Processes Framework and Processes ITTO Process Framework as per PMBOK Initiation Planning Execution Monitoring & Control Closing Integratio n Develop Project Charter Develop Project Management Plan Direct and Manage Work Monitor & Control Project Work Perform Integrated Change Management Close Project or Phase Scope Plan Scope Management Collect Requirement s Define Scope Create WBS Verify Scope Control Scope Time Plan Schedule Management Define Activities Sequence Activities Estimate Activity Resources Estimate Activity Duration Develop Schedule Control Schedule Cost Plan Cost Management Estimate Costs Determine Budget Control Costs Quality Plan Quality Management Perform Quality Assurance Perform Quality Control Human Resources Develop Human Resource Plan Acquire Project Team Develop Project Team Manage Project Team Communicat ions Plan Communicati ons Management Manage Communicati ons Control Communicati ons Risk Plan Risk Management Identify Risks Perform Qualitative Control Risks RKS PMP Study Notes PMBOK Process Framework & ITTO Page 1
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Processes Framework and Processes ITTO
Process Framework as per PMBOK Initiation Planning Execution Monitoring &
ControlClosing
Integration Develop Project Charter
Develop Project Management Plan
Direct and Manage Work
Monitor & Control Project Work
Perform Integrated Change Management
Close Project or Phase
Scope Plan Scope Management
Collect Requirements
Define Scope Create WBS
Verify Scope Control
Scope
Time Plan Schedule Management
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Duration
Develop Schedule
Control Schedule
Cost Plan Cost Management
Estimate Costs
Determine Budget
Control Costs
Quality Plan Quality Management
Perform Quality Assurance
Perform Quality Control
Human Resources
Develop Human Resource Plan
Acquire Project Team
Develop Project Team
Manage Project Team
Communications
Plan Communications Management
Manage Communications
Control Communications
Risk Plan Risk Management
Identify Risks Perform
Qualitative Risk Analysis
Perform Quantitative Risk Analysis
Plan Risk Responses
Control Risks
Procurement
Plan Procurement
Conduct Procurements
Administer Procurements
Close Procurements
Stakeholder Management
Identify Stakeholder
Plan Stakeholder Management
Manage Stakeholder Engagement
Control Stakeholder Engagement
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 1
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 2
Rita Process Chart- Another look at Process Framework Initiation Planning Execution Monitoring &
ControlClosing
Identify Project Manager
Determine company culture and existing systems
Collect processes, procedures and historical information
Divide large project into phases
Understand the business case
Uncover initial requirements, assumptions, risks, constraints and existing agreements
Assess project and product feasibility within the given constraints
Create measureable objectives
Develop project charter
Identify stakeholders and determine their expectations, influence and impact
Determine how you will plan for each knowledge areas
Determine detailed requirements
Create project scope statement
Assess what to purchase and create procurement documents
Determine planning team
Create WBS and WBS dictionary
Create activities list
Create network diagram
Estimate resource requirement
Estimate time and cost
Determine critical path
Develop schedule
Develop budget Determine
quality standards, processes and metrics
Create process improvement plan
Determine all roles and responsibilities
Plan communications and stakeholder engagement
Perform risk identification, qualitative and quantitative risk analysis and risk response planning
Go back iteration
Finalise procurement documents
Create change management plan
Finalise the “how to execute and control” part of all management plans
Execute the work according to the PM plan
Produce product deliverables
Gather work performance data
Request changes
Implement only approved changes
Continuously improve
Follow processes
Determine whether processes are correct and effective (QA)
Perform quality audit
Acquire final team
Manage people Evaluate team
and individual performance
Hold team building activities
Give recognition and rewards
Use issue logs Facilitate
conflict resolution
Release resources as work is completed
Send and receive information and solicit feedback
Report on project performance
Manage Stakeholder engagement and expectations
Hold meetings Select sellers
Take action to control project
Measure performance against the performance measurement baseline
Measure performance against other metrics in the PM plan
Analyse and evaluate performance
Determine if variances warrant a corrective action or other change requests
Influence the factor that cause changes
Request changes
Perform integrated change control
Approve or reject changes
Update the PM plan and project documents
Inform stakeholders of the results of change requests
Monitor stakeholder engagement
Manage configuration
Create forecasts
Gain approval of interim deliverables from the customer
Perform quality Control
Perform risk reassessment and audits
Manage reserves
Control procurements
Confirm work is done to requirements
Complete procurement closure
Gain final acceptance of the product
Complete financial closure
Hand off complete product
Solicit feedback from the customer about the project
Complete final performance reporting
Index and archive records
Gather final lessons learned and update knowledge base
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 3
Develop realistic and final PM plan and performance measurement baseline
Gain formal approval of the plan
Hold kick off meeting
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 4
Integration Management
Process Group
Process Input Tools & Technique
Output
Initiation4.1 Develop Project Charter
Project statement of work (SOW)Business CaseAgreementsEnterprise environmental factorOrganisational process assets
Expert JudgementFacilitation techniques
Project Charter
Planning4.2 Develop Project Plan
Project charterOutput form planning processesEnterprise environmental factorOrganisational process assets
Expert judgementsFacilitation techniques
Project Management Plan
Execution
4.3 Direct and Manage Project Work
Project Management PlanApproved change requestsEnterprise environmental factorsOrganisation process assets
Expert JudgementProject Management Information Systems (PMIS)Meetings
DeliverablesWork performance dataChange requestsProject management plan updatesProject document updates
Monitoring & Control
4.4 Monitor and Control Project Works
Project Management PlanPerformance reportsEnterprise Environmental FactorsOrganisational Process AssetsValidated Changes
Expert JudgementAnalytical TechniquesProject Management Information SystemsMeetings
Change RequestsWork Performance reports Project management plan updatesProject document updates
Monitoring & Control
4.5 Perform Integrated Change Control
Project management planWork performance information Change requestsEnvironmental FactorsOrganisational Process Assets
Expert JudgementChange control meetingsMeetings
Change control status updateProject management plan updatesProject document updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 5
Closing4.6 Closing Project or Phase
Project management planAccepted deliverablesOrganisational process assets
Expert JudgementAnalytical TechniquesMeetings
Final product/ service or resultOrganisation process assets updates
Scope ManagementProcess Group
Process Input Tools & Technique
Output
Planning
5.1 Plan Scope Management
Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets
Expert JudgementMeetings
Scope Management PlanRequirements Management Plan
Planning 5.2 Collect Requirements
Scope Management PlanRequirements Management Plan Stakeholder Management Plan Project CharterStakeholder Register
InterviewsFocus GroupsFacilitated WorkshopsGroup Creativity TechniquesGroup Decision Making TechniquesQuestionnaires and SurveysObservationsPrototypesBenchmarkingContext DiagramsDocument Analysis
Work performance information Schedule forecastsChange requests Project management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 9
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 10
Cost Management
Process Group
Process Input Tools & Technique
Output
Planning
7.1 Plan Cost Management
Project Management PlanProject CharterEnterprise Environmental FactorsOrganisational Process Assets
Expert JudgementAnalytical TechniquesMeetings
Cost Management Plan
Planning7.2 Estimate Costs
Cost Management Plan Human resources planScope baselineProject scheduleRisk registerEnterprise environmental factorOrganisational process assets
Expert judgementAnalogous estimatingParametric estimatingBottom-up estimatingThree point estimating Reserve analysisCost of qualityProject management softwareVendor bid analysisGroup decision making techniques
Activity cost estimatesBasis of estimateProject documents update
Planning7.3 Determine Budget
Cost management planScope baselineActivity cost estimatesBasis of estimateProject schedule Resource calendarsRisk registerAgreementsOrganisational process assets
Selected sellerAgreementsResource calendarsChange requests Project management plan updatesProject documents updates
Monitoring & Control
12.3 Administer Procurements
Project management planProcurement documentsAgreementsApproved change requestsWork performance reportsWork performance data
Contract change control systemProcurement performance reviewsInspection and auditsPerformance reporting Payment systemsClaims administration Record management system
Work performance informationChange requestsProject management plan updatesProject documents updatesOrganisational process assets updates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 18
Closing12.4 Close Procurements
Project management planProcurement documents
Procurement auditsProcurement negotiations Records management system
Closed procurementsOrganisational process assets udpates
RKS PMP Study Notes PMBOK Process Framework & ITTO Page 19
Stakeholder Management
Process Group
Process Input Tools & Technique
Output
Initiation
13.1 Identify Stakeholders
Project charterProcurement documentsEnterprise environmental factorsOrganisational process assets
Stakeholder analysisExpert judgementMeetings
Stakeholder register
Planning
13.2 Plan Stakeholder Management
Project management plan Stakeholder registerEnterprise environmental factorsOrganisational process assets