PMO Balanced Scorecard V2.0 - Portfolio Management Tool Dennis Wiggins, GE FMP, PMP, & SSBB CEO / Managing Director Executive Program Management Dashboard, LLC Website: http://www.exec-pm-dashboards.com Email: [email protected]Telephone: (404) 547-3097 yright 9/1/12 for Executive Program Management Dashboard, LLC PMI Atlanta Chapter Governance Forum – Gary Reissner Manager IT Governance & Methodology Website: http:// www.pmiatlanta.org/education/forums/ governance April, 24. 2013 5:30 AM – 7:30 PM Jabian Consulting Suite N400 1117 Perimeter Center Way Alanta, GA 30338
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PMO BALANCED SCORECARD – RELEASE II TABLE OF CONTENTS
PMO Balanced Scorecard – Release II • PMO Agenda (Slide 3)• PMO High Level & Detail Issues (Slides 3-5)• PMO Balanced Scorecard – RII Execution (Slide 6)• PMO Balanced Scorecard Release II Methodology (Slides 7 - 12)• PMO Balanced Scorecard Release II Screenshots (Slides 13 -26)• PMO Balanced Scorecard Release II – Features /Advantages / Benefits (Slides 27 -27)• PMO Balanced Scorecard Release II Registered User Viewing Instructions (Slides 29 -36)• EPMD End User Registration Process – (Slide 36)
Copyright 9/1/12 for Executive Program Management Dashboard, LLC
DYNAMIC PORTFOLIO MANAGEMENT)
PMO BALANCED SCORECARD – RELEASE II AGENDA
1. High Level Balanced Scorecard Overview Methodology(1 Hour)• Program / Project Roll-up• Balance Scorecard Methodology• Favorable VS Unfavorable Portfolio Range (+/- 10%)• Portfolio VS Project View • Product Demonstration of Functionality
2. January, 2013 GoToMeeting Demonstration – Registration Required (TBD)• Real Time Communication Bridge Executive to Project Core Team• Program / Project Integrated Project Status Reports• Program / Project Scaling Methodology – Portfolio Score Roll-up• Program / Project Collaborative Effectiveness• Program / Project Analysis Templates• Program / Project Interactive Views• Program / Project Reports• Program / Project Document Repository• Link for End-User Register: http://www.exec-pm-dashboards.com/Training.html
PRODUCTIVITY INCREASE PROJECTED BY 45% TO 60% & INCREASED PORTFOLIO MANAGEMENT BY 90%
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PMO BALANCED SCORECARD – RELEASE II PMO ISSUES
• Limited Products That Measure Overall PMO Portfolio in Balanced Scorecard Methodology
• Affordable Products Capable of Displaying Projects with Balanced Scorecard at Project Level
• Limited Dashboard Functionality Supported by Homegrown Cottage Tools (e.g. Creating Cottage Tools Via Excel to Perform Balanced Scorecard, Program & Project Reporting, Portfolio Reporting, etc. )
• Products Available are Costly (i.e. $500K +) • Examples: MS Project Server / Clarity / Planview
• High Implementation Costs (e.g. MS Project Server / Clarity / Planview)
• Executives in Reactionary Mode to Re-align Programs / Projects to Perform within Budgeted Costs (.i.e. Time / Schedule / Costs)
• Lack of Reporting Integration in Central Communication Portal
• Inaccurate / Fraudulent Project Overall Status Reporting (i.e. R/Y/G)
Highlighting High Level Issues…
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PMO BALANCED SCORECARD – RELEASE II Portfolio Management Execution
INFORMATION TECHNOLOGY (IT)PORTFOLIO MANAGEMENT
PRODUCTIVITY FOCUS
PMO BALANCED SCORECARD – RELEASE II Portfolio Management Execution
Executive Level Monitoring & Communication
Core Project Team Monitoring & Communication
PMO BALANCED SCORECARD – RELEASE II
Central Portal for Cross-functional Communication
REAL TIME BRIDGE FOR “TOP DOWN” (EXECUTIVE) & “BOTTOM UP” (CORE PROJECT TEAM) COMMUNICATION Page 4 of 27
PMO BALANCED SCORECARD – RELEASE II BALANCED SCORECARD HIERARCHY