Projects Directorate Planning & Control Dept. Project Phase: Date: May 2008 Document: W- G-SS006 Rev. 0 Sheet 1 of 4 Specifications for Planning & Scheduling In a process to monitor and control project effectively and efficiently, the following detailed requirements and procedures shall govern the planning and scheduling activities under this contract: 1. Scope: The scope of this procedure includes the following: • The development of schedules which represent the plan for execution of the services consistent with ADWEA requirement and reflecting the total scope. • A monitoring system which continually compares actual performance with planned performance and allows early review and corrective/preventive actions on deviations. 1.1 Plan: The contractor shall submit the project plan as per the following detail: 1..1 Work Breakdown Structure (WBS) (See Attachment-A) 1..2 Detailed Construction Schedule Construction Schedule shall be prepared in Primavera Project Planner (P3) / MS Project taking into consideration the WBS and shall include at least the following fields: a. Activity ID b. Activity Description c. Original Duration d. Early Start e. Early Finish f. Late Start g. Late Finish h. Total Float All activities shall be linked properly and logically. A Critical Path shall be shown clearly in the program. WBS shall be prepared up till such a level that any activity shall not be more than 20 days except where not appropriate or pertinent.
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Projects Directorate Planning & Control Dept.
Project Phase: Date: May 2008 Document: W-G-SS006 Rev. 0 Sheet 1 of 4
Specifications for Planning & Scheduling
In a process to monitor and control project effectively and efficiently, the following detailed requirements and procedures shall govern the planning and scheduling activities under this contract: 1. Scope:
The scope of this procedure includes the following: • The development of schedules which represent the plan for execution of the
services consistent with ADWEA requirement and reflecting the total scope. • A monitoring system which continually compares actual performance with
planned performance and allows early review and corrective/preventive actions on deviations.
1.1 Plan: The contractor shall submit the project plan as per the following detail:
1..1 Work Breakdown Structure (WBS)
(See Attachment-A)
1..2 Detailed Construction Schedule Construction Schedule shall be prepared in Primavera Project Planner (P3) / MS Project taking into consideration the WBS and shall include at least the following fields: a. Activity ID b. Activity Description c. Original Duration d. Early Start e. Early Finish f. Late Start g. Late Finish h. Total Float All activities shall be linked properly and logically. A Critical Path shall be shown clearly in the program. WBS shall be prepared up till such a level that any activity shall not be more than 20 days except where not appropriate or pertinent.
Projects Directorate Planning & Control Dept.
Project Phase: Date: May 2008 Document: W-G-SS006 Rev. 0 Sheet 2 of 4
1.1.3 Resources Histogram & Cash Flow S-Curve: The schedule shall be loaded with resources (man-hours & budgeted cost) to generate Physical Progress and Cash Flow S-Curves, which shall be submitted by contractor along with Baseline Construction Schedule.
Contractor shall submit Manpower and Equipment Histogram, which shall be generated from Construction Schedule by category–wise i.e. (Electrician, Plumber, Labours, etc.).
1.1.4 Revised Program:
In case if there is an approved Variation Order (VO) with respect to change in project completion date or addition or reduction in contract value, or if contractor decides to change his construction strategy or method, he shall then submit for approval, a revised program incorporating the changes. Revised Program shall show a comparison between originally approved baseline and the proposed revised program. Once this revised program is approved, it shall become new baseline for further monitoring and reporting purposes.
1.1.5 Recovery Program:
Contractor may be asked to submit a recovery program by client or consultant in case he fails to comply with plan. Contractor shall justify and bring in all efforts to complete the project in time.
1.2 Progress Measurement System (Monthly Report Format)
Contractor shall prepare a system to measure the progress of project at any stage considering the detailed construction program planned dates and resources to calculate the weightages and progress S-Curves. A proposed WBS assigned with preset weightages is attached (Attachment – A) as a guideline. These weightings can be adjusted according the type of work or project with the consent of consultant and client. Any progress measurement system shall at least contain the following:
5. Construction / Commissioning Log (Attachment-F)
Projects Directorate Planning & Control Dept.
Project Phase: Date: May 2008 Document: W-G-SS006 Rev. 0 Sheet 3 of 4
1.2.2 S-Curves: By obtaining the data from above mentioned logs, contractor shall submit S-Curves to monitor the planned & actual situation. Following S-Curves shall be submitted: 1. Progress S-Curve for Engineering and Design Submittal & Approval 2. Progress S-Curve for Material Submittal & Approval 3. Progress S-Curve for Sub Contractors/Vendors 4. Overall S-Curve for Home Office Services 5. Progress S-Curve for Procurement Activities 6. Progress S-Curve for Construction & Commissioning Activities 7. Overall Progress S-Curve for whole project 8. Updated Cash Flow S-Curve (Planned Value & Earned Value)
A typical format for Progress S-Curve is enclosed (Attachment-G). For developing the Overall Progress S-Curve the contractor shall consider the ADWEA proposed weightage system for above mentioned major activities as per (Attachment-H). Contractor shall use cost to calculate weightages for Procurement Activities and Man-Hours for every thing else.
1.2.3 Summary Sheet:
Contractor shall submit an overall one page summary sheet which shall show progress as of previous month, current month & cumulative at a level-1 or level-2 detail as per proposed WBS (Attachment-I).
1.2.4 Updated (As-Built) Construction Program:
Contractor shall submit an updated construction program along with monthly report showing the comparison between baseline and actual site data. This updated construction program shall contain at least the following data: 1. Activity ID 2. Activity Description 3. Original Duration 4. Planned Start 5. Planned Finish 6. Actual / Expected Start 7. Actual / Expected Finish 8. Planned %age
9. Actual %age 10. Total Float
Projects Directorate Planning & Control Dept.
Project Phase: Date: May 2008 Document: W-G-SS006 Rev. 0 Sheet 4 of 4
11. In bar area of program both baseline (target) bars and actual bar shall be shown to provide clear graphical comparison between planned and actual activities.
1.3 General / Other Requirements:
1. The contractor shall submit a Detailed Construction Schedule and proposed Progress Measurement System including plan data with in or not later than specified mobilization period.
2. Updated Construction Schedule & Progress Measurement System including actual data (as monthly progress report) on approved format shall be submitted by 25th of each month.
3. A soft copy of program and progress measurement system shall also be submitted along with each report.
4. Contractor shall maintain a full time site / project based competent Planning Engineer whose resume shall be prior approved by Consultant & ADWEA.
5. A proposed Planning Engineer may also need to appear for a test or interview to assess his suitability for project if it is required so.