PORTSMOUTH SCHOOL DISTRICT PORTSMOUTH, NEW HAMPSHIRE 1790 Proposed FY 2011 Budget and District Performance Measures Educating all students by challenging them to become thinking, responsible, contributing citizens who continue to learn throughout their lives. March 2010
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PORTSMOUTH SCHOOL DISTRICT PORTSMOUTH, NEW HAMPSHIRE
1790
Proposed FY 2011 Budget and District
Performance Measures
Educating all students by challenging them to become
thinking, responsible, contributing citizens who
continue to learn throughout their lives.
March 2010
Page 2
At the City Council’s “meeting of the whole,” the School Board learned that every
department was facing unsustainable increases in fixed costs. Each department was
asked to present a budget built upon 96% of FY ‘10 and share with the council what
the impact of such a budget would have on services. At this council meeting, every
department was encouraged to address structural changes and consider how we deliver
services moving forward.
On January 25th, a memorandum from the City Manager outlined a change in the
FY ‘11 budget format. First, present a budget that includes a 2% reduction in work-
force and recognizes the difficult economic conditions we are facing. Second, present
a budget at 96% of FY 2010. In short, the delta between the FY ‘11 budget, as recom-
mended, and 96% of FY 2010 is $4,053,508.
On February 11, 2010, the school board adjusted 1.58 million dollars and voted
unanimously to send a $37,258,943 budget request representing a 2.8% increase over
the current fiscal year to the City Manager for his consideration. The school board has
also forwarded the impact of a budget at 96% of this current fiscal year.
This brochure is intended to serve two aims. The first is to share with you the de-
tails on the budget presented to the City Manager for his recommendation to the City
Council. The second aim is to share with you the district’s performance metrics, which
is to say, how this budget is aligned to helping the district achieve its mission. To be
sure, there are a number of key inputs such as maintaining strong student-teacher ra-
support services, and varied opportunities in the arts and athletics that are critical in-
puts as we think about graduating engaged, well-rounded young adults. You will also
view the key output measures such as our performance on the New England Common
Assessment (NECAP), the Advanced Placement (AP) subject tests, the Scholastic Ap-
titude Test (SAT) as well as graduation, drop-out and post-secondary attendance rates,
all key data that illustrate our progress along the way. We hope you will find these ma-
terials helpful in understanding the Board’s proposed budget and enjoy reading about
the good news taking place in the Portsmouth Schools. We thank you for your contin-
ued support of our children.
FY 2011 BUDGET CONTEXT
Page 3
What’s inside:
• Points of Pride page 2
• Data Snapshots page 4
• Quality Teachers page 6
• Output Measures page 8
• Proposed FY 2011 Budget Details page 12
F Y 2 0 1 1 P R O P O S E D B U D G E T
Por tsmouth School Board
District Mission Statement
Educating all students by challenging them to become
thinking, responsible, contributing citizens who
continue to learn throughout their lives.
The Portsmouth School Board is committed to establishing a shared community vision for the education of all children. It pledges open and honest communication with its educators, parents, students and the public at large.
Mitchell Shuldman, Chair Ann Walker, Vice Chair Carol Chellman Rebecca Emerson Kent LaPage Dexter Legg Tom Martin Leslie Stevens Lisa Sweet
• Early Childhood Education students at PHS have been active in Phones for Soldiers, a community service project providing phones to soldiers overseas.
• Portsmouth Middle School students organized and par-ticipated in a sustainability fair.
• Students have volunteered to team up with younger stu-dents in the elementary schools through the Read Across America Project.
• On May 27th, students throughout the district volun-teered to spend the day to improve their community at Community Service Day.
• The PHS Class of 2010 will leave a gift of an improved entryway complete with engraved memorial bricks.
• RJL Academy students partici-pated in the Pennies for Peace Campaign.
• PHS Student Council contin-ues to raise funds for its en-dowment to aid future gradu-ates; they also collected over $2,000 for families in need over the holidays.
• PHS students donate time to the AMIGOS program, serving as mentors to elementary school students.
• Rick Hugener’s Natural Dis-asters Class at PHS raised over $2,000 for Haiti.
• Elementary students hand made Valentines Day cards to send to overseas soldiers.
• 20+ students and 6 faculty members participated in the PHS Penguin Plunge to raise money for Special Olympics.
• PHS Environmental Change Program Club works hard to cut down on carbon foot-prints.
• Johanna Hartnett and Elle Shaheen, two Little Harbour fifth graders, have spear-headed "Change for Haiti", an effort to collect money for earthquake victims in Haiti.
• Alden and Willow Forbes, students at LHS, will be trav-eling to the Dominican Re-public with their family. With the help of their classmates, they have collected shoes, books, school supplies and other goods to distribute to children while they are there.
Page 4
PO RTS M O U T H I S PRO U D O F. . .
OU R S T U D E N T S G I V E BA C K….
• All of our teachers, stu-dents and families involved in our summer programming from Book Buddies Reading Program to PHS Clipper Camp. Ports-mouth is dedicated to students learning all year round.
• Eric Jenkins for being awarded Gatorade Cross Coun-try’s Runner of the Year.
• Portsmouth High School being awarded a Rating of Ex-cellent by the National Council for Teachers of English.
• SPLASH! Youth Art Month K-12 Art EXHIBIT - the biggest art event of the year, drawing hundreds to the Portsmouth Public Library in celebration of K-12 visual arts accomplish-ments.
• Athletic teams who have played in 23 Championship games and have won 10 cham-pionships.
• Mike Montville—awarded Gatorade Baseball Player of the Year for 2009.
• Anna Nuttal upon receiving a $6,900 grant award from the NH Council on Art to establish ArtWorks, a PMS program to expose students to art careers.
• School cafeterias which received a near perfect score from the Department of Health. (100, 100, 100 and 97)
• The PHS Concert Choir, under the direction of Gwen Baker, who will perform with nationally acclaimed composer Tim Janis in his musical special “Celebrate America” on NHPTV.
• PHS Percussion Ensemble wins 5th NE Championship. Takes Silver medal at World Championship in Dayton, OH.
.
• Sam French and Adam Doyle will compete in the 2010 National Auto Tech Competi-tion in New York later this Spring. Sam and Adam took first and second place in the state! Go Sam and Adam!
• Our dedicated Parent/Teacher Organizations that provide support for our After School Math Enrichment and Artist in Residence programs.
• PMS Band and Choir received Gold and Silver medals at the Great East Music Festival in Agawam, MA.
• 21 teachers and administra-tors attended a 3 day PLC institute in Boston (Funded through Title I) supporting our district PLC initiative.
• Our New Franklin students who tried new and exotic foods through the Cultural Cuisine program with UNH.
POINTS OF
PRIDE
2010
DID YOU KNOW?
US News & World Report analyzed academic and enrollment data from over 21,000 public high schools to find the very best across the country.
Portsmouth High was one of eight identified in the state of NH.
FY 2011 Proposed Budget
Congratulations to Nathan Booth for being selected as a candidate for the United States Presidential Scholars Program.
Scholars are chosen on the basis of their accomplish-ments in many areas—academic and artistic suc-cess, leadership, and involve-ment in school and commu-nity.
For a student to be eligible for selection as one of the 500 semifinalists, and ulti-mately as a Scholar, students must score exceptionally well on the College Board SAT’s. Approximately 20 females
and twenty males are se-lected as candidates from each state.
The United States Presidential Scholars Program was estab-lished to recognize and honor some of our Nations most distinguished graduating high school seniors. Each year, up to 141 students are named as Presidential Scholars, one of the Nation’s highest honors for high school students.
Scholars represent excellence in education and the promise of greatness in young people.
Congratulations Nathan!
Members of the RJL Academy have worked hard to estab-lish a Business Advisory Council for the Work-Based learning grant awarded from the Department of Education.
Gina Connelly directed High School Musical at the Ogun-quit Playhouse over the sum-mer to rave reviews.
Sophia Piel was invited to display her photography at the Dover Children's Mu-seum.
Dr. Susan Birrell, along with Portsmouth Middle School Math teachers, wrote a pro-posal for a technology grant that resulted in 150K being awarded to the district.
Kyle Harrison teaches English in the 8th grade at PMS and is organizing an opportunity for all staff members to contrib-ute to a professional litera-ture journal.
Little Harbour’s second grade Team creatively brought tech-nology into their classrooms through various grant opportu-nities and sparked district wide collaboration to fully understand and utilize this new technology.
The Association of Portsmouth Teachers participated in the Salvation Army Bell Ringing and gift wrapping at the Fox Run Mall.
Page 5
C A R E E R T E C H N O L O G Y — G R E A T T H I N G S A R E H A P P E N I N G
PR E S I D E N T I A L RE C O G N I T I O N O F A PHS 2010 GR A D UA T E
S TA F F M E M B E R S GO I N G
• The 1st Annual Career Fair will be held this April and will highlight opportunities for all students in careers and post secondary educa-tion.
• The Clipper News Program is in its second month of broadcasting. TV/Media students are also involved with the NH Dairy Council and the NHIAA to create
and produce a commercial for broadcast.
• Culinary Arts students will compete in February against SNHU at UNH. Members of this team will also compete in March at the NH SkillsUSA competi-tion, defending their GOLD medals earned for the past two years.
• Construction Trades stu-dents are assisting restora-tion specialists with the Moffet-Ladd House project.
• Welding students collabo-rated on a project with the Art Department. Art stu-dents designed a “winged creature” and the welding students constructed it.
Nathan Booth 2010 PHS Graduate
AMY KRAJECK
PUBLISHED IN THE ENGLISH JOURNAL
AND AWARDED A GRANT
KATHY BIRSE-SIEGEL
RECEIVED THE
HONOR OF MIDDLE SCHOOL TEACHER OF THE
YEAR IN PE/HEALTH
FROM NEW HAMPSHIRE DEPARTMENT OF
EDUCATION
POINTS
OF PRIDE
2010
Portsmouth Schools can expect to see a significant rise in the next few years at the K-5 level. The
School Board examined the historical trends and enrollment projections prepared by the New Eng-
land School Development Council (NESDEC) for the district through school year 2015-2016. K-5
enrollments are expected to “peak” to
1045 pupils in 2011-12. The last time K-5
enrollment was at 1045 was in 2001, when
Portsmouth underwent redistricting.
Next year’s anticipated kindergarten enroll-ment is 171 students. In March, each ele-
mentary school will have a better under-
standing of whether three or four kindergar-ten classes will be required. Each school
will work to manage the anticipated bubble. The school board will establish a facilities
assessment committee early in 2010.
Page 6
E L E M E N T A R Y S C H O O L S A N T I C I P A T E D E N R O L L M E N T S A N D C L A S S S I Z E S
SCHOOL ENROLLMENT DATA K-5
The table to the right
illustrates the impact of sustaining the same
level of staffing in FY
2011 as we enjoy
today. Class size K-3 remains under 20 and, in a few instances, is
above 20 in grades 4
and 5.
920
940
960
980
1000
1020
1040
1060
'05-'06
'07-'08
'09-'10
'11-'12
'13-'14
'15-'16
“ The two factors at work which will have the greatest impact upon the future of NH en-rollments are a decline in the number of births to local residents and the resumption of in-migration. Neither of these is a major issue in Ports-mouth … where enroll-ments look quite steady.” - New England
School Development Council
K-5 Historical / Projected Trend
Grade Pupils Classes Avg.
Pupils Classes Avg.
Pupils Classes Avg.
Total Pupils
K ? 3 ? 4 ? 3 171
1 63 4 15.7 76 4 19.0 50 3 16.6 189
2 43 2.5 17.2 83 5 16.6 43 2.5 17.2 169
3 62 3.5 17.7 70 4 17.5 50 3 16.6 182
4 52 3 17.3 82 4 21.0 50 3 16.6 184
5 46 2 23.0 69 3 23.0 34 2 17.0 149
Dondero Little Harbour New Franklin
Portsmouth New Hampshire Projected PK-12 Enrollments Year Births School Year PK K 1 2 3 4 5 6 7 8 9 1 0 11 12 UNGR K-12 PK-12
PORTSMOUTH MIDDLE SCHOOL: 486 PORTSMOUTH HIGH SCHOOL: 1,120
FY 2011 Proposed Budget
Page 7
HI S TO R I C A L EN RO L L M E N T DA TA
MS Grade Level Average Class Size
6th 21
7th 18
8th 22
Portsmouth Middle School expects to have 486 stu-dents next year. The school is divided into two teams (English, Math, Science and Social Studies) at each grade level. The average class size for each one of these “core” classes is roughly 20:1.
HS Department Average Class Size
English 17
World Language 17
Math 19
Social Studies 22
Science 17
Portsmouth High School is expecting 284 students to graduate this June and is expecting to welcome 324
freshmen in September.
The table to the left illustrates the average class size by department, which includes all required and elective offerings. The average class size is just over 18:1.
PHS enrollment is expected to be 1,120.
FY 2011 Proposed Budget
• The percentage of educationally disabled students has declined over the last three years and is expected to be 389 in 2010-11.
• A variety of services are provided to special needs children that include: evaluation and testing, speech therapy, tutoring, occupa-tion and physical therapy, adaptive physical education, programs for developmentally disabled students, students with Autism, As-perger’s Syndrome and Pervasive Developmental Disorder.
• Special educators generally provide services in collaboration with classroom teachers. There are 30 FTE teachers and 88 parapro-fessionals working with special needs students.
Page 8
S P E C I A L E D U C A T I O N
O B S E R V A T I O N S
The Portsmouth School District currently provides special education programming for 405 stu-dents. The most recent five-year average is 436 pupils. In addition, the district has 100 students who are provided accommodations under Section 504 of the Americans with Disabilities Act. The chart above illustrates the steady decline in students who tuition into the district for services. As other districts emulate the district’s program models, PSD has experienced a loss in revenue.
The District received additional federal monies in 2009 under the American Recovery and Rein-vestment Act (ARRA), which has been used largely to improve teaching and learning in mathematics as well as enhance our ability to purchase instructional materials at all grade levels.
Comparative Special Education Student Statistics
485
410431 447
6
369
375
363
409417
394394380
363
392389
383
462
398366 339
161819 1346545459575761
474544505162
404
597563 62
0
100
200
300
400
500
600
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
Tuition In Pupils
Portsmouth Resident Pupils
SAU 50 Pupils
School Year Number of Students
% of Total Enrollment
2005-2006 427 16.57%
2006-2007 451 17.12%
2007-2008 463 17.59%
2008-2009 434 16.52%
2009-2010 405 15.30%
Special Needs Pupils By School
Out of District 13
High School 157
Lister Academy 11
Middle School 98
New Franklin 28
Little Harbour 31
Dondero 39
PEEP 31
The second course was de-signed to build building ca-pacity in developing a system of interventions. This “pyramid of interventions” is designed to provide increas-ingly intensive support to students who are not seeing success in their learning.
Close to 50 teachers and administrators have taken part in these courses, pro-vided by Steve Zadravec and
In an effort to find creative and low-cost ways to bring teachers together around critical areas for professional development, the district has organized two in-house courses this year.
One of these courses was designed around building capacity to create and use effective formative assess-ments in the classroom.
Joanne Simons. Both of the course topics are critical to developing system capacity as a professional learning commu-
Page 9
P R O F E S S I O N A L L E A R N I N G C O M M U N I T I E S
TEACHER EXPERIENCE & DEGREE DATA
I N - D I S T R I C T C O U R S E S
ments to measure progress, and develop a coordinated system of interventions to respond to students who struggle or who need addi-tional challenge.
The work is core to our mis-sion and has many implica-tions for measuring success, school scheduling, and coordi-nating critical resources.
Teachers have been using the district’s planned delayed openings to effectively en-gage in this work.
They have also set clear and measurable goals for student achievement in their area and are collaborating as PLC teams to reach them.
The Portsmouth School Dis-trict has been engaged in a restructuring effort focused on improved student learning.
Teachers have been organ-ized into Professional Learn-ing Communities (PLCs) and are collaborating to clarify essential learning for stu-dents, craft common assess-
Over the past two
years, the
Portsmouth School
District has invested
in Professional
Learning
Communities (PLCs)
as the lever for
increased student
achievement.
Rick DuFour, an
educational
consultant, notes:
“the best professional
development is in the
workplace, not a
workshop” and urges
schools to create learning
conditions for staff to
grow and learn as part
of their regular routine.
Degree 0-5 6-10 11-15 16-20 21-24 25+ TOTAL
BACHELORS 32 22 2 1 2 13 72
MASTERS 77 59 24 5 17 23 205
2MASTERS/CAGS 4 3 2 1 0 1 11
PHD 3 2 1 0 0 0 6
TOTAL 116 86 29 7 19 37 294
The Portsmouth Schools enjoy a
highly qualified and dedicated staff.
76% of professional
staff have advanced degrees.
FY 2011 Proposed Budget
FY 2011 Proposed Budget Page 10
PMS EXTRA CURR/ATHLETIC ACTIVITIES
355563
90
110
117
322
102
TEEN LIBRARYCONNECTIONTRACK & FIELD
ART CLUB
DRAMA CLUB
FALL INTRAMURALS
HOMEWORK CLUB
SPORTS CLUBS
ACADEMIC CLUBS
PHS MUSICAL CLUBS
10 1520
22
30
33
7779
111Acoustic Music Jam Club
Color Guard
Madrigal Singers
Men's Ensembles
Percussion Ensembles
Treble Choir
concert band
marching band
Choir
PHS EXTRA CURRICULAR CLUBS
4575
150
152
19535
40
1037
PEER LEADERSHIP
FRIENDS OF RACHEL
STUDENT COUNCIL
DRAMA
AMIGOS
ATHLETIC CLUBS
ACADEMIC CLUBS
SOCIAL CLUBS
Key Input
Opportunities for Participation and Engagement Beyond
School Day One of the key measures identi-fied by the district is the degree to which students participate in ac-tivities beyond the school day. Research is clear that students who participate in extra-curricular activities typically perform better academically in school. Offering students a wide range of activities is a “protective” factor, which is to say, these activities are often a key link to a child’s overall suc-cess. Activities appeal to student interests, encourage peer interac-tion, promote cooperation, build student-adult relationships, pro-vide structure and challenge and connect students to school. The charts to the left identify the numbers of students who partici-pate in athletics, drama, music and a host of clubs and activities after school in grades 6-12.
After School Programs
“The verdict? A decade of re-search and evaluation studies
confirm that children and youth who participate in after-
school programs can reap a host of positive benefits in a
number of interrelated outcome areas– academic, social-
emotional, prevention, health and wellness. These are the skills that many suggest are
necessary for youth to succeed in the 21st Century global
economy and world.”
-Harvard Family Research Project
Page 11
P H S D R O P - O U T R A T E S T E A D I L Y D E C L I N E S
SC H O O L AT T E N DA N C E A V E R A G E D A I L Y M E M B E R S H I P 2 0 0 3 - 0 4 T H R U 2 0 0 7 - 0 8
P O S T S E C O N D A R Y E D U C A T I O N R A T E S
Very consistent
high attendance
rates have been
achieved at all
levels in the PSD
ELEMENTARY MIDDLE HIGH
2003-04 96.0 95.1 93.8
2004-05 95.9 95.6 94.0
2005-06 95.8 95.7 94.4
2006-07 95.4 95.5 94.2
2007-08 95.3 95.7 95.0 Portsmouth’s
drop-out rate is
significantly lower
than the NH state
average.
The PSD’s
2008-09 rate is
1.1%
Portsmouth State of New Hampshire
2003-2004 2.0% 3.8%
2004-2005 2.7% 3.4%
2005-2006 2.1% 3.1%
2006-2007 1.7% 3.2%
2007-2008 1.4% 2.5%
PHS NH
2004 76.8% 72.0%
2005 71.8% 71.8%
2006 74.9% 71.9%
2007 78.1% 74.5%
2008 76.7% 73.0%
Percentage of Students Enrolled in 2 or 4 year
Colleges
PHS students attend some of the finest institutions of higher education, for example:
American University Arizona State University Barnard College Bates College Boston College Bowdoin College Brandeis University Brown University Bucknell University Clark University Connecticut College Cornell University Denver University East Carolina University Florida State University Full Sail George Washington Univ. Hobart & William Smith James Madison University Keene State Lesley College Mass. Inst. Of Tech. McGill University Middlebury Mt. Holyoke College New York University Northeastern University Plymouth State Princeton University Quinipiac University Rensselaer Polytechnic Rochester Inst.Tech. Roanoke College Roger Williams University St. Lawrence University St. Michael’s Temple University Tulane University U.S. Naval Academy Virginia Tech Wellesley College Wesleyan University Wheaton College Wheelock College University of California University of Chicago University of Colorado Univ. of Conn. University of Delaware University of Massachusetts University of Maine Univ. of Miama University of NH University of Richmond University of Vermont
Portsmouth has had very high attendance rates at all three levels. To be sure, there is a direct correlation between student attendance and achievement. The average daily mem-bership over the past five years meets or exceeds the state average in all three categories.
Portsmouth High School has been proud of the percentage of students who continue their education beyond high school. The per-centage of students who enroll in two and four year colleges is above the state average. The five year average for students in Ports-mouth is 75.7% vs. the State five year average of 72.6% .
FY 2011 Proposed Budget
Portsmouth High School offers Advanced Placement (AP) courses in English 12, Modern European History, American History, Calculus, Biology, Physics, Statistics, Spanish, French and Com-puter Science.
Scores on AP exams range from 1 to 5. While each col-lege decides which AP exam grade it will accept for credit, most abide by the recom-mendation of the American Council on Education which is to accept a score of “3” or better.
Page 12
ADVA N C E D PL A C E M E N T CO U R S E S SAT scores for
PHS students are
consistently above the national avg.
The most recent
class of 2009
scored significantly higher than the
NH average.
Year # of AP courses offered
# of pupils enrolled
# of pupils taking AP
exam
% scoring “3” or above
2004-05 10 62 60 50%
2005-06 9 66 58 75%
2006-07 9 89 77 59%
2007-08 9 109 101 55%
2008-09 9 126 122 60%
PHS NH US
2005 524 525 520
2006 525 524 518
2007 534 521 515
2008 518 523 515
2009 539 523 515
PHS NH US
2005 524 525 508
2006 523 520 503
2007 514 521 502
2008 506 521 502
2009 535 523 501
SAT Math Scores
SAT Verbal Scores
480
490
500
510
520
530
540
2005 2006 2007 2008 2009
SAT Verbal Scores
PHS
NH
US
500
505
510
515
520
525
530
535
540
2005 2006 2007 2008 2009
SAT Math Scores
PHS
NH
US
DRA EN D O F T H E YE A R RE P O RT…. The Developmental Reading Assessment (DRA) provides a method for assessing and documenting elementary students' development as readers over time. Its purpose is to identify students’ individ-ual reading level.
Additional purposes include such things as identifying students’ independent reading strengths and areas for further instruction, monitoring reading growth, and providing information to teachers, schools, and the district regarding read-ing achievement. The DRA evaluates the major aspects of reading that are critical to independence as a reader such as pre-viewing and predicting, accuracy, flu-ency, and comprehension.
Students in grades 1 through 5 are as-sessed with the DRA each September. Those students that fall below the begin-ning of year grade level benchmark are reassessed mid-year and again with their peers in the spring. Kindergarten stu-dents are given the DRA for the first time mid-year and reassessed in the spring to measure growth as a reader. It is through the careful analysis of DRA data that the schools are able to provide
students with instruction based on their individual needs. In addition, the district is able to evaluate the effects of full day kindergarten as well as interventions and programming used to support literacy K-5.
The district is currently in the fourth year of collecting DRA data from our three elementary schools. The chart below shows a consolidation of data from New Franklin, Dondero and Little Harbour. This data reflects a transition from the original DRA during the 2006-2007 school year to the revised DRA 2, which contains a written component for stu-dents beginning in second grade. Based on the information gathered below, the following has been discussed at the classroom, building and district level:
• Kindergarten continues to see in-creasing number of students meeting the end of year benchmark, a testa-ment to the success of our full day program which allows for increased opportunity for students to be ex-posed to print and an increased amount of time for Writer’s Work-shop.
• At the first grade level, teachers and specialists are looking at the de-crease of students making bench-mark and addressing the literacy needs of students who haven’t had the advantage of a full day kinder-garten program focused on literacy.
• From the second grade data there is a large percentage of students who are one level away from benchmark. A focus of this year has been to pro-vide more opportunities for students to respond to reading through writ-ing, a required component of the DRA.
• Buildings have been developing tools for progress monitoring stu-dents and providing teachers with professional development around such things as Running Records.
• As a district, there has been a focus on developing a systematic approach to reading interventions so that stu-dents below benchmark are receiv-ing high quality supplemental in-struction beyond their 90-minute Reader’s Workshop.
PORTSMOUTH ELEMENTARY SCHOOLS DRA Data ~ End-of-the-Year Report
New England Common Assessment Program (NECAP) The tables above illustrate the percentage of students who attained proficiency in reading and math on the State of NH’s annual NECAP assessment.
Some key observations:
First, the numbers of student who attained proficiency in grades 3-8 has increased from 2005 to 2009 and is more pronounced in reading than math. This is a direct result of the focused work the PSD has dedicated to reading instruction over the past few years.
Second, the need is clear and the district has undertaken a similar collective focus in math. Modeled after the success we have had in reading, interventions for students have been put in place this year to address the needs of students in math.
A final important observation is the strength and growth of student performance in the early elementary grades. Through smaller class sizes and early interventions at those grade levels, student learning has shown progres-sive gains over time.
The FY 2011 Proposed School Budget presented herein represents the district’s plan of action and priorities to achieve the Portsmouth School Dis-trict’s mission to “educate all stu-dents.” In short, it represents the re-sources the district requires to ensure the continuous growth of every learner in our schools.
To be sure, the district boasts high proficiency levels as measured by New Hampshire’s assessment measures. A copy of the the PSD’s Progress Report can be found at cityofportsmouth.com/school. Most significantly, the District i s co mmi t t e d t o d ev e lo p i n g “professional learning communi-ties” (PLC) model as the means to en-sure all children learn at high levels.
On the last page of this brochure, you will note the goals established by the school board. We remain commit-ted to working in teams, setting student achievement goals, and developing interventions to assist those children who have not met benchmarks.
Next year we will continue to look closely at individual student achieve-ment data and will use resources to have every child, K-2, reading at grade level by year’s end.
SEEKING EFFICIENCIES
The School Board has asked and the City Council will establish a Mayor’s Blue Ribbon Committee on Operation Efficiencies in the hopes that combin-ing services in the area of fields and maintenance may result in not only better efficiencies, but long term sav-ings.
THE PROCESS
In late October, the School Board held a workshop to establish budget priorities to help inform budget devel-opment. While all were cognizant of the tough economic climate we con-tinue to experience, the school board provided administration the following
guidance to help inform the budget.
NOVEMBER AND DECEMBER
During the months of November and December, principals and directors worked with staff to develop their re-spective budgets, and just prior to the holiday recess, presented their budgets to Central Office. In short, we pre-sented a budget that addressed main-taining strong class size and upgrading technology and maintenance areas. The headline when we presented our recommended budget to the School Board on January 19th noted that this was a budget that attempted to maintain our current levels of service.
To be sure, the key drivers in the FY ‘11 budget are attributable to fixed sal-ary and benefit costs. The proposed increase was 7.2%. Over 88% of the $2,603,727 increase is due to those fixed costs. Our budget as presented reflects the challenge faced when health insurance increases 11.7%, re-tirement costs increase 7.5% and the 10-year rolling cost of living adjust-ment increases by 2.82%.
JANUARY 14, 2010
At the City Council’s “meeting of the whole,” the School Board learned that every department was facing un-sustainable increases in fixed costs. Each department was asked to present a budget built upon 96% of FY 10 and share with the council what the impact of such a budget would have on ser-vices. At the council meeting, every department was encouraged to address structural changes and consider how we might deliver services moving forward.
In short, the delta between the FY 11 budget as presented and 96% of FY 2010 is $4,053,508. In order to quickly illustrate and communicate the impact of this request, we noted that this was the equivalent of losing 50 teachers. We were never proposing an adjust-ment of fifty teachers. Since that time, we have been informed that we will be asked to essentially submit two budg-
ets. The first, as described above, at 96% of FY 10. The second, a budget that, at a minimum, reflects a 2% re-duction in the workforce and one that keeps in mind the difficult economic budget conditions we are facing.
JANUARY 2010
In January, the school board heard presentations from each of the princi-pals and directors in order to under-stand their needs. As workshop ses-sions unfolded, there was considerable discussion about what a “reasonable” budget might be. The administrative team met as a group to look closely at areas where adjustments might be pos-sible and on Tuesday, February 2, 2010, presented those recommenda-tions to the School Board for their con-sideration.
The administrative team approached this task with three key factors in mind. First, we sought to protect the instruc-tional core, which is to say, maintain appropriate teacher-student ratios of core instruction at all levels. Second, we wanted to continue to sustain all programs and extra-curricular arts and athletic activities for students. Third, students. When possible, we looked to re-allocate resources or miti-gate the impact of any adjustments.
FEBRUARY 2010
The School Board held a 2nd public hearing on the budget February 9th. In short, it adopted a budget that allows us to maintain high performance quality schools, yet is fiscally responsible.
The key elements of the proposed budget are highlighted on the next page. We hope you will support our proposed budget .
We thank you in advance for your con-tinued support of our schools.
FY 2011 School Budget Process
What’s included in the 2.8% recommended budget? We protect the instructional core:
• Elementary class sizes of below 1:20 in Grades K-3 • K-5 reading staff, special education case managers and paraprofessionals remain at current levels of support • All K-5 programs in art, music, library, physical education, and integrated computer classes are maintained • Middle school grade level teams and all unified arts programs are sustained • All elements of high school’s comprehensive program of studies remain; all 2-year Career and Technical Education
programs are retained • Technology equipment increases by $57,000 to upgrade computers at PHS are included
Student Support Services remain strong: • All special programs such as PEEP, KIDS, OPTIONS and LISTER ACADEMY remain. • Appropriate staffing levels of student support to include nurses, guidance and special education teachers and para-
professionals, as well as specialized services such as speech and OT are included.
We sustain a wide range of extracurricular programs in arts and athletics: • All band programs ranging from 5th grade band to PHS marching band , all drama productions and athletic offerings
to develop the whole child are maintained.
What adjustments have been made?
Staff has been reduced by 13.13 FTE (Full Time Employed) positions: At PHS:
At PMS: • 1 Behavior Interventionist • 2 SPED Teachers
At Elementary: • 1 Computer Teacher • 1 SPED Teacher • 1 Paraprofessional @ PEEP • .625 FTE Custodian
Other: • Reduced 1 Clerical position; added 1 Computer Technician • Loss of funding for School Resource Officers.
What is the impact of a budget @ 96% of FY 2010?
In order to achieve a budget at 96% of FY 2010, another $2,464,220 will need to be adjusted. This level of adjustment would have a profound impact on programs.
Further reductions would include: • 2 Administrators • 18.73 Teachers • 2.8 Paraprofessionals • 2.5 FTE Clerical Staff • Eliminate funding for K-12 Athletics • Eliminate funding for K-12 Music and Drama programs
FY 2011 Proposed Budget Page 16
KEY BUDGET DRIVERS
Page 17
H E A L T H IN S U R A N C E R A T E H IS T O R YA c t u a l In c re a s e B u d g e t In c re a s e
F Y 9 8 3 3 . 0 0 %F Y 9 9 1 1 . 7 7 %F Y 0 0 -0 . 7 0 %F Y 0 1 5 . 0 0 %F Y 0 2 2 6 . 7 0 % 1 6 . 2 %F Y 0 3 5 . 5 0 % 1 3 . 0 %F Y 0 4 2 2 . 7 0 % 1 3 . 0 %F Y 0 5 9 . 6 0 % 1 3 . 0 %F Y 0 6 1 6 . 2 0 % 1 0 . 0 %F Y 0 7 9 . 2 0 % 1 4 . 0 %F Y 0 8 0 . 7 0 % 1 0 . 5 %F Y 0 9 2 . 4 0 % m o d ifie dF Y 1 0 1 1 . 5 0 % 1 1 . 4 5 %F Y 1 1 1 1 . 7 0 %
A ve ra g e o ve r 1 0 y e a rs 1 1 . 6 2 %
F Y 2 0 1 1 B U D G E T 1 1 .7 0 %
HEALTH INSURANCE BUDGET FOR FY11
FY10 FY11 Budget Budget
Municipal 1,652,469 1,845,808 Police Department 1,409,250 1,574,132 Fire Department 921,692 1,029,530 School 5,502,811 6,146,640 Total 9,486,222 10,596,110
CONSUMER PRICE INDEX - CPI-U (NOV. TO NOV. BOSTON-BROCKTON-NASHUA)
School Board Forwards Budget with 2.8% Increase to City Budget Adjusted by 1.58 million from Original Recommendation
On Thursday, February 11, 2010, the Portsmouth School Board voted unanimously to send a budget request of $37,258,943 to the City Manager for his consideration. The budget represents an increase of 2.8% over the current fiscal year budget.
The School Board has met regularly over the past five weeks to adopt a budget that is educationally sound and fiscally responsible. The Board was directed by the City Council to present a budget with a 2% workforce adjust-ment and that recognized the economic environment, as well as illustrating the impact of a budget at 96% of FY 2010. The proposed budget adjusts the workforce by 3.5%.
The school department, like other city departments, is faced with ever increasing fixed salary and benefits costs. Next year, health insurance will increase by 11.7%, retire-ment costs will increase by 15% and the ten-year rolling cost of living adjustment increases by 2.82%. Salary and benefits account for all of the increase in the proposed budget.
BUDGET COMPARISON IN 3 CHUNKS
FY ‘10 FY ‘11 (+/-) Salaries 20,562,480 20,983,949 (+421,469) Benefits 9,972,479 10,667,866 (+695,387) All Other 5,709,544 5,607,127 (-102,417) TOTAL 36,244,503 37,528,943 (+1,014,439)
Over the next month, members of the School Board and administration will visit with various organizations to detail the elements included in the budget.
Please check the “all schools activities calendar” for upcoming dates of meetings between parents, the superin-t enden t and Schoo l Boa rd me mber s @ www.cityofportsmouth.com/school. These meetings are scheduled to answer any questions/concerns that parents and community members may have regarding next year’s budget proposal.
New Hampshire Retirement System Fiscal Year Employer Contribution Member Rate 2002 2.64% 5.00% 2003 2.64% 5.00% 2004 2.64% 5.00% 2005 2.64% 5.00% 2006 3.70% 5.00% 2007 3.70% 5.00% 2008 5.80% 5.00% 2009 5.80% 5.00% 2010 7.49% 5.00% 2011 8.02% 5.00%
There is much to be proud of and cele-brate regarding the Portsmouth Schools. We can boast of high daily attendance, a low drop-out rate, above average test scores, high levels of post-secondary enroll-ment, quality teachers and support staff, championship teams and extraordinary mu-sic and drama programs. As part of my entry process, I heard repeatedly that Ports-mouth takes tremendous pride in and pro-vides unusually strong support for its public schools.
However, we live in challenging eco-nomic times. We all recognize that taking a year-to-year approach to the school budget is unsustainable. Annual incremental reduc-
tions in services will no longer suffice. The School Board is committed to looking for solutions from within.
Five weeks is too compressed a time frame in which to craft a budget that en-compasses significant structural changes. However, the School Board did adopt a budget that adjusts the workforce as re-quested, maintains all programs and in-creases due to fixed costs only. Further cost savings will most certainly mean pro-grammatic changes.
The School Board has signaled its desire to address long-term structural changes and will begin a five-year strategic planning process to address these issues. The School
Board will partner with the City to address operational efficiencies in terms of building maintenance. The Board will also look to examine those areas of transportation, en-ergy and other operating costs such as food service and technology to achieve savings. Finally, the Board will work to address cost saving options in collective bargaining agreements.
Districts across the country are con-fronted with the issues Portsmouth must address. The budget presented herein be-gins the process of taking a long-term look at how to strategically restructure and does reduce some services, but protects the dis-trict’s value of educating the whole child.
A cursory examination of the pro-posed budget finds 85%, or some $31,651,816, is attributable to salary and benefits. The remaining 15% is categorized as operating costs and examining the proposed budget by object code cost illustrates how the remaining $5,607,127 is allocated.
Just over 50% of these operating costs ($3,061,896) comes from en-ergy (natural gas, electricity), trans-portation (object code 519) and out of
district tuition (object code 560).
Major decreases in the proposed budget occur in purchased services (300) as funding for school resource officers has been removed from the budget changes in student population result in anticipated lower out-of-district tuition (560) expenses. Also, transportation (519) declines as part of a two-year renewal with the bus contractor and insurance costs (520) decrease largely because of improved
claims experience.
Major increases include: repairs and maintenance (430) due to increases in maintenance contracts and inspec-tions; data (532) as we have had to increase bandwidth to accommodate technology needs; general supplies (610) for the schools and software (642) and equipment (730) which in-creases to fund the technology re-placement plan for the high school.
STAFFING LEVELS Page 20 FY 2011 Proposed Budget
PORTSMOUTH SCHOOL DEPARTMENT 2009-20010 Budget FTE
GENERAL FUND Teachers ELEM DO Peep LH NF PMS PHS C/O SYS TOTAL Classroom Teachers 17.50 23.00 16.00 28.60 54.83 139.93 Art, Music, PE, Computer 1.75 4.00 4.00 3.07 8.47 11.43 1.00 33.72 Tech Careers 4.00 6.74 10.74 Health Instruction 1.24 1.24
Regular Ed Subtotal 185.63 Special Education 1.00 4.00 3.17 4.00 3.00 6.00 7.30 28.47 ESL 2.00 2.00
Total Admin 14.12 Paraprofessionals ELEM DO Peep LH NF PMS PHS C/O SYS TOTAL Regular Ed Classroom Paras 5.64 5.36 2.51 1.00 14.51 Sped Paras 4.58 2.72 4.93 2.86 5.79 4.00 24.88 Library Paras 1.00 1.43 0.93 0.86 4.22 Support Paras 1.00 1.00 1.88 3.88
Total Para 1.00 11.22 2.72 11.72 6.30 8.65 4.00 0.00 1.88 47.49 Clerical ELEM DO Peep LH NF PMS PHS C/O SYS TOTAL Admin Clerical 0.89 0.89 0.89 2.00 5.39 7.37 17.43 Sped Clerical 0.82 0.82 Support Clerical 0.83 0.78 3.00 4.61
Total Clerical 0.83 0.89 0.00 0.89 0.89 2.78 9.21 7.37 0.00 22.86 OTHER ELEM DO Peep LH NF PMS PHS C/O SYS TOTAL Security 1.00 1.00 Tech Support 7.00 7.00 Custodians 3.00 3.00 2.50 4.00 11.25 0.50 24.25 Maintenance 5.00 5.00
Total Other 0.00 3.00 0.00 3.00 2.50 4.00 12.25 0.50 12.00 37.25 General Fund TOTAL 373.42
Regular Ed Classroom Special Education - All Educational Support Administration Other
Additional Revenue Sources to Support
Year Budget Actual Difference Percent
2003-04 3,500,000 3,737,271 237,271 6.78%
2004-05 3,700,000 3,577,285 (122,715) -3.32%
2005-06 3,800,000 3,928,236 128,236 3.37%
2006-07 3,900,000 4,663,144 763,114 19.57%
2007-08 4,400,000 4,654,994 254,994 5.80%
2008-09 4,500,000 4,861,391 361,391 8.03%
2009-10 4,600,000 5,238,490 638,490 13.88%
2010-11 5,100,000
SAU # 50 Tuition - General Fund
Year Allocation
2005-06 $558,930
2006-07 $560,871
2007-08 $606,006
2008-09 $577,288
2009-10 $529,824
Title I: Reading & Math Federal Allocation
Year IDEA Allocation
IDEA Pre-School Allocation
2005-06 498,974 14,892
2006-07 576,907 26,062
2007-08 508,023 14,892
2008-09 504,371 22,667
2009-10 540,672 13,835
Individuals with Disabilities Education Act Special Education IDEA Federal Grant
America’s Recovery and Reinvestment Act (ARRA)
Two Year Stimulus Funds (FY 2010 & 2011)
ARRA IDEA
ARRA IDEA
PRE-SCHOOL
ARRA TITLE I
Two Year Allocation
Two Year Allocation
Two Year Allocation
625,109 19,870 431,258
Catastrophic Aid Reimbursement
Year Total Expended Entitlement
2004-05 764,155 297,599
2005-06 639,758 316,629
2006-07 691,742 335,347
2007-08 551,186 257,425
2008-09 544,924 206,444
Title II, III, IV & V Entitlement Funds Teacher Quality, English as a Second Language,
Drug-Free Schools and Technology
Year Title II Title III Title IV Title V
FY 06 224,364 N/A 30,083 22,084
FY 07 211,211 N/A 20,235 5,181
FY 08 212,511 5,926 15,962 4,461
FY 09 203,012 6,474 19,882 Discontinued
FY 10 201,272 5,428 14,276 Discontinued
The Portsmouth District is supported in its mission with both tuition and federal funds. The district has a revised agreement with SAU # 50 who send approximately 400 students to PHS. Next year, we expect to gain an additional $500,000 in
tuition revenue. There are five key entitlements that enhance our budget. In sum, in FY ‘10 we received $750,800 to support reading instruction, professional development and teacher quality. In special education, we received
$554,507 in support. Use of federal monies requires the district supplement, not supplant existing programs. Finally, stimulus dollars, with the same requirements, are used to hire coaches to improve teacher practice and interventionists to support learners.
Page 21
PORTSMOUTH SCHOOL DEPARTMENT GENERAL FUND DETAIL COMPARISON AND INDEX
2009/10 2010/11
Cost DRAFT Total Budget Salaries Benefits Operating Positions Total Proposed Salaries Benefits Operating Positions
1. Support the Portsmouth School District’s mission to educate all stu-dents by:
• Supporting our efforts to build professional learning communi-
ties (PLC’s) by reviewing and evaluating not only PLC imple-mentation, but most importantly, the results of building level student achievement goals (SAG).
• Providing teachers focused professional development in the use of student data to inform instructional practice (data-wise).
• Monitoring the implementation of the Curriculum Revision Plan developed by the Curriculum Council, including development of power standards and a system of student assessment.
• Supporting our efforts to build systemic, school-specific pyramid of interventions to ensure progress in learning for every student.
• Providing necessary supports for all teachers to be able to more fully integrate technology into classroom instruction and expec-tations for student learning.
2. Implement policies, procedures and practices that will allow the Ports-
mouth School District to continuously improve its organizational sys-tems and structures by
• Establishing a coherent supervision and evaluation system that
1. provides a formal annual summative evaluation process for all employees in the Portsmouth School Department;
2. documents supervision for professional staff aligned with PLC work;
3. establishes an induction process for new teachers that as-sures only the highest quality teachers are retained in the Portsmouth School District;
4. enables administrators to better monitor instruction. • Examining Portsmouth School District expenditure structures to
analyze resource use patterns, alignment with intended strategies and communicate with clarity to the public how we use our dol-lars, organize our people and structure our time to achieve in-tended results.
• Recommending a course of action for redistricting Portsmouth’s K-5 schools.
• Exploring conversations with city departments to discuss possi-ble efficiencies and sharing of resources.
• Completing a facilities assessment overview of the district’s buildings.
3. Develop specific strategies for improving communication and commu-
nity relations including frequent communication about the Portsmouth Schools and opportunities to engage the community in conversation about school related issues.
• Publishing an annual district progress report that tracks student
performance results. • Developing a quality educational metrics index including, but
not limited to per pupil ration, class size, drop out rates, student assessments and budget allocations as a way of creating a clear criteria for spending priorities.
• Communicating via quarterly School Board updates the work of the board in monitoring the 2009-10 school district goals.
• Investigating options to better disseminate information, educate
the community and provide advocacy for the schools.
Back Left to Right: Ann Mayer (SAU 50 Rep.), Lisa Sweet, Rebecca Emerson, Tom Martin, Kent LaPage, Ed McDonough (Superintendent), Leslie Stevens, Linda Briolat (Employee Rep.), Phil Boynton (Student Rep.) Front Left to Right: Carol Chellman, Amy Noble (Secretary), Mitch Shuldman (Chair), Ann Walker (Vice Chair), Steve Zadravec ( Asst. Superintendent) and Steve Bartlett (Business Administrator)
School Board Forwards Budget with 2.8% Increase to City Budget Adjusted by 1.58 million from Original
Portsmouth School Board
All School Board meetings, located at City Hall, are televised on Channel 22
Important Budget Meeting Dates
February 9 2nd Public Hearing
February 12 Budget Submitted to City
March 9 School Board Meeting @ City Hall
April 14 Public Hearing at Portsmouth HS School Dept. Presentation on FY 2011 Budget
April 21 City Council reviews School Dept. Budget.