Portfolio for JIRA & Kanban: How Thrillist Manages Their Product Roadmap

MIKE SOLOMON • PRODUCT MANAGEMENT LEAD • THRILLIST

Portfolio for JIRA & Kanban

How Thrillist Manages Their Product Roadmap

When will this talk be done?

Estimating is tough.

Estimating with accuracyis tough.

Strategy ReviewPlanning Problems

Reporting NeedsDependenciesUnknowns Availabilities

JIRA Software w/ Kanban

Portfolio

Backlog In Progress (1) Done

Kanban Board

K A N B A N

P O R T F O L I O

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

What is Kanban?

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Kanban is Flexible

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Kanban is Fast

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Kanban is Simple

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Work In Progress Limit

Focus ID Bottlenecks Priority

Work In Progress Limits

Managing the Backlog

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

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Weekly Daily

Bi-Weekly

Monthly

Per Delivery

Monthly

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Service Delivery Review

Operations Review

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Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

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Weekly Daily

Bi-Weekly

Monthly

Per Delivery

Monthly

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Service Delivery Review

Operations Review

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Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

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Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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Service Delivery Review

Operations Review

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Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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Service Delivery Review

Operations Review

change

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Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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Service Delivery Review

Operations Review

change

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Kanban Cadences

Replenishment Meeting

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Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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change

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change

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Service Delivery Review

Operations Review

change

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change

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Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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change

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change

info

Service Delivery Review

Operations Review

change

info

change

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change

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Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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change

info

change

info

Service Delivery Review

Operations Review

change

info

change

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change

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change

info

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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change

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change

info

Service Delivery Review

Operations Review

change

info

change

info

change

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change

info

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

info change info change

change

info

change

info

Service Delivery Review

Operations Review

change

info

change

info

change

info

change

info

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

info change info change

change

info

change

info

Service Delivery Review

Operations Review

change

info

change

info

change

info

change

info

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

info change info change

change

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change

info

Service Delivery Review

Operations Review

change

info

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Are we doing the right thing?

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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change

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Service Delivery Review

Operations Review

change

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Are we doing the right thing?

Are we doing things right?

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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Service Delivery Review

Operations Review

change

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Are we doing the right thing?

Are we doing things right?

Getting stuff done.

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

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Service Delivery Review

Operations Review

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Quarterly Planning

What-If Scenarios:

Estimate:

Scope:Compile features and emerging opportunities into a list in Portfolio

Review list of upcoming projects with team for high-level estimates.

Shuffle priorities, add virtual team members, shave scope.

Scope

Estimate

What-If Scenarios

Gather requests from all departments. Organize items into Portfolio by Initiative, Epic, Story. Prioritize items.

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Scope

Estimate

What-If Scenarios

Gather requests from all departments. Organize items into Portfolio by Initiative, Epic, Story. Prioritize items.

Estimation sessions with each team. Flag and record dependencies. Account for team availabilities.

Scope

Estimate

What-If Scenarios

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

There are known knowns. These are things that we know. There are known unknowns. That is to say, there are things that we know we don’t know. But there are also unknown unknowns. There are things we don’t know we don’t know.D O N A L D R U M S F E L D , 2 0 0 2

“

”

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Estimation sessions with each team. Flag and record dependencies. Account for team availabilities.

Scope

Estimate

What-If Scenarios

Scope

Estimate

What-If Scenarios

Shuffle priorities. Add virtual team members. Shave scope.

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Push to Boards

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

info change info change

change

info

change

info

Service Delivery Review

Operations Review

change

info

change

info

change

info

change

info

Strategy Review

Kanban Cadences

Replenishment Meeting

info

Delivery Planning Meeting

Quarterly

Kanban Meeting

Risk Review

Strategy Review

change

Weekly Daily

Weekly

Weekly

Per Delivery

Weekly

info change info change

change

info

change

info

Service Delivery Review

Operations Review

change

info

change

info

change

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change

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Weekly Planning

Take Action:

Flag Risks:

Track:Review the real-time status of each project across teams.

Highlight projects that are pacing late. Discuss new dependencies.

Adjust prioritization, shave scope, allocate resources.

Track

Flag Risks

Take Action

Visualize status of current work across teams. View any hierarchy level. Filter by project, team, theme, release, and more.

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Track

Flag Risks

Take Action

Visualize status of current work across teams. View any hierarchy level. Filter by project, team, theme, release, and more.

View releases that are slipping and highlight their dependencies so that action can be taken.

Track

Flag Risks

Take Action

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

View releases that are slipping and highlight their dependencies so that action can be taken.

Track

Flag Risks

Take Action

Track

Flag Risks

Take Action

Shuffle priorities. Add virtual team members. Shave scope.

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

• Big cool statistic

• 2,569

• Add-Ons in Marketplace

Track

Flag Risks

Take Action

Shuffle priorities. Add virtual team members. Shave scope.

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Strategy ReviewPlanning Problems

Reporting NeedsDependenciesUnknowns Availabilities

JIRA Software w/ Kanban

Portfolio

Thank you!

MIKE SOLOMON • PRODUCT MANAGEMENT LEAD • THRILLIST

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A

Backlog In Progress (1) Done

Kanban Board

P O R T F O L I O

K A N B A N

C O N C L U S I O N

Q & A