Post Title: Project Assistant - Communication and Information … · 2019. 7. 10. · 2. Prepare a cover letter referencing the post title and explaining your qualifications for the

VACANCY ANNOUNCEMENT

Post Title: Project Assistant - Communication and Information

Organization Unit: UNESCO Doha Office

Duty station: Doha, Qatar

Contract type: Service Contract (SB3/Peg2)

Duration: 31 January 2020, with possibility of extension depending on availability of

funds and satisfactory performance.

Date of Issue: 10 July 2019

Date of Closing: 25 July 2019 (23:59 Doha time, GMT +3)

Overview of the functions of the post

Under the overall authority of the Director of UNESCO Cluster Office for the Gulf States and Yemen, the

direct supervision of the Communication and Information Senior Programme Assistant, the successful

candidate will be responsible for assisting the Senior Programme Assistant in the development, planning,

management and implementation of the regional project on “Supporting Documentary Heritage

Preservation in the Arab region” and assisting UNESCO Communication and Information sector in the fields

of programme implementation, visibility and resource mobilization to build inclusive knowledge societies

in the Gulf States and Yemen region.

In particular, the Project Assistant shall:

1. Provide assistance for the implementation of the “Supporting Documentary Heritage Preservation in the

Arab region” project by:

- assisting in the implementation of the project activities including maintaining regular contact with

donor, partners and beneficiaries and ensure smooth coordination and communication;

- contributing to the organization of regional events including training, conferences, write reports

and follow up on recommendations;

- coordinate and communicate with Steering Committee including setting up meetings, preparing

agendas, documents, communication plan, reports;

- update database through research and networking, follow up with external partners to compile

information for database and surveys;

- implementing the strategic and communication plan developed to raise visibility and the scope of

action of the project including writing press release, news item, promotional materials and content

for key project achievements and activities;

2. Provide support for the development and expansion of the Communication and Information Sector’s

Knowledge Societies Division in the Gulf States and Yemen:

- assist in the implementation of activities in the field of Knowledge Societies including the

development and expansion of the Memory of the World programme in the Gulf States and Yemen;

- Follow the developments and remain aware of the advancement in the area of Knowledge Societies

(documentary heritage preservation, Open Solutions, ICTs for people with disabilities) to inform

and assist UNESCO Cluster Office in the Gulf States and Yemen in its policy formulation, project

development, and best practices;

- Assist in identifying, expanding cooperation and partnership in the field of Knowledge Societies

through networking, communication, attendance of events/conferences.

3. Provide support to other administrative or technical duties such as:

- drafting speeches, preparing presentations, briefings and reports;

- preparing recommendations, concept notes and project proposals in the field of Communication

and Information;

- Assist in event preparation including international travels and procurement of services for

implementation of activities.

4. Perform other duties as assigned by the supervisor.

Required qualifications

Education

University degree (BA or equivalent) preferably in communication, library/information sciences, cultural

heritage preservation, political science, international development or any other relevant fields covered by

the work of the UNESCO’s programmes in Building Knowledge Societies.

Work experience

Three years of working experience in communication, cultural heritage protection, access to information,

international development, project management. Advanced university degree (MA or equivalent) in the

relevant field in combination with at least 2 years of relevant qualifying experience will be accepted.

Skills and competencies

Knowledge in the field of access to information, cultural heritage protection, international development,

project management.

Good analytical, planning, organizational skills.

Good communication, IT, and information management skills.

Ability to draft clear and concise reports.

Proven ability to organize events, workshops.

Experience coordinating, communicating with external partners (NGOs, Governments, etc.)

Ability to manage large database, compile and analyze information.

Languages

Fluency in English.

Desirable qualifications

Fluency in Arabic.

Knowledge about UNESCO´s actions in this field of work.

Experience with the UN system and understanding of its functioning and procedures.

Work experience in the Arab region will be an asset.

Conditions of Employment:

UNESCO Salaries in Doha paid in Qatari Riyals; the annual remuneration for the post is from QAR 192175.

UNESCO Service Contract benefits includes 30 days of annual leave as well as a contribution to pension

scheme and health insurance upon proof of inscription.

How to apply

1. Fill in a detailed UNESCO CV form available http://www.unesco.org/new/en/doha/about-this-

office/vacancies/.

2. Prepare a cover letter referencing the post title and explaining your qualifications for the position;

3. Send the two above-mentioned documents along by email to [email protected] by 25 July 2019

23:59 Doha time, mentioning in the subject: DOH/CI/KSD – Project Assistant;

4. Applications in different formats than the above-mentioned and without the UNESCO CV Form will not

be considered;

5. Please note that the references mentioned in the UNESCO CV Form may be contacted.

ONLY SHORT LISTED CANDIDATE WILL BE CONTACTED

A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.

UNESCO IS A NON-SMOKING ORGANIZATION

UNESCO is committed to promoting geographical distribution and gender equality within its Secretariat. Therefore, women candidates are strongly

encouraged to apply, as well as nationals from non- and under-represented Member States. Persons with disabilities are also encouraged to apply.

Worldwide mobility is required for staff members appointed to international posts.

UNESCO DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS