POS6: Custom-built Web Registration System

Web Registration at Missouri State University

Planning, design, installation, and support of a custom web registration system

Overview

Planning for a complete application Design and development Applications for faculty and staff Applications for students Implementation Usage statistics Contact and demo information

Planning a complete application

Many supporting features added prior to core registration application

Core registration application designed with input from campus community, including deans, several faculty members, the registrar, and student representatives

Committee met each month for two years, resulting in 28 modules to support the entire application

Design considerations

All components designed to enhance and integrate into existing systems, not replace them.

Two web-based core components—course permissions and concurrent enrollment—were enhancements to both web reg and in-person registration systems.

On-line contracts system designed to be reusable (e.g., freshman housing contracts).

Development

Core web registration components written by four people in 14 weeks, including the time of 1.5 Systems Analysts and 2.5 Programmer / Analysts, using a mature web development infrastructure.

All web systems run from an IIS environment using mainly ASP, HTML, and JavaScript. Database access is primarily iSeries DB2 with some SQL Server. All are ADA compliant.

Applications – Faculty / Staff

Advising notes Advisement folder Update departmental close levels for sections Prerequisite checking and reporting Course permission management Concurrent enrollment rules Advisee rosters Class rosters

Applications – Students

Student menu Find a class Course permission requests Electronic contract system Add / drop classes Concurrent enrollment enforcement

Implementation

Web registration was delivered on-time and enjoyed a 98% approval rating from students who used the system.

““I used the system at (another major university) and this one was much less I used the system at (another major university) and this one was much less complicated. The (other system) required several downloads and used complicated. The (other system) required several downloads and used menus which were confusing to use. This system was very easy to use and menus which were confusing to use. This system was very easy to use and not complicated at all. Excellent job.” not complicated at all. Excellent job.”

““The system worked great! It was easy to follow and made it easy to fix my The system worked great! It was easy to follow and made it easy to fix my schedule if there were conflicts.” schedule if there were conflicts.”

““I really liked registering online, because I live over an hour away. Thanks :)”I really liked registering online, because I live over an hour away. Thanks :)”

““I think this was the best idea ever! It was so easy and fast! Thanks for doing I think this was the best idea ever! It was so easy and fast! Thanks for doing it!”it!”

Spring 2005 usage As of February 1, 2005, 17,874 students were

enrolled for the spring 2005 semester. Of those 1,982 were not eligible to use web registration: 1,436 precollege 191 first-time freshmen 355 athletes

Therefore, 15,892 students were eligible to use web registration. Of those: 8,518 (54%) processed their initial registration on the

web 7,374 (46%) processed their initial registration in

person

Change of schedule

Spring 2005 Total Transactions: 18,820

Web: 9,802 In Person: 9,018

Spring 2004 Total Transactions: 13,645 (all done in person) This is nearly a 40% increase in total number

of change of schedules and nearly a 34% decrease of transactions completed in person from SP04-SP05.

Registration comparison

Sp IRSp CS

SuFa IRSuFa CS

In-person Registrations

Web Registrations0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000

IR = Initial registrationCS = Change of scheduleSP = Spring 2005SUFA = Summer / Fall 2005

Num

ber o

f reg

istra

tion

requ

ests

Usage by classification

0

10

20

30

40

50

60

70

80

% By Class

Freshmen (78%)

Sophomores(68%)Juniors (49%)

Seniors (53%)

Graduate (34%)

Others (27%)

Usage by age group

0

10

20

30

40

50

60

70

% By Age

Under 18 (48%)18-21 (68%)22-24 (48%)25-39 (35%)40-59 (24%)60 + (9%)

Usage by campus location

0

10

20

30

40

50

60

% By Campus Location

Day (57%)Evening (38%)Joplin (16%)

Registration during daytime hours

550

650

750

850

950

1050

1150

8 9 10 11 12 13 14 15 16

Hour

Num

ber o

f reg

istra

tions

In-person Web

Registration for 24-hour day

0200400600800

100012001400160018002000

1 3 5 7 9 11 13 15 17 19 21 23

Hour of day

Num

ber o

f reg

istra

tions

92% of all registration activity occurred during normal business hours

Contact and demo

[email protected] Systems Analyst, Registration and Course Management, Computer Services

[email protected] Coordinator of Web and Data Support, Enrollment Services

https://www.secure.missouristate.edu/StudentRecords/REG7600.asp Use student ID of 111 11 1111 and a PIN of 12345.