttoincreaseordecreasethequantityoftherequiredgoods/serviceswithoutanychangeintheterms& conditionsandpricesquotedbytheFirm.Whileawardingthecontract,thequantity/servicesorderedhasbeenincreasedordecreasedbytheClientwithinthistolerancelimit.
4. PaymentTerms.ItwillbemandatoryfortheBidderstoindicatetheirbankaccountnumbersandotherrelevante-paymentdetailssothatpaymentscouldbe made through ECS/NEFT/RTGS mechanism instead of Payment throughcheques.No Advance paymentwillbe Made.100% paymentwillbe done onsatisfactorycompletionofwork.
5. Paying Authority.The paymentofbills willbe made by Head,DepartmentofPhysics,UNIVERSITYOFKASHMIRwithin60daysofsubmissionofthefollowingdocumentsbytheSELLERtothePayingAuthority:
(a) In such circumstances,the time stipulated forthe performance ofanobligationunderthepresentcontractisextendedcorrespondinglyfortheperiodoftimeactionofthesecircumstancesandtheirconsequences.
(b) ThepartyforwhichitbecomesimpossibletomeetobligationsunderthiscontractduetoForceMajeureconditions,istonotifyinwrittenform totheotherpartyofthe beginning and cessation ofthe above circumstancesimmediately,butinanycase,notlaterthan10(ten)daysfrom themomentoftheirbeginning.
11. ExtensionClause.Thecontractagreementmaybeextendedfurtherforaperiodmutuallyagreedbetweenthebuyer&seller,withoutanychangesinratesquoted,and,on same terms and conditions mentioned in the extanttenderdocument.However,chargesintaxes/Governmentleviesincorporatedfrom timetotimewouldbecateredinconcludingextensionincontract.Anysuchextensionwouldbeprocessedonlyaftersubmissionofacertificatebythesellermentioning―NoDownwardtrendinpriceandwiththeapprovalofthecompetentfinancialauthority.
2. Price/CommercialBidFormat:TheratesforItems/services&sparesaretobequoted as perEnclosure to “Q”bid Format.CUSTOMERS are required toforwarded'Q'bid(AnnexureD)electronically.
DearSir,We,the undersigned Tenderers,having read and examined in detailthe
specifications as specified in this document in respect of Supply of Labitems/ExperimentalsetupatDepartmentofPhysics,UNIVERSITYOFKASHMIR,Srinagardoherebyproposetosupplytherequiredproductsandservices.
QUALIFYING DATA:Weconfirm thatwesatisfythequalifyingcriteriaandhaveattachedtherequisitedocumentsasdocumentaryproofs.Incaseyourequireanyfurtherinformation/documentaryproofinthisregardduringevaluationofourbid,weagreetofurnishthesameintimetoyoursatisfaction.
(a) I/Wecertifythatnoaddition/modification/alterationhasbeenmadeintheOriginalTenderDocument.Ifatanystageaddition/modification/alterationisnoticedintheOriginalDocument.I/Wewillabidebythetermsandconditionscontained in the originaltenderdocument,failing which DepartmentofPhysics,UNIVERSITYOFKASHMIR,Srinagarreservestherighttorejectthetenderand/orcancelthecontract.
(b) Ithasbeencertifiedthatallinformationprovidedintenderform istrueandcorrecttothebestofmyknowledgeandbelief.Weherebydeclarethatourproposalis made in good faith,withoutcollusion orfraud.No forged/tampereddocument(s)areproducedwithtenderform forgainingunlawfuladvantage.WeunderstandthattheDepartmentofPhysics,UNIVERSITYOFKASHMIR,Srinagarisauthorized to makeenquiryto establish thefactsclaimedandobtainedconfidentialreportsfrom clients.
(c) In case itisestablished thatanyinformation provided byusisfalse /misleadingorinthecircumstanceswhereitisfoundthatwehavemadeanywrongclaims,theDepartmentofPhysics,UNIVERSITYOFKASHMIR,Srinagaris authorized to blacklist our firm/company/agency and debar us inparticipatinginanytender/bidinfuture.