Platform, Services, Scenarios · 2020-06-16 · Page 12 conovum Integration –Platform, Services, Scenarios conovum Integration Services Overview conovum is specialized in the development

conovum Integration – Platform, Services, Scenarios

conovum Integration –

Platform, Services, Scenarios

6th June 2020

Page 2 conovum Integration – Platform, Services, Scenarios

Agenda

Overview

Functionalities in Detail

Implementation

Operation


conovum Products

Collective Recording (Monthly Recording)

Process Automation

Travel Requests Approval ManagementReporting

Travel Arranger

Building Costs

CO2 Reporting (CO2 Companion)

ReceiptSnap App• Voice Assistant • Receipt Digitization

• Receipt Recognition / OCR

Approval App

Profile Data

Company Data

Login Data

Data Validation

Booking Data

Expense Data

Travel Compliance Companion TCC

Travel Warehouse

Credit Card Clearing

3-Months-Rule (3M-Companion)

Digitalization of Receipts

Forms System

Travel Expense Reporting

Integration Platform

conovum Business Travel Suite


What is the cytric Integration Platform (cIP)?

Essential technological basis for the use of the Integration Services

An application platform provided by conovum within the computer centersof Amadeus/i:FAO

Provision of multi-channel capabilities (e.g. web services, REST)

• Globally available• Real time data transfer• Ensuring data integrity and data protection, preventing data loss

Provision of monitoring functionalities for all Integration Services

Enabling a multi-step system landscape• Separation of development and production system

All safety and data protection requirements are fulfilled manually by cytric• Documentation through regular audits, pen-tests

Bundling and channelling of data communication


What is an Integration Service?

Provision of software infrastructure

• Safe, performant, stable, risk-free, standardized

Translation of process logic• Data structures, filters, transformation, validation, substitution, composition

Linking of applications for seamless work• Login process, real time data transfer

Digitization• Automated data and document transfer to and from cytric

Compliance• Ensuring EU-GDPR, PCI-DSS, IT-Safety, GOBD

Certification by SAP

• Functionality, quality, performance, compatibility, platform independence, upgrade ability, documentation


What do you gain?

Carefree, proven and robust (business) processes

High level of flexibility with requests

• Customizing

• Long term security regarding technology and new applications and architectures

• Investment security

Risk minimization through efficiency from introduction to operation

• Standard software and technology

• Updates expand and secure the functionalities in an agile environment

Support through competent all-round assistance from Germany

Best practice with all global players

A loyal and strong partner

• Comprehensive knowledge of business and regulatory requirements (e.g. income tax, value added

tax, labor law, internal and external accounting, auditing, data protection)

• In-depth tool know-how of the systems involved

• Long term experience and great distribution in the market

• Excellent network of other market participants / partners

• Sustainability during market changes

• Ensuring silent operation

Relief of specialist areas and IT


Agenda

Overview


Implementation

Operation


conovum Products

Collective Recording (Monthly Recording)

Process Automation

Travel Requests Approval ManagementReporting

Travel Arranger

Building Costs

CO2 Reporting (CO2 Companion)

ReceiptSnap App• Voice Assistant• Receipt Digitization

• Receipt Recognition / OCR

Approval App

Profile Data

Company Data

Login Data

Data Validation

Booking Data

Expense Data

Travel Compliance Companion TCC

Travel Warehouse

Credit Card Clearing

3-Months-Rule (3M-Companion)

Digitialization of Receipts

Forms System

Travel Expense Reporting

Integration Platform

conovum Business Travel Suite


conovum Integration - Overview

cytric

Travel & Expense

conovum

Integration

Platform

Login Data

Booking Data,

Travel Wizzard

Expense Data

Company Data

Data Validation

Profile Data

cIP

Credit Card Supplier

Travel Agents

Travel Costs Accountant

MICE Supplier

CO2-Calculation / Compensation

Specialist


conovum Integration Services Overview

conovum is specialized in the development and provision of Integration Services between cytric/cytric

Expense and the various SAP modules. Our solutions allow for the transport and validation of data between

the SAP modules and cytric. This improves the travel management process in a sustainable way and allows

employees greater autonomy in handling their travel processes while reducing the risk of errors.

conovum Integration Services offer the following advantages:

• Connection of cytric and cytric Expense with one or more SAP modules

• Real time exchange and validation of data

• Webservice based communication

• Encrypted data transfer when using https and TLS 1.2 technology

• Complete tracking and control of data transmission

• No error susceptibility when editing files

• No semi-automatic batch Integration Services


conovum Integration Services for Login Data

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIP

SAP Fiori

SAP Portal

SAP GUI

SAML 2.0

UI5Companion


Conovum Integration Services for Login Data (Single Sign On)

Primary Functionalities and Advantages

• Login without cytric password

• User can access all services with a single authentication

• Real time configuration of relationships between travelers and their travel managers (in combination

with the cCPS)

• Allows for a user-friendly transition from an SAP system to cytric

• Increases the autonomy of employees when handling their travel processes (Employee Self Service)

• Option for SAML2 login process

• Use of cytric Web Services (cWS)

Login Data


conovum Integration Services for Login Data (SSO) with Travel Request

Additional Functionalities of Single Sign On with Travel Request

• Transfer of SAP Travel Request Data through Single Sign On

• Goal of the transfer can be cytric booking, cytric wizard as well as any other cytric starting point

• Avoids repeated entry for user in cytric

• Clear process ID for seamless and robust end-to-end processes (e.g. billing integration or credit

card integration)

• Real time configuration of relationships between traveler and travel manager

• Use of cytric Web Services (cWS)

Login Data with Travel Request


conovum Integration Services for Company Data

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIP

others

Controlling

Financials

other CC providers

Org.-Mgmt



• Transfer of various elements to cytric:

• Cost centers

• Internal orders

• Project structure plans (PSA)

• Others

• Automatic creation of valid elements

• Automatic deletion of invalid elements

• Continuous process without the creation of redundant elements in cytric

• Completely transparent data transmission by using the transmission log for monitoring

• Increases the data qualitiy in subsequent process steps like AirPlus and itelya

Company Data

conovum Integration Services for Company Data


conovum Integration Services for Profile Data

cytric Service

conovum cIP Service

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIP

HCM



• Transfer of user profiles (e.g. e-mail, first name, last name) to cytric

• Automatic update of valid profiles

• Automatic deletion of invalid profiles

• Assignment of roles and relationships

• Real time configuration of relationships between travelers and their travel managers

• Continuous process without the creation of redundant elements in cytric

• Completely transparent data transmission by using the transmission log for monitoring

• Use of the cytric Companion for Profile Synchronization (cCPS)

• Increases the data quality in subsequent process steps as Sixt, ChromeRiver or the affiliated travel agency

Profile Data

conovum Integration Services for Profile Data


conovum Integration Services for Booking Data/Travel Wizzard

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIP

Bescheinigung

EU-Registrierung

Berichtswesen

HCM Zeitwirtschaft

Reisekostenabrechn.

Duty of Care



• Transfer of booking data from cytric to subsequent OnPremise or Cloud systems

• Usage of the data in your SAP Travel Management

• Consistent data base for reports and analyses

• Continuous process assigns every receipt to the corresponding trip in SAP

• Allows for the analysis of booking data and travel costs within one reporting / SAP BI context

• Simultaneous data transfer

• Reduces wrong entries into SAP

• Data transfer into Cloud systems (ChromeRiver, etc.)

• Integration of a visas service provider

• Usage of the data for the EU posting directive (A1, EU registration)

• Determination of the CO2 emissions of all business trips

Booking Data, Travel Wizzard

conovum Integration Services for Booking Data/Travel Wizzard


conovum Integration Services for Expense Data

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIP

Finance

HCM Zeitwirtschaft

Berichtswesen

HCM Lohn & Gehalt

Zahllauf

Belegarchiv

TAX VAT Reclaim



• Transfer of expense data from cytric Expense to SAP FI and SAP HCM

• Provides information about flat rates, refunds etc. in SAP FI

• Allows for corrections and payment with consideration of several versions of a bill

• Provides cytric feedback on expected and actual payments based on SAP payments

• Enables the additional use of cytric Expense Data in SAP Wage Accounting, e.g. for the tax calculation

• Simple provision of information for the tax office

• Transfer of travel cost accounts and digitized receipts into the document archive

• Determination of the CO2 emissions of all business trips

• Data transfer into the tax VAT reclaim process

• Integration of a third party ERP or project management tool

Expense Data

conovum Integration Services for Expense Data


conovum Integration Services for Data Validation

conovum

Integration

Platform

Anmeldedaten

Buchungsdaten,

Travel Wizzard

Abrechnungsdaten

Unternehmensdaten

Datenvalidierungen

Profildaten

cIPKreditoren

Org.-Mgmt.

Controlling

HCM

others



• Real time validation during the citric booking workflow with the use of SAP Data

• Allows for real time validation of:

• Assignment to cost centers

• Internal orders

• Project structure plans (PSP)

• Travel managers and approvers

• Other company specific data

• Avoids wrong entry of users into cytric

• Avoids effort for manual corrections

• Use of cytric Companion for Data Validation (cCDV)

Data Validation

conovum Integration Services for Data Validation


Agenda

Overview


Implementation

Operation


Components of the implementation process

Nr. Process Step Information

1. Workshop Kick-Off / Workshop: Demand analysis and collection of relevant information for the

concept.

2. Design Specification of all demands, operational and administrative activities as well as

technical documentation.

3. Implementation Implementation of the Integration Services

4. Test support / Go-Live Test support and Hypercare activities

The standardized implementation process guarantees high quality in all process steps. In this way, a risk-free

implementation as well as a safe and reliable operation of the interface can be achieved. The customer profits

from a clearly defined project result at every step of the way.


Agenda

Overview


Implementation

Operation


conovum Integration Services -General Information

conovum offers the following services during the run of the Integration Services:

− Operation of cIP

− Use of the Integration Services through customers

− Maintenance of the Integration Services through conovum; Guarantee of the functionality and compatibility

− 3rd Level Support through conovum


conovum has been developing various Integration Services between SAP and cytric for more than 15 years; no

other company has more experience in this area.

Only conovum has more than 50 references in this area and can guarantee risk-free implementation with

reliable content and timelines; no other company has realized more productive integrations.

conovum knows all prerequisites, dependencies and “stumbling blocks” within SAP and cytric for a successful

integration of systems and processes.

conovum has both the business and technological know-how to integrate the technical entry and exit channels

provided by cytric correctly, performantly and securely.

Only conovum works with cytric on the economic and technological development of Integration Services and

thus guarantees the continuous compatibility of Integration Services.

conovum offers an exemplary operation security as well as first class support for the Integration Services and

the middle ware components.

The Integration Services developed by conovum pass the yearly PCI-certification as well as audits for IT-safety

and data protection.

Since its founding, conovum considers itself an innovation driver in the field of cloud-integration in SAP.

Why conovum?


Contact

Office München

(Headquarter)

Nymphenburger Straße 13

80335 Munich

+49 89 512 66 290

[email protected]

Office Rosenheim

Sonnenstraße 3

83022 Rosenheim

+49 8031 90 1720

[email protected]

Platform, Services, Scenarios · 2020-06-16 · Page 12 conovum Integration –Platform, Services, Scenarios conovum Integration Services Overview conovum is specialized in the development

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