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“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Other key words related with Project as well with Organization’s Management.
• Financial Crisis: Information is mentioned in about 88% of the pages on December 2008 & in the 92% of the pages in June 2009! Control in 13% & 14%, Governance in 4,5% & 4,5%, Sustainability in 2,5% & 3% & Coordination in only 2% & 2%!
• Economic Crisis: Information is mentioned in only 9% of the pages on December 2008 & in the 23% of the pages in June 2009! Control in 7% & 18%, Governance in 2% & 2%, Sustainability in 1,5% & 1,5%, Coordination in less than 1% & 1%!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Conclusions that help us Start!• STRENGHT: The most mentioned words are Time and
Information (more, timely, share, find, reliable, lack of, need for, correct, effective)! (+ Cost, Risk, Quality, Communications, Control)
• WEAKNESS: The less mentioned Coordination and the word Management accompanying the words with which they define PMBOK® Guide Knowledge Areas (e.g. Integration Management, Scope Management)!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
• In a three to four months period we must achieve In a three to four months period we must achieve tangible results!tangible results!
• Each month we must produce specific outputs, according Each month we must produce specific outputs, according to the relative milestones foreseen in our Project’s Plan!to the relative milestones foreseen in our Project’s Plan!
• Top ManagementTop Management must be assured that themust be assured that the situation is situation is alwaysalways under control!under control!
B. First results at the earliest possible.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
B. Don’t be afraid to answer yes at the question: can we apply PM tools and methodologies for internal processes, Production Management, Marketing, etc.?
C. Involve as much as possible company’s sectors, especially Accounting and Budgeting sector.
D. Always focus on the next steps.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
• Invest a leader with prestige and respect. Proven Invest a leader with prestige and respect. Proven experience in Project Management is a must.experience in Project Management is a must.
• Create a small team of employees, with “access” Create a small team of employees, with “access” to Organization’s key positions and data and in to Organization’s key positions and data and in which company is relying and investing.which company is relying and investing.
• Position the team directly under CEO, Position the team directly under CEO, supporting Board of Directors!supporting Board of Directors!
A. Strategic Project Management Team creation.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Our Strategic PM Team will evolve gradually to a Strategic PMO. Having to succeed in addressing Top Management needs, while in parallel cover Sector/Division/Department Managers needs, SPMO must become Organization’s Central Nervous System, through which information is circulating in a proper and timely manner.
C. Involve as much as possible company’s sectors.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Intracom Telecom - Greece's largest multinational provider of
telecommunications products, solutions and services: Unified PM system’s creation satisfying Portfolio, Program and Project
Management needs across the whole company, including Financial Planning and Accounting Division.
Planning and follow up of external & internal projects, and operations – preparation of global resource allocation plans.
Budget preparation and follow up, giving the possibility to the Top Management to drill down and discover group of projects, activities or resources that are creating budget deviations.
Asprofos - the major Greek engineering firm: Successful PMO creation, providing support to all Divisions.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Ellaktor - largest Greek construction company / IT Division: PM system’s creation in order to prepare and follow-up IT
Budget. System’s utilization to coordinate IT projects and personnel. A virtual PMO has been established in a three months period.Hellenic Power Company - the major player in the Greek electricity
market / Thermoelectric Plants Division: PM system’s creation in order to prepare and follow up Five Years Plan, Annual
Budget and the ongoing projects. Has been adopted a Top-Down Strategy and followed a Step-by-Step approach.
In the first phase we have created the system in a way to treat data at a Strategic level. The results were excellent and were achieved in a two months period. Actually we are ready to proceed creating a formal PMO.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Municipalities represent a particular type of Organization; We have started utilizing PM Tools and Methodologies for their
construction projects, supporting their Technical Division but very soon became clear that only a holistic approach could represent a real solution for them;
A virtual PMO and a Strategic PM System have been created in order to prepare and follow up the five years Strategic Plan and the Annual Budget, involving all Divisions. Municipalities have completely changed the way to prepare and follow-up their Annual Budget, passing from a reactive to a pro-active way;
Next step was to increase in detail planning and follow up of projects and procurement, involving Divisions in collecting and directly inserting data to the system.
Athens – Psychiko – Ano Liosia – Neo Psychiko Attica Region Municipalities.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
PM methodologies and tools had been adopted and a “Strategic” PMO had been established at Council of Ministers level, supporting Prime Minister’s Office.
Data of approx. 54.000 Public Contracts had been collected from 7.500 public offices and had been managed in a homogeneous and efficient way.
Credible and timely reports, based on reliable data had been produced for the Prime Minister, the Council of Ministers as well for almost the totality of Public Organizations.
Credibility gained at the Council of Ministers, despite the disputes created inside and outside the government.
Strategic PMO at Greek Council of Ministers level, supporting Prime Minister’s Office!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
The personnel involved at all levels perceived the feeling that is part of an integrated work process.
The top-down, bottom-up communication had become more direct and precise.
Became possible to evaluate each organization, sector, category of projects and geographic area while at the same time comparing them with other similar ones.
Transparency and efficiency in planning and execution of public contracts had been increased.
Disputes on data reliability had been eliminated reserving Council’s time for discussions of broader strategic issues.
Strategic PMO at Greek Council of Ministers level, supporting Prime Minister’s Office!
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.
Time is on my (our) side! Any Organization, especially during this difficult period, perceives
the necessity to produce changes in its processes. To address change, Organization must set Strategic Goals and
prepare detailed Strategic plans, which must be based on sound data, taking into account Time.
Turn Strategic plans into practice means continuous data collection and elaboration, in other words correct & reliable & up-to-date Information.
PMO must become the Central Nervous System of the Organization and positioned directly under Top Management.
Organization will take advantage of a more effective. Management and a better Coordination and will be able to respond quickly and effectively to internal and external change drivers.
“PMI” is a registered trade and service mark of the Project Management Institute, Inc.