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Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible for ensuring that the eligibility, medical necessity, procedural, coding, claims submission, and all other state and federal requirements are met.
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Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Dec 27, 2015

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Page 1: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Please dial 405-521-4496106802#

*6 to mute

DO NOT put this call on “HOLD”

Authorization of services is not a guarantee of payment. The provider is responsible for ensuring that the eligibility, medical necessity, procedural, coding, claims submission,

and all other state and federal requirements are met.

Page 2: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Should you be on this training?

• It depends how are you contracted with OHCA/ODMHSAS

– LBHP/Group• If you can do CDC 27 to get testing authorization• You are not an Agency

– TXIX Agency, DMH CMHC/SA, State Op• If you can do CDC 21 to get PG038

– DMH Specialty• If you can get instant auths, like ResCare, Homeless programs

or Correction contracts

Page 3: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Outline – DMH Specialty• Current Process – CDC Only

– CDC coverage file will stop 3/31/2013• Grandfathered PA

– Modifications need to be made prior to 1/15/2013– Any changes made on/after 1/15/2013 will require modification form

• Instant Authorizations (DMH Only)• Exceptional Case, Modification & Corrections

– Fax forms• Important Dates• Contact Info – PICIS Helpdesk

Page 4: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• For claims with service dates between 10/01/2011 and 1/14/2013, a CDC must be on submitted to ODMHSAS to cover claims.

Page 5: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• Example: – CDC 23 is submitted with

a transaction date of 2/15/2012.

– Claims with service dates of 2/15/2012 to 8/14/2012 will be covered for payment.

– For outpatient behavioral health, each CDC covers six months of service.

– It does not necessarily follow the treatment plan dates, but may.

Page 6: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• This coverage process is accomplished by ODMHSAS sending a file to OHCA each night.

Page 7: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• However, ODMHSAS will stop sending that file on 3/31/2013.

Page 8: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• What does that mean?

• If you want service paid which occurred between 10/01/2011 and 1/14/2013, the CDC to cover those dates must be submitted by 3/31/2013.

Page 9: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• Please note, that after 2/17/2012, all the data elements needed for an authorization will be required, regardless of the CDC transaction date.

• Ignore slide. We will allow them to skip diags for CDC dates prior to 1/15/2013.

Page 10: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Current Process – CDC Only

• Summary:– All CDCs to cover

services between 10/01/2011 and 1/14/2013 must be submitted by 3/31/2013.

– There will be NO possible way to get services for those dates covered after 3/31/2013.

Page 11: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Grandfathered PA• Based on active CDCs• Grandfathered PAs based on transaction date• For 6 month PAs, extra 30 days added

– End the grandfathered PA early, if needed to match up to treatment plan dates.• Report is ready now.• Can be modified until 1/14/2013. After that, same process to modify as

regular authorization.• CDC 21/PG038 will be good for 12 months for transaction dates prior to

1/15/2013 (agencies only), as long as no other PA requested.• Providers need to make sure authorization are appropriate.

– What could cause problems?• Problems with Grandfathered PAs?

– Contact [email protected] or [email protected].

Page 12: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

CDC 21 - PG038

• Coverage is for 90 days, but can be extended up to one year, or until customer is admitted– Same process as current extension

• Dollar Amounts: – Adults: $483– Children: $493

Page 13: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Instant Authorizations – DMH Only

• Instant authorizations do not require the additional data elements for an authorization.

• Submit the CDC as you always have and an authorization will be instantly created.

• PA tab will not be visible until you save the CDC record.

Page 14: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Instant Auths – DMH Only

N/A CI CL HA OO SC SN

Transaction Type ServiceFocus

23, 40, or 42 01 - mental health DH507 DH510 DH511 DH509

23, 40, or 42 02 - substance abuse DH507 DH506 DH511 DH509 DH505

23, 40, or 42 03 - drug court DH507 DH506

23, 40, or 42 06 - MH & SA DH507 DH506 DH511 DH509 DH505

23, 40, or 42 09 - special populations DH502

23, 40, or 42 11 - other DH510 DH503

23, 40, or 42 13 - co-occurring DH507 DH506 DH511 DH509 DH505

23, 40, or 42 23 - day school DH508

23, 40, or 42 24 - med clinic only DH517

21 26 - mobile crisis DH514 ***

23, 40, or 42 27 - long-term inpatient DH516

23, 40, or 42 30 - State Operated Only DH504 DH504 DH504 DH504 DH504 DH504

21 All service focuses EXCEPT 26 PG038

Level of Care

Page 15: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Instant Auths – DMH Only

ExamplesService Focus Level of Care Authorization

ResCare 11 CL DH510SA ResTx 02/03/06/13 CI DH506SA Detox 02/06/13 SN DH505Crisis Unit 01/02/06/13 SC DH509Inpatient CMHC 01/02/06/13 HA DH511Housing 01 CL DH510SPTU 11 OO DH503Homeless 11 OO DH503Day School 23 OO DH508

N/A CI CL HA OO SC SN

Transaction Type ServiceFocus

23, 40, or 42 01 - mental health DH507 DH510 DH511 DH509

23, 40, or 42 02 - substance abuse DH507 DH506 DH511 DH509 DH505

23, 40, or 42 03 - drug court DH507 DH506

23, 40, or 42 06 - MH & SA DH507 DH506 DH511 DH509 DH505

23, 40, or 42 09 - special populations DH502

23, 40, or 42 11 - other DH510 DH503

23, 40, or 42 13 - co-occurring DH507 DH506 DH511 DH509 DH505

23, 40, or 42 23 - day school DH508

23, 40, or 42 24 - med clinic only DH517

21 26 - mobile crisis DH514 ***

23, 40, or 42 27 - long-term inpatient DH516

23, 40, or 42 30 - State Operated Only DH504 DH504 DH504 DH504 DH504 DH504

21 All service focuses EXCEPT 26 PG038

Level of Care

Page 16: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

List of Instant Auths, Caps and Length

Authorization PA Group units Adult cap Child cap Length

Prison Related Services DH502 9999 6 months

Recovery Services DH503 4186.00 4186.00 6 months

Non-DMHSAS/Non-OHCA Funded DH504 9999 6 months

SA Detox DH505 8 8 days

SA Halfway House DH506 9999 6 months

Residential Treatment DH507 9999 6 months

Day School DH508 9999 6 months

Community-based Structured Crisis Care DH509 2364.00 2364.00 8 days

Housing Services DH510 9999 6 months

Mental Health Inpatient DH511 10 10 days

Mobile Crisis DH514 9999 6 months

Long-term Mental Health Inpatient DH516 9999 6 months

DMH Medication Clinic Services Only DH517 9999 6 months

Page 17: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Instant Authorizations – DMH Only

• Additional Notes:– CMHCs who want a housing and an outpatient

authorization at the same time, have to follow the same process previously identified.

– Once the Instant Auth is accepted, the authorization tab will show the dates covered and the PA Number.

Page 18: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Exceptional Case, Corrections & Rehab Request for Rehab (0-5 year olds)

• Step 1: Get authorization• Step 2: Go to online form and request change– Note: If online form is not available by 1/15/2013,

fax form will be available.• Step 3: ODMHSAS will review and send email

response.– A clinical reviewer will review Exceptional Case

and Rehab Request– PICIS Helpdesk staff will review correction request.

Page 19: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Important Dates – DMH Specialty

– Grandfathered PA should be ready to view by 12/17/2012– Authorization Process begin 1/15/2013– CDC Coverage ends 3/31/2013– FYI - Dates of Service

• 1/14/2013 and 1/15/2013 cannot be on the same claim

Page 20: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Other information

• Recording of webinars will be available at http://www.odmhsas.org/arc.htm.

Page 21: Please dial 405-521-4496 106802# *6 to mute DO NOT put this call on “HOLD” Authorization of services is not a guarantee of payment. The provider is responsible.

Who to contact?

PICIS [email protected] or 855-521-6444

Reminder:Authorization of services is not a guarantee of payment. The

provider is responsible for ensuring that the eligibility, medical necessity, procedural, coding, claims submission, and all other state and federal requirements are met.