PMP Prep Class 1 PM StudyCoach™ S02 & S03 PMP Exam ...

PMP Prep Class 1

PM StudyCoach™

S02 & S03

PMP Exam Basics & Tips

+ Professional

Responsibility

NOTE:

Be flexible!

Sometimes we will cover

more than one StudyCoach

session in one lesson.

Sometimes we will cover less

than one StudyCoach

session in one lesson.

Let’s take stock of where we are• This is Class 1

• But there was a Class 0 (recorded)

• Make sure you have that background before you go any further

• Course components:

• PMBOK Ed5th + one PMP Exam Prep book

• Study Coach Workbook (with review Q and A)

• Online sessions (recorded for easy playback)

• Practice Exam Questions

• Individual help and coaching when needed

In Today’s Class:• We will BEGIN WITH THE END IN MIND

• That means focusing on result = passed exam

• So the focus today is on the exam content and what

PMI is expecting from you, so that you know what to

expect when you walk into the exam room at a

Prometric Test Center!

• I will also spend time on reviewing the course

content

• THEN, in ongoing classes, we will get into the

PMBOK® Guide materials in detail

PMP® Exam Basics & Tips

• Introduction

• Essential Essentials

• Take Action

• Session 01: Orientation

• Session 02: Exam Basics and

tips and Professional

Responsibility

• Session 03:

• Start with the PMBOK

Guide®

Introduction

• Session 02 : A breather

before the deep dive

• PMP® exam basics &

other tips

• Professional responsibility

Introduction

Before we start, Essential Essentials

• Carry-on vs. luggage

• Limited to key points &

takeaways

• Do not expect to pass the

PMP® exam on Essential

Essentials alone

• You have more work to do!

Essential Essentials

Code of Ethics

Interpersonal Skills

Tips, Advice & Lessons Learned

Essential Essentials: Code of Ethics

• Don’t steal, don’t cheat,

don’t lie

• Scenario-based questions

• E.g., Dinner invitation

• Responsibility, Respect,

Fairness and Honesty

• Aspirational vs. mandatory

standards

Essential Essentials: Code of Ethics

• PMP® Credential

Handbook

• Who does it apply to?

• PMI members,

certification holders,

volunteers, applicants

• PM PrepCast™ L60.00

Code of Ethics

Essential Essentials: Interpersonal Skills

• Review PMBOK® Guide

Appendix X3

• Work with project team and

stakeholders

• Project managers require

• Technical skills

• Interpersonal skills

• Conceptual skills

Essential Essentials: Start the Process

• Begin filling out your

PMP® Exam application

TODAY!

• 90 days to finish your

application

• Start the timeline and give

yourself a goal

• Powerful motivator

Essential Essentials: Exam Preparation

• Lessons learned from a

student on preparation

• Attended a preparatory

course

• Read PMBOK® Guide

twice

• Answered practice tests


• My advice

• Use The PM PrepCast™

• Read PMBOK® Guide

twice (or more) and

PMP® exam prep book

• Focus on the Glossary

• Use the simulator


• Integration Management (do last)

• Repeated continuously

• Be very familiar with the

concept of each ITTO

• Study Integration last

• Review Integration last

• Project Management Plan

components

• Sample questions were not on

the real exam

• No amount of preparation will

completely prepare you

• Learn concepts to better

address questions on the real

PMP® Exam

Essential Essentials: Exam Questions

• Expect exam questions

with “outdated” terms

• Not on latest version of

the PMBOK® Guide

• Triple constraint of scope

time & cost

• Still used worldwide



• Not from any version of the

PMBOK® Guide

• Be prepared to come

across new material

• Don’t panic! Keep cool!• Remember – 25 questions don’t even count!

• Use your best judgment

• Know Professional

Responsibility

• Read PMI’s Code of Ethics

and Professional Conduct

• Ethics in ‘disguise’

• Choose the “responsible”,

“respectful”, “fair” or

“honest” answer


Essential Essentials: PMP® Exam Tips

• Get familiar with the

Windows calculator

• Many PMP ® exam formulas

• You cannot bring your own

• Always use the calculator

• Even for easy formulas

• 1 + 1 = 3 under exam

pressure

Essential Essentials: Pre-Exam Steps

• Read the PMBOK® Guide

again (the Glossary)

• Take multiple full 200

question simulation exams

• Practice creating the brain

dump before each exam

• Be positive!

Essential Essentials: Pre-Exam Steps

• Prepare mentally

• Relax: take time off

• Get a good night’s sleep &

breakfast

• Light morning exercise

• Positive attitude

• Use Session 12: Pre-Exam

Day Checklist


• Tutorial only takes about 5

minutes

• Use extra time to create a

brain dump

• If you need to, refer to

your brain dump during

the exam

Essential Essentials: Brain Dump

• PMBOK® Guide, Table 3-1

• Other items

• 49 formulas

• 18 values

• 27 acronyms

• Very personal

Essential Essentials: Brain Dump

• Secrets of success of a

brain dump: create one!

• Reinforce your memory

• What you know by heart vs.

have trouble remembering

• Reference sheet to relieve

anxiety


• Most don’t alter originally

selected answer

• 1st answer is usually right

• Only mark:

• You have NO answer

• You are really unsure

• The goal is to mark as few

as answers as possible

Review

• Code of Ethics

• Glimpse of what lies ahead

• PMBOK® Guide

• Processes, knowledge

areas, values, formulas

• Use the brain dump

• Feel free to watch this again

at a later date

Take Action: Study Code of Ethics!

PMI® Code of Ethics and

Professional Conduct in the

PMP® Handbook

Complimentary

PM PrepCast™ lessons &

PM PodCast™ episode

Take the self-assessment

Take Action: Brain Dump

Understand how to create the brain dump

Read ‘The Secret to Creating your Exam Brain Dump Sheet’

Take Action: Go Beyond!

Read:

My Life is a PMP® Ethics

Question!

How to Find the Best

Answer

“A good scare is worth more to a

man than good advice.”

- Edgar Watson Howe

Baseline Exam

• How did you do?

• Comments?

Virtual Instructor-Led PMP prep, continued

(If time) a little of S03

Focus: PMBOK® Guide Chapters 1, 2, and 3

PM StudyCoach™

S03

Chapters 1, 2 & 3

Chapters 1, 2 & 3 Overview

• Introduction

• Essential Essentials

• PMBOK® Guide

• Chapter 1

• Chapter 2

• Chapter 3

• Take Action

• Your first days on road to

becoming a certified PMP®

• You are not the first

• It takes dedication, effort,

focus and time

• Tell yourself ‘I can do this!’

Introduction

But First.. Quick Check

Do you have a PMP® exam prep book?

If you don’t, go and purchase one!

Plan the Work, Work the Plan!

• I will NOT keep asking

about last session’s Take

Action worksheet

• You are expected to have

completed it

• You have to study and do

the work

Some PMP® Exam Advice!

• Conduct a lessons learned

to share with future PMP®

exam takers

• Let’s take a look at one

student’s PMP® exam

prep experiences

Some PMP® Exam Advice!

• Lessons Learned:

• Don’t let failure take you

away from your goal

• PMP® exam is not easy

and takes a solid plan

• Work with your coach to

help ensure your

success

Essential Essentials: PMBOK® Guide

• Goal to promote the project

management discipline

• 1986: First draft

• Based on the Deming cycle

• 1991: ANSI, IEEE standard


• More revisions until 5th

• 10 knowledge areas

• 5 process groups

• Also includes:

• 100s of definitions

• 47 processes

• 618 ITTOs

• 40+ pages in glossary

Examples:

OPA

EEF

Outputs from prior

processes

Examples:

Charter

Updates to ….

The ITTOs – better get used to them…

Process

Inputs Outputs

Examples:

Expert Judgment

Meetings

Analytical TechniquesTools and Techniques


• Not a project management

methodology

• Framework for organizing

and executing a project

• Applies across industries

• 1984: certification exam

• 75% from PMBOK® Guide

• Study it at least twice!


• Carry the PMBOK® Guide

• When an opportunity

opens up, use it to study

• Create opportunities

• Study the first 3 chapters

Essential Essentials: Knowledge Areas

• Integration

• Scope

• Time

• Cost

• Quality

• Human Resources

• Communications

• Risk

• Procurement

• Stakeholder

Essential Essentials: Process Groups

• Initiating

• Planning

• Executing

• Monitoring & Controlling

• Closing

The Process Groups Overlap

InitiatingPlanning

Executing

Monitoring &

Controlling

Closing

Essential Essentials: Chapter 1

• Definition of a project

• Relationship

• Project :: Portfolio ::

Program Management

• Role of the project mgr.

• See Appendix X3

• Competing project

constraints


• Project life cycle vs.

process groups

• Product life cycle

• Project vs. operations

• Key stakeholders, roles &

responsibilities

• Organizational structures

and the role of the PM

Essentials Essentials: Chapter 2Process Group

• Initiating

• Planning

• Executing

• Monitoring and

controlling

• Closing

Project Phase

• Design, build, test

OR Phase 1, 2

• A collection of

logically related

project activities...

• Completion of one

or more deliverables

Project ManagementOrganizational Structures

Adapted by Rich Maltzman, PMP Original slides on SlidesShare by J. Scott ChristiansonPublished 29-June, 2016

Functional

Organization

Projectized

Organization

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix

Functional Manager Authority

Project Manager Authority


Functional

Organization

Projectized

Organization

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix




Functional Organization

Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Functional Organization

Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

“Project

Manager”

Functional

Organization

Projectized

Organizatio

n

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix




Projectized Organization

Project Manager Project ManagerProject Manager

C-Level Execs

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Projectized Organization

Project Manager Project ManagerProject Manager

C-Level Execs

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

StaffFunctional

Manager

Functional

Organization

Projectized

Organizatio

n

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix




Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix



Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix



Weak Matrix

Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff“Project

Manager”

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix



Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

StaffProject

Manager

Balanced Matrix

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix



Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

StaffProject

Manager

Strong Matrix

Project

Manager

Project

Manager

PMO

Director

Functional

Organization

Projectized

Organizatio

n

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix




Dedicated Project Team

Project Manager

Staff

Staff Staff

Staff

Staff Staff

Functional

Manager

C-Level Execs

Staff

Functional

Manager

Functional

Manager

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Staff

Functional

Organization

Projectized

Organization

Matrix Organization

Weak

Matrix

Balanced

Matrix

Strong

Matrix





• Process groups

• Knowledge areas

• Table on page 61

• Learn it by heart

• Put it on your “brain dump”

• 47 processes (basic

overview)

Essential Essentials: Chapter 3EEF – shows up 27 times as an input

• Policies and

standards

• Systems, tools &

data

• Marketplace position

& competition

• Internal or external

OPA – Shows up 38 times as an input

• Project

Methodologies and

guidelines

• Quality policies

• Work authorization

systems


• Influence on project

outcome

• Cost at plan vs. build

• More influence early on

• Functional, matrix vs.

projectized

• Pros/cons

• Possible headache?


• What are the advantages

(or disadvantages) of the

• Projectized organization?

• Matrix organization?

• Functional organization?

Essential Essentials: A Bit of Humor

Essential Essentials: The Brain Dump

• Very few concepts need to

be memorized – this is one

• Technique to memorize

contents of process matrix

table on page 61

• One of the most important

tools to ensure your PMP®

exam success

.Adapted from the PMBOK® Guide– Fifth Edition, Project Management Institute, Inc., 2013.

How to Approach Chapters 1,2 & 3

• Remember your PMP®

Exam Prep Book

• Why this approach?

• First read Chapter 1,2 & 3

(not just once but twice)

• Do not read Chapter 4 yet

or you’ll spoil the fun!

The PM PrepCast™

• Competing Project

Constraints

• Baselines

• Projects & Organizations

• Organizational Process

Assets (OPAs)

• Enterprise Environmental

Factors (EEFs)

• Project life cycle

• Definition of a project

• Sequential vs. fast-tracked

• Greatest uncertainty at the

start of the project

• Progressive elaboration

• Greatest influence at start

Review

Review

• Know your stakeholders

• Document their needs

• Organizational structure &

power/influence of the PM

• 47 project mgmt. processes

• PMBOK® Guide does not tell

you HOW work is actually

performed

• Print Take Action

worksheets

• Read chapters from your

PMBOK® Guide and

PMP® exam prep book

• All other items on Take

Action Worksheet

Take Action:

Take Action: Exam Focus

• PM PrepCast™ video -

PMP® Exam Overview

• YouTube videos - How to

Prepare for The PMP®

Exam

• Slideshare presentation -

PMP® Exam Overview

Take Action: Go Beyond!

• Sign up for newsletters

• PM PrepCast™

• pmStudent Community’s

PMP Exam Study Advice

• Read more lessons learned

on the PM PrepCast™

Project Metamorphosis

• Projects have life cycles

and change over time

• Start slowly

• Build up in size & scope

• End with deliverables

• Closed & team moves on

PMP Prep Class 1 PM StudyCoach™ S02 & S03 PMP Exam ...

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