Policies and Procedures May 2013

8/12/2019 Policies and Procedures May 2013

1/74

Revised May 2013

The Graduate School

Policies and Procedures

PoliciesAcademic Loads....................................................................................................................................3Academic Warning................................................................................................................................4Admission: General...............................................................................................................................5Admission of Veerans..........................................................................................................................!Ann"al Revie# of Admission $olicies and $roced"res......................................................................10A%%licaion for a Grad"ae&'ocoral 'egree.......................................................................................11Aendance a (ommencemen............................................................................................................12A"diing Grad"ae (o"rses..................................................................................................................13(redi )y *+aminaion........................................................................................................................14(erificaes: A%%roving, -m%lemening and Adminisraing Grad"ae (erificae $rograms.............15(ange of $rogram..............................................................................................................................1/(anges in e Grad"ae cool $olicies and $rograms....................................................................1!

(om%reensive Assessmen $roced"re...............................................................................................20(om%reensive Assessmen (ommiees............................................................................................21(om%reensive Assessmen ail"re and (onin"ance........................................................................22(onin"o"s *nrollmen........................................................................................................................23(o"rse (om%leion 'eadlines.............................................................................................................25(o"rse "mering ysem..................................................................................................................2(o"rses 6ffered in on7radiional ormas .....................................................................................28(riminal )ac9gro"nd (ec9...............................................................................................................2/'isseraion and esis (ommiees...................................................................................................2!'isseraion and esis (onin"ance...................................................................................................30'isseraion and esis Grading..........................................................................................................31

'isseraion and esis Re"iremens.................................................................................................32'ocoral (andidacy Re"es...............................................................................................................33*m%loymen.........................................................................................................................................34*val"aion of 6rienaion and Advisemen $rograms.........................................................................35ac"ly Advisers..................................................................................................................................3amily *d"caional Rigs and $rivacy Ac of 1!84 ;*R$Aonor ysem......................................................................................................................................51-ncom%lee Grades...............................................................................................................................526ff7(am%"s (o"rses...........................................................................................................................53$arici%aion in Grad"aion (eremony $rior o (om%leion of Re"iremens....................................54$ermission o a9e a (o"rse a Anoer ?niversiy afer *nrollmen................................................55

e Grad"ae cool $olicies and $roced"res $age 1


2/74

Revised May 2013

Rea%%licaion.......................................................................................................................................5Receiving (redi..................................................................................................................................58Re"iremens for Grad"aion emeser Regisraion..........................................................................5/eacing Licenses...............................................................................................................................5!ime Limiaions.................................................................................................................................0ransfer (redi.....................................................................................................................................1

?niversiy Residency ..........................................................................................................................2?nsaisfacory $rogress.......................................................................................................................3Widra#al from e ?niversiy or a Grad"ae $rogram....................................................................4Widra#al from (o"rses....................................................................................................................5A%%licaion $roced"res........................................................................................................................8A%%oinmen o e Grad"ae ac"ly $roced"re................................................................................!Grade Revie# $roced"res....................................................................................................................81eacing Licenses $roced"re .............................................................................................................83ransfer of (o"rses ino a @M? Grad"ae $rogram ...........................................................................84

ProceduresA%%licaion $roced"res ................................................................................. ............ ........ *rror: Reference so"rce no fo"ndA%%oinmen o e Grad"ae ac"ly $roced"re .............................................................. *rror: Reference so"rce no fo"ndGrade Revie# $roced"res ...................................................................................... ........... *rror: Reference so"rce no fo"ndeacing Licenses $roced"re ............................................................................................ *rror: Reference so"rce no fo"nd

ransfer of (o"rses ino a @M? Grad"ae $rogram.........................*rror: Reference so"rce no fo"nd



3/74

Revised May 2013

$olicy "mer 1000

$olicy ame Academic Loads

'ae of ("rren Version @an"ary 2001

Overview

Academic load g"idelines a%%ly o all caegories of grad"ae s"dens.

Policy

Status Credit Hours

"ll ime ! or more

ree7"arer ime

>alf ime 5

Less an alf ime 4 or less

e classificaion of s"dens, i.e. f"ll ime, ec. acce%ed ino grad"ae %rograms is ofen considered in deermining%aymen defermen on "ndergrad"ae s"den loans, eligiiliy for ins"rance enefis, ec.

o e eligile o receive an assisansi%, eac s"den m"s e condiionally or "ncondiionally acce%ed ino a grad"ae%rogram a @M?. A s"den #o is %rovisionally acce%ed #ill no e eligile for a grad"ae assisansi% "nil e or seacieves condiional or "ncondiional acce%ance ino a grad"ae %rogram. oe: Grad"ae %rograms ave e rig oim%ose addiional crieria as ey see fi. e follo#ing academic load g"idelines a%%ly o all caegories of grad"aeassisans.

Grad"ae assisans are re"ired o ma9e significan %rogress o#ard eir degrees, #ic means ey m"s:

(arry nine credi o"rs of grad"ae co"rse #or9 eac semeser. oe: ?nderload a%%roval is re"ired if agrad"ae assisan is no regisered for nine grad"ae o"rs eac semeser. ?nderloads for fe#er an si+grad"ae credis are no a%%roved. 6nly one "nderload may e graned d"ring a grad"ae assisans %rogram ofs"dy.

or eir co"rses o e covered y eir assisansi%, all Grad"ae Assisans m"s enroll eac semeser d"ring ereg"lar regisraion %eriod;s< and %rior o e "iion ref"nd dae as a %:#.Bm".ed"&regisrar. "dens #oregiser for any addiional co"rses afer is ime %eriod #ill e eld %ersonally res%onsile for addiional "iion andfees. "dens #o dro% co"rses afer e "iion ref"nd dae #ill e res%onsile for fees and #ill receive a grade of CWDfor e co"rse. *+ce%ions may e made only for doc"mened e+en"aing circ"msances and #ill e andled on a case7y7case asis y e dean of e Grad"ae cool. "dens m"s conac e 6ffice of "den Widra#al if all co"rsesare dro%%ed o #idra# from e "niversiy.

Appendices

?nderload Re"es form

Regisraion and "den Record ervices >andoo9

http://www.jmu.edu/registrarhttp://www.jmu.edu/grad/UnderloadRequestForm.dochttp://www.jmu.edu/registrar/handbook.shtmlhttp://www.jmu.edu/registrarhttp://www.jmu.edu/grad/UnderloadRequestForm.dochttp://www.jmu.edu/registrar/handbook.shtml


4/74

Revised May 2013

$olicy "mer 1010

$olicy ame Academic Warning

'ae of ("rren Version er"ary 2004

Overviewis %olicy e+%lains academic #arnings for grad"ae s"dens.

Policy

"dens m"s mainain an average of 3.0 or iger. Wi e recei% of #o C(D grades or a c"m"laive G$A elo# 3.0,s"dens #ill receive a noice of Academic Warning from e Grad"ae cool. is academic #arning #ill e noed ons"den ranscri%s.



5/74

Revised May 2013

$olicy "mer 1020

$olicy ame Admission: General

'ae of ("rren Version @"ne 200/E Revised May 2013

Overview

is %olicy descries e re"iremens for general admission o e Grad"ae cool.

Policy

All a%%licans o individ"al grad"ae %rograms a @M? m"s firs saisfy e general a%%licaion re"iremens of eGrad"ae cool. ese are:

Grad"aion from a regionally accredied college or "niversiy.

aisfacory grade %oin average.

aisfacory es scores from an a%%ro%riae, naional sandardiFed es, s"c as e Grad"ae Record *+aminaion;GR*


6/74

Revised May 2013

General Application Procedures

$ros%ecive s"dens m"s s"mi eir a%%licaions online ro"g e Grad"ae cool We sie a

http://www.jmu.edu/grad/prospective. "dens #o need a %a%er forma d"e o a disailiy so"ld conac e 6ffice of'isailiy ervices o deermine eir eligiiliy for accommodaions in e a%%licaion %rocess.

@M? does no allo# s"dens o a%%ly o more an one grad"ae %rogram %er a%%licaion form. -nformaion regardingfinancial aid may e accessed online ahttp://www.jmu.edu/grad/finassist.shtmlor http://www.jmu.edu/finaid. (lass

sced"les are availale online a http://www.jmu.edu/registrar.e c"rren grad"ae caalog may e accessed online We sie a %:#.Bm".ed"&caalog.

e follo#ing informaion m"s e s"mied online:

6fficial grad"ae a%%licaion form

Re"ired %rogram7s%ecific s"%%lemenal maerials

55 nonref"ndale fee ;%a%er a%%licaions re"ire a 5 feeave e necessary ailiy and ed"caional ac9gro"nd o enefi from e+%eriences in is insi"ion.

'emonsrae %roficiency in *nglis s"fficien o carry a f"ll %rogram of grad"ae s"dy ro"g s"mission of asaisfacory score on e es of *nglis as a oreign Lang"age ;6*L< or e -nernaional *nglis Lang"ageesing ysem ;-*L


7/74

Revised May 2013

An -nernaional "den Adviser orm m"s e com%leed if e a%%lican is c"rrenly in e ? on a s"den ;71 or @71arrison"rg, VA 22/08

;540< 5/75!

###.Bm".ed"&regisrar

e Grad"ae cool $olicies and $roced"res $age !


10/74

Revised May 2013

$olicy "mer 2000

$olicy ame Annual "eview of Admission Policies and Procedures

'ae of ("rren Version ovemer 2003

Overview

Grad"ae %rogram fac"ly m"s ann"ally revie# eir admission %olicies and %roced"res.

Policy

@ames Madison ?niversiy m"s e in com%liance #i e A((6( re"iremen #ic saes:

All grad"ae %rograms are re"ired o revie# eir admission %olicies and %roced"res eac year and re%or any cangeso e 'ean of e Grad"ae cool. Any modificaions in admission %olicies and %roced"res m"s also e enered asrevisions o e Grad"ae (aalog, e %rogram #esie and any %rogram recr"imen %"licaions.



11/74

Revised May 2013

$olicy "mer 1030

$olicy ame Application for a Graduate#Doctoral Degree

'ae of ("rren Version e%emer 200

Overview

-n order o grad"ae, s"dens m"s com%lee e A%%licaion for a Grad"ae&'ocoral 'egree form.

Policy

"dens are res%onsile for noifying o eir maBor academic "ni and e Grad"ae cool #en ey %lan ograd"ae. -n order o grad"ae, s"dens m"s com%lee e A%%licaion for a Grad"ae&'ocoral 'egree form availaleonline a%:#.Bm".ed"& grad&c"rren&forms.smlor from e Grad"ae cool. "dens are also res%onsile forcons"ling eir advisers or e Grad"ae cool office regarding deadlines for grad"aion.

e A%%licaion for a Grad"ae&'ocoral 'egree form m"s e a%%roved y e s"dens adviser, e academic "niead, and e grad"ae %rogram direcor. "dens are res%onsile for oaining all necessary signa"res o com%lee eA%%licaion for a Grad"ae&'ocoral 'egree form.

oe: "dens m"s com%lee all e condiions of e original admission in eir degree %rogram, e.g. condiionaladmission, a leas one semeser efore ey are sced"led o grad"ae efore ey can e %ermied o grad"ae.

6nly si+ credi o"rs of 501#or9so% co"rses a%%roved for incl"sion in a grad"ae %rogram may e a%%lied o#ard a

degree. -f s"dens %lan o "se ransfer credis o f"lfill degree re"iremens, ese credis, along #i official ranscri%sso#ing e credis and e ransfer of credi form, m"s a%%ear on e A%%licaion for a Grad"ae&'ocoral 'egree formand e for#arded o e Grad"ae cool.

Appendi

A%%licaion for Grad"ae&'ocoral 'egree form

http://www.jmu.edu/%20grad/current/forms.shtmlhttp://www.jmu.edu/%20grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/%20grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtml


12/74

Revised May 2013

$olicy "mer 1040

$olicy ame Attendance at Commencement


Overview"dens are e+%eced o aend grad"aion e+ercises.

Policy

"dens are e+%eced o aend grad"aion e+ercises. A s"den "nale o e %resen for e grad"aion e+ercises mustnoify e Grad"ae cool no laer an 15 #or9ing days efore commencemen.



13/74

Revised May 2013

$olicy "mer 1050

$olicy ame Auditing Graduate Courses

'ae of ("rren Version A"g"s 2004

Overview

is %olicy descries e Grad"ae cools %osiion on a"diing grad"ae co"rses.

Policy

Grad"ae s"dens may enroll in grad"ae co"rses "sing e Ca"diD o%ion for elective coursesonly. ese co"rses #illno co"n as %ar of e s"dens %rogram of s"dy. "dens m"s iniially regiser for e co"rse "sing e Ca"diDo%ion. $nder no circumstancesmay a co"rse credi o%ion e canged from Ca"diD o CcrediD or CcrediD o Ca"di.D"dens are re"ired o %ay for co"rses a9en as Ca"di.D A"di co"rses canno e %aid for "sing any "niversiy so"rcesof f"nding, e.g., assisansi% f"nding.



14/74

Revised May 2013

$olicy "mer 1120

$olicy ame Credit %y &amination

'ae of ("rren Version @"ly 200

Overview

(redi y e+aminaion is an o%ion a %rograms can e+ercise.

Policy

(redi y e+aminaion is an o%ion a %rograms can incl"de in eir %olicies. *ac %rogram #ill "se is o#n discreionin develo%ing e form of e e+aminaion and in deermining e %roced"re o e follo#ed. A ma+im"m of nine credio"rs can e earned ro"g credi y e+aminaion or ransferred from insi"ions oer an @M?, #i no more annine credi o"rs earned y a cominaion of e+am or ransfer.

$ermission o a9e an e+aminaion for credi m"s e oained from e ead of an academic "ni in #ic credi isso"g. e cos for e e+am #ill e 50 %er credi o"r aem%ed. "ccessf"lly earning credi y e+aminaion #illres"l in a grade of C(R,D #i credi given, on e ranscri%.

e Grad"ae (redi y *+am a%%licaion #i e+%lanaion of %roced"res is fo"nd a%:#.Bm".ed"&regisrar&or"dens.sml

http://www.jmu.edu/registrar/ForStudents.shtmlhttp://www.jmu.edu/registrar/ForStudents.shtmlhttp://www.jmu.edu/registrar/ForStudents.shtml


15/74

Revised May 2013

$olicy "mer 2020

$olicy ameCertificates: Approving' (mplementing and Administrating Graduate Certificate

Programs

'ae of ("rren Version ovemer 2010E Revised @an"ary 2013

Overview

is %olicy a%%lies o all cerificae %rograms involving co"rses n"mered 500 or aove offered y @M? academic "nis.

Policy

#. Authorit$

e Grad"ae cool governs e a%%roval %rocess for esalising grad"ae cerificae %rograms ro"g e @M?grad"ae cerificae (J- %rocess. 6"reac and *ngagemen governs e %rocess for adminisering grad"ae cerificae%rograms. All a%%licans m"s a%%ly ro"g 6"reac and *ngagemen. A%%licans a%%ly online ro"g e 6"reacand *ngagemen #esie for an esalised grad"ae cerificae %rogram.

%. Definitions

A GRA'?A* (*R--(A* $R6GRAM is any vol"nary, non7degree, %rescried grad"ae co"rse of s"dy, a"%on saisfacory com%leion res"ls in e a#arding of a cerificae. A cerificae %rogram a e grad"ae level so"ldconsis of a minim"m of credi o"rs o a ma+im"m of 1/ credi o"rs, " e re"ired o"rs may e adB"sed inaccordance #i e g"idelines of o"side accrediing agencies. is dising"ises a grad"ae cerificae %rogram from#or9so%s, seminars, or conferences.

A GRA'?A* (*R--(A* $R6GRAM '-R*(6R is e individ"al res%onsile for "ni coordinaion,adminisraion and decision7ma9ing regarding e cerificae %rogram. is %erson serves as e %rimary conac #i6"reac and *ngagemen regarding e cerificae %rogram. is individ"al is also res%onsile for advising s"dens onacademic maers relaed o e cerificae %rogram and coordinaing %rogram assessmen.

&. Program Development and Approval

A grad"ae cerificae %rogram may e creaed and develo%ed y @M? -nsr"cional or Adminisraive and $rofessionalac"ly. A re%resenaive from 6"reac and *ngagemen m"s e involved in e develo%men of grad"ae cerificae

%rograms o g"aranee acc"rae oversig and adminisraion of e grad"ae cerificae %rogram. o ens"re a grad"aecerificae %rograms mee e academic sandards re"ired of all @M? %rograms, grad"ae cerificae %rograms m"s erevie#ed and a%%roved ro"g e grad"ae (J- cerificae %rocess. is %rocess re"ires a e cerificae %rogram%ro%osal e %re%ared Boinly y e originaor and an 6J* re%resenaive. e %ro%osal m"s e a%%roved y e ead ofe academic "ni in #ic e %rogram #ill reside, e dean of a college, e a%%ro%riae college (J- commiee,grad"ae co"ncil and e vice %rovos for academic %rograms. $rograms a #ill e offered a an off7sie locaion m"se a%%roved a minim"m of si+ mons efore e %rogram is sced"led o egin %romoion and admi s"dens.

Grad"ae cerificae %rograms are develo%ed primarilyfor non7degree see9ing s"dens. *nrolled degree7see9ings"dens may e allo#ed o enroll in limied, s%ecific cerificae %rograms #i e a%%roval of eir adviser " nos"den #ill e allo#ed o do"le7co"n co"rses from a degree %rogram o#ard a cerificae.

3.1 Graduate Certificate Program Approval

3.1.1 All grad"ae cerificae %rograms so"ld e com%rised of only a%%roved @M? credi co"rses. ?nder cerain

circ"msances, a%%roved grad"ae credi co"rses from com%arale insi"ions may com%rise a %orion of a%rogramE @M? so"ld e in official %arnersi% #i s"c insi"ions ;e.g. a consoria


16/74

Revised May 2013

'. Graduate !ertificate Program Implementation

4.1. General

4.1.1 A Grad"ae (erificae $rogram 'irecor m"s e designaed for eac grad"ae cerificae %rogram. Asecondary conac is desired.

4.1.2 *ac grad"ae cerificae %rogram m"s ave clearly aric"laed re"iremens a a s"den m"s mee in

order o s"ccessf"lly com%lee e grad"ae cerificae %rogram and receive a cerificae. esere"iremens, y%ically a series of co"rses, m"s e deailed as %ar of e grad"ae cerificae (J- %rocess.4.1.3 Grad"ae cerificae %rogram re"iremens m"s e %rovided o enrolled s"dens %rior o eginning co"rse

#or9.

4.2. Graduate Certificate Program Application Fees

4.2.1. An a%%licaion fee of 45 is re"ired for eac grad"ae cerificae %rogram a%%licaion.4.2.2. Any %rere"isie re"iremens for enry ino e grad"ae cerificae %rogram so"ld e saed on mar9eing

maerials and a%%licaion insr"cions ;for e+am%le: )accala"reae degree re"ired, s%ecific s9ills orailiies, ec.


17/74

Revised May 2013

.3 !tudent Advising

5.3.1 "den advising #ill a9e %lace ro"g e grad"ae cerificae %rogram.5.3.2 *ac grad"ae cerificae %rogram m"s ave a leas one Grad"ae (erificae $rogram 'irecor.5.3.4 6"reac and *ngagemen cond"cs e a"di of e cerificae verifying e s"dens s"ccessf"l

com%leion of %rogram re"iremens.5.3.5 A co%y of e s"dens signed&verified ;a"died< Grad"ae (erificae (om%leion form m"s e on file in

6"reac and *ngagemen efore a cerificae is iss"ed and grad"ae cerificae %rogram com%leion is

noed on a s"dens ranscri%.5.3. "dens may no com%lee a cerificae %rogram #ile enrolled as a degree7see9ing s"den in e same

%rogram.

). Graduate !ertificate Program *nrollment

.1 e s"den m"s com%lee e grad"ae cerificae %rograms a%%licaion form and s"mi e form o6"reac and *ngagemen.

.2 Grad"ae cerificae %rogram direcors #ill revie# a%%licaions and deermine e a%%licans acce%ance ordenial. A%%lican inervie#s are %ermied and enco"raged.

+. Transfer !redit

8.1 e Grad"ae (erificae $rogram 'irecor #ill deermine e ma+im"m n"mer of ransfer credis ;"% o ama+im"m of 50K of e oal %rogram o"rs< a may e co"ned o#ard com%leion of e grad"aecerificae %rogram. A%%roved ransfer credis m"s e lised on an official ransfer of (redi form.

8.2 e Grad"ae (erificae $rogram 'irecor #ill also deermine #eer is credi may e ransferred frominsi"ions oer an @M?, from #iin @M? or o.

,. Timeline for !ompletion of a Graduate !ertificate Program

/.1 "dens m"s com%lee eir grad"ae cerificae %rograms #iin ree years of eginning e cerificae%rogram. A s"den #o e+ceeds is ime limi m"s rea%%ly for e %rogram and %ay all a%%licale fees.*+ce%ions may e graned for e+en"aing circ"msances "%on e re"es of e Grad"ae (erificae$rogram 'irecor and a%%roval of 6"reac and *ngagemen.

/.2 "dens enrolled in a grad"ae cerificae %rogram may a9e no more an a one7year asence #ile com%leingeir %rogram. A s"den #o e+ceeds is ime limi m"s rea%%ly for e %rogram and %ay all a%%licalefees. *+ce%ions may e graned for e+en"aing circ"msances "%on e re"es of e Grad"ae (erificae$rogram 'irecor and a%%roval of 6"reac and *ngagemen.

/.3 - is e res%onsiiliy of e Grad"ae (erificae $rogram 'irecor o monior s"dens com%leion ofcerificae %rograms.



18/74

Revised May 2013

$olicy "mer 100

$olicy ame C)ange of Program


Overview

is %olicy descries e Grad"ae cools %osiion on canging a %rogram afer acce%ance.

Policy

Admission o G and a grad"ae %rogram does no enile a s"den o ransfer o a %rogram in anoer academic "ni, asdefined y e Grad"ae cool.

Any s"den #ising o cange grad"ae %rograms m"s s"mi a ne# a%%licaion for admission ;indicaing C(ange of$rogramD


19/74

Revised May 2013

$olicy "mer 1080

$olicy ame C)anges in *)e Graduate Sc)ool Policies and Programs


Overview

e grad"ae degree re"iremens se e minim"m sandards acce%ale y e Grad"ae cool. e "niversiyendeavors o %rovide noe of any cange, ro"g e advising %rocess, or ro"g oer means of comm"nicaionsEo#ever, i is e res%onsiiliy of eac individ"al s"den o ecome and remain a#are of all a%%licale re"iremensand %rovisions a may a%%ly o e s"den.

Policy

- is e res%onsiiliy of eac s"den o ecome and remain a#are of all a%%licale re"iremens and %rovisions amay a%%ly o e s"den.

- is e %rerogaive of eac academic "ni o ma9e canges in %rograms a any ime %rior o grad"aion. "densy%ically com%lee e %rogram re"iremens as descried in e caalog of e year in #ic ey enered eir %rogram."dens #o do no conform o eir caalog m"s com%lee a %rogram of s"dy, #ic is develo%ed and a%%roved yeir advisers and s"mied o e Grad"ae cool.

*-ceptions to egulations

*+ce%ions o any of e %"lised r"les and reg"laions cied #iin e Graduate Catalog m"s e re"esed y %eiiono e Grad"ae cool. "c %eiions m"s e s"mied in #riing y e s"dens adviser or grad"ae %rogramdirecor and m"s deail e reg"laion and B"sify com%leely e e+ce%ion eing re"esed.

e Grad"ae cool $olicies and $roced"res $age 1!


20/74

Revised May 2013

$olicy "mer 1180

$olicy ame Compre)ensive Assessment Procedure


Overview

is %olicy e+%lains e formal assessmen re"iremen for grad"ae %rograms a @M?.Policy

A formal assessmen of masery designed o a%%raise e s"dens com%eence is re"ired of eac @M? s"den in ordero com%lee is or er %rogram of grad"ae s"dy. Alo"g e formal assessmen y%ically a9es e form of acom%reensive e+am, oer formal assessmen formas may e acce%ale as deermined y e grad"ae %rogram.

e forma and iming of is assessmen is a e discreion of e grad"ae %rogram, %rovided i fairly and ade"aelydoc"mens e 9no#ledge and s9ills e s"den as ac"ired. e na"re of e com%reensive assessmen so"ldacc"raely reflec e conen of e s"dens academic %rogram. e assessmen so"ld re"ire e inegraion andsynesis of #a as een learned y e s"den. e s"den m"s demonsrae a read of 9no#ledge in e disci%lineand de% in s%ecific conen areas o e deermined y e grad"ae %rogram fac"ly.



21/74

Revised May 2013

$olicy "mer 10/0

$olicy ame Compre)ensive Assessment Committees

'ae of ("rren Version A"g"s 2004E revised e%emer 2008

Overview

is %olicy deails e role and formaion of a com%reensive assessmen commiee.

Policy

*ac grad"ae %rogram m"s ave a com%reensive assessmen commiee for e %rogram and&or for e individ"als"den. -ndivid"al s"den com%reensive commiees are seleced y e s"den in cons"laion #i and s"se"enlya%%roved y e grad"ae %rogram direcor and&or %rogram adviser. *ac com%reensive assessmen commiee m"sconsis of a leas ree @M? grad"ae fac"ly memers #i e ac9gro"nd and ineres necessary o eval"ae emasery of e s"den. A leas #o memers m"s e from e s"dens grad"ae %rogram.

on7grad"ae fac"ly memers of e com%reensive assessmen commiee, #ic may incl"de %ersons e+ernal o e"niversiy, m"s e a%%roved y e Grad"ae cool. "c memers sall ma9e "% no more an one7ird of e oalcommiee memersi%. Grad"ae insr"cors may also e a%%oined o commiees #i e a%%roval of e Grad"aecool #en eir e+%erise clearly "alifies emE o#ever, eir a%%oinmen m"s e in addiion o e re"iredn"mer of grad"ae fac"ly memers.

Grad"ae s"dens may no serve on e com%reensive assessmen commiees. 6nly a grad"ae fac"ly memer frome s"dens grad"ae %rogram may cair a com%reensive assessmen commiee.



22/74

Revised May 2013

$olicy "mer 10!0

$olicy ame Compre)ensive Assessment +ailure and Continuance

'ae of ("rren Version A"g"s 2004E revised e%emer 2008

Overview

is %olicy e+%lains e ramificaions for fail"re of e com%reensive assessmen and conin"ance.

Policy

!omprehensive Assessment ailure

-n e even a s"den fails e com%reensive eval"aion, e s"den may re"es a re7e+aminaion. ?nless ere aree+en"aing circ"msances, e re7e+aminaion m"s occ"r #iin si+ mons of e dae of fail"re. 6nly one re7e+aminaion #ill e allo#ed. (ases involving e+en"aing circ"msances m"s e raised or s"%%ored y e grad"ae%rogram fac"ly and %resened in #riing o e dean of e relevan college and e dean of e Grad"ae cool fora%%roval. -f a s"den fails e second com%reensive assessmen, is or er grad"ae %rogram #ill e erminaed.

!omprehensive Assessment !ontinuance

"dens com%leing all degree re"iremens e+ce% e com%reensive assessmen are re"ired o enroll eac semeser"nil ey ave %assed e com%reensive assessmen. "dens m"s regiser for com%reensive conin"ance credi o"rs

d"ring ose semesers in #ic ey are engaged in %re%araion for e com%reensive assessmen. 6*: econin"o"s enrollmen co"rse GRA' 5!8 canno e "sed as a com%reensive conin"ance co"rse. (redi o"rs forcom%reensive conin"ance do no co"n o#ard grad"ae %rogram re"iremens.



23/74

Revised May 2013

$olicy "mer: 1100

$olicy ame: Continuous &nrollment

'ae of ("rren Version: Marc 2004

Overview

All s"dens enrolled in grad"ae degree %rograms m"s regiser for a minim"m of 1 grad"ae credi o"r eac reg"larsemeser.

Policy

All s"dens enrolled in grad"ae degree %rograms m"s enroll eac reg"lar semeser for a minim"m of one grad"aecredi o"r. is regisraion m"s conin"e #i no rea9s from enrollmen in e firs grad"ae %rogram co"rse ograd"aion. is %olicy does no incl"de s"mmer sessions.

- is %referale a s"dens enroll in co"rses relevan o eir grad"ae %rogram o faciliae imely com%leion. -f i isno %ossile o do so, o#ever, e Grad"ae cool as esalised a one7credi conin"o"s enrollmen co"rse, GRA'5!8. e "iion for is co"rse is 50.00. o grade #ill e assigned for is co"rse.

G"AD ,-./ Continuance/ 1 credi.

o remain in good sanding in eir %rogram, all grad"ae s"dens m"s mainain conin"o"s enrollmen eacsemeser in eir %rogram from enry "nil grad"aion. is co"rse allo#s ose s"dens #o are no inending o

regiser for any oer co"rses d"ring e c"rren semeser o conin"e in eir %rogram in good sanding. (o"rse maye re%eaed as needed.

- is %ossile o receive an e+em%ion from e (onin"o"s *nrollmen re"iremen. ere are #o %ossile y%es ofe+em%ion from e conin"o"s enrollmen re"iremen:

Leave of A0sence: Continuous&nrollment is graned in individ"al cases #en e s"den demonsraes s"fficien ca"se;e.g., illness, or oer %ersonal circ"msances


24/74


25/74

Revised May 2013

$olicy "mer 1110

$olicy ame Course Completion Deadlines


Overview

(o"rse #or9 m"s e com%leed y s%ecific deadlines.

Policy

All co"rse #or9 m"s e com%leed y e final dae of e s"dens final semeser. "dens failing o mee e deadline#ill ave eir names removed from e c"rren grad"aion lis and eir degrees daed e follo#ing semeser. (ons"le calendar online a%:#.Bm".ed"&regisraror a e fron of e Graduate Catalog for e+ac daes.

http://www.jmu.edu/registrarhttp://www.jmu.edu/registrarhttp://www.jmu.edu/registrar


26/74


27/74

Revised May 2013

$olicy "mer 2040

$olicy ame Courses Offered in 3on4*raditional +ormats

'ae of ("rren Version 6coer 2003

Overview

e levels of 9no#ledge and com%eencies offered in non7radiional formas m"s e e"ivalen o ose %rod"ced inradiional co"rses.

Policy


(o"rses offered in non7radiional formas, e.g., concenraed or areviaed ime %eriods, m"s e designed o ens"re ano%%or"niy for %re%araion, reflecion and analysis concerning e s"Bec maer. A leas one calendar #ee9 ofreflecion and analysis so"ld e %rovided o s"dens for eac semeser o"r, or e"ivalen "arer o"rs, of grad"aecredi a#arded. Grad"ae fac"ly m"s demonsrae a s"dens com%leing ese %rograms or co"rses ave ac"irede"ivalen levels of 9no#ledge and com%eencies o ose ac"ired in radiional formas.



28/74

Revised May 2013

$olicy "mer 140

$olicy ame Criminal %ac5ground C)ec5


Policy

$rograms may re"ire a criminal isory cec9 as %ar of e final admissions %rocess. e a%%lican so"ld cons"l e%rogram o #ic e or se is a%%lying for more deailed informaion. A%%licans are res%onsile for any fees associaed#i ac9gro"nd cec9s.

e Grad"ae cool $olicies and $roced"res $age 2/


29/74

Revised May 2013

$olicy "mer 1340

$olicy ame Dissertation and *)esis Committees


Overview

is %olicy deails e role and formaion of a esis or disseraion commiee.Policy

"dens %"rs"ing degrees re"iring com%leion of a esis or disseraion m"s ave a esis or disseraion commiee ooversee %rogress o#ard e degree. "dens so"ld selec a grad"ae fac"ly memer from eir grad"ae %rogram o acas e cair of e commiee and selec e remaining commiee memers #i e g"idance of eir commiee cair.

e follo#ing govern e selecion of commiee memers:

*ac commiee m"s consis of a leas ree a%%roved memers of e @M? grad"ae fac"ly.

A leas #o of e ree commiee memers m"s e from e s"dens grad"ae %rogram.

e dean of e Grad"ae cool m"s a%%rove non7grad"ae fac"ly memers for esis, researc %roBec ordisseraion commiees.

on7grad"ae fac"ly memers may incl"de %ersons e+ernal o e "niversiy.

on7grad"ae fac"ly memers sall ma9e "% no more an one7ird of e oal commiee memersi%.

-n addiion o e ree re"ired commiee memers, a grad"ae insr"cor, #en is or er e+%erise clearly"alifies im or er, may e a%%oined o a commiee #i e a%%roval of e dean of e Grad"ae cool.

e (ommiee A%%roval form m"s e com%leed and s"mied o e Grad"ae cool no laer an esecond #ee9 of e semeser in #ic e s"dens regiser for disseraion or esis.

*)esis and Dissertation Committee Approval form

http://www.jmu.edu/grad/current_students/graduate_forms.shtmlhttp://www.jmu.edu/grad/current_students/graduate_forms.shtml


30/74

Revised May 2013

$olicy "mer 130

$olicy ame Dissertation and *)esis Continuance

'ae of ("rren Version Marc 2004

Overviewis %olicy e+%lains e conin"ance necessary #ile com%leing a esis or disseraion.

Policy

Grad"ae s"dens are re"ired o regiser for e minim"m o"rs of esis or disseraion credi re"ired y eirgrad"ae %rogram. "dens m"s regiser for esis or disseraion in e a%%ro%riae incremens of credi o"rs;deermined y eir %rogram< d"ring ose semesers in #ic ey are engaged in e researc or in e #riing of eesis or disseraion. -f s"dens ave com%leed e ma+im"m n"mer of o"rs allo#ed y eir %rogram for esis,disseraion or researc %roBec co"rses " sill ave no com%leed e final doc"men, ey m"s regiser for a leas oneo"r of esis (onin"ance, 'isseraion (onin"ance or Researc $roBec (onin"ance eac semeser #ile ey arecom%leing eir researc or #riing. 6*: e conin"o"s enrollmen co"rse GRA' 5!8 canno e "sed as a esis ordisseraion conin"ance co"rse.



31/74

Revised May 2013

$olicy "mer 1300

$olicy ame Dissertation and *)esis Grading


Overview

is %olicy e+%lains e %rocess of grading a esis or disseraion.

Policy

*ffecive fall 200!, no grade #ill e %osed for esis, disseraion or researc %roBec credis "nil e end of e semeserin #ic e s"den is enrolled. A e end of e semeser, e fac"ly memer #ill ener an CD ;saisfacory< or C?D;"nsaisfacory


32/74

Revised May 2013

$olicy "mer 1350

$olicy ame Dissertation and *)esis "e6uirements


Overview

A disseraion is re"ired of all candidaes for e 'ocor of A"diology, 'ocor of $sycology and 'ocor of $iloso%ydegrees. A 'ocor of M"sical Ars Lec"re Recial and 'ocor of M"sical Ars 'oc"men are re"ired of all candidaesfor e 'ocor of M"sical Ars degree. 'ocoral s"dens are re"ired o s"mi eir disseraion o $ro="es for%"lising in 'isseraion Asracs. 'ocoral grad"aes m"s com%lee e 'isseraion $"lising Agreemen and %ay a5.00 ;radiional< %"lising fee. e %"lising agreemen and fee are s"mied online direcly o $ro="es.

A esis is re"ired in several masers and *d.. %rograms. -n oer masers degree %rograms, a researc %roBec and e#riing of a esis is an o%ion #ic may e eleced y e s"den in cons"laion #i and s"se"enly a%%roved yis or er adviser. Grad"ae s"dens are re"ired o regiser for e minim"m o"rs of esis or disseraion credire"ired in eir %rograms. "dens m"s regiser for esis or disseraion for credi o"rs d"ring ose semesers in#ic ey are engaged in e researc or in e #riing of e esis or disseraion. 6*: e conin"o"s enrollmenco"rse GRA' 5!8 canno e "sed as a esis or disseraion conin"ance co"rse.

Policy

e general re"iremens for e %re%araion of a esis or disseraion %erain %rimarily o formaing. esere"iremens %rovide a degree of "niformiy and ens"re a eac esis or disseraion is in a form s"iale for inding,is f"lly legile, and can e %reserved.

"dens #o s"mi a esis or disseraion in %arial f"lfillmen of e re"iremen for a grad"ae degree a @M? so"ldcons"l e"#$ Graduate !chool %hesis and &issertation #anual for deailed g"idelines o s"mission. eseg"idelines canno e s"%erseded y any oer syle g"ide "nless e+%licily re"ired y e grad"ae or %roBec adviser anda%%roved y e dean of e Grad"ae cool. A general overvie# incl"des ese se%s:

"dens so"ld:

(ons"l eir %rogram re"iremens for g"idelines on regisering for eir esis or disseraion.

elec a grad"ae fac"ly memer as commiee cair.

-denify e remaining memers of e commiee #i g"idance from e commiee cair.

"mi e (ommiee A%%roval form o e Grad"ae cool.

)egin e %roBec "sing e syle g"ide recommended y eir %rogram.

Aend a formaing #or9so% sced"led in e semeser a ey %lan o com%lee e doc"men.

Arrange for e 'irecor of "den "%%or in e Grad"ae cool o revie# e forma of e ro"g draf.

Ma9e necessary formaing canges.

6ain a%%roval signa"res on a%%roval %ages, signed in lac9 in9 on eac co%y.

"mi original signed co%ies of a%%roval %ages o e Grad"ae cool.

"mi e doc"men;s< o @M? liraries elecronically

or disseraions, s"mi one co%y elecronically o $ro="es.

iles of disseraions #ill e %rined in e grad"aion %rogram if e informaion is received y e a%%ro%riaedeadline.

Appendi

@M? Grad"ae cool esis and 'isseraion Man"al

http://www.jmu.edu/grad/current/thesis.shtmlhttp://www.jmu.edu/grad/current/thesis.shtml


33/74

Revised May 2013

$olicy "mer 1130

$olicy ame Doctoral Candidacy "e6uest


Overview

"dens %"rsing docoral degrees m"s e a%%roved for admiance ino docoral candidacy.Policy

'ocoral s"dens are admied ino candidacy for eir grad"ae degree once ey ave com%leed all re"ired co"rse#or9, %assed eir com%reensive assessmen and com%leed all condiions of e original admission ino eindivid"als degree %rogram. 6nce s"dens ave reaced is %oin, e %rogram direcor informs e dean of eGrad"ae cool elecronically or y leer. is confirmaion of s"ccessf"l com%leion of e com%reensive assessmenis %laced in e s"dens file, and e or se is considered a candidae for e docoral degree. e s"den is en%ermied o advance o com%leion of is or er disseraion and grad"aion.



34/74

Revised May 2013

$olicy "mer 1140

$olicy ame &mployment


Overview

is %olicy descries e Grad"ae cools %osiion on em%loymen.

Policy

e Grad"ae cool recogniFes a many grad"ae s"dens de%end "%on %ar7ime or f"ll7ime em%loymen o meee+%enses. o"g ere is no limi o e ma+im"m n"mer of credi o"rs em%loyed s"dens may a9e, s"dens andadvisers so"ld realiFe a a co"rse sced"le so"ld a9e ino consideraion e demands of em%loymen.

*1ual *mplo$ment pportunit$

@ames Madison ?niversiy does no discriminae on e asis of race, color, naional origin, religion, gender, age, veeransa"s, %oliical affiliaion or disailiy ;in com%liance #i e Americans #i 'isailiies Ac< #i res%ec oem%loymen or admissions, or in connecion #i is %rograms or aciviies.

-n"iries or re"ess for reasonale accommodaion may e direced o e aciviy coordinaor, e a%%ro%riae"niversiy office, or e 6ffice of *"al 6%%or"niy, M( 5/02, 1018 >arrison ree, >arrison"rg, VA 22/08, %one;540< 5/7!!1 '' ;540< 5/7228/, or fa+ ;540< 5/78!!2. More informaion is availale ro"g e 6ffice of *"al

6%%or"niy We sie a %:#.Bm".ed"&oeo&.

http://www.jmu.edu/oeo/http://www.jmu.edu/oeo/http://www.jmu.edu/oeo/


35/74

Revised May 2013

$olicy "mer 2050

$olicy ame &valuation of Orientation and Advisement Programs


Purpose

ere so"ld e reg"lar eval"aion of orienaion and advisemen %rograms.

Policy


6rienaion and advisemen %rograms m"s e eval"aed reg"larly and "sed o enance effecive assisance o s"dens.



36/74

Revised May 2013

$olicy "mer 1150

$olicy ame +aculty Advisers


Overview

All s"dens admied ino o e Grad"ae cool are assigned a fac"ly adviser. Grad"ae %rogram direcors ordesignaed memers of e grad"ae fac"ly serve as fac"ly advisers.

Policy

Afer admission, s"dens m"s mee #i eir advisers o selec iniial co"rse #or9 and %lan eir %rograms of s"dy.$rograms of s"dy so"ld e develo%ed %rior o iniial regisraion.



37/74

Revised May 2013

$olicy "mer 1430

$olicy ame +amily &ducational "ig)ts and Privacy Act of 7-.8 9+&"PA


Overview

@ames Madison ?niversiy aderes o and ann"ally informs s"dens of e amily *d"caional Rigs and $rivacy Ac of1!84, as amended. is ac, #i #ic e insi"ion inends o f"lly com%ly, #as designaed o %roec e %rivacy ofed"caional records. ?nder e amily *d"caional Rigs and $rivacy Ac ;*R$A< s"dens ave cerain rigs #ires%ec o eir ed"caion records.

Policy

ese rigs incl"de:

*)e rig)t to inspect and review t)e student;s education records wit)in 8, days of t)e day t)e $niversity receives a

re6uest for access

"dens so"ld s"mi o e regisrar, dean, ead of e academic de%armen, or oer a%%ro%riae official #rienre"ess a idenify e record;s< ey #is o ins%ec. e ?niversiy official #ill ma9e arrangemens for access andnoify e s"den of e ime and %lace #ere e records may e ins%eced. -f e records are no mainained y e?niversiy official o #om e re"es #as s"mied, a official sall advise e s"den of e correc official o

#om e re"es so"ld e addressed.*)e rig)t to re6uest t)e amendment of t)e student;s education records t)at t)e student 0elieves are inaccurate or

misleading

"dens may as9 e ?niversiy o amend a record a ey elieve is inacc"rae or misleading. ey so"ld #rie e?niversiy official res%onsile for e record, clearly idenify e %ar of e record ey #an canged, and s%ecify #yi is inacc"rae or misleading. -f e ?niversiy decides no o amend e record as re"esed y e s"den, e?niversiy #ill noify e s"den of e decision and advise e s"den of is or er rig o a earing regarding ere"es for amendmen. Addiional informaion regarding e earing %roced"res #ill e %rovided o e s"den #ennoified of e rig o a earing.

*)e rig)t to consent to disclosures of personally identifia0le information contained in t)e student;s education

records' ecept to t)e etent t)at +&"PA aut)ori


38/74

Revised May 2013

$olicy "mer 110

$olicy ame +oreign Language


Overview

is %olicy descries e %osiion of e Grad"ae cool regarding foreign lang"ages.

Policy

$assing a ird year foreign lang"age co"rse, a reading 9no#ledge of a foreign lang"age or s"ccessf"l com%leion of aforeign lang"age e+am is re"ired in ose academic "nis #ic so s%ecify. (ons"l e degree re"iremens of eacademic %rograms for individ"al re"iremens.



39/74


40/74

Revised May 2013

$olicy "mer 11!0

$olicy ame Grading System


Overview

e follo#ing %olicy reflecs e descri%ion J n"merical val"e of leer grades assigned in grad"ae co"rses.

Policy

Letter Grade Description 3umerical !alue

A *+cellen 4.0A7 3.8) Very Good 3.3) Good 3.0)7 2.8( $oor 2.0 ail"re 0.0- -ncom%lee-$ -n $rogress

W Widra#alW$ Widra#al #ile %assingW Widra#al #ile failing&? aisfacory&?nsaisfacory

Nesis&disseraion and selecedoer co"rses. ee co"rsedescri%ions.O

( o (redi

e &7 grading scale is o%ional for fac"lyE e co"rse grading sysem m"s e saed in e co"rse sylla"s.

A grade %oin average is calc"laed y dividing e acc"m"laed n"mer of grade %oins earned y eacc"m"laed n"mer of credi o"rs aem%ed. All grad"ae credis aem%ed and all grad"ae grades earned,#eer %assing or failing, #ill e "sed o calc"lae a s"dens grade %oin average.

e s"dens grade %oin average a%%ears on is or er ranscri%.

"dens m"s a9e all co"rses on a leer grade ;CA7D< or saisfacory& "nsaisfacory ;&?< asis, ased on o#e %aric"lar co"rse #as a%%roved. "dens do no ave fle+iiliy in coosing a grading o%ion.

A grade of CWD #ill e assigned o s"dens #o #idra# from a co"rse afer e add&dro% deadline " eforee end of e co"rse adB"smen deadline.

A grade of CW$D or CWD ;according o e sa"s of e s"den a e ime of #idra#al< #ill e assigned os"dens #o #idra# afer e co"rse adB"smen deadline a e discreion of e insr"cor. e CW$D or CWD#ill e recorded and remain on e s"dens ranscri%. 6nly e insr"cor can assign a CW$D or CW.D

-f s"dens ave com%leed e ma+im"m n"mer of o"rs allo#ed y eir %rogram for esis, disseraion orresearc %roBec co"rses " ave no com%leed e #or9, ey #ill regiser for esis, disseraion or researc%roBec conin"ance eac semeser #ile com%leing eir researc or #riing. A grade of C(D ;no credi< #ill ea"omaically enered for conin"ance o"rs.

"dens so"ld 9ee% in mind a earning a C)7D grade may ring e G$A elo# 3.0 and %reven e s"denfrom grad"aing.

-n order o grad"ae, s"dens m"s saisfy grade re"iremens s%ecified y eir individ"al academic %rogram.



41/74

Revised May 2013

$olicy "mer 2103

$olicy ame Graduate Assistants

'ae of ("rren Version @an"ary 2005E revised e%emer 2010E revised Marc 2013

*ac year, @ames Madison ?niversiy ma9es f"nds availale ro"g e grad"ae assisansi% %rogram. Alo"g

limied in n"mer, assisansi%s conri"e significanly o academic and non7academic areas of e "niversiy.Assisansi%s %rovide financial assisance o "alified s"dens #o oer#ise mig e "nale o %"rs"e grad"aedegrees. ey also offer o%%or"niies for s"dens o gain #or#ile eacing and oer e+%eriences relevan o eircosen disci%lines. is %olicy %rovides for e a%%oinmen and "se of grad"ae assisans a @ames Madison ?niversiy.

"dens #ill e a#arded assisansi%s for a ma+im"m of fo"r academic semesers ;e+cl"sive of s"mmer session< and ama+im"m of ree years in e Maser of ine Ars, *d"caional %ecialis, and docoral %rograms. Assisansi%s arelimied o nine %aid grad"ae o"rs of "iion eac fall and s%ring semeser, alo"g conracs are "s"ally #rien for anacademic year. "dens m"s %ay for any addiional o"rs eac semeser a e "iion rae ased on residency sa"s."iion #ill e covered a e on7cam%"s rae for e o"rs saed on e conrac. Any addiional carges for We7asedco"rses #ill e e res%onsiiliy of e s"den. ?nder no circ"msances #ill %aymen from assisansi% f"nds e "sedfor a"died co"rse #or9 or "ndergrad"ae o"rs. Assisansi%s do no cover s"dens room and oard e+%enses. o"iion or si%end is %aid ro"g e assisansi% %rogram for s"mmer sessions.

!lassification of Assistantships

&octoral Assistant

A 'ocoral Assisan is assigned o an academic "ni o assis fac"ly memers in eir res%onsiiliies of eacing and&orresearc. "dens in docoral %rograms may also serve as eacing Assisans. 'ocoral Assisans m"s e enrolled in adocoral %rogram a @M?. ome 'ocoral Assisansi%s may cover more an e reg"lar amo"n of "iion, may %ay aiger si%end and may remain in effec ro"g all or %ar of e s"mmer erm.

Graduate Assistant

A Grad"ae Assisan is assigned o an academic "ni, s"%%or %rogram or adminisraive office o assis fac"ly memersin %re%aring for insr"cion, leading disc"ssion gro"%s, grading %a%ers, cond"cing researc, %re%aring laoraories,%erforming de%armenal adminisraive as9s, ec. %ecific d"ies #ill vary according o e needs of e de%armen.

%eaching Assistant

A limied n"mer of eacing Assisansi%s are availale in academic "nis offering maBor %rograms of grad"ae s"dy."dens may e a#arded eacing assisansi%s o assis fac"ly memers #iin e de%armen #i insr"cor7relaedd"ies ;e.g., develo%ing and&or managing class maerials, %re%aring and&or s"%ervising a laoraory, grading assignmens,faciliaing s"dy sessions, mainaining office o"rs


42/74

Revised May 2013

*ligi3ilit$

o e eligile o receive an assisansi%, eac s"den m"s e "ncondiionally or condiionally acce%ed ino a grad"ae%rogram a @M?. A s"den #o is %rovisionally acce%ed #ill no e eligile for a Grad"ae Assisansi% "nil e or seacieves "ncondiional or condiional acce%ance ino a grad"ae %rogram. oe: Grad"ae %rograms ave e rig oim%ose addiional crieria.

or eir co"rses o e covered y eir assisansi%, all Grad"ae Assisans m"s enroll eac semeser d"ring ereg"lar regisraion %eriod and %rior o e "iion ref"nd dae as o"lined a %:#.Bm".ed"&regisrar. "dens #o

regiser for addiional co"rses afer is ime %eriod #ill e eld res%onsile for addiional "iion and fees. "dens #odro% co"rses afer e add&dro% deadline " efore e end of e co"rse adB"smen deadline #ill e res%onsile for feesand #ill receive a grade of CWD for e co"rse. A grade of CW$D or CWD ;according o e sa"s of e s"den a eime of #idra#al< #ill e assigned a e discreion of e insr"cor o e s"dens #o #idra# afer e co"rseadB"smen deadline. e CW$D or CWD #ill e recorded and remain on e s"dens ranscri%. *+ce%ions may emade only for doc"mened e+en"aing circ"msances and #ill e andled on a case7y7case asis y e dean of eGrad"ae cool. "dens m"s conac e @M? 6ffice of "den Widra#al if all co"rses are dro%%ed o #idra#from e "niversiy.

Assistantship 4ours

-n accordance #i "niversiy %olicy g"idelines, grad"ae assisans #ill %rovide an average of 20 o"rs of assisanceeac #ee9. Grad"ae assisans canno e as9ed o %erform more an an average of 20 o"rs %er #ee9 "nless s%ecial%ermission is graned from e Grad"ae cool. Visa re"iremens si%"lae a inernaional s"dens may no in any

circ"msances #or9 more an 20 o"rs %er #ee9. "dens may no egin eir assisansi% %rior o com%leion ands"mission of all re"ired forms.

!onditions of !ontinuation in Assistantship

Grad"ae assisans are re"ired o ma9e significan %rogress o#ard eir degrees, #ic means ey m"s:

(arry nine o"rs of grad"ae co"rse #or9 eac semeser. oe: ?nderload a%%roval is re"ired if a grad"aeassisan is no regisered for nine grad"ae o"rs eac semeser. ?nderloads for fe#er an si+ grad"ae credis areno a%%roved. 6nly one "nderload may e graned d"ring a grad"ae assisans %rogram of s"dy.

Mainain a leas a 3.0 grad"ae G$A in order o reain or rea%%ly for e assisansi%.

"dens may receive assisansi%s for a ma+im"m of fo"r semesers ;fall and s%ring< or #o academic years,e+ce% for 'ocoral Assisans, s"dens in e Maser of ine Ars %rogram or s"dens see9ing e *d"caion%ecialis degree.

esource Allocation$rior o e eginning of e academic year, e 'ean of e Grad"ae cool #ill ma9e recommendaions o e$rovos&Vice $residen of Academic Affairs concerning e oal n"mer of Grad"ae, 'ocoral and eacingAssisansi%s availale, as #ell as e amo"n of e si%ends availale o e %aid #iin e 'ivision of AcademicAffairs. inal a%%roval for ese allocaions ress #i e $rovos&Vice $residen of Academic Affairs. is oal #ill noincl"de allocaion for Assisans in "den Affairs, Aleics or Grans. inal a%%roval for allocaions of f"nding forGrad"ae Assisans in Aleics ress #i e enior Vice $residen for Adminisraion and inance. inal a%%roval forallocaions of f"nding for Grad"ae Assisans in "den Affairs ress #i e enior Vice $residen for "den Affairs.*ac Vice $residen sall e res%onsile for a%%roval of allocaions for Grad"ae Assisans #iin eir divisions.

e 'ean of e Grad"ae cool, in conB"ncion #i e Associae Vice $residen of Reso"rce $lanning and Analysis,#ill oversee e allocaion of e assisansi%s among e colleges and adminisraive offices in Academic Affairs.

Academic deans #ill deermine e allocaion of assisansi%s according o academic "nis #iin eir colleges and #illinform e 'ean of e Grad"ae cool of eir allocaions.

Application Process

A s"den ineresed in a grad"ae assisansi% so"ld inform e grad"ae %rogram o #ic e or se is a%%lying of isor er ineres in an assisansi%. -f ere is no an assisansi% availale, e s"den may a%%ly for a %osedassisansi% ro"g anoer de%armen.

"dens may a%%ly for assisansi% %osiions on @M?s @oLin9 We sie a%:#.Bm".ed"&"manreso"rces&em%&Bolin9.sml.

http://www.jmu.edu/registrarhttp://www.jmu.edu/registrar


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Award of Assistantship

Assisansi% de%armens #ill coose assisans from e a%%licaions s"mied for eir %osiions. Academic "ni eadsand direcors #ill revie# a%%licaions and se "% inervie#s. -f e a#ard of an assisansi% is recommended, eacademic "ni ead or direcor #ill oain a signed conrac from e s"den for e a%%roved ime %eriod and #ills"mi a signed W*( %osiion descri%ion o e Grad"ae cool si%"laing e vario"s assisansi% d"ies. -f aeacing assisansi% is a#arded and e s"den #ill e serving as e insr"cor of record, e iring de%armen #illsec"re and mainain a c"rren ranscri% for e ired s"den.

e signed conrac, %osiion descri%ion, a+ forms, -7! form and direc de%osi forms #ill e for#arded o e Grad"aecool for disri"ion o oer "niversiy offices, ;i.e., inancial Aid and colarsi%s, $ayroll and ?niversiy )"siness6ffice


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45/74

Revised May 2013

$olicy "mer 200

$olicy ame Graduate Council >em0ers)ip and !oting ?uorum


Overview

e adminisraion of e Grad"ae cool is governed y e Grad"ae (o"ncil, e grad"ae fac"ly as a ody, and e'ean of e Grad"ae cool. o accom%lis e "niversiyPs com%reensive oBecives, e Grad"ae cool develo%sroad %olicies and long7range %lans. Grad"ae (o"ncil a%%roval is re"ired for e follo#ing:

e# %rogram %ro%osals

'eleion of grad"ae %rograms

andards for grad"ae fac"ly

)road grad"ae admission %olicies

Grad"ae co"rses

Policy

Graduate !ouncil 6em3ership

e Grad"ae co"ncil voing memersi% sall consis of a re%resenaive from eac grad"ae %rogram, e dean of e

Grad"ae cool, #o #ill cair (o"ncil meeings, a re%resenaive from e @M? lirary sysem, and #o grad"aes"dens. -n e asence of e dean, an alernae cair ;cosen y e memersi%< sall %reside.

Graduate !ouncil 7uorum

A "or"m for e Grad"ae (o"ncil sall consis of a sim%le maBoriy of voing memers %resen a e meeing %rovideda leas 50K of e (o"ncil memersi% is %resen. is #ill also e e case for decisions made y elecronic voe.



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Revised May 2013

$olicy "mer 1200

$olicy ame Graduate Degree Completion "e6uirements


Overview

-n order o receive grad"ae degrees, s"dens m"s com%lee cerain re"iremens.Policy

e office of e dean of e Grad"ae cool, assised y e grad"ae fac"ly, is res%onsile for final a%%roval ofgrad"ae degrees o e a#arded. - is e res%onsiiliy of eac s"den o ens"re a co"rses seleced are acce%ale oe %rogram eing %"rs"ed. A s"den canno grad"ae #i a G$A elo# 3.0.

e Grad"ae cool mandaes e follo#ing general degree com%leion re"iremens in order for s"dens o receiveeir grad"ae degrees. *ac grad"ae s"den m"s:

(om%lee a #rien grad"ae %lan of s"dy y e end of e s"dens firs semeser and s"mi i o e Grad"aecool. A leas one7alf of e co"rses in e s"dens re"ired %lan of s"dy m"s e a e 00 co"rse level oraove.

)e conin"o"sly enrolled in e grad"ae %rogram from admission o grad"aion ;"nless s%ecifically e+em%ave saisfied any condiions of is or er admission, s"c as %rovisional or condiional admission.

(om%lee e grad"ae %rogram #i a 3.0 or iger G$A. *+ce%ions m"s e re"esed from e dean of eGrad"ae cool.

All grad"ae s"dens are re"ired o e enrolled d"ring e semeser ey receive eir degree. -f s"dens are noenrolled in reg"lar co"rse #or9, ey m"s enroll for eier com%reensive, esis or disseraion conin"ance, ordireced researc, #icever is a%%ro%riae. e conin"o"s enrollmen co"rse GRA' 5!8 canno e "sed d"ringe grad"aion semeser.

(om%lee all re"iremens of e grad"ae %rogram and e Grad"ae cool #iin si+ calendar years ;masersand ed"caion s%ecialis degrees< or eig years ;docoral degrees


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Revised May 2013

$olicy "mer 2102

$olicy ame Graduate +aculty Appointments

'ae of ("rren Version e%emer 2010E Revised er"ary 2013

Overview

ac"ly memers a @ames Madison ?niversiy #o eac grad"ae co"rses m"s e a%%roved y e Grad"ae cool asmemers of e grad"ae fac"ly. is %olicy a%%lies o all insr"cional fac"ly memers a e "niversiy. - also a%%lieso adminisraive and %rofessional ;AJ$< fac"ly memers #o are considered or a%%ly for grad"ae fac"ly sa"s.

Policy

ac"ly memers may e a%%oined o e grad"ae fac"ly #en ey are ired, if eir res%onsiiliies #ill incl"degrad"ae insr"cion and advising and&or s"%ervision, and if ey mee e crieria for grad"ae fac"ly sa"s. ("rrenfac"ly memers #ose res%onsiiliies cange o incl"de grad"ae insr"cion, advising and&or s"%ervision are eligileo a%%ly o ecome memers of e grad"ae fac"ly y "sing e %roced"res o"lined in is %olicy. AdB"nc clinicalgrad"ae insr"cors may e given grad"ae fac"ly sa"s y e academic "ni ead, #i %rior a%%roval y e academicdean and e dean of e Grad"ae cool.

A%%oinmens o e grad"ae fac"ly are rene#ale ann"ally "nder e %roced"res o"lined in is %olicy.

e# ac"ly Memers

e# fac"ly memers may e a%%oined o e grad"ae fac"ly #en ey are ired, if eir res%onsiiliies #illincl"de grad"ae insr"cion and advising and&or s"%ervision, and if ey mee e crieria for grad"ae fac"ly sa"s.e academic "ni of e iring de%armen #ill send a leer o e dean of e Grad"ae cool re"esing a efac"ly memer e a%%oined a e a%%ro%riae grad"ae fac"ly level. e college dean m"s also sign e leerre"esing e a%%oinmen, and a co%y of e a%%licans c"rric"l"m via m"s e aaced.

("rren ac"ly Memers

A c"rren fac"ly memer #ising o e a%%oined o e grad"ae fac"ly so"ld s"mi an a%%licaion o ea%%ro%riae academic "ni ead d"ring e semeser %receding e desired dae of a%%oinmen, " no laer an #omons efore e desired dae of a%%oinmen.

-f e academic "ni ead a%%roves e a%%licaion of a fac"ly memer o ave grad"ae fac"ly sa"s, arecommendaion #ill e for#arded o e a%%ro%riae academic dean.

-f e academic dean a%%roves a recommendaion o a%%oin a fac"ly memer o grad"ae fac"ly sa"s, erecommendaion, #i noaion of e deans a%%roval, #ill e for#arded o e dean of e Grad"ae cool.

A%%oinmens

A%%oinmens o e grad"ae fac"ly are made y e dean of e Grad"ae cool. e dean #ill noify eac fac"lymemer a%%oined o e grad"ae fac"ly, and a co%y of e noificaion #ill e sen o e iniiaing dean and academic"ni ead. Any fac"ly memer denied a%%oinmen o e grad"ae fac"ly #ill also e noified of s"c denial, #ico%ies o e A?> and academic dean. 'enial of a%%oinmen y e dean of e Grad"ae cool is final and is no ana%%ealale acion.

Rene#al

(onin"aion of grad"ae fac"ly sa"s is rene#ed adminisraively eac year ro"g a cec9lis re%or s"mied ye Grad"ae cool o e academic "ni eads in "nis a ave grad"ae fac"ly. e Grad"ae cool #ill ass"me

a grad"ae fac"ly conin"e o mee eligiiliy crieria as long as e academic "ni ead indicaes a e fac"lymemer mainains involvemen in grad"ae insr"cion, advising and s"%ervision, and as received saisfacory ann"aleval"aions in scolarsi% and in grad"ae eacing.

A fac"ly memers grad"ae fac"ly sa"s #ill no e rene#ed if e academic "ni ead indicaes in e ann"al "%daere%or a e fac"ly memer no longer mees eligiiliy re"iremens, a an "nsaisfacory ann"al eval"aion #asgiven, or a e memers sa"s so"ld e no e rene#ed for some oer reason. ?%on receiving s"c an indicaion ine ann"al "%dae re%or, e dean of e Grad"ae cool #ill noify e fac"ly memer of nonrene#al of grad"aefac"ly sa"s. onrene#al of grad"ae fac"ly sa"s y e dean of e Grad"ae cool is final and is no an a%%ealaleacion.



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$roced"ral imeline

)y 6coer 31 of eac academic year, e Grad"ae cool #ill s"mi y email or cam%"s mail a lis of c"rrengrad"ae fac"ly in all caegories o eac academic "ni a as grad"ae fac"ly

?sing e Graduate Facult'()nstructor Annual $pdate *eport Fromsend y e Grad"ae cool, academic "ni eads#ill indicae e follo#ing for e grad"ae fac"ly in eac caegory:

*ac fac"ly memer #o conin"es o mee eligiiliy crieria and #ose %erformance as een saisfacory

*ac fac"ly memer #ose fac"ly sa"s so"ld e elevaed from grad"ae insr"cor o grad"ae fac"ly memer

*ac fac"ly memer #o no longer mees eligiiliy crieria, #ose %erformance as een "nsaisfacory, or #osesa"s so"ld no e rene#ed for some reason

Widra#al of grad"ae fac"ly sa"s may e accom%lised a any ime y acion of e dean of e Grad"ae cool.is may occ"r "%on recommendaion of e academic dean, e academic "ni ead or e Grad"ae (o"ncil, or "%one grad"ae deans o#n iniiaive. "c acion is a%%ro%riae #en e fac"ly memer is deermined o lac9 one ormore eligiiliy crieria, is deermined o ave %erformed in an "nsaisfacory manner on e grad"ae fac"ly, as asancion for miscond"c, as a sancion for %os7en"re revie# or for any oer a%%ro%riae reason. ac"ly memers dono ave a legiimae e+%ecaion of conin"aion of grad"ae fac"ly sa"s, and i may e #idra#n a any ime for anyreason. Widra#al of grad"ae fac"ly sa"s y e dean of e Grad"ae cool is final and is no an a%%ealaleacion. -n e case of #idra#al of sa"s, e fac"ly memer #ill e informed in #riing from e dean of eGrad"ae cool, and a co%y of e noice #ill e sen o e academic "ni ead and academic dean.

Graduate +aculty &ligi0ility and "esponsi0ilities

Graduate Facult' #em+er

A grad"ae fac"ly memer is a"oriFed o eac a e 5007level and aoveE cair and serve on com%reensiveassessmen, esis and disseraion commieesE s"%ervise %racica and inernsi%sE and a9e on oer res%onsiiliies ofgrad"ae %rogramming as assigned y e a%%ro%riae academic "ni ead. A fac"ly memer may e recommended fora%%oinmen as a grad"ae fac"ly memer o eac grad"ae co"rses a e "niversiy if e or se mees e follo#ingcrieria:

e fac"ly memer m"s %ossess e a%%ro%riae erminal degree in is or er eacing fieldE e fac"ly memer m"s %resen evidence o e a%%ro%riae academic "ni ead of c"rren scolarly %rod"civiy

;#iin e las si+ years< as a%%ro%riae for is or er fieldE e fac"ly memer m"s %resen evidence o e a%%ro%riae academic "ni ead of s"ccessf"l eacing and&or

adminisraion a e grad"ae level #iin e las si+ years, or oer relevan conri"ions o grad"ae ed"caionEand

e fac"ly memer m"s mee any addiional academic "ni crieria on file #i e Grad"ae cool for eacademic "ni.

Graduate )nstructor

Grad"ae -nsr"cors can e a"oriFed o %erform e follo#ing aciviies as assigned y e a%%ro%riae academic "niead: eac a e 500 level and aoveE serve on com%reensive assessmen, esis and disseraion commiees " nocair emE s"%ervise %racica and inernsi%sE and a9e on oer res%onsiiliies of grad"ae %rogramming as assigned ye a%%ro%riae A?>. A fac"ly memer may e recommended for a%%oinmen as a Grad"ae -nsr"cor o eacgrad"ae co"rses a e "niversiy if e or se mees e follo#ing crieria:

e fac"ly memer m"s %ossess a leas an a%%ro%riae maserPs degree in is or er field, %referaly #or9ingo#ard e a%%ro%riae erminal degree

e fac"ly memer m"s %resen evidence o e a%%ro%riae academic "ni ead of scolarly %rod"civiy and&ora%%ro%riae %rofessional e+%erience ;#iin e las si+ years< as relevan for is or er fieldE and

e fac"ly memer m"s mee any addiional academic "ni crieria on file #i e Grad"ae cool for eacademic "ni.

*eassignment from Graduate )nstructor to Graduate Facult' #em+erA fac"ly memer may e recommended for reassignmen from grad"ae insr"cor o grad"ae fac"ly memer if e orse mees e follo#ing crieria: -f lac9 of a erminal degree is e only crierion missing for grad"ae fac"ly memersa"s, e individ"al may e a%%oined as a grad"ae insr"cor and e a%%oinmen may e canged o grad"ae fac"ly



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memer #i a recommendaion o e dean of e Grad"ae cool from e a%%ro%riae academic "ni ead, #ia%%roval of e academic college dean, #en e erminal degree is a#arded.

,meritus Facult' #em+er

*meri"s grad"ae fac"ly may %erform any of eir %re7reiremen d"ies and res%onsiiliies, as assigned y ea%%ro%riae academic "ni ead, " may no e em%loyed f"ll ime y e "niversiy. A fac"ly memer #o reires frome "niversiy may e recommended for conin"aion of grad"ae fac"ly sa"s if e or se mees e follo#ing crieria:

e fac"ly memer eld grad"ae fac"ly sa"s on e dae of reiremen. As an e+ce%ion o e crieria for grad"ae fac"ly sa"s, emeri"s grad"ae fac"ly memers are no e+%eced o

mainain scolarly %rod"civiy. e fac"ly memer m"s mainain emeri"s sa"s a e "niversiy. e fac"ly memer m"s mee any addiional academic "ni crieria on file #i e Grad"ae cool for e

academic "ni.

Ad-unct Graduate Facult' #em+er

AdB"nc grad"ae fac"ly memers are no a"omaically adB"nc fac"ly of e "niversiy. AdB"nc grad"ae fac"ly cane a"oriFed o %erform e follo#ing aciviies as assigned y e a%%ro%riae academic "ni ead: eac a e 500level and aoveE serve on com%reensive assessmen, esis and disseraion commiees " no cair em ;#i ee+ce%ion of AdB"nc Grad"ae ac"ly from e ?niversiy of Mala, "%on #rien a%%roval of e dean of e Grad"aecool


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Revised May 2013

$olicy "mer 1210

$olicy ame Graduate *eac)ing Assistants: *raining and &nglis) Language Competency


Overview

Grad"ae eacing assisans m"s ave %ro%er raining and mee *nglis lang"age com%eencies.

Policy

Supervision of Graduate Teaching Assistants

e academic "ni m"s assign a f"ll ime fac"ly memer o s"%ervise e eacing assignmen of e GA. e fac"lys"%ervisor m"s mee #i e GA on a reg"lar asis, a leas once every #o #ee9s. -n addiion o assigning a fac"lys"%ervisor, e GA m"s e+%erience a co"rse and&or #or9so% designed o eac e GA ao" meods of collegelevel insr"cion.

GTA Selection !riteria

All s"dens eing considered for GA assignmens m"s:

>ave com%leed a minim"m of 1/ credi o"rs of a%%ro%riae grad"ae co"rse #or9 o serve as e insr"cor ofrecord for a co"rse #ile in eir assisansi% %osiion.

'emonsrae an acce%ale "ndersanding of a%%ro%riae meods and ecni"es re"ired for insr"cion ofcollege level s"dens. All GA candidaes m"s e allo#ed o demonsrae is "ndersanding y eacing aleas one oserved f"ll class session.

'emonsrae a s"fficien level of *nglis %roficiency and fl"ency, and "ndersanding of e learning syle ofs"dens aending @M?. All inernaional s"dens m"s demonsrae a ey ave acieved a saisfacoryscore ;as deermined y e individ"al grad"ae %rogram< on e es of *nglis as oreign Lang"age ;6*Lonor ysem a daes ac9 o e 1!0!710 academic session. "dens ado%ed e >onorysem in order o "%old individ"al and comm"niy inegriy. *ac s"den is e+%eced o oserve com%lee onesy inall academic maers and o re%or insances #ere anoer s"den as violaed e >onor ysem. A s"den >onor(o"ncil adminisers e >onor ysem, and every s"den #o maric"laes a e "niversiy, #eer grad"ae or"ndergrad"ae, ecomes a memer of e >onor ysem. e "niversiy e+%ecs e coo%eraion of fac"ly memers andadminisraors in "%olding is >onor ysem. e !tudent and+oo/%rovides f"ll informaion on e >onor ysem,and e >onor (o"ncil office %rovides s"dens #i assisance in "ndersanding >onor ysem %olicy.

e >onor (o"ncil enco"rages all memers of e @M? comm"niy o familiariFe emselves #i e >onor (ode and>onor ysem %roced"res. e >onor (o"ncil We sie is %:#.Bm".ed"&onor&.

All incoming @M? s"dens, incl"ding grad"ae s"dens, are re"ired o #ac a #e7video conaining informaion

ao" e @M? >onor (ode. "dens m"s en a9e a #e7ased es on e maerial a eir convenience from anylocaion. e es m"s e com%leed y e end of e s"denPs firs semeser a @M?. e >onor (ode "orial video,es informaion, and es are availale a: %:#.Bm".ed"&onor&es.sml.

"dens #i doc"mened disailiies #ic im%ac learning may conac e 6ffice of 'isailiy ervices for assisance;%:#.Bm".ed"&ods&onor (ode es We sie aove.

http://www.jmu.edu/honor/http://www.jmu.edu/honor/http://www.jmu.edu/honor/test.shtmlhttp://www.jmu.edu/ods/http://www.jmu.edu/honor/http://www.jmu.edu/honor/test.shtmlhttp://www.jmu.edu/ods/


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$olicy "mer 1230

$olicy ame (ncomplete Grades


Overview

is %olicy descries e Grad"ae cools %osiion on incom%lee grades in grad"ae co"rses.Policy

e grade of C-D is "sed o indicae incom%lee #or9 in a co"rse. (o"rses in #ic a s"den received a grade of C-D m"se com%leed y e end of e ne+ reg"lar semeser, or e grade is re%ored %ermanenly as an CD or C?D ;de%endingon e grading scale "sed for e co"rse


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Revised May 2013

$olicy "mer 1240

$olicy ame Off4Campus Courses

'ae of ("rren Version e%emer 2002E revised e%emer 200/

Overview

is %olicy ses e %arameers of off7cam%"s co"rses.

Policy

6ff7cam%"s co"rses are occasionally offered o %ar7ime s"dens enrolled in a grad"ae %rogram " #o are no inresidence on e @M? cam%"s. (redi for s"c co"rses may e allo#ed o#ard e grad"ae degree %rovided e co"rse isa"g y a memer of e grad"ae fac"ly of e insi"ion, and e co"rse as e %rior a%%roval of e s"densadviser and e dean of e Grad"ae cool. 6nly si+ o"rs of 501 #or9so% co"rses may e a%%lied o a degree%rogram.

"dens #o a9e eir las co"rses o f"lfill eir %rograms of s"dy a insi"ions oer an @M? canno grad"aed"ring a semeser "nless %rior a%%roval is oained ro"g e 'ean of e Grad"ae cool. "dens m"s eenrolled a @M? d"ring e semeser ey grad"ae.



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Revised May 2013

$olicy "mer 1250

$olicy ame Participation in Graduation Ceremony Prior to Completion of "e6uirements


Overviewis %olicy a%%lies o grad"ae s"dens re"esing %ermission o %arici%ae in e grad"aion ceremony B"s %rior o ef"ll com%leion of eir grad"ae %rogram re"iremens.

Policy

*ac %rogram #ill incl"de a saemen in eir grad"ae %rogram caalog descri%ion a clearly saes e individ"al%rogram %olicy for s"dens re"esing %arici%aion in grad"aion ceremonies %rior o e com%leion of eir %rogramre"iremens. Any re"es for e+ce%ion o e individ"al %rogram %olicy m"s e made o e direcor of e grad"ae%rogram.



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Revised May 2013

$olicy "mer 120

$olicy ame Permission to *a5e a Course at Anot)er $niversity after &nrollment


Overview

is %olicy defines e circ"msances regarding %ermission o a9e co"rses a anoer "niversiy afer enrolling in agrad"ae %rogram a @M?.

Policy

"dens enrolled in a grad"ae %rogram may a9e grad"ae co"rses a anoer accredied insi"ion. Wile %riora%%roval is no re"ired, s"dens so"ld sec"re %ermission from eir adviser, academic "ni ead, grad"ae %rogramdirecor, and e Grad"ae cool o ens"re a e co"rse #ill ransfer o @M?.

- is e s"dens res%onsiiliy o re"es ransfer credi for s"c co"rses "%on com%leion and o ave officialranscri%s s"mied o e Grad"ae cool office. ransfer credi forms are availale a e Grad"ae cool office oronline a%:#.Bm".ed"&G&forms.ml .

"dens #o a9e eir las co"rses o f"lfill eir %rograms of s"dy a insi"ions oer an @M? canno grad"aed"ring a semeser "nless %rior a%%roval is oained ro"g e 'ean of e Grad"ae cool. "dens m"s eenrolled a @M? d"ring e semeser ey grad"ae.

!orrespondence Stud$

o credi o#ard e grad"ae degree #ill e allo#ed for co"rses a9en y corres%ondence s"dy.

Appendi

A%%roval of ransfer credi form

http://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtmlhttp://www.jmu.edu/grad/current/forms.shtml


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Revised May 2013

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$olicy ame "eapplication


Overview

is %olicy descries e %rocess of rea%%lying o e Grad"ae cool.Policy

"dens #o are acce%ed " #o canno enroll a e ime of e offer and #is o rea%%ly a a laer dae m"scom%lee a ne# a%%licaion form and %ay all fees as saed in e a%%licaion %rocess.



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Revised May 2013

$olicy "mer 12/0

$olicy ame "eceiving Credit


Policyo receive credi for co"rses, i is s"dens res%onsiiliy o ens"re a co"rses seleced are acce%ale o e %rogrameing %"rs"ed.



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59/74

Revised May 2013

$olicy "mer 1330

$olicy ame *eac)ing Licenses


Overviewis %olicy descries e Grad"ae cools %osiion on eacing licenses for grad"ae s"dens.

Policy

ome candidaes in %rograms leading o e Maser of Ars in eacing, Maser of cience in *d"caion or Maser of*d"caion degrees do no old e (ollegiae $rofessional License. Refer o $roced"re 1330.5 for addiional informaion.

Appendi

$roced"re 1330.5



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Revised May 2013

$olicy "mer 1380

$olicy ame *ime Limitations


Overview

is %olicy descries e Grad"ae cools %osiion on ime limiaions for grad"ae credis earned.Policy

6aster8s and *ducational Specialist Students

Masers and ed"caional s%ecialis s"dens m"s com%lee all degree re"iremens #iin si+ years. Academic credi,incl"ding ransfer credis a9en efore enrollmen in e grad"ae %rogram, a #as com%leed more an si+ yearsefore e dae a #ic e masers or ed"caional s%ecialis degree is a#arded may note "sed o saisfy e degreere"iremens. "dens may s"mi a #rien %eiion ro"g eir adviser, grad"ae %rogram direcor, and academic "niead o e dean of e Grad"ae cool o receive e+ensions of ime in e even of e+en"aing circ"msances. "cre"ess m"s e received a leas one mon %rior o e end of e s"dens original si+7year ime limi.

A s"den #ose sa"s is deacivaed, " laer is reacivaed ro"g rea%%licaion o e Grad"ae cool, may noco"n e si+7year ime limi as eginning on e dae of reacivaion.

Doctoral Students'ocoral s"dens m"s com%lee all degree re"iremens #iin eig years. Academic #or9, incl"ding ransfer credisa9en efore enrollmen in e grad"ae %rogram, a #as com%leed more an eig years efore e dae a #ic edocoral degree is a#arded may no e "sed o saisfy e degree re"iremens. "dens may s"mi a #rien %eiionro"g eir adviser, grad"ae %rogram direcor, and academic "ni ead o e Grad"ae cool o receive e+ensionsof ime in e even of e+en"aing circ"msances. "c re"ess m"s e received a leas one mon %rior o e end ofe s"dens original eig7year ime limi.

A s"den #ose sa"s is deacivaed, " laer is reacivaed ro"g rea%%licaion o e Grad"ae cool, may noco"n e eig7year ime limi as eginning on e dae of reacivaion.



61/74

Revised May 2013

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$olicy ame *ransfer Credit

'ae of ("rren Version er"ary 2003E Revised er"ary 2013

Overview

"dens #o #is o receive grad"ae credi for co"rses a9en %rior o enering a @M? grad"ae %rogram m"s s"mire"ess o eir adviser d"ring e firs semeser of enrollmen. e A%%roval of ransfer (redi form is availale onlinea %:#.Bm".ed"&grad&c"rren&forms.sml.

Policy

A grade of C)D or eer m"s e earned in co"rses re"esed for ransfer credi. (o"rses a9en for %ass&fail orsaisfacory&"nsaisfacory grades #ill no e acce%ed for ransfer grad"ae credi. An official ranscri% so#ing ecredis a%%roved for ransfer m"s e for#arded o e Grad"ae cool.

?nder no circ"msances #ill more an one7alf of e oal grad"ae credis re"ired for com%leion of a %rogram econsidered for ransfer&incl"sion in e s"dens %rogram of s"dy. is incl"des any o"rs a9en a @M? %rior oacce%ance. -n e case of variale credi %rograms, e one7alf ma+im"m ransfer o"rs allo#ed #ill e calc"laedased on e minim"m n"mer of o"rs re"ired for e degree. "dens may no ransfer in more an ! credi o"rsfrom insi"ions oer an @M?.

ransfer credi a%%licaions m"s e a%%roved y e s"dens adviser, grad"ae %rogram direcor, and e dean of eGrad"ae cool. *+ce%ions o e %olicy may e considered on a case7y7case asis.

(o"rse #or9 a9en #ile an "ndergrad"ae financial aid reci%ien a @M? #ill no e ransferred o e grad"aeranscri% if fe#er an 12 "ndergrad"ae credis remain on e ranscri% d"ring e erm in #ic e co"rse;so#ever, %revio"sly earned grad"ae credi earned as a %ar of a masers degree %rogram from anaccredied insi"ion may e co"ned o#ard e degree re"iremens of a iger level degree, s"c as e Maser ofine Ars, *d"caional %ecialis and docoral degrees if e earned masers degree is no a re"iremen of admission.Wen a masers degree is re"ired for admission o a degree %rogram, credis from e original degree %rogram may noe "sed o mee e degree re"iremens of e ne# %rogram.

Academic #or9, incl"ding ransfer credi, a9en more an si+ years efore e masers degree a#ard dae or eig yearsefore e docoral degree a#ard dae may no e "sed o saisfy e degree re"iremens. o ransfer credi #ill ea%%roved #ile a s"den is in %rovisional sa"s.

"dens m"s familiariFe emselves #i eir s%ecific %rogram re"iremens as disc"ssed in e academic secions ofe Graduate Catalog. -ndivid"al %rograms #ill ave deailed informaion relaive o e acce%ance of credi o"rso#ard eir degrees.



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Revised May 2013

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$olicy ame $niversity "esidency


Overview

is %olicy descries e Grad"ae cools %osiion on residency re"iremens for grad"ae s"dens.Policy

Grad"ae s"dens m"s regiser a local address #i e 6ffice of e Regisrar %rior o iniial regisraion for classes. Allcanges in local address m"s e regisered #i e 6ffice of e Regisrar. is can e done ro"g MyMadison,online a%:#.Bm".ed".

http://www.jmu.edu/http://www.jmu.edu/http://www.jmu.edu/


63/74

Revised May 2013

$olicy "mer 13!0

$olicy ame $nsatisfactory Progress


Overview

-f, a any ime, a grad"ae s"den fails o ma9e saisfacory %rogress o#ard e degree, e s"den may e denied%ermission o conin"e in e %rogram. "c a decision may e reaced y e s"dens maBor adviser, academic "niead, or grad"ae %rogram direcor and #ill e referred o e Grad"ae cool for final acion.

Policy

A s"den #ill e dismissed from e degree %rogram or %rovisional sa"s #ill e revo9ed if e s"den receives an CDor C?D in any grad"ae co"rse or a oal of ree C(D grades in is or er grad"ae %rogram. A s"den dismissed from edegree %rogram may no enroll in any grad"ae7level co"rses for a %eriod of one year. "dens #o #an o re"rn o e"niversiy m"s re7a%%ly and e re7acce%ed in e "s"al manner.

"dens #o receive #o C(D grades in grad"ae co"rses or a G$A of elo# 3.0 #ill e %laced on academic #arningand #ill receive #rien noificaion. is academic #arning #ill e noed on e s"dens ranscri%. All credisaem%ed and all grades earned, #eer %assing or failing, #ill e "sed o calc"lae a s"dens grade %oin average.

-n some cases, grad"ae s"dens may a9e "ndergrad"ae co"rses as %ar of eir %rogram of grad"ae s"dy. e G$A

incl"des "ndergrad"ae co"rses a9en d"ring grad"ae s"dy. >o#ever, if an "ndergrad"ae co"rse %laces a s"densG$A elo# 3.0, i #ill no %lace e s"den on academic #arning or %reven e s"den from grad"aing.



64/74

Revised May 2013

$olicy "mer 1400

$olicy ame Wit)drawal from t)e $niversity or a Graduate Program

'ae of ("rren Version A"g"s 2004E revised e%emer 200/

Overview

is %olicy descries e Grad"ae cools re"iremens for #idra#ing from e "niversiy or a grad"ae %rogram.Policy

Grad"ae s"dens #idra# from eir %rograms #en ey erminae enrollmen efore com%leing a reg"lar semeseror s"mmer session for #ic ey ave enrolled. "dens #o decide o #idra# d"ring e firs ree #ee9s of esemeser m"s com%lee e (ancellaion&on7Re"rning&Leave of Asence oice availale a%:#.Bm".ed"&regisrar&forms.smland s"mi i o e 6ffice of e Regisrar. "dens desiring o #idra# afere ird #ee9 of e semeser m"s conac e 6ffice of "den Widra#al a ;540< 5/71/3.

e 6ffice of "den Widra#al m"s a%%rove s"c #idra#al re"ess, se e official #idra#al dae and noifyoer "niversiy offices of e #idra#al. ric com%liance #i is re"iremen is mandaory.

A s"den #o vol"narily #idra#s from is or er grad"ae %rogram #io" receiving official a%%roval #ill receive agrade of CD for all co"rses in #ic e or se is enrolled. A s"den vol"narily #idra#ing #i official a%%roval #ill

receive a grade of CW,D CW$D or CWD in all co"rses. A grade of CWD #ill e assigned o s"dens #o #idra# from aco"rse afer e add&dro% deadline " efore e end of e co"rse adB"smen deadline. A grade of CW$D or CWD;according o e sa"s of e s"den a e ime of #idra#al< #ill e assigned o s"dens #o #idra# afer eco"rse adB"smen deadline a e discreion of e insr"cor.

- may also e necessary for a grad"ae s"den o #idra# d"e o e+en"aing circ"msances. Widra#al fore+en"aing circ"msances m"s e a%%roved y e s"dens grad"ae %rogram direcor and e dean of e Grad"aecool. A s"den #o #idra#s eca"se of e+en"aing circ"msances #ill also receive a grade of CW,D CW$D orCWD in all co"rses.

"dens #o #idra# from eir grad"ae %rogram #ill e res%onsile for "iion as deermined y e 6ffice of eRegisrar and may e s"Bec o a cange in eir financial aid sa"s.

o adB"smen in carges #ill e made "nless e #idra#al form is received y e 6ffice of "den Widra#al

#iin 30 days afer e s"den leaves e cam%"s or does no aend classes.

Widra#al from a grad"ae %rogram is e e"ivalen of #idra#al from e "niversiy.

http://www.jmu.edu/registrar/forms.shtmlhttp://www.jmu.edu/registrar/forms.shtmlhttp://www.jmu.edu/registrar/forms.shtml


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Revised May 2013

$olicy "mer 1410

$olicy ame Wit)drawal from Courses


Overview

is %olicy descries e Grad"ae cools re"iremens for #idra#ing from co"rses.

Policy

A s"den may erminae enrollmen in a co"rse y #idra#ing from e co"rse afer e dro% deadline. A s"den #o#idra#s from a co"rse #ill receive a grade of CWD for e co"rse, and is grade #ill e recorded ;and remain< on es"dens ranscri% regardless of e sa"s of e s"den in e co"rse a e ime of e #idra#al. -n e+raordinarysi"aions, a s"den #o ecomes "nale o com%lee some co"rse re"iremens afer e co"rse adB"smen deadline as%assed may re"es a

Policies and Procedures May 2013

Documents