Policy Board Meeting Thursday, September 28, 2017 9:00 AM Planning Conference Room Kalana Pakui Building 250 South High Street Wailuku, Hawaii 96793 AGENDA I. Call to Order II. Public Testimony III. Approval of July 27, 2017 Minutes IV. Presentation of Honoapi‘ilani Highway realignment concept Malama Olowalu will present a conceptual map of a proposed realignment of Honoapi‘ilani Highway in the vicinity of Olowalu. V. Executive Director’s Report a. MPO Financial Update Maui MPO has expended approximately $210,000 of FY 2017 funds and $5,000 of FY 2018 funds. An FTA reimbursement request is pending at HDOT. The Maui MPO FY 2018 Unified Planning Work Program (UPWP) was approved by FTA and FHWA. County of Maui and State Department of Transportation provided FY 2018 dues of $50,000 each. Maui MPO will notify MDOT and HDOT of the amount of FY19 dues to request through County and State budget process. Maui MPO submitted information for the FY18 FTA 5305 Grant Application, and responded to HDOT request for comments on August 30, 2017. b. Draft TAC Minutes Provide Draft Maui MPO Technical Advisory Committee (TAC) minutes from September 14, 2017. c. Draft Maui MPO TIP Policies and Procedures The purpose of the Maui MPO TIP Policies and Procedures is to provide procedures to develop and revise the multi-year budgeting document known as the Maui Transportation Improvement Program (TIP), to ensure consultation with appropriate agencies and stakeholders, coordination with the STIP, opportunities for public participation,
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Policy Board Meeting
Thursday, September 28, 2017
9:00 AM
Planning Conference Room
Kalana Pakui Building
250 South High Street
Wailuku, Hawaii 96793
AGENDA
I. Call to Order
II. Public Testimony
III. Approval of July 27, 2017 Minutes
IV. Presentation of Honoapi‘ilani Highway realignment concept
Malama Olowalu will present a conceptual map of a proposed realignment of Honoapi‘ilani
Highway in the vicinity of Olowalu.
V. Executive Director’s Report
a. MPO Financial Update
Maui MPO has expended approximately $210,000 of FY 2017 funds and $5,000 of FY
2018 funds. An FTA reimbursement request is pending at HDOT. The Maui MPO FY
2018 Unified Planning Work Program (UPWP) was approved by FTA and FHWA.
County of Maui and State Department of Transportation provided FY 2018 dues of
$50,000 each. Maui MPO will notify MDOT and HDOT of the amount of FY19 dues to
request through County and State budget process. Maui MPO submitted information for
the FY18 FTA 5305 Grant Application, and responded to HDOT request for comments
on August 30, 2017.
b. Draft TAC Minutes Provide Draft Maui MPO Technical Advisory Committee (TAC) minutes from
September 14, 2017.
c. Draft Maui MPO TIP Policies and Procedures
The purpose of the Maui MPO TIP Policies and Procedures is to provide procedures to
develop and revise the multi-year budgeting document known as the Maui Transportation
Improvement Program (TIP), to ensure consultation with appropriate agencies and
stakeholders, coordination with the STIP, opportunities for public participation,
AGENDA ITEMS ARE SUBJECT TO CANCELLATION. For a confirmation of the meeting date and time, please contact the Maui MPO, 200 S. High Street, Wailuku, HI 96793, (808) 270-8216, (808) 270-7505 (fax).
ORAL OR WRITTEN TESTIMONY on any agenda item will be accepted at the beginning of the meeting and shall be limited to three (3) minutes. TESTIMONY MUST BE LIMITED TO ITEMS ON THE AGENDA. If written testimony is submitted at the meeting, 15 copies are requested. INDIVIDUALS WHO INTEND TO ATTEND THE MEETING AND WHO HAVE DISABILITIES REQUIRING SPECIAL ASSISTANCE should call the Maui MPO at (808) 270-8216 at least five (5) working days in advance of the meeting.
consistency with the Maui MPO Long-Range Transportation Plan, and compliance with
applicable Federal requirements.
VI. Potential Additional Revenue Sources for Transportation Projects
Discuss concept of potential additional revenue sources for transportation projects in Maui
County. Mechanisms may include tolling authority, State General Excise Tax (GET)
surcharge, rental car tax, and traffic impact fees.
VII. Executive Director Evaluation
The annual evaluation of the Maui MPO Executive Director will be addressed in an
Executive Session of the Policy Board on October 26, 2017.
VIII. Announcements
a. Next Policy Board meeting is scheduled for October 26, 2017
b. Confirm member availability for November 22, 2017 meeting
Agenda Item I. Call Meeting to Order Chair Goode called the meeting to order at 9:14 am and introduced those in attendance. Chair Goode acknowledged that Member King will not be in attendance and is excused. Agenda Item II. Public Testimony Chair Goode called the first item of business to hear public testimony and invited John Seebart to testify.
…BEGIN PUBLIC TESTIMONY… Mr. Seebart introduced himself as testifying on behalf of the West Maui Taxpayers’ Association in support of the Maui MPO’s agenda to promote multi-modal transportation. In that regard, Mr. Seebart testified that improvements to public transportation could go a long way, in particular, a hub at the airport that could transport people to all parts of the island using a hub and spoke system. Large buses on the highway, could for example in Lahaina, start at the airport with stops at Maalaea, Olowalu, Lahaina, West Maui Airport and turn
around at Napili Plaza and back. This is a general picture only. Those same stops would be served by local buses to carry people to neighborhoods and other locations. People could get off the airplanes, take a bus to a part of the island and then bus to the final destination. Bike share is also a good idea which may work in downtown Lahaina. Mr. Seebart testified that multi-modal is taken to mean linking all the forms of transportation to serve the island to allow people to get to where they are going without using a car if they so choose. Multi-modal also implies that there is an attempt to get cars off the road and that is why West Maui Taxpayers’ Association supports this policy of the MPO. There are already buses so it seems to improve the system would help to overcome some of the hurdles such as some buses carry disabled and some not and no buses carry luggage. If these items are addressed, then the bus system could be first rate and address the multi-modal system to alleviate traffic.
Chair Goode thanked Mr. Seebart and asked if anyone had any question or if anyone else wished to testify at the meeting. With no replies, Chair Goode closed public testimony
with no objections from Members.
…END PUBLIC TESTIMONY… Agenda Item III. Approval of June 22, 2017 Meeting Minutes Chair Goode referred members to the minutes from the June 22, 2017. The Chair asked if there were any questions or clarifications. Member Sugimura noted two typographical errors
in spelling her name and Wailuku.
Chair Goode asked for a motion. Member Sugimura moved, Member Fuchigami
seconded, for a motion to accept and approve the minutes of June 22, 2017, with
changes as noted. The Chair called for a vote and the motion to accept and approve the minutes, with changes as noted, was passed unanimously, 6-0.
Agenda Item IV. Executive Director’s Report The Chair requested the Executive Director, Ms. Armstrong, to provide her report. Agenda Item IV.a. MPO Financial Update Ms. Armstrong referred Members to the financial spreadsheet provided in the meeting materials and advised that approximately $146,000 has been spent to June 30th with a reimbursement request of $117,000 (80% federal share) been prepared. Maui MPO staff will be working with the State and FTA to get the reimbursement processed. Grant application for FFY17 has been submitted with continued work with State DOT to process. Maui MPO staff will relocate to 2145 Wells Street in early August with federal approval to spend FFY17 funds prior to award. FTA and FHWA has approved the FY2018 UPWP and a copy has been provided in binders provided to Policy Board Members. With no questions or comments on the financial update, Ms. Armstrong introduced to the Members a consideration of hiring a limited term planner to manage the update to the Maui MPO Long Range Transportation Plan. The benefit of hiring would permit coordination with the Kihei Sub-Area Transportation Study currently underway by CH2MHill under a $618,000 contract. Ms. Armstrong noted the significant resources that are required to complete such plans and that the MPO is limited on funding at this point. If Maui MPO issues an RFP to retain a consultant, it could take up to 6 months to contract and the budget is limited to $300,000. If the RFP is issued in Fall 2018, there would likely be $500,000 available funds, which still seems on the low side for a plan for the entire island of Maui. Ms. Armstrong recommended hiring a planner at $40,000-$70,000 per year which is a commensurate salary based on Oahu MPO transportation planner staffing. At the high end of $70,000 salary, the total cost would be $120,000 per year including fringe. This is more cost effective at this point and enables staff to coordinate with the Kihei Study and follow the framework of the long range plan. An amendment to the FY2018 UPWP would be required to move funds from consultant to staff transportation planner. An amendment would also be required to the County budget to add an LTA position funded by MDOT’s Grant Revenue
accounts. The position would be entirely funded through the MPO. Ms. Armstrong asked if there were any questions or comments. Ms. Armstrong confirmed to Member Sugimura that costs include benefits. Ms. Armstrong clarified for Member Fuchigami that all MPO staff are hired through the County pursuant to HRS279D. Further, because Maui MPO is administratively tied to Maui DOT, the position falls under MDOT budget as does the Maui MPO grant revenue. No appropriation would be required as the amendment to the UPWP would allow funding using federal grant funds. The County Council would only be required to approve an LTA. Ms. Armstrong further clarified that a consultant is currently doing a Kihei area study. Maui MPO may have funds to hire a consultant to complete smaller sub-tasks but the amount of public outreach required to update the Maui Long Range Transportation Plan will likely
exceed the amount that Maui MPO can fund purely through consultant time. A dedicated staff person to work closely with us and that can be hired sooner than a consultant would be helpful to update the Maui Long Range Transportation Plan. Member Fuchigami noted that, based on history, updating the plan was not an easy task and required significant work. He was unsure that one staff member at the MPO would be able to do the task; whereas, if a consultant was hired, consulting staff, under a contract, could add staff as needed. His concern was that a hire may be set up to fail and with limited resources the MPO already lacked administrative support. Ms. Armstrong noted that planning resources were required over administrative support at this time. Member Fuchigami suggested that further administrative support be provided and that an Executive Assistant should be considered to help given his experience of the importance of such an assistant to enable success in the organization. Such support would permit existing staff to consider big picture items rather than spend time with documenting everything. For the record, Member Fuchigami noted that he supports the work being done and believes additional administrative support is required to move the process along quicker to get things done as two years is a very short time period. Member Crivello and Member Fuchigami discussed the work required to oversee consultants with Member Fuchigami supporting a position to oversee a consultant but is mindful of the two year time frame. If other smaller consulting contracts are done, those too will require oversight. The oversight is crucial for transparency for where federal dollars are being spent. Member Spence provided some of the same concerns and confirmed that the position would be a person to update the Long Range Transportation Plan with Ms. Armstrong referring to the next item on the agenda as the adoption of the State’s Federal-Aid Highways Transportation 2035 Plan as the Maui MPO Long Range Transportation Plan. Ms. Armstrong indicated that having the strong foundational plan would mean that to update the plan to be compliant with MPO regulations – include performance measures, prioritizing projects, and a financial plan for implementation – would be the required tasks within the two year time frame. Ms. Armstrong indicated that a staff person would be able to do the heavy lifting for the administrative support as well as conducting the public meetings under her supervision. Given the financial reality of the MPO and in an attempt to leverage other efforts that are occurring on Maui within the time frame, Ms. Armstrong indicated that is why a staff person was being considered. Member Spence provided input that the task was a big one for one person – consultants have larger staff with expertise and disciplines. The Long Range Transportation Plan has a huge
scope of issues and he is not sure he knows of a person on Maui who could do this job. It is tremendous task for one person. Member Medeiros indicated that his department is $25 million with 6 people. Everybody in his department wears many hats. Trying to get another position in County government is virtually impossible and it will take a long time to get to that point. Having just gone through the budget process, positions were eliminated and moved because of the ultimate liability from bringing on a new person and not knowing what happens at the end of two years. These are the kind of questions the Budget Committee will ask and the process will take longer. The consultants are expensive but as funds are brought in, it may be possible to do the tasks based on scopes of service over a period of time. For example, MDOT contracts with Roberts of Hawaii and MEO are 5 years overall but ultimately they are one-year contracts with four years. The funds come in increments. Though Maui MPO has dedicated
funding, the amount is not yet determined. It is better to work something as a 5 year contract like Roberts as a model to move forward on. If Maui MPO hires someone, what happens if something happens to that person? There is one person responsible for the one big task. If that person is out, the position cannot be filled and things are stuck. The issue is how to move things forward and Member Medeiros indicated that a consultant with a multi-year contract is preferable to a staff position. Consultants have to make deliverables as long as it is clear in the contract the Maui MPO is covered in what it needs to do. Member Crivello added to Member Medeiros and stated that this situation was similar to Member Medeiros contract with a consultant for the short range transit plan. Member Crivello mentioned oversight and guidelines for department. Chair Goode and Ms. Armstrong thanked Members for their comments. Agenda Item IV.b. Review FFY 2015-2018 STIP Revision #10 and Revision #11 Ms. Armstrong presented the next item on the agenda as an informational item for Members. Maui will start its TIP process over the next number of months with the adoption of a TIP next June. This review of the revisions is to demonstrate how the State manages the revision process for the current STIP. Ms. Armstrong reiterated that the STIP is a management tool for Public Works and State DOT which is periodically updated for time frame and costs. Revisions are summarized in the Executive Director’s report and Ms. Armstrong reviewed those revisions with the Members. Ms. Armstrong acknowledged the assistance from Pat Tom at State DOT for his assistance in the STIP revision process and the State’s over the shoulder review of the STIP for the revisions with State and County engineers so that the STIP accurately reflects what is programmed. The STIP and revisions are on the State DOT website. Chair Goode enquired about the policies regarding the TIP and Ms. Armstrong indicated that the policies were in process for this fall. There being no further comments or questions on this agenda item, Ms. Armstrong continued with her report presentation. Agenda Item IV.c. Consider adoption of HDOT Regional Federal-Aid Highways 2035
Transportation Plan for the District of Maui as Maui MPO Long-Range Plan Ms. Armstrong introduced the next item for the Policy Board to consider the adoption of the HDOT Regional Federal-Aid Highways 2035 Transportation Plan for the District of Maui as the Maui MPO Long Range Transportation Plan. Ms. Armstrong presented a hard copy of the report to the meeting and noted for the record that an electronic version was sent to all members. The document is an excellent planning document which used significant public
input to define goals and objectives, and applying that to the projects considered as potential solutions. Should Maui MPO adopt the Plan, it already has the federal planning factors considered and the framework can be used. The Plan is a good foundation which the TAC approved at the meeting last week. Staff also recommends adoption. Members Sugimura and Crivello indicated on record that they did not review the Plan and Ms. Armstrong noted that she would provide hard copies to them. Member Medeiros also enquired about the electronic version and Ms. Armstrong referred to the link in her email which takes the member to the Plan. Chair Goode commented that he provided input on the Plan when he participated in the
development of the Plan and the public outreach. The Plan takes a good look at all of the Maui highways and what is needed. It is exactly the document that the Maui MPO needs with amendments. The Plan is relatively recent, 2014 and will need to be updated but it is a great start. All the data is there and there is no need to go to the expense of reinventing the wheel which is so much so given there is limited budget. Chair Goode estimated that the Plan cost would have been close to seven figures. Member Fuchigami agreed that the amount of public input required is extensive and confirmed that the Executive Director did email the document to all members a week prior to the meeting but that a hard copy would be useful for members. Member Fuchigami recommended members review the document, all sub-titles and understand the document and the importance of it. Ms. Armstrong noted that the goals and objectives for project evaluation criteria in the TIP process can leverage the foundation provided by the Plan. Chair Goode also noted to the Member the importance of the fact that the TAC members recommended approval as those TAC members use the Plan in their work. Member Crivello relied on Chair Goode’s recommendation but would still like a hard copy of the Plan. Chair Goode asked if there were any other questions or comments and with there being none, Chair Goode asked for a motion to approve and adopt the HDOT Regional Federal-Aid Highways 2035 Transportation Plan for the District of Maui as Maui MPO Long-Range Plan – it was so moved by Member Sugimura and seconded by Member Fuchigami. The
motion passed unanimously, 6-0.
Agenda Item IV.d. Public outreach summary Ms. Armstrong summarized recent public outreach at the Rotary Club of Lahaina Sunset where there was discussion regarding safety and traffic issues on the Honoapi‘ilani Highway. The Club was supportive if solutions for that and supportive of the West Maui Greenway multi-modal transportation project. Ms. Armstrong also visited Hamakuapoko Alohalua which is a group convened to plan for the future of the Old Maui High School by Pa‘ia. This group has a concern about access to the site of which the Paia Bypass would assist in their project. Member Crivello requested names of the members of this group and Ms. Armstrong advised that the project manager was Jim Hammett.
Agenda Item IV.e. Review Transportation Improvement Program (TIP) development schedule Ms. Armstrong announced that the MPO staff goal is to have a list of projects from participating agencies, Maui DPW, State DOT and Maui DOT in October for review by the Policy Board in November. This list will be an unconstrained draft that will go to the public for input in February through April 2018. Work will be continued in cooperation with the State DOT with a TIP being adopted by the Policy Board in June 2018 for inclusion in the STIP without any changes. The State submits the STIP to the federal government. The framework for this process will be worked out in August and September to make the process very transparent. There being no questions or comments, Chair Goode moved to the next agenda item.
Agenda Item V. Announcements The next meeting is scheduled for September 28, 2017. Agenda Item VI. Adjournment There being no other items on the agenda, Chair Goode adjourned the meeting at 9:48 am. Approved: __________________________________ David Goode, Chair Maui MPO Policy Board
Member Dues Received HDOT Reimbursement Submitted (FTA)
kt/9‐6‐207 S:\MPO\Budget\FY2017 UPWP Policy Board Budget Reports\PB9_28_2017 FY17 UPWP Budget for Month End August 31, 2017.xlsx
FY2017 UPWP
Budget Narrative: Personnel and Fringe Budget balance remaining for FY2017 at June 30, 2017 is $112,000 which will be utilized from July 1, 2017 until the FFY2017 FTA grant is drawn which is expected to be in November 2017. Travel includes Executive Director trip to Kauai and Oahu for meetings with transportation planners on each island, HDOT and FHWA. Executive Director also travelled to Seattle and Portland for a Built Environment Institute conference. Equipment/Software is for an ipad (to update FACEBOOK account), monitors and Adobe software. Items on order include a laptop (cost estimate $1,600). Consulting services reflect development of website ($7,500) and logo ($989.58). Maui MPO anticipates that the funding $195,000 Consultant Services in connection with the Maui Long Range Plan (RFP issued Fall 2017). Other costs include conference fees for the Executive Director ($2,667.03), advertisement for Executive Director recruitment ($270), business cards ($97), HOPACO office supplies ($2,667.03), APA membership ($35) and office furniture ($3,145.91). On July 20, 2017 Maui MPO submitted a draft reimbursement request to HDOT for FTA reimbursement. To date, no response from HDOT on submission.
Financial Update: Executive Director Report for September 28, 2017
Program Administration
Public Participation Plan
Maui Transportation Improvement Program (TIP)
Maui Multimodal Transporation Plan Complete Streets Total Budget
kt 9‐18‐2017 location S:\MPO\Budget\FY2018 UPWP Policy Board Budget Reports\PB 9‐28‐2017 FY18 UPWP Budget for Month End August 31, 2017.xlsx
Maui MPO ‐ UPWP FY2018Financial Update: Executive Director Report for September 28, 2017
Member Dues Received
Budget Narrative: Personnel and Fringe Benefits are budgeted for July 1, 2017 to June 30, 2018 for the Executive Director and the Financial Specialist. Maui MPO funds personnel and fringe benefits from July 1, 2017 to late fall 2017 from the balance remaining for this line item in the FY2017 UPWP and budget. Budget balance remaining at June 30, 2018 for personnel and fringe benefits will be used to pay such expenses in the FY2019 during the same period until drawdown of subsequent FFY FTA funds are available. FHWA and FTA provided written approval to expend pre‐award on expenses relating to the rental of the new office space. Travel budget includes out of state trips for training including the AMPO annual conference, mileage for Public Participation and inter‐island trips for Maui TIP process. Utility will be combined with the balance remaining from FY2017 to provide wireless network access for public participation meetings. Rent for August 2017 includes 50% of costs for leasehold improvements (paint and vinyl floor‐$3,737.84) with the balance due with September rent. Budget for materials and supplies include general office supplies plus outreach materials for public participation. Budget for consulting services include services for GIS mapping, graphic design, development of Game of Roads and a contribution to the overall cost for the Maui Multimodal Transporation Plan (FY2017 has $195,000 towards this line item). Other costs include printing, subscriptions, memberships, website hosting, software, photocopier lease (budgeted at $200/month) and other.
HDOT State of Hawai‘i Department of Transportation
LPA Local Public Agency
MDOT County of Maui Department of Transportation
MPO Metropolitan Planning Organization
PB Policy Board
Planning County of Maui Department of Planning
STIP Statewide Transportation Improvement Program
TAC Technical Advisory Committee
TIP Transportation Improvement Program
STP Statewide Transportation Planning
USDOT United States Department of Transportation
1
The purpose of the Maui MPO TIP Policies and Procedures is to provide procedures to develop and
revise the Maui Metropolitan Planning Organization (Maui MPO) Transportation Improvement Program
(TIP). These policies ensure consultation with appropriate agencies and stakeholders, coordination with
the Statewide Transportation Improvement Program (STIP), opportunities for public participation,
consistency with the Maui MPO Long Range Transportation Plan, and compliance with applicable
federal requirements.
As a federally-mandated metropolitan planning organization, Maui MPO coordinates with the State of
Hawai‘i and County of Maui to develop a TIP for the island of Maui. The TIP is a short-term project
implementation plan for all surface transportation projects that are regionally significant or will use
Federal Highway Administration (FHWA) or Federal Transit Administration (FTA) funds. FHWA funds
are typically programmed for highway, bicycle, and pedestrian projects, while FTA funds are typically
programmed for acquisition, operation and maintenance of the public transit system.
The State of Hawai‘i Department of Transportation (HDOT) manages the STIP process. With the
formation of Maui MPO, all federal-aid and regionally significant projects for State and County
transportation facilities and programs on the island of Maui are subject to the Metropolitan Transportation
Planning Process, and programmed through the Maui TIP. Federal-aid projects on Moloka‘i and Lana‘i
are still programmed by HDOT and County of Maui. Maui MPO will coordinate with HDOT through its
STIP development process, as described in section IV and Appendix A.1
The TIP is a multi-year list of projects that are programmed to use federal funds, and includes additional
illustrative projects that are not currently funded. The list of projects is financially constrained based on
reasonably anticipated FHWA and FTA funds appropriated by the U.S. Congress. The TIP may be
revised between updates, and must be updated at least every four years. The TIP must be approved by the
Maui MPO Policy Board (PB) and the Governor or Governor’s designee before it is included in its
entirety in the STIP. Maui MPO provides the TIP to the FHWA and FTA for informational purposes. The
Governor or Governor’s designee transmits the STIP to the FHWA and FTA for joint approval.
Project selection for the TIP is based on asset management priorities from implementing agencies,
readiness to go, public input, and availability of local matching funds. The Maui MPO PB is the
governing body that establishes a performance-based process to evaluate projects for their consistency
with the goals and objectives of the Maui MPO Long Range Transportation Plan. The Technical
Advisory Committee (TAC) provides technical analysis and recommendations to the PB. Stakeholders,
agencies, and members of the public have opportunities to provide input throughout the TIP process.
The TIP process follows Federal regulations outlined by the U.S. Department of Transportation
(USDOT), as well as Title VI and Environmental Justice rules and regulations as defined in the Maui
MPO Public Participation Plan and the County of Maui Department of Transportation (MDOT) Title VI
program and HDOT Title VI and Environmental Justice program.
1 HDOT Highways Division. STIP Development Standard Operating Procedures.
2
The TIP shall include surface transportation projects proposed for funding under 23 U.S.C. and 49 U.S.C.
Chapter 53. The Maui TIP process shall comply with the following federal requirements2:
§450.326 Development and content of the transportation improvement program (TIP)
§450.328 TIP revisions and relationship to the STIP
§450.330 TIP action by the FHWA and the FTA
§450.332 Project selection from the TIP
§450.334 Annual listing of obligated projects.
§450.336 Self-certifications and Federal certifications.
FHWA Funds
FHWA administers the federal-aid funds apportioned to states for the planning, design, construction and
maintenance of public transportation roadway facilities. Each Federal Fiscal Year (beginning October 1),
Congress authorizes federal-aid transportation funds to assist the States in providing for construction,
reconstruction, and improvement of highways and bridges on eligible federal-aid highway routes and for
other special purpose programs and projects.
HDOT is responsible for the management and programming of federal-aid funds. HDOT distributes
portions of its annual apportionment to the Local Public Agencies (LPAs), which includes the County of
Maui Department of Public Works (DPW).3 Federal funds are provided on a reimbursable basis, which
means that HDOT or LPA incurs approved costs then is reimbursed by FHWA. Most highway projects
require a 20% local match to receive 80% federal reimbursement.
FHWA funds are not distributed to State DOTs in a lump sum, but in prescribed amounts to various
funding categories identified in highway enabling legislation (e.g., MAP-21 and FAST Acts), and federal
statutes (e.g., 23 U.S.C.) and regulations (e.g., 23 CFR). For funds eligibility, a project needs to meet the
conditions of funding categories. A list of the funding categories used in Hawai‘i can be found on the
HDOT website.4
Projects must be “ready to go” in order to be included in the TIP, which means that required prior phases
of the project, such as environmental review, are complete. Phases of a project typically programmed in
the TIP include: Planning (PLN); Preliminary Engineering 1 (PE1); Preliminary Engineering 2 (PE2);
Right-of-Way (ROW; and Construction (CON).
Advance Construction (AdvCon) is a financing technique that allows committing future years’ federal
funds, but accordingly reduces the future years’ funding levels. This allows agencies to spread the cost of
projects, including the local match, over several years. Another technique used by agencies is to request
2 U.S. Code of Federal Regulations. https://www.ecfr.gov/ Accessed August 2017. 3 HDOT Highways Division. Local Public Agency (LPA) Manual for Federal Aid Program. February 2015. 4 http://hidot.hawaii.gov/highways/other/other-related-links/stip/general-stip-information/
Priority within asset management program (low, med, high):
Level of public support (low, med, high)6:
Maui MPO Long-Range Transportation Plan Criteria7
Project Score
Grade8
Total Possible
Score (Grade x Possible)
Notes
100
Safety 14 Maintain a safe transportation system for all modes. Reduces risk and supports safe movement of people and goods. Aligned with Hawaii Strategic Highway Safety Plan: ITS synchronized traffic signals, rumble strips, visibility of pedestrians and bicyclists, install medians and traffic calming techniques, remove hazards.
0.5 7 3.5 Supports Hawaii Strategic Highway Safety Plan strategic action
Improve safety of the community through connectivity of the transportation infrastructure. Improves existing access or increases access to areas that currently have few access options. Addresses a high crash intersection.
1.0 7 7
Improves existing connectivity and/or provides a second access for emergency response
Modal Integration 20 Provides a Complete Streets transportation system. Access to destinations for users of all ages and abilities. Located within a strategic multi-modal corridor.
10
Promotes safe connections between modes. Improve connections between vehicles, transit, pedestrian and bicycle facilities. Closes gaps in network.
10
Environment 21 Preserves and enhances natural environment. Prime agricultural lands, wetlands, streams, scenic byways, coastline.
4
Preserves and enhances cultural resources. Identified in National and State Register of Historical Places.
4
Meets the relevant environmental regulations and standards set by Federal, State, and County agencies. Maintain collaborative working
4
6 Level of public support based on input at Maui MPO meetings, public workshops, and submitted via website and email. 7 Project evaluation criteria from Federal-Aid Highways 2035 Transportation Plan (Appendix F, Table 5), adopted as Maui MPO Long
Range Transportation Plan. Total possible weights based on Maui District Goal Weights (p. 2-5) set by stakeholder and technical
advisory committees. 8 Grades: low = 0, medium = 0.5, high = 1.0
9
Maui MPO Long-Range Transportation Plan Criteria7
Project Score
Grade8
Total Possible
Score (Grade x Possible)
Notes
relationships with agencies, comply with goals of relevant plans/ policies.
Promotes the use of sustainable practices. Energy efficiency, access to public transportation, telecommuting, bicycle and pedestrian facilities.
4
Promotes long-term resiliency to hazards including climate change. Adapt to effects of sea level rise and extreme weather, build resilience in transportation system.
5
Economic Vitality 8 Promote the expansion and diversification of Hawaii's economy through the efficient use of transportation facilities. Ability to effectively move people and goods.
8
System Preservation 12 Manages transportation assets and optimizes investments. If repaving before 15 years have passed, must address documented need. Aligns with bridge rehabilitation program. Upgrades route to context sensitive/ prescribed design standards.
5
Maintains safe, efficient, complete transportation system for the long- term. Preventive maintenance, or addresses major maintenance need. Provides continued service on single access to community or emergency route.
7
Security 10 Plan, maintain and operate a transportation system that supports evacuation, response and recovery for incidents. Supports Hazard Mitigation Plan access for medical assistance and supplies, reduction of property damage, operation of critical facilities.
5
Improve resiliency of the State through the transportation system. 5
System Efficiency 5 Improve capacity and efficiency of the existing transportation system for long-term benefit. Traffic operations at level intended by functional classification, access management consistent with design standards, ITS, wayfinding, transit capacity, non-motorized capacity.
5
Access Mobility 10 Provide appropriate and reliable transportation access options statewide to all users. Improves existing access or provide access options to new areas. Corrects ADA non-compliance.
5
Ensure transportation investments are balanced across modes and demographics. Improve multimodal service to low income or vulnerable populations. Gather and consider input from underserved populations.
5
Total Points 100
Maui MPO TIP Policies and Procedures
APPROVED ON: ____________________________
MAUI METROPOLITAN PLANNING ORGANIZATION
By _________________________________________
Policy Board Chair
Memorandum
To: Maui MPO Policy Board Members Cc: Lauren Armstrong, Executive Director From: David Goode, Chair Date: September 19, 2017 Re: Transportation Funding Alternatives As the MPO begins its important work on the allocation of Federal Highway Funds for 2019 -2022 through the TIP process, it is very likely that the amount of federal funds available will not be sufficient to meet all the needs of Maui island transportation infrastructure. Our transportation infrastructure needs funding to keep what we have in good, useable, and safe condition, as well as an increased ability to handle more users of the roadway network.
Increased users of the roadway network are causing significant delays and unsafe roadway conditions primarily on the west side, but also in Paia and Kihei. Additionally, portions of Honoapiilani Highway on the west side are in jeopardy of becoming completely unusable due to its immediate proximity to the shoreline, where high surf and high tides frequently reach the road. A large tropical storm could easily overtake the road, wiping it out in large sections and isolating the west side of Maui.
Maui MPO’s recently adopted long range transportation plan shows a deficiency of well over a billion dollars in the next 20 years with needed improvements beyond the traditional highway funding sources available.
The MPO staff has worked with DPW staff at looking at potential revenue sources that could augment existing Federal, State and County highway funds. While Maui County has been fairly progressive in increasing funding through its gas tax and vehicle weight/registration fees, the federal fuel tax has not changed since 1993. Additionally, the State of Hawaii actually reduced its gas tax last year and has not changed the vehicle weight fees since 2011.
However, the Governor recently signed Act 001 during the special session to fund rail, which gave the Counties, again, the ability to charge an additional 0.5% GET for transportation projects (excerpts from Act 001):
The purpose of this Act is to: Provide counties that have not previously adopted a surcharge on state tax with another opportunity to adopt a surcharge; …
(c) Each county that has not established a surcharge on state tax prior to July 1, 2015, may establish the surcharge at the rates enumerated in sections 237-8.6 and 238-2.6. A county electing to establish this surcharge shall do so by ordinance; provided that:
(1) No ordinance shall be adopted until the county has conducted a public hearing on the proposed ordinance;
(2) The ordinance shall be adopted prior to [July 1, 2016, but no earlier than July 1, 2015;] March 31, 2018; and
(3) No county surcharge on state tax that may be authorized under this subsection shall be levied prior to January 1, [2018,] 2019, or after December 31,[2027.] 2030. …
… Out of the revenues generated by county surcharges on state tax paid into each respective state treasury special account[,] or the mass transit special fund, the director of finance shall deduct [ten] one per cent of the gross proceeds of a respective county's surcharge on state tax to reimburse the State for the costs of assessment, collection, [and] disposition, and oversight of the county surcharge on state tax incurred by the State.
Given the recent passage of Act 001, and the short timeframe for adoption by the County (March 31, 2018), it is imperative for the MPO board to consider the funding opportunity included therein along with other potential revenue sources including but not limited to increased rental car fees, tolls, development impact fees, etc. Attached to this memo is an overview of Potential Additional Revenue Sources for Transportation Projects that each of these funding mechanisms could enjoy. It is a rough estimate, for discussion purposes and relevant as a means to compare against each other and against our needs.
I ask that the Policy Board consider these funding mechanisms, develop questions for staff follow up, and provide general direction as to whether or not the MPO should continue to look into this matter, and if so, what future role could the MPO play.
Attach: Potential Additional Revenue Sources for Transportation Projects
Potential Additional Revenue Sources for Transportation Projects
Maui MPO, September 2017
Rental Car Tax
$28 million estimated annual revenue from rental car tax
20,000 registered rental cars on Maui 1 x 85% average occupancy rate of hotel rooms2 and timeshares3 =
estimated 17,100 rental cars/day
$4.50 additional rental vehicle customer facility charge/car/day x 17,100 cars x 365 days = $28 million/yr
$386 million could be generated over a 20 year period (accounting for 4% bond interest rate)
Pros: Increases visitor contribution to cost of building and maintaining needed infrastructure.
Cons: Doubles rental car tax, which may impact visitor industry ($4.50 already goes to airports, the
proposed $4.50 addition would go to State Highway Special Fund for specific projects)
General Excise Tax (GET) surcharge
$37 million estimated annual GET ½ % surcharge revenue
$222.62 annual per capita based on O‘ahu GET surcharge4 x 165,386 population = $37 million/yr
Pros: Relatively easy to implement, since GET mechanism already exists. Strong and consistent source of
revenue. Many precedents in other locations.
Cons: Regressive tax, but could be offset by tax credits for low-income households.5
Traffic Impact Fees
$ Contingent on development 2012 Traffic Impact fee study identifies $940 million of needed transportation projects by 20356
Study identifies three alternatives for cost sharing among Community Plan areas based on potential new
development. Different rates for residential, office, retail, industrial, visitor and institutional uses per unit.
Pros: Traffic impact fees have been effectively applied in many places to help finance needed
transportation infrastructure. County Planning study provides detailed methodology and alternatives.
Cons: Would increase development costs, potentially delaying the provision of affordable housing.
Honoapi‘ilani Highway Toll Road
$47 million estimated annual revenue from toll road
$10 toll/vehicle x 12,750 vehicles (half of 25,500 Annual Average Daily Traffic AADT traveling both
directions on Lahaina Pali) x 365 days = $47 million/yr
$650 million required for 4-lane highway from Ma’alaea to Lahaina could be paid for by a toll of
$10/vehicle (accounting for 4% bond interest rate).
Pros: Private entity could finance construction, then collect toll payments. Flexible options to charge
different toll amounts based on user type and peak congestion hours (also controls demand on roadway).
Cons: Analysis does not account for profit margin of private entity or costs of toll collection technology.
1 County of Maui Department of Motor Vehicles. July 2017. 2 State of Hawaii Dept. of Business, Economic Development and Tourism. Hotel occupancy rate 75% in 2016. 3 Hawaii Tourism Authority. Timeshare occupancy rate 95% in 2016. 4 Maui County Department of Transportation with SSFM International. Maui Short Range Transit Plan. April 2016. 5 Tax Foundation of Hawai‘i. “General Excise Regressive Like Sales Tax”. August 2008. 6 County of Maui. Traffic Impact Fee Study Final Report 6 Impact Fee Schedule. March 2013.
West Maui Transportation Working Group ‐ Rental Car Tax Worksheet
Indicator Area Units 2015 2016Hotel occupancy rate Maui County Percent 74.4 75.9
Hi Lauren & Karen,
Use as Hotel Occ. Rate 75% 75% 75%Assume Car Rental Rate as % of Hotel Occ. Rate 100% 75% 65%Estimated Avg. # of Cars Rented Daily 15000 11250 9750
Cost to Construct 1,000,000,000$ 750,000,000$ 500,000,000$ 100,000,000$
Rental Car Tax $4.50/day $4.50/day $4.50/day $4.50/day# of years if 15,000 cars rented daily 41 30 20 4# of years if 11,250 cars rented daily 61 46 30 5# of years if 9,750 cars rented daily 70 53 35 6
rev 7‐24‐17
Marci Sato in our Budget Office and Lito Vila from Maui County DMV both say registered rental car count is approx. 20,000 vehicles
Note : All data and calculations on this worksheet are subject to verification and should not be distributed, duplicated, published, or copied. Does not include present value calculation. For internal use only by participants of the West Maui Transportation Working Group.
Compiled by Research & Economic Analysis Division, State of Hawaii Department of Business, Economic Development and Tourism. For more information please visit: http://dbedt.hawaii.gov/economic
>>> Michael Busch 6/26/2017 10:07 AM >>>
Attachment 1
Attachment 2 ___________________________________________________________________________________________________________ Maui Short Range Transit Plan Chapter 5 ___________________________________________________________________________________________________________
Act 240 was approved by the Governor on July 14, 2015. Section 46-16.9, Hawaii Revised Status, was amended to read as follows:
(c) Each county that has not established a surcharge on state tax prior to the effective date of this Act may establish the surcharge at the rates enumerated in sections 237-8.6 and 238-2.6. A county electing to establish this surcharge shall do so by ordinance; provided that:
(1) No ordinance shall be adopted until the county has conducted a public hearing on the proposed ordinance;
(2) The ordinance shall be adopted prior to July 1, 2016, but no earlier than July 1, 2015; and,
(3) No county surcharge on state tax that may be authorized under this subsection shall be levied prior to January 1, 2018, or after December 31, 2027.
(f) Each county with a population equal to or less than five hundred thousand that adopts a county surcharge on state tax ordinance pursuant to this section shall use the surcharges received from the State for:
(1) Operating or capital costs of public transportation within each county for public transportation systems, including public roadways or highways, public buses, trains, ferries, pedestrian paths or sidewalks, or bicycle paths; and
(2) Expenses in complying with the Americans with Disabilities Act of 1990 with respect to paragraph (1).
In fiscal year 2015, The Honolulu Authority for Rapid Transportation (HART) received a total of $220,793,293 from the GET surcharge. This equates to a per capita amount of $222.62 for Oahu's 2014 population of 991,788. Maui's population in 2014 was estimated at 163,019. At $222.62 per capita that would equate to $36,291,289 annual GET surcharge revenue to Maui.
This estimate may be low considering Maui has a greater contribution to its GET from visitors. In 2014 Oahu received 463,598 visitors arriving by air. Maui had 230,947 visitors in 2014 arriving by air. Table 5-22 includes an alternative financial plan by fiscal year that demonstrates what might be possible with approval of a General Excise Tax increase by the County Council by July 1, 2016.
The table identifies the estimated total revenue from 2018 to 2022 for a General Excise Tax. It assumes the collection would be initiated on January 1, 2018 as specified by Act 240 but the funds generated would encounter a distribution lag time of several months. Fiscal Year 2017 would have no change since collection of the excise tax would not commence until Fiscal Year 2018. The table sets the operating revenue for Maui Bus from the County Highway Fund at $0 for each of the full years that the general excise tax is collected starting in Fiscal Year 2019. It sets the County CIP required at $0 as well starting in Fiscal Year 2018.
The amount of revenue in the Fiscal Year 2018 shows a lower estimate at one-third the estimated annual total due to the fact that this is half of a fiscal year and there could be mobilization and fluctuation issues associated with the initiation of such a new program. The full estimate is used for Fiscal Year 2019 and each year thereafter without any escalation to provide a conservative estimate of the potential total revenue. The amount of revenue produced is sufficient to fully fund all MSRTP operating and capital obligations. The last row identifies a carry-over balance ending the six year period with over $67 million available for other County transportation related needs.
County of Maui – Impact Fees Schedule March 2013
Page25
Table 12 – Distributed Program Costs by Source of Funding, 2011‐2020
per DU per DU per KGSF per KGSF per KGSF per VU per KGSF[G]
Calculated,
[E]/[F]
Impact Fee Rate
($/Unit of Development)
Table 13 – Example of Impact Fee Calculation ‐ Island‐wide Benefit Zone
Local Projects Costs only
# cars per day AADT 2016 25,500
12,750
Cost to construct1,000,000,000$ 750,000,000$ 500,000,000$ 100,000,000$
# of years at $1/trip 215 161 107 21# of years at $4/trip 54 40 27 5# of years at $10/trip 21 16 11 2
rev 7-24-17
Note : All data and calculations on this worksheet are subject to verification and should not be distributed, duplicated, published, or copied. Does not include discount rate for present value or inflation adjustments. For internal use only by participants of the West Maui Transportation Working Group.
Attachment 4
West Maui Transportation Working Group ‐ Toll Road Worksheet