Plant Operations FY22 Budget Overview MARCH 3, 2021 1
Plant Operations
FY22 Budget Overview
MARCH 3, 2021
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Plant Operations Responsibilities
• Repair & maintenance of all building systems and
components.
• Cleaning & sanitizing all building.
• Maintenance of school grounds including playgrounds,
sports fields and courts.
• Safety & security of school buildings and inhabitants. This
includes oversight of crossing guards.
• Construction and renovation planning and oversight.
• Implementation of energy saving measures.
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Plant Operations Staffing
To meet its many responsibilities, Plant Operations has the following
staffing:
92 Custodians
15 Tradesmen
6 Groundskeepers
7 Security Personnel
1 Delivery Driver
1 Secretary
1 Plant Ops Director, 2 Assistant Directors (Maintenance &
Safety/Security) and 2 Custodial Supervisors.
Over 30 crossing guard posts
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Plant Operations Budget Rationale
To achieve success in our program responsibilities we must:
Provide a suitable and safe learning environment for
students & staff.
Meet all federal, state and city building regulations and
life safety codes
Meet state requirements for school accreditation.
Be responsive to daily, weekly, monthly and annual
changes in district requirements.
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Goals in Developing FY22 Budget
Provide a responsible budget which is cognizant of competing
interests and challenges, but which allows for maintaining our
facilities in a safe and educationally solid learning environment.
Properly staff and equip the new Franklin Street school building.
Replace equipment which is at the end of its service life.
Continue preparedness and capability for pandemic response.
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Plant Operations Budget History
and FY22 RequestDESCRIPTION FY18 Actual FY19 Actual FY20 Actual FY21 Actual FY22 Request %
JANITORIAL EXPENDABLES $310,000 $310,000 $322,400 $322,400 $322,400 0
ELECTRICAL SUPPLIES $118,000 $120,000 $125,000 $125,000 $125,000 0
SECURITY SUPPLIES 0 0 0 0 $15,000
PLUMBING SUPPLIES $85,000 $90,000 $94,000 $94,000 $94,000 0
HVAC SUPPLIES $130,000 $130,000 $135,000 $135,000 $135,000 0
UNIFORMS (Trades/Grounds) $1,100 $1,100 $1,100 $1,100 $1,100 0
UNIFORMS (Security/Crossing Guard) $1,000 $1,000 $1,000 $1,000 $1,000 0
MISC SUPPLIES $80,000 $80,000 $83,000 $83,000 $83,000 0
GROUNDS SUPPLIES $75,000 $75,000 $80,000 $80,000 $80,000 0
CONTRACT SERVICES $222,480 $242,745 $256,745 $273,463 $276,375 1
MISC EQUIPMENT - Trades/Janitorial $36,504 $68,550 $68,550 $68,550 $63,700 **
MISC EQUIPMENT - Grounds $4,000 $13,000 $13,000 $13,000 $6,000 **
REPAIRS, MISC. EQUIPMENT $46,000 $46,000 $48,000 $48,000 $48,000 0
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New Accounting Line - Security
The security services contract for the next three years does not
include replacement of cameras which fail. Due to the age of
existing equipment, and a mutual desire to keep any contract
increases to a minimum, the contractor proposed taking out
camera replacement. It was simply too large of an unknown for
them to estimate.
We therefore need to add a line to replace cameras. My original
request was for $30,000, which was my estimate of the potential cost
based on recent replacement history.
This budget provides $15,000.
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Shortage in Equipment Lines
In the budget submitted by the School Administration, several items we left out which we badly need to fund:
My request for custodial and trades equipment was for $88,700. The budget submitted $63,700 (I believe I put the wrong number in the budget software). In addition to our regular replacement of failed equipment, in the coming year we have an urgent need that isn’t in the budget number – Cleaning equipment for the Franklin Street school. These include a burnisher, auto scrubber, vacuums and assorted smaller equipment. The original requested amount of $73,700 accounts for these needs.
Secondly, my request for Grounds equipment was $21,000. A total of $6,000 is in the administration’s budget. We need to replace a sander for one of our large plow trucks. The cost is $15,000.
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Equipment Requests - Custodial
Custodial Equipment Cost EachNumber Needed
FY2022 Request
Replace Dead Equipment
Replace at End of Service Life
Improve Productivity
Burnisher $6,000 6 $36,000 4 $24,000 2 $12,000 2 $14,000
Auto Scrubber $7,500 6 $45,000 4 $30,000 2 $15,000 2 $12,000
Wet Vacuums $600 6 $3,600 4 $2,400 2 $1,200 1 $2,200
Upright Vacuums $300 10 $3,000 6 $1,800 2 $600 2 $2,200
High Speed Scrubber $750 10 $7,500 6 $4,500 2 $1,500 2 $2,004
Backpack Vacuums $700 8 $5,600 4 $2,800 2 $1,400 2 $1,400
Carpet Shampooer $2,500 3 $7,500 1 $2,500 1 $2,500 1 $2,500
Carpet Blowers $250 8 $2,000 4 $1,000 2 $500 2 $500
Leaf Blowers $200 10 $2,000 6 $1,200 2 $400 2 $400
Pallet Jack $3,500 2 $7,000 1 $3,500 1 $3,500 0 $0
Custodial Subtotal $119,200 $73,700 $38,600 $37,204
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Equipment Requests - Trades
STS Hammer Drill $1,500 2 $3,000 2 $3,000
Cement Sander/Grinder $3,000 1 $3,000 1 $3,000
Greenlee Circuit Tracer $3,000 1 $3,000 1 $3,000
Man Lift $10,000 1 $10,000 1 $10,000
Cement Vibrator $2,000 1 $2,000 1 $2,000
Circuit Tracer - Underground $9,000 2 $18,000 2 $18,000
Impedence Meter $1,500 1 $1,500 1 $1,500
Mega Meter $2,500 1 $2,500 1 $2,500
Gasket Cutter $500 1 $500 1 $500
Threaded Tap & Die $2,000 1 $2,000 1 $2,000
Large Set of Combo Wrenchs $1,500 1 $1,500 1 $1,500
Replace clocks $15,000 1 $15,000 1 $15,000
Replace PA Amplifiers $2,000 2 $4,000 2 $4,000
Replace MCP35A $2,000 1 $2,000 1 2000
100' Pipe Camera $3,000 1 $3,000 1 $3,000
Trades Subtotal $71,000 $15,000 $15,000 $41,000
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Equipment Requests - Grounds
Snow Blowers (2) $2,000 5 $10,000 2 $4,000 2 $4,000 1 $2,000
Field Vac $7,000 1 $7,000 1 $7,000
Leaf Blower $1,000 2 $2,000 2 $2,000 0 $0
Vertadrain $10,000 1 10000 1 $10,000
11 foot wing for International $9,000 1 9000 1 $9,000
Tree Chipper $20,000 1 20000 1 $20,000
Tow Lift $35,000 1 35000 1 $35,000
Replace Large Sander $15,000 1 15000 1 $15,000
Grounds Subtotal $108,000 $21,000 $4,000 $83,000
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Contracted ServicesFY2018 FY2019 FY2020 FY2021 FY2022
Alarm System Monitoring $6,500 $6,500 $6,800 $6,800 $7,000
Fire Safety Inspections $30,000 $30,000 $31,000 $31,000 $35,000
Boiler Water Treatment $14,500 $14,500 $15,000 $15,000 $17,000
Pest Control (Kitchens, Spot Treatment) $9,869 $11,540 $11,540 $12,000 $12,000
Hazardous Material Disposal $5,181 $7,538 $7,538 $7,538 $10,000
Gym Wood Floor Refurbishing $40,000 $40,000 $40,000 $40,000 $40,000
Parking Lot Line Painting $17,850 $17,850 $18,500 $18,500 $18,500
Gym Equipment Inspections $3,000 $3,000 $3,000 $3,000 $3,000
AHERA 3 Year Reinspection $9,000 $0 $0 $10,000 $0
Landfill Tipping Fees $2,050 $2,050 $2,050 $2,050 $0
Access Control System Maintenance $61,000 $84,872 $94,575 $94,575 $100,375
Access Control License Renewals & Software Upgrades $22,530 $23,895 $23,895 $32,000 $32,500
Flamecoat Stage Curtains (3 Year Interval) $0 $0 $1,500 $0 $0
Overhead Door Inspections $1,000 $1,000 $1,000 $1,000 $1,000
Total - Misc. Service Contracts $222,480 $242,745 $256,398 $273,463 $276,375
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Plant Operations Budget History
and FY22 RequestHVAC MAINTENANCE $195,613 $213,633 $215,633 $215,633 $191,579 -11
OFFICE SUPPLIES $2,000 $2,000 $2,000 $2,000 $2,000 0
POSTAGE $200 $200 $200 $200 $200 0
MAINT., AUTOMOTIVE PARTS $75,000 $75,000 $75,000 $75,000 $75,000 0
MILEAGE, LOCAL TRAVEL $2,500 $2,500 $2,500 $2,500 $2,500 0
CONF & SEMINAR REGISTRATION $1,000 $1,000 $1,000 $2,000 $2,000 0
ENERGY MGR TRAVEL $1,500 $1,500 $1,500 $1,500 $1,500 0
COMPUTER EQUIPMENT $3,000 $3,000 $3,000 $3,000 $3,000 0
GEN. MAINT, BLDGS & GRNDS $243,804 $243,804 $291,404 $282,817 $282,817 0
MAJOR SYSTEMS REPAIRS $101,000 $101,000 $141,851 $130,000 $130,000 0
WINDOW MAINTENANCE $11,397 $11,397 $11,853 $11,853 $11,853 0
ROOF REPAIRS $27,795 $27,795 $28,907 $28,907 $28,907 0
General Maintenance $103,612 $103,612 $108,793 $112,057 $112,057 0
TOTAL EQUIPMENT, SUPPLIES & TRAVEL $1,633,701 $1,720,032 $1,820,032 $1,829,163 $1,811,171 0.02
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HVAC MaintenanceFY2017 FY2018 FY2019 FY2020 FY2021 FY2022
Siemans Bicentennial, $14,365 $15,496 $22,000 $17,456 $17,979 $18,519
Dr. Crisp &
Amherst St.
Sunset Heights
Administration
Control Technologies Fairgrounds MS $5,497 $5,497 $6,000 $6,000 $6,000 $6,000
New Searles $4,084 $4,084 $4,500 $4,500 $4,500 $4,500
Elm Street $3,672 $3,672 $4,000 $4,000 $4,000 $4,000
Mt Pleasant $2,189 $2,189 $2,500 $2,500 $2,500 $2,500
Birch/Main Dun $2,150 $2,150 $2,500 $2,500 $2,500 $2,500
Ledge Street $5,400 $5,400 $6,000 $6,000 $6,000 $5,500
Fairgrounds Elem. $5,400 $5,400 $6,000 $6,000 $6,000 $5,500
Charlotte Ave $5,400 $5,400 $6,000 $6,000 $6,000 $5,500
Broad St $6,000 $4,000 $4,000 $3,750
CTI High School N $54,096 $54,096 $55,000 $55,719 $55,719 $57,405
CTI - AX Upgrade High School N $23,333 $23,333 $23,333 $23,333 $23,333 $0
HS N Chiller High School N $5,500 $5,500 $5,500 $5,500 $6,000 $6,500
HS N Generator High School N $1,900 $1,900 $1,900 $2,500 $2,500 $2,750
CTI High School S $54,096 $54,096 $55,000 $55,719 $55,719 $57,405
HS S Chiller High School S $5,500 $5,500 $5,500 $5,500 $6,000 $6,500
HS S Generator High School S $1,900 $1,900 $1,900 $2,500 $2,500 $2,750
HS Generator Rehab NHS South $6,000 $6,000 $0
Total: $194,482 $195,613 $213,633 $215,727 $217,250 $191,579
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Major Repairs
DCE
Remove Underground Oil Storage
Tank $30,000
NHS South Gym floor repair $30,000
HSs Bleacher repairs $20,000
CES
Water Heater
Replacement $7,000
NHS North Replace stage curtain hardware & repair torn curtains $8,000
FMS Replace boiler expansion tanks $15,000
HSs Replace keying system to Peaks (two wings) $20,000
FY22 Total $130,000
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Requests to address personnel
shortages and staff Franklin Street
I have a couple “standing” requests which have been in my annual
budget the last couple of years. These are:
Restore 3 of the 10 Grade One Custodian positions cut in FY18.
Restore HVAC Mechanic cut circa 2012. This position was
dedicated for preventive maintenance.
Neither of these “made the cut” in the proposed FY22 budget.
The FY22 budget does include two positions for the Franklin Street
school:
A head custodian (Grade 2)
An evening custodian (Grade 1)
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Other Funding Sources
In addition to the regular operating budget, Plant Operations relies on
several other sources of funding:
Deferred Maintenance – In FY21 we received $0 (zero!) dollars through
the budget process. My request was for $1,685,000. However the
Aldermen allocated $460,000, which will enable us to address several
high priority issues. In FY22 I have requested $1,560,000. The projects
planned are on the following slide. There is currently a backlog of
approximately $12 million in our deferred maintenance listing.
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Deferred Maintenance
Location Project Type Description FY2021 FY2022
High Schools Mechanical Life extension refurbishment of chiller units $62,000
Bicentennial Structural Replace 5 classroom "store fronts" $100,000
Bicentennial Site Work Traffic Improvements in Front Bus Loop & Parent Drop off Loop $60,000 $400,000
Districtwide Miscellaneous Replace worn flooring (ASE, HSs, BHE, MDE) $133,000
FES/LES/CES Mechanical Convert rear wing HVAC system to dehumidification $14,200 $460,000
High Schools Miscellaneous Sand & paint wood gym floors $65,000
NHS South Site Work Replace running track $19,200 $400,000
Pre-School Bldg Miscellaneous Assessment & Subsequent Upgrades $6,600
DEFERRED MAINTENANCE TOTAL FY2021 $460,000
Mt. Pleasant Miscellaneous Repair & paint high walls (entrance, gym, stairwells) $75,000
NHS North Mechanical Cooling Tower Rehab and Repairs $150,000
Districtwide Security Install cameras non-covered areas-ASE,BIC, BHE,FES,HSN $75,000
DEFERRED MAINTENANCE TOTAL FY2022 $1,560,000
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Other Funding Sources
Capital Projects – We are currently in the first stages of a $120 million
renovation and construction project which will renovate and add to
Fairgrounds & Pennichuck Middle Schools, and build a brand new
middle school off Buck Meadow Road to replace Elm Street. FMS
work will be completed this summer (2021). PMS work will
commence this spring and run through next summer (2022). The
new middle school construction project will start this summer and be
completed in time for the 2023/2024 school year.
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Capital ProgramCAPITAL PROJECTS FY2021 FY2022 FY2023 FY2024 FY2025 FY2026 >FY2026
Middle Schools Construction Design and Construction $6,000,000 $57,000,000 $57,000,000
Main Dunstable Construction Preliminary Design and Pre-Construction Fee $200,000
Design and Construction $10,000,316
Birch Hill Construction Preliminary Design and Pre-Construction Fee $200,000
Design and Construction $10,262,982
Mt. Pleasant Construction Preliminary Design and Pre-Construction Fee $200,000
Design and Construction $17,349,066
New Searles Construction Preliminary Design and Pre-Construction Fee $200,000
Design and Construction $12,000,000
Bicentennial Construction Renovation Project FY29 $15,000,000
Amherst St Construction Renovation Project FY30 $15,000,000
Stellos Stadium Renovation Turf replacement, Roof replacement, Misc. repairs & improvements $950,000
NHS North Site Work Pavement restoration and replacement $2,000,000
DistrictwideSecurity Impvts Vestibules, cameras, motion detectors, etc. $6,000,000
FY Totals $6,000,000 $57,000,000 $64,150,000 $12,200,316 $10,462,982 $17,549,066 $42,000,000
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Other Funding Sources Capital Equipment Reserve Fund (CERF) – This is a fund managed by the
city to replace its fleet and other major equipment. In FY21 we will be
replacing 3 vehicles (sedan, box van and cargo van). For FY22 the fund
currently has us replacing our backhoe, a cargo van and a sedan.
CARES Act – Plant Operations has been the main supplier of personal
protective equipment (masks, face shields, gloves, gowns), sanitization
(“foggers”, spray bottles, dispensers) and other related supplies (desk
shields, nursing room dividers) for the school district. These items have
been funded through the CARES Act.
Public School Infrastructure Fund – This grant process provided funding for
our security vestibule projects at FMS, PMS, Main Dunstable, Birch Hill,
Sunset Heights, Ledge Street and the two high schools. It also funded
additional security cameras at Mt. Pleasant. All work was completed this
past fall.
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Thank You,
Questions/Comments?
As the Bartles & James TV commercial used to say “and we thank
you for your support”. I mean that sincerely. Without yours’ and the
city’s continued support we would not have the great learning
environments we currently enjoy!
I encourage you, however, to keep an eye on the future and
support all aspects of the school department’s physical plant. We
continue to fall short in investing in deferred maintenance, for
example. This leads directly to expensive capital renovation
projects, as you saw in the previous slide. To coin another phrase,
“you can pay me now or pay me later”.
Questions or Comments?
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