PLANNING AND INTELLIGENCE SECTION TRAINING

City of Oakland OES

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PLANNING ANDINTELLIGENCE SECTION

TRAINING Documentation Team Workshop

Developed by:Renee A. Domingo – Oakland Fire Department

andJeannie Goobanoff, Loss Prevention Director

RESIG

Agenda

REVIEW: The role of the Emergency Operations Center(EOC)

REVIEW of SEMS and NIMS

REVIEW: The Incident Command System (ICS) structurethat is used during Emergency Response

REVIEW: The Emergency Operations Plan and theEmergency Response Teams and how they fit into theICS/SEMS/NIMS model

The Planning and Intelligence Section – DocumentationTeam roles and responsibilities

What is the role ofan Emergency

OperationsCenter (EOC)?

City of Oakland OES

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What is the role of anEmergency Operations Center?

Centralized facility from which emergencyresponse efforts can be coordinated and directed

Centralized facility for decision makers

Central information gathering and record keepingcenter

Source of CONFIRMED public information andmedia coordination

Emergency Operations CenterRequirements

Must be SEMS/NIMS compliant

Provides Management, Operations, Logistics,Planning/Intelligence and Financial coordination forresponse and recovery efforts

Facility should be self sufficient and self containedfor at least a 24 hour operation

What is S.E.M.S.?

SEMS is the Standardized Emergency Management System developedby the State of CaliforniaSEMS is used:– To qualify to receive State reimbursement;– To improve coordination between response agencies;– To coordinate flow of information & resources;– To improve mobilization, use and tracking of resources.– The use of SEMS has been required since December of 1996!!!!

Emphasizes the use of ICS– Uses the functions of:

Management/CommandOperationsLogisticsPlanning/IntelligenceFinance/Administration

City of Oakland OES

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What is N.I.M.S.?

National Incident Management System– Uses an ALL-Hazards approach

– Required to qualify for Federalpreparedness assistance (FEMA)

– Emphasizes the use of ICS– Uses the same functions as SEMS

Management/CommandOperationsLogisticsPlanning/IntelligenceFinance/Administration

NIMS TRAININGREQUIREMENTS

All disaster service workers (all publicemployees, including school employees) areto complete IS-700, ICS 100 and ICS 200.

These are all on-line FEMA courses

Deadline for completion: September 30, 2007

NOTE: RESIG has developed a one hour combined course thatmeets these requirements.

What is the structure of theIncident Command System

(ICS)?

City of Oakland OES

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Incident Command System (ICS)Organizational Structure

Incident Command System (ICS)Organizational Structure

MANAGEMENT/COMMAND

PLANNING/

INTELLIGENCEOPERATIONS LOGISTICS FINANCE/ADM

Incident Command System (ICS) Functions

MANAGEMENT - Overall emergency policy and coordination including public information,safety officer and liaison officer- COLOR: BLACKTHE LEADERS

OPERATIONS - *Tactical response teams*TACTICAL is defined as….”Any skillful method to gain an end. Done or made for thepurpose of trying to achieve an immediate or short-term aim.” COLOR: RED

THE DOERS

PLANNING/INTELLIGENCE - Information gathering and action plans. COLOR: BLUE

THE THINKERS

LOGISTICS - Support, supplies, equipment and personnel COLOR: YELLOW *Logistics is defined as “The military science of procuring, maintaining and transporting of

material and personnel.” THE GETTERS

FINANCE/ADMIN - Monitoring costs and assisting with recovery COLOR: GREENTHE PAYERS & TRACKERS

City of Oakland OES

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The ICS Functions

Student Release/ Staff Accounting

Crisis Intervention

Finance/Admin

EOC Director/IncidentCommander

Operations

Situation

Status

First Aid

Light Search & Rescue

Maintenance/Fire/Site Security

Recordkeeping

-PIO-Safety-Liaison

Planning/Intelligence

Documentation

Supplies andStaffing

Transportation

Assembly/Shelter

Communications

Logistics

Planning and IntelligenceSection

Roles and Responsibilities

City of Oakland OES

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Crisis Intervention

Finance/Admin


Operations

Situation

Status

First Aid



Recordkeeping

-PIO-Safety-Liaison


Documentation


Transportation

Assembly/Shelter

Communications

Logistics

Planning and Intelligence SectionResponsibilities

THE PLANNING/INTELLIGENCE SECTION ISRESPONSIBLE FOR:– Collecting Information re: Emergency Incident

Avoid Information Overload– Displaying Information– Documenting current status of situation– Analysis of Information for decision making– Developing the Incident Action Plan and the After

Action Report

Planning and Intelligence SectionChief Responsibilities

–– Assume the duties of Planning/Intelligence positions until staff isAssume the duties of Planning/Intelligence positions until staff isavailable or assignedavailable or assigned

–– Develop Incident Action Plans with assistance from the EOCDevelop Incident Action Plans with assistance from the EOCDirector/Incident Commander

–– Document all incoming messages, actions taken, decisions andDocument all incoming messages, actions taken, decisions andjustifications, requests being filled on an Activity Logjustifications, requests being filled on an Activity Log

–– As the Team As the Team Leader(sLeader(s) are assigned, provide staff with a briefing,) are assigned, provide staff with a briefing,the current section objectives, and blank Activity Log sheetsthe current section objectives, and blank Activity Log sheets

–– Supervise Section staff activities, schedule breaks and re-assignSupervise Section staff activities, schedule breaks and re-assignstaff, as neededstaff, as needed

–– Complete After Action Report with assistance from the EOCComplete After Action Report with assistance from the EOCDirector/Incident Commander

City of Oakland OES

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Crisis Intervention

Finance/Admin


Operations

Situation

Status

First Aid



Recordkeeping

-PIO-Safety-Liaison


Documentation


Transportation

Assembly/Shelter

Communications

Logistics

DocumentationTeam Leader Responsibilities

Oversee the collection, evaluation, documentation and use ofinformation about the development of the emergency incident

Oversee the collection, evaluation and documentation about the statusof resources

Ensure the collection of completed Situation Status Reports from theTeam Leaders

Provide information for the creation of a real time Situation StatusBoard and Map for EOC operations

Assists Section Chief, as needed and keeps Section Chief apprised ofurgent/critical information

Supervises team members, as needed

DocumentationTeam Responsibilities

FIRST ACTIONS INCLUDE:FIRST ACTIONS INCLUDE:

Sign inSign in

Put on Personal Safety equipment and Position IdentifierPut on Personal Safety equipment and Position Identifier

Read Position DescriptionRead Position Description

Obtain a Briefing from the Team LeaderObtain a Briefing from the Team Leader

Review and understand Section Objectives and StrategiesReview and understand Section Objectives and Strategies

Locate and Set up work spaceLocate and Set up work space

City of Oakland OES

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OPERATIONAL DUTIES INCLUDE:

Ensure all radio and verbal communications are recordedon log

Document all incoming messages, actions taken,decisions and justifications, requests being filled on anActivity Log

File all reports as they are turned in. (you may type up apermanent log at later date but keep all original notes andrecords-they are legal documents)

Complete Situation Status Forms and provide to TeamLeader


UPON EOC DEACTIVATION

CLOSING DOWN ACTIONS INCLUDE:

Collect/call-in paperwork from each deactivating section

Securely package all response related documents fordelivery to the Recordkeeping Team

Complete and close out all Activity Logs, reports, andresponse related documentation and turn them over to theTeam Leader

Return of all equipment/supplies to the Logistics team

Sign out and leave contact information in case you need tobe reached

Group Activity-10 minutes

City of Oakland OES

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SCENARIO:– It is 1:00 p.m. on a Tuesday. The students are

just returning to their classrooms after lunchand…..the ground begins to shake!! The shakinggets stronger and a huge jolt hits! Windows arebreaking and file cabinets are falling……somestudents have been injured along with several staffmembers…..

– The shaking stops and you can hear peoplecalling out for help…..the smell of gas fills theair…………..

First things first……

All students and staff should drop, cover andhold on at the first sign of shakingThose who are outside should move away frombuildings and other structures that could fall onthemAfter the shaking has stopped, all those whohave not been injured should leave the buildingsand assemble in a pre-designated areaBefore proceeding to your team’s meeting area,wait for instructions from your Team LeaderTake care of immediate safety issues

Group Activity-10 minutes

1) Based on the limited information provided in thescenario, what might happen at this point?

2) Who would need to make a decision as to whatactions, if any, should be taken?

3) Based upon your Team’s responsibilities,

What might your objectives be during anEmergency Response?

4) LIST ONE TO TWO OBJECTIVES

City of Oakland OES

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Documentation TeamObjectives (examples)

Obtain briefing from Team Leader to understand thesituation

If directed to do so, set up work area and prepare toreceive information

Compile information for display on Sit-Stat Boards

Stay in close contact with Team Leader for regularupdates

THANK YOU!

PLANNING AND INTELLIGENCE SECTION TRAINING

Documents