Please Complete the Pre-Workshop Survey 1-27-2010 FY 2011 Criminal Justice Programs Grant Training Workshop.

Please Complete the Pre-Workshop Survey

1-27-2010 FY 2011 Criminal Justice Programs Grant Training Workshop

Capital Area Council of Governments (CAPCOG) Grant Training Workshop for FY 2011 Criminal Justice Programs

Wednesday, January 27, 1010

Conducted by

Michelle Casanova, Assistant Director, Community and Economic DevelopmentErica Linneman, Criminal Justice Planner


All material covered today will be posted on CAPCOG’s website at:

www.capcog.org under the Community and Economic Development

Department, Planning for Criminal Justice Related Activities.


CAPCOG/CJD Overview

http://www.capcog.org/

CAPCOG/CJD Overview

CAPCOG CONTACTS


Michelle Casanova, Assistant Director,

Community and Economic Development

[email protected](512) 916-6163

Erica Linneman, Criminal Justice [email protected]

(512) 916-6047

Include Grant Number and Project Name in all

Correspondence

Mailing Address: 6800 Burleson Road

Building 310, Suite 165, Austin, TX 78744

CAPCOG Website:www.capcog.org

mailto:[email protected]



CAPCOG/CJD Overview

CJD CONTACTS


CJD Main Number:(512) 463-1919

CJD Fax Number:(512) 475-2440

Include Grant Number and Project Name in all

Correspondence

eGrants Home Page:https://cjdonline.governor.state.

tx.us

Email Address for eGrants Help Desk:

[email protected]

https://cjdonline.governor.state.tx.us/



Criminal Justice Programs

CURRENT GRANTEES, NEW APPLICANTS, AND NEW PROJECTS

• A current grantee is an agency/organization that is receiving funding through the Governor’s Office, CJD and implementing a program during the current Plan Year of September 1st through August 31st.

• A new applicant is defined as any agency/organization that has never been funded through any funding source, or has not been funded through the CAPCOG regional CJD allocation for the past five years or more for the project for which funding is currently being requested.

• A new project is defined as any project that has never been funded through any funding source, has not been funded through the CAPCOG regional CJD allocation for the past five years or more, or is a currently funded project that has significantly changed the scope of work or target group of the project.



CAPCOG TECHNICAL ASSISTANCE VERSUS CAPCOG PRELIMINARY REVIEW REPORT (PRR)

• CAPCOG Technical Assistance is available PRIOR to the certified submission of the grant application to the Governor’s Office, CJD via the eGrants system and is OPTIONAL for grant applicants.

• A CAPCOG Preliminary Review Report (PRR) is sent AFTER the certified submission of the grant application to the Governor’s Office, CJD via the eGrants system and requires timely response to CJD-defined compliance issues. Response to a CAPCOG sent PRR is mandatory.



VENDOR HOLD AND SPECIAL CONDITIONS:

An applicant that has been placed on Vendor Hold for the current plan year will receive a point deduction on their application for funding for a subsequent year of their project through the CAPCOG CJAC application review process.

An applicant that has a current grant and has been placed on Vendor Hold for the previous plan year and again for the current plan year, is ineligible to participate in the CAPCOG CJAC application review process for ONE calendar year after their current grant has ended.



VENDOR HOLD AND SPECIAL CONDITIONS CONT.:

Grantees who have received funds but did not spend them, received funds but did not spend them on the proposed services for which the funding was recommended, had their funding award rescinded, or had to turn their award back into the Governor’s Office because of an inability to spend it, will not be eligible to apply for funding through the CAPCOG CJAC application review process for a period of ONE year from the end date of the program year for which the funding in question was originally awarded.



Issues to Consider:

The activities that fall under this funding opportunity are focused on operating programs geared toward reducing crime and improving the criminal justice system.

Note: No match required. Contributing Fund Sources are Byrne Justice Assistance Grant Fund and State Criminal Justice (421) Planning Fund.



CAPCOG Criminal Justice Programs Application Requirements: This information is posted in the FY 2011 CJAC Policy Statement

– This is a competitive grant that requires a new application for each year of funding desired.

– Three year funding maximum, provided that funding is available and the third year funding request amount does not fall below $10,000.

– Decreasing Fund Ratio: Yes – 3 years. First year’s award is the 100% mark, with a second year eligible request amount of 80% of the first year’s award amount and a third year eligible request amount of 60% of the first year’s award amount.

– FY 2011 funding caps and other application specifications, if applicable, will be posted on the CAPCOG website: www.capcog.org




Criminal Justice Programs Purpose:

To reduce crime and improve the criminal

justice system.



• Application Process: Applicants can access CJD’s eGrants website at https://cjdonline.governor.state.tx.us to register and apply for funding.

• Available Funding: This solicitation is funded from authorized state and federal sources and will be administered in accordance with regulations required by these sources.

State funds are authorized under section 102.056 of the Texas Code of Criminal Procedure, and section 772.006 of the Texas Government Code designates CJD as the administering agency. The source of funding is a biennial appropriation by the Texas Legislature from funds collected through court costs and fees.

Federal funds are authorized under the Edward Byrne Memorial Justice Assistance Grant Program (JAG) (42 U.S.C. 3751 (a)). JAG funds are made available through a Congressional appropriation to the United States Department of Justice. Congress has not finalized federal appropriations for federal fiscal year 2010. All awards are subject to the availability of appropriated federal funds and any modifications or additional requirements that may be imposed by law.




• Required Match: None

• Standards: Grantees must comply with the standards applicable to this funding source cited in the Texas Administrative Code (1 TAC Chapter 3), and all statutes, requirements, and guidelines applicable to this funding.



• Project Period: Grant-funded projects must begin on or after September 1, 2010, and expire on or before August 31, 2011.

• Preferences: Preference will be given to applicants who demonstrate cost effective programs focused on a comprehensive and effective approach to services that complement the criminal justice system.



• Funding Levels:

Minimum funding amount: $10,000.00

Maximum funding amount: Units of local government are limited to no more than the total amount of local funds expended on criminal justice services in the entity’s previous fiscal year. Criminal justice services are defined as the total amount the unit of government spent in local funds for law enforcement, corrections and judicial services during the previous fiscal year.



Eligible Applicants:

State agencies; Units of local government; Independent school districts; Nonprofit corporations Native American tribes; Crime control and prevention districts; Public universities; Public colleges; Hospital districts; Community supervision and corrections departments; and Councils of governments.



Eligibility Requirements:

Eligible applicants are limited to one application; Projects must focus on reducing crime and improving the

criminal justice system; Eligible applicants must provide law enforcement, corrections,

and judicial services; Eligible applicants operating a law enforcement agency must be

current on reporting Part I violent crime data to TDPS for inclusion in the annual UCR and must have been current for the three previous years;

Eligible applicants must have a DUNS number assigned to its agency and must be registered in the CCR database.



Closing Date for Receipt of Applications:

All applications must be certified and submitted via CJD’s eGrants website

on or before Friday, March 5, 2010 by

11:59 p.m. Central Standard Time



Selection Process for eligible Local and Regional Projects:

Applications will be forwarded by CJD to the appropriate regional council of governments (COG).

1. The COG’s criminal justice advisory committee (CJAC) will prioritize all eligible applications based on identified community and/or comprehensive planning, cost and program effectiveness.

2. CJD will accept priority listings that are approved by the COG’s executive committee.

3. CJD will make all funding decisions based on approved COG priorities, reasonableness of the project, availability of funding and cost-effectiveness.



Selection Process for State Discretionary Projects:

Applications will be reviewed by CJD staff members or a group selected by the executive director of CJD. CJDwill make all final funding decisions based on eligibility, reasonableness of the project, availability of funding, and cost-effectiveness.


Criminal Justice Advisory Committee (CJAC) Application Review and Prioritization

The CJAC is a volunteer committee comprised of a multi-disciplinary representation of members from the region per the requirements of the Governor’s Office, CJD.

These discipline areas include citizens or parents, drug abuse prevention, education, juvenile justice, law enforcement, mental health, nonprofit organizations, prosecution/courts, and victim services.



The CJAC will consider the following factors when scoring and prioritizing applications:

– Any state strategies identified by CJD; – Priorities identified within the region by the COG resulting

from the strategic and community planning process; – Participation in a local community planning process or a

priority as identified in the current community plan; – Eligibility, reasonableness, and cost-effectiveness of the

proposed project; and – Current COG policies and procedures, and– The availability of funding.



The FY 2011 CJAC Policy Statement outlines the application review process.

The FY 2011 CJAC Policy Statement can be found on the CAPCOG website at the following link:http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/


http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/

http://www.capcog.org/divisions/community-and-economic-development/planning-criminal-justice/

eGrants Application and Submission Process

Have the Following Items Available Before Beginning Your Application:

Federal ID Number Completed Budget in Spreadsheet Format The Names and Email Addresses for the

Authorized Official, the Financial Officer, the Project Director, and the Grant Writer

.



Authorized Official (AO)

• Appointed/authorized by the governing body of the organization.

• Authorized to apply for, accept, reject, alter, or terminate the grant.

• Generally the county judge, mayor, city manager, chair of non-profit, etc.

• Has ability to complete and submit Financial Status Reports (FSR).

.



Financial Officer (FO)

• Required to be the chief financial officer for the grantee agency.

• Responsible for maintaining financial records to account for all grant funds.

• Responsible for requesting funds and the completion of required financial reporting at least quarterly in eGrants.

. 1-27-2010 FY 2011 Criminal Justice Programs Grant Training Workshop


Project Director (PD)

• Responsible for day-to-day operations of project.

• May have a different Project Director per agency grant.

• Must be an employee of the grantee agency.

• Responsible for required programmatic reporting.

. 1-27-2010 FY 2011 Criminal Justice Programs Grant Training Workshop


Grant Writer

• Responsible for entering information into the eGrants application.

• Will submit the application which releases it to the Authorized Official.

• Will no longer have access to the application once they have submitted it.

• Will not receive email notifications about the status of the application.

.



CJD Approved Budget Categories


PersonnelContractual / Professional

Services

Travel

Indirect CostsConstruction

Supplies and DOEs

Equipment


Personnel

Time/Activity Reports

Case Numbers for Grant-Funded Law Enforcement and Prosecution Personnel

Timesheet Signed by Employee and Supervisor

Salaries Consistent with Local Policy

Overtime



Contractual and Professional

Contracts in Writing

Consistent with Texas Contract Law

Contract Monitoring Documentation

Compliance with Agency Procurement Guidelines

Invoices for Contract Deliverables

CJD-Prescribed Procurement Questionnaire



Travel

Employee Travel and Training Only

Comply with Agency Travel Policies or State Travel Policies

Maintain Travel Log and Travel Receipts

Pre-Approval of Out-of-State Travel

NOTE: Expenses for Outside Trainers go under the Contractual Budget Category as part of overall contracted

services.



Equipment

All purchases MUST be pre-approved by CJD Must maintain Inventory Procurement Questionnaire for purchases in

Excess of $100,000 Must have invoices to support purchases Must be used for the purpose for which it is

purchased All changes to Equipment Line Items

(including the number of items) MUST be approved by CJD



Construction

This budget category is currently unavailable for

CJD funded projects.



Supplies and Direct Operating Expenses

Related to the daily operation of the CJD grant

All costs MUST be Pro-Rated per a Cost Allocation Plan

Rent or Lease MUST include cost/sq. ft. and the number of square feet

Documentation (ex. receipts, invoices) MUST be maintained

Includes small equipment with a useful life of less than one year and a purchase price of $999 or less per unit



Indirect Costs

When allowed, the standard rate is 2% of CJD - funded direct costs (NOTE: to compute this,

divide the amount you are applying for by 1.02 to calculate 2% of Direct Costs)

Cognizant agency approval letter required for requests in excess of 2%



Indirect Costs

When allowed, the standard rate is 2% of CJD - funded direct costs (NOTE: to compute this,

divide the amount you are applying for by 1.02 to calculate 2% of Direct Costs)

Cognizant agency approval letter required for requests in excess of 2%



Budget Development

Must be reasonable.

Ensure budget detail supports the program or project.

Remember: One vendor per line item.



Resolution

Must be approved by applicant agency governing body and include the following:

1. Designate the grantee’s Authorized Official;

a. Name not needed, can submit only title

b. Must match the Profiles tab grant officials information

2. The Authorized Official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency;

3. Agree to provide applicable matching funds;

4. Agree that in the event of loss or misuse of the CJD funds, assurance that the funds will be returned to CJD in full;

5. Approval of the Resolution (signatures)


Please Complete the Pre-Workshop Survey 1-27-2010 FY 2011 Criminal Justice Programs Grant Training Workshop.

Documents

criminal justice planner

grant number

grant application

grant applicants

capcog contacts

capcog website

funded project

capcog regional cjd