PMP Training Project Time Management Part 1

PMI Project Management

Professional (PMP)® Workshop

Project Time Management

© 2015 Skillogic Knowledge Solutions. All Rights Reserved2


Integration

Scope

Time

Cost

Quality

Human Resource

Communications

Risk

Procurement

Stakeholder


Introduction – Project Time Management

Any management plan contains information on HOW the

project team intends to perform something

Schedule management plan has the details on how to

perform time management processes like how to define

activities, how to estimate duration etc.


Introduction – Project Time Management

PMP encompasses all subsidiary plans and schedule

management plan is one of the subsidiary plans

Schedule management plan preparation effort is included as

part of overall PMP preparation effort

Schedule management plan contains information on what

scheduling tools and what methodology to be used



Plan Schedule Management

Define Activities

Sequence Activities

Estimate Activity Resources

Estimate Activity Durations

Develop Schedule

Control Schedule


Plan Schedule ManagementIn

puts • Project

management plan

• Project charter

• Enterprise environmental factors

• Organizational process assets

Too

ls &

Tec

hniq

ues • Expert

Judgment

• Analytical techniques

• Meetings

Outp

uts • Schedule

management plan


Introduction: Plan Schedule Management

Plan schedule management has the details of how the processes

of time management knowledge area will be performed

Schedule management plan is a subsidiary plan which forms

part of PMP


Inputs: Plan Schedule Management

Project management plan contains scope baseline which

comprises of project scope statement, WBS and WBS

dictionary which aids in preparing schedule management plan

Schedule related cost, risk is also used while developing

schedule management plan

Project charter has the high level schedule which aids in

preparing the schedule management plan

As part of EEF - organization culture, PMIS, work

authorization systems will influence this process

As part of OPA - Templates, guidelines, processes, tools

influence this process


Tools & techniques: Plan Schedule

Management

Expert judgment utilizes expert’s knowledge of domain,

industry etc. in preparing schedule management plan

Analytical techniques such as estimating methodologies ,

scheduling software are evaluated and selected

Meetings may be held among relevant stakeholders to perform

this process


Outputs: Plan Schedule Management

Schedule management plan which is a subsidiary plan of

PMP has the information on how to perform the processes

of time management knowledge area

Schedule management plan various from project to project

based on the project needs

This contains the level of accuracy, units of measure,

permissible variation or limits, method used for measuring

performance, reporting formats etc.


Introduction – Define Activities

Defining activities specifies a list of actions that would

accomplish a deliverable

Deliverable is called as work package in Work Breakdown

Structure

Usually, the list of activities is denoted directly below a work

package

Activities are actions to be performed. Best way to differentiate

between deliverables and activities is to document activities in

verb-noun format as shown in the diagram below


Introduction – Define Activities


Define ActivitiesIn

puts • Schedule

management plan

• Scope baseline


• Organizational process assets

Too

ls &

Tec

hniq

ues • Decomposition

• Rolling wave planning

• Expert judgment

Outp

uts • Activity list

• Activity attributes

• Milestone list


Inputs – Define Activities

How to perform the process Define activities is provided in the

schedule management plan which is part of PMP

Project scope statement, WBS, WBS dictionary form the scope

baseline document

EEF has the information on which system

the project management information is

stored. OPA has the templates etc…

Project scope

statementWBS

WBS dictionary

Scope baseline


Tools & techniques – Define Activities

Decomposition is the act of dividing the work packages into

activities. This should always be done along with the team

members for better results

Rolling wave planning is a form of progressive elaboration.

Detailed planning is performed for the immediately occurring

activities and high level planning is performed for activities

occurring at a later stage

Expert judgment includes suggesting activities to accomplish a

work package. Even team members can

provide the expertise


Outputs: Define Activities

Activity list is performed to accomplish a work package

Activity attributes provide more information about activities

mentioned in activity list. For example, Activity attributes for

send email activity are:

1. This activity should be performed before gather

requirements activity

2. This activity should be performed on 31st Dec 2013

Milestones are important events in the activity list. In the

example provided, Design completion can be marked as a

milestone


Introduction: Sequence Activities

Each activity will have one or more predecessor and successor.

This ensures that all activities are connected

Exception is that first activity will not have a predecessor and

last activity does not have a successor


Sequence ActivitiesIn

puts • Schedule

management plan

• Activity list

• Activity attributes

• Milestone list

• Project scope statement


• Organizational process assets T

oo

ls &

Tec

hniq

ues • Precedence

diagramming method (PDM)

• Dependency determination

• Leads and lags

Outp

uts • Project schedule

network diagrams

• Project documents updates



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PMP Training Project Time Management Part 1

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