Please Turn Off All Audio Devices - Sugar Land, TX

Please Turn Off All Audio Devices

January 24, 2017

WORKSHOP

REVIEW AND DISCUSSION

Brooks Lake Diversion / Amil Gates

Replacement Project, CIP SW 1401

Mr. Brian Butscher

Assistant Director of Public Works

Mr. Timothy W. Jahn

Assistant City Engineer

Agreement History

Water Right Amendment

• Ft. Bend Water Control and

Improvement District (WCID) #1 -

16MGD Oyster Creek Water Right

(1914 & 1948)

• Water Right Amendment (2008)

• Gulf Coast Water Authority (GCWA)

filed formal Protest (2009)

• City obtained WCID water right (2011)

Settlement Agreement

• City/GCWA enter mediation (2011)

• Settlement Agreement (2012)

– Allows for agricultural use/lake filling

– Allows for multiple take points

– Limits agricultural use in drought

– Will not sell to GCWA customers

– Will share location of diversion pumps

and all meter reads



1. Ditch H Overflow

2. Brooks Lake Cost Sharing

3. Canal Lease Agreement

4. Long Term Water Supply Contract

5. Pumping City’s Contract water

through the GCWA canal system

6. Vegetation Control



1. Ditch H Overflow (Resolved)

2. Brooks Lake Cost Sharing (2014)

3. Canal Lease Agreement

4. Long Term Water Supply

Contract (2014)

5. Pumping City’s Contract water

through the GCWA canal system

6. Vegetation Control (Resolved)

Cost Sharing Agreement

• Approved by Council July 1, 2014

– 50% cost share on $1.7M project

– $1.7M based on Jan 14 PER

– $857K at 3.3% interest

– GCWA would credit the City $19k per

month for 4 Years

• Concurrent with Long Term Water

Supply Agreement


• Long Term Water Supply Agreement

– 20 MGD Raw Water

– 10 MGD Take or Pay

– 10 MGD Option @ 80% discount

– Option in place for at least 6 years

– GCWA Can Terminate Reservation but

City has First Right of Refusal



• Proposed update Feb 2017

– 50% cost share on $4.4M Project

– $2.2M at 2.46% interest

(March 2016 Bond)

• Repayment will be adjusted to

actual program dollars as well as

bond rate

– GCWA will credit the City $21k per

month for 10 years

Design History

Design History

• PER - Jan 2014 (H&H analysis)

• PER probable constr. cost - $1.7 M

• GCWA Cost Share Agrmnt Jul 2014

• CIP SW1401 created late FY14

• RPS/Klotz design contract - Oct 2014

• Geotech investigation - Feb 2015

• 30% design - Mar 2015

• 30% probable constr. cost - $3.6M

Design History CHALLENGES OF DESIGN:

– Poor soils for stability/high groundwater

– USACOE permitting – nationwide permit

– GCWA “zero” tolerance of water leakage

/no structural settlement

– Care of water / operations during

construction / avoid upstream flooding

– Downstream Brazos River backwater

effects

– Expectation of passive flood control

system

Design History

• Slope stability analysis – Oct 2015

• 60% design - Oct 2015

• 60% probable constr. cost - $5.5 M

– Larger / thicker concrete structural

slab

– 160 piers (30-ft deep @ 18-inch dia)

– Care of water during construction

• 100-ft x 800-ft bypass channel

Design History

• GCWA / City – mtg. Nov 2015

– “Back to the drawing board” approach

– GCWA tolerant of “some” water

seepage / structural settlement

– Reconsider sliding gates

(active op’s sys)

• Hydraulic model validated to match May

2015 and May 2016 flood events

• Updated analysis – Feb 2016-Aug 2016

Design History

• Revised recommendations:

– 4 options - Option B2 recommended

– Industry acceptable gate seepage /

settlement

– Includes downward opening gates

(active ops – coordinate w/GCWA dam ops

– Smaller structural foundation footprint

– No structural piers /Better defined

contractor care of water

Design History

Program costs:

Design fee/geotech analysis - $0.462 M

Additional design fee - $0.200 M

Temporary access easement - $0.075 M

Construction / contingency - $3.200 M

Construction admin / testing - $0.450 M

Total $4.400 M

Funding Source / Next Steps

• CIP SW1401 – SW system revenue

• Approve GCWA agreement:

– 50% cost share on $4.4M Project

– $2.2M at 2.46% interest

(March 2016 Bond)

– $21k per month for 10 years

• Appr RPS/Klotz design contract Negotiate

temp construction easement

• Advertise / bid / award – summer 2017

WORKSHOP


Update of Current Passenger Rail Studies

Mr. Bill Tobin

Transportation and

Mobility Planning Manager

Presentation Overview

Background

Review current initiatives

Review Council’s past support for

passenger rail

Confirm Council’s support for City

participation in passenger rail

initiatives / studies

Background Multiple passenger rail studies

completed since 1992

METRO (1992, 1998, 2012)

TxDOT (1999)

Harris County (2003)

H-GAC (2004, 2008)

Galveston County (2010)

Gulf Coast RD (2010-2015)

Texas Central Railway (2015)

Background

Since 2007, GCRD leads most regional

commuter rail planning

In 2011, METRO initiated the US 90A

SW Corridor light rail study

In 2012, METRO suspended the US

90A SW Corridor initiative to reassess

investment priorities

Current Initiatives

June 2016: GCRD issued an RFQ for a

Fort Bend County Rail Bypass Analysis

Early July 2016: GFBEDC explores the

formation of a passenger rail coalition

Late July 2016: METRO restarts the

US 90A SW Corridor light rail initiative

Late July 2016: IG Committee

recommends support for participation

in passenger rail initiatives / studies

METRO STUDY AREA

FOR PASSENGER

RAIL

Past Council Position Support Studying Passenger Rail

Res. 01-08: H-GAC US 90A Study

Res. 10-37: METRO US 90A Study

Comp. Mobility Plan (2011)

Support Studying Passenger Rail, but

with conditions

Res. 04-26: H-GAC Study (2004)

City’s Federal Legislative Agenda

(2010 and 2011)

Confirm Council’s Support

Confirm City Council’s support for

staff to continue to monitor and

participate in regional passenger rail

studies and discussions

WORKSHOP


Mobile Food Vendor

Operational Recommendations

Ms. Keehren Baah

Senior Planner

Agenda

Background

Operational Details

Next Steps

Purpose of Project

• Framework for establishing new regulations for food trucks

• Strengthened regulatory language

• Maintain aesthetics and orderly environment

• Minimizes negative impact to the community and surrounding businesses

Project Plan

Work to Date

Council: Location Options

Recommended

1. Offices with

owner consent

2. Residential (limited)

3. Active

Construction Sites 4. City Parks &

Facilities

Not Recommended:

Industrial Zoning Districts

• Feasibility of private food truck park

– Design Element

• Asphalt vs. gravel surface

• Overnight mobile units and trailers

– Sanitation, Safety and Public Health

• Cost prohibitive to provide permanent restroom facilities

Feedback • Strategic Project Team

– Development Planning, Economic Development, Food Inspections, Fire, Parks, OSI and Long Range Planning

• Land Use Task Force

• Stakeholders

• Brick & Mortar restaurants

• Food truck vendors

Operational Recommendations

Public Health & Safety

Limit vehicle type: Self motorized units

• Require commercially manufactured vehicles

»Built out per state regulations »Require complete review of plans

and specifications or current passed inspection from other jurisdiction

• Exception: Trailers- City and Special Events (as defined by city ordinance)

Public Health & Safety Operational:

• Require Medallion (if 4x or more temporary events annually)

• Require itinerary once a month • Bi-annual Sanitation scored Inspection • Require restroom access (within 500 ft)

- All locations for hand washing facilities - Employees may use chemically treated

towelettes for hand washing

Recommendation (1) Private offices with owner consent

Corporate Offices (50k sq. ft. or more)

Operational:

• Property Owner submit application and provide site layout to city

• # of trucks based on site capacity

• Hours of operation- by owner request

Recommendation:

Private offices continued • Authorized for one year

• No parking in fire lanes or sidewalks

• Located within 200ft of a fire hydrant

• Restroom access agreement

Operational: • No public sales • Operate 9am - 9pm (3 hrs max) • Park in driveway or on street - Allowed on street in cases where

limitations of driveway poses a safety hazard.

Recommendation (2) Residential Catering- Private Events

• Host verify permitting of establishment

• Allow food trucks at multi family residential areas

Event meeting Special Events requirements

may require permitting and inspection by the city.

Recommendation: Residential Catering- Private Events

• Residential & Commercial

– During construction activity (tied to active building permit)

– Operate: 15 min - max 1 hr

Recommendation (3) Active Construction Sites

• Plaza - Per specified regulations

• Regional and Community Parks

• Public Food Truck Park • Food Truck Fridays (future program at city facilities)

Recommendation (4) City Parks & Facilities

Near Term

Long Term

Operational: • 2 - 3 trucks • On weekends (sunrise – sunset) • Require Reservation • Must be on a permitted Food Truck

Vendors list

Recommendation: City Parks & Facilities

Update: Additional Research

Sales tax • Required by state • Collected but not monitored closely • Can be difficult to collect and not a major

revenue generator

Additional Items

• Be in good repair (no rust, faded paint, etc.)

• Off vehicle signage • Lighting, wind devices and music

Signage and Aesthetics

Limited areas resulting from recommendations shows that the most likely possible occurrence for food trucks operations may be through the temporary permit process.

• Additional discussion needed for temporary events limitations

Temporary Events

• Phase II: Draft Regulations and Policies

• Development Code

• Code of Ordinances

• Parks and Recreation Department Policies

Next Steps

Questions?

WORKSHOP


Smart Financial Centre at Sugar Land

Constellation Field City Suite

and Ticket Allocation Policy

Ms. Jennifer May

Director of Economic Development

Ms. Cindy Dees

Assistant to the City Manager

■ Review Purpose of Suites & Ticket

Allocations

■ Gather Council input regarding future

Smart Financial Centre at Sugar Land

City Suite Usage Policy

■ Continue conversation from Fall Retreat

regarding Constellation Field Suite

– Council expressed desire for a more

programmatic approach to City

Council suite hosting

Purpose of Workshop

60

Purpose of Suites & Ticket Allocations

■ Negotiated Value for Economic Development Activities &

Other Public and Civic Purposes

– Economic Development Activities

■ Business Development & Retention

■ Marketing Opportunities to Promote City –

Including Tourism

– Intergovernmental Relations

■ Federal, State, Regional & Local Governmental

Entities

– City Boards, Commissions, etc.

61

Smart Financial Centre City Suite

■ City shares suite with ACE

■ The proposed primary purposes of the suite usage are

dedicated to promoting the community for business and

tourism development and fostering intergovernmental

relations.

■ Council Members will have the opportunity in their official roles

as representatives of the City to participate in networking

events for business promotion and retention, tourism

development, and intergovernmental relations activities.

– Ability to have 1 Council Member and guest on nights

when suite is split

– On nights City has full suite, 2 Council Members and

guest

– Suite is not available during private events

62

Smart Financial Centre Suite

■ Current Council Suite

Hosting Process (Temporary)

– Randomly drawn list of

Council Members

– Council Members are

asked to make one

hosting selection per

rotation

– Selections made on a

quarterly basis

– New shows are offered to

Council Members based

on random list

– All attendees must be

ticketed to get in facility

■ Strengths:

– Random process allows fairness

– Allows Council Members flexibility to match their availability to the show schedule or based on who is in the suite

– Quarterly time frame allows staff to provide mostly up to date list

■ Challenges:

– Speed of process

– Potential for unselected shows due to unavailability

– New shows outside of original list

63

Council Feedback on Process

■ Staff recommends continued use of current

process:

– Randomly drawn list of Council Members

– Council Members are asked to make one hosting

selection per rotation

■ Staff recommends continuation of selections being

made on a quarterly basis:

– Longer durations increase likelihood of shows

being added later, but allow greatest number of

options to choose from

– New shows added after initial selections will be

offered to the next Council Member on the list

64

Constellation Field Suite ■ Current Council policy 3000-29: Suite Usage and Ticket

Allotment for Club Events

– From policy: “The City suite shall be used as a business and economic development asset to promote the City of Sugar Land and to foster the City’s relationship with business and governmental entities. The primary purposes of the suite usage are dedicated to promoting the community for business and tourism development and fostering intergovernmental relations.”

– From policy: “Private events not sponsored by the City and held in the City suite will not include Council Member participation except as designated for philanthropic donations. However, for Club Events that do not have appropriate Council representation attending, staff will reach out to the special committee members (EDC or IGR) associated with the invitees. Council Member participation may also be available for special recognition events scheduled through the ticket allotments.”

■ Ability to have 2 Council Members in the suite for all baseball games and many special events

65

Constellation Field Suite ■ Current Council Suite

Hosting Process

– Council Members sign up

on a first come/first serve

basis via email when the

season schedule is

determined and suite

booking schedule is

posted. Sign-up done on

“home stand” basis.

– Council Members not

assigned to a City Suite

Club Event may make a

short visit to greet guests

but must vacate the suite

if a quorum occurs.

– Reminder emails for

vacant slots are sent as

needed

■ Strengths:

– All Council Members notified at the same time

– Allows Council Members flexibility to match their availability to the game schedule or based on who is in the suite

– First-come, first-served sign-up process

■ Challenges:

– Potential for unselected games due to unavailability

– Staff must send periodic email reminders for games without a host

– Tendency for some Council Members to attend more games than others

66

Council Feedback on Process

■ Council Fall Retreat Feedback: How could the

process become more programmatic?

– Staff recommends SFC and Constellation

Field suite hosting process work similarly

■ Longer list of games provided for

selection (example: entire season vs.

home stand)

■ Council Members would be asked to pick

games on a rotating basis either until all

spots are filled or all Council Members

indicate they are unavailable

67

Constellation Field Suite - Philanthropic Uses

■ From policy: “The suite may be donated by City Council Members for philanthropic organization use and fund-raising efforts (live auction donations, etc.). Philanthropic donations are limited to seven suite donations per baseball season (one suite donation per council seat). The City Council Member donating for philanthropic use is responsible for the condition of the suite and for the food and beverage expense, as well as being present for the duration of the donation recipients’ use of the suite.”

■ Staff Observations

– Recent philanthropic use of baseball suite by Council has been limited

– Smart Financial Centre Suite will not be used for philanthropic purposes

■ Staff recommends discontinuation of this option

68

■ Staff to draft Smart Financial Centre at

Sugar Land City Suite Usage Policy using

Council input gathered tonight

■ Staff will utilize Council input to make

process improvements regarding

Constellation Field for upcoming season

Next Steps

69

REPORTS

A. Council Member Reports

Community Events Attended or Scheduled

B. City Manager Report

Community Events Attended or Scheduled

Other Governmental Meetings Attended

or Scheduled

Council Meeting Schedule

NEXT

CITY COUNCIL

MEETING

February 07, 2017

Please Turn Off All Audio Devices - Sugar Land, TX

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