Portfolio for Tenure & Promotion Grand Rapids Community College Faculty Evaluation System
Dec 27, 2015
Portfolio for Tenure & Promotion
Grand Rapids Community CollegeFaculty Evaluation System
Role of PortfolioThe portfolio is:• The primary documentary evidence used for tenure review
and promotions in rank• Used by all tenure and promotion review committees as
foundation of their deliberations
2
Learning Objectives:• Describe the format of a portfolio in the Faculty Evaluation
System• Review the portfolio evaluation rubric• Provide helpful hints for submitting a portfolio• Discuss the role of the rank and promotion committee• Review deadlines
3
Standard Organization & Presentationof the Portfolio
Includes: • All five categories of evaluation• Must always document Satisfactory Standards of
Employment….• And achievements in additional categories as required by
each rank
4
Portfolio Format• Cover page
o Nameo Current ranko Department and school
• Table of contents
5
Section One • Letter of application• Teaching and learning philosophy statements/opening
remarks• Annual faculty performance evaluations (in reverse
chronological order)• Faculty observation reports• Student evaluations of instruction
6
Section Two• Student Service
o Narrative summaryo Documentation
• Community Service (optional)o Narrative summaryo Documentation
7
Section Two• Teaching
o Narrative summaryo Documentation
• College Serviceo Narrative summaryo Documentation
• Professional Developmento Narrative summaryo Documentation
8
Teaching & Learning Philosophy Statement
• Opportunity for faculty to describe:o who they are as educatorso what they believe about themselves, their disciplines, their students, o how these things are exemplified in their practice.
• Both inspirational and practical
9
Narrative Summary
Importance of this cannot be overstated because……
10
The narrative summary…
….serves to highlight important contributions faculty members have made in each of the categories
11
The narrative summary….
…….provides an opportunity for faculty to reflect on their growth as a faculty on the activities they have undertaken and feedback they have received in the years covered by the portfolio
12
The narrative summary…
….provides an opportunity for faculty to explain how they have met the expectations for tenure or promotion.
13
Documentation
• Should be supportive of the narrative summary for the category
• Provides evidence that faculty have met the expectations for tenure and promotion
• Refers to FPE plan and report
14
Portfolio Evaluation Rubric• Discussion of expectations. (Please refer to rubric handout.)• Committee recommendation submitted to Dean and Provost
o 3 out of 4 “yes” votes required
• Final decision made by Provost
15
Committee Composition• Four members
o Associate Deano Department Head/Program Director
• If candidate is DH/PD, then DH/PD in closely related departmento Faculty member in department
• If none available, in closely related department.• Candidate chooses.
o Faculty member from college-wide cohort. • AD chooses.
16
Submission Process
• Can be electronic….
• But for convenience, hard copy will be easiest
17
Decision-Making Process*Review of the Faculty Performance Evaluation Plan/Report
Review of Portfolios
*refer to pages 16 & 17 in MOU, Faculty Evaluation System
Faculty member creates
FPE Plan
Plan is reviewed
by DH/PD. Once
approved…
…it goes to the
appropriate Associate Dean for
Hiring and Evaluation for
approval
Faculty member assembl
es portfolio
Portfolio is reviewed
by committee (including DH/PD)
Portfolio is
reviewed by the
appropriate Dean
Portfolio is reviewed
by the Provost
who makes the final decision
Faculty Evaluation System 2013-2014 Calendar
Winter Semester 2014
April 4th
Faculty submit Portfolio if applying for rank and tenure – Rank and Tenure committees begin reviewsFaculty Performance Evaluation (FPE) Reports are due for all faculty
April 18th Rank and Tenure committee’s submit recommendations to Dean
April 25th
Dean’s recommendations completed on rank and tenure applications
May 2nd
Provost’s decisions completed on rank and tenure applications
January 27th through April 14th Classroom observation must be completed during this time2
June 13th Faculty will be notified of decisions regarding merit and merit midpoint
19
Deadline:
APRIL 4
20
Learning Summary• Described the format of a portfolio in the Faculty Evaluation
System• Reviewed the portfolio evaluation rubric• Provided helpful hints for submitting a portfolio• Discussed the role of the rank and promotion committee• Reviewed deadlines
21