Planning and Designing a HRIS

Planning and Designing a HRIS

Planning is important

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Poor planning causes some managers to underestimate the scope of IT projects

Fail to consider that the project may take longer than expected and cost more than budgeted.

Decision has to be made whether to acquire new applications or upgrade the existing one.

Decision has to be made whether to develop own system internally or acquire it from vendor.

Planning a HRIS

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Two main activities Requirement definition

Feasibility analysis

Establishing The Project Team

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Project Leader / Manager Choosing a project manager requires consideration of cost, organisational knowledge and system knowledge.

Steering Committee The decision makers Project manager, senior mgt, lead employee from each section

Team Members Consists of functional(HR) and technical personnel(HRIS).

Requirements Definition

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present/current and future user needs. Ways to collect information: Evaluating the current system – AS –IS System Evaluating another HRIS Conducting user interviews and surveys Performing Business Systems Analysis – asking the management to identify the kind of information needed for decision making

Developing a Scenario Analysis – Potential Real World Issues

Prototyping – Build a working model. Get the users to react to the system and have extensive user involvement.

Feasibility Analysis

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Determine to what extent the organisation needs the new system and at what cost.

Technical Feasibility, Administrative Feasibility, Economic Feasibility

Technical Feasibility

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strength and weakness of the technical infrastructure

Administrative Feasibility

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Staffing Wether organisation has qualified people in the HRIC. Estimates the number of people needed in the team.

Training Identifying the training requirements of the users

Vendor Ensuring a qualified vendor is available

Schedule Project schedule – Gantt Chart, Project evaluation and review Techniques (PERT) and Critical Path Method (CPM)

Economic Feasibility

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Must show good reasons for investing in the computerisation process. Cost benefit analysis will be done.

Cost – Acquisition and development cost – hw, sw, project team salary. Consultant fees

Implementation cost – conversion, training

Operating cost – maintenance, upgrades, training

Economic Feasibility

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Benefits Tangible – Reduction of staff, facility, space, outside services and consumables, reduce hardware maintenance

Intangible – productivity improvement, better information, better decision making, accuracy, reliability, timely response, increased flexibility

Designing HRIS

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Define data needs in the form of data structure, content and control

Select Software

Select Hardware

Selecting Software

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Selecting Hardware

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