The 2016 DAF Survey The 2016 Data Asset Framework (DAF) survey was run to inform development of the Jisc Research Data Shared Service (RDSS). The RDSS will enable researchers to easily deposit data for publication, discovery, safe storage, long term archiving and preservation. Among the aims of the RDSS are supporting researchers in sharing and re-using data and helping institutions to meet their policy requirements. Poster authors: Andrea Chiarelli Rob Johnson Tom Parsons John Kaye Results of the survey Project outputs. Report: 10.5281/zenodo.177856 2016 DAF Toolkit: 10.5281/zenodo.177876 Dataset: 10.6084/m9.figshare.3796305 Find out more about Jisc's Research Data Shared Service at https://researchdata.jiscinvolve.org HEIs’ role 75% of respondents look first to their institution to preserve their data Advocacy Only 16% of respondents are currently accessing university RDM support services Public data >70% recognise that research is a public good and should be open to all Use of DMPs Only 40% of respondents have a Research Data Management plan Metadata Only 18% of respondents say they follow established metadata guidelines Sensitive data 41% of respondents have some form of sensitive data 1. Choice of topics We chose themes for the survey: active research data, data management plans, data security, backup and recovery, archiving, data sharing and institutional support. 2. Review of previous DAF surveys In April 2016, we analysed examples of previous DAF surveys to compile a comprehensive list of questions and answers. 3. Creation of the 2016 DAF survey The new DAF survey builds on previous work by the University of Glasgow and the Digital Curation Centre (DCC), updated for 2016. 4. Feedback from institutions In order to build a really useful tool, we liaised with HEIs to see what kind of information they really needed and how questions should be formulated. 5. Running the DAF survey Dissemination started in late June 2016 and continued until early August. We liaised with the six HEIs above to manage reminders and incentives. 6. Analysis and reporting We received 1,185 responses. The data was anonymised, made openly available, and used to prepare a report and a best practice toolkit. 1. Hardware failure 2. Human error 3. Equipment stolen Top three causes for loss of data How long do respondents expect data to be kept? 5 - 10 yrs > 10 years I dont know 1 - 5 yrs 39% 24% 20% 16% 0% 20% 40% 60% 80% Failure to meet regulatory requirements Failure to meet funder requirements Reputational damage Reduction in quality of research outputs Delay to publication Wasted research effort Percentage of respondents with lost data 17% of respondents had lost data, resulting in… Hard disk drive of a computer owned by the University External hard drive or memory stick / USB / Flash drive Hard disk drive of a privately owned computer University managed network storage Cloud service - Dropbox Where do respondents store their research data? Top 5 locations 0% 20% 40% 60% 80% 100% Percentage of respondents All A substantial amount Some None Running the 2016 DAF survey
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The 2016 DAF SurveyThe 2016 Data Asset Framework (DAF) survey was run to inform development of the Jisc Research Data Shared
Service (RDSS). The RDSS will enable researchers to easily deposit data for publication, discovery, safe storage, long
term archiving and preservation. Among the aims of the RDSS are supporting researchers in sharing and re-using data
and helping institutions to meet their policy requirements.
Poster authors:Andrea Chiarelli
Rob JohnsonTom Parsons
John Kaye
Results of the survey
Project outputs. Report: 10.5281/zenodo.177856 2016 DAF Toolkit: 10.5281/zenodo.177876 Dataset: 10.6084/m9.figshare.3796305
Find out more about Jisc's Research Data Shared Service at https://researchdata.jiscinvolve.org
HEIs’ role
75% of respondents look first to their institution to
preserve their data
Advocacy
Only 16% of respondents are currently accessing university RDM support
services
Public data
>70% recognise that research is a public good and should be
open to all
Use of DMPs
Only 40% of respondents have a
Research Data Management plan
Metadata
Only 18% of respondents say they follow
established metadata guidelines
Sensitive data
41% of respondents have some form of
sensitive data
1. Choice of topics
We chose themes for the survey: active research data, data management plans, data security, backup and recovery, archiving, data sharing and institutional support.
2. Review of previous DAF surveys
In April 2016, we analysed examples of previous DAF surveys to compile a comprehensive list of questions and answers.
3. Creation of the 2016 DAF survey
The new DAF survey builds on previous work by the University of Glasgow and the Digital Curation Centre (DCC), updated for 2016.
4. Feedback from institutions
In order to build a really useful tool, we liaised with HEIs to see what kind of information they really needed and how questions should be formulated.
5. Running the DAF survey
Dissemination started in late June 2016 and continued until early August. We liaised with the six HEIs above to manage reminders and incentives.
6. Analysis and reporting
We received 1,185 responses. The data was anonymised, made openly available, and used to prepare a report and a best practice toolkit.
1. Hardware failure2. Human error
3. Equipment stolen
Top three causes for loss of data
How long do respondents
expect data to be kept?
5 - 10 yrs > 10 years I dont know 1 - 5 yrs
39%
24%
20%
16%
0% 20% 40% 60% 80%
Failure to meetregulatory requirements
Failure to meetfunder requirements
Reputational damage
Reduction in qualityof research outputs
Delay to publication
Wasted research effort
Percentage of respondents with lost data
17% of respondents had lost data,
resulting in…
Hard disk drive of acomputer owned by
the University
External hard driveor memory stick /USB / Flash drive
Hard disk driveof a privately
owned computer
University managednetwork storage
Cloud service- Dropbox
Where do respondents store
their research data?
Top 5 locations
0% 20% 40% 60% 80% 100%
Percentage of respondents
All A substantial amount Some None
Running the
2016 DAF survey
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